JPH0640335B2 - In-house automated delivery system - Google Patents

Description

Description: (a) Technical Field The present invention relates to a system for automating cash accounting operations in a company.

(b) Outline of the Invention The internal accounting operation automation system according to the present invention automates the handling of slips by storing the balance of the internal deposit and the cash accounting settlement status for each employee in the data processing device. An automated transaction processing device is connected to the data storage device so that each employee can operate the automatic transaction processing device by himself to withdraw and withdraw cash from company deposits and make temporary payments. In addition, security is enhanced by making the personal identification numbers input from the input device of the automatic transaction processing device different at the time of withdrawing the company deposit and withdrawing from the cash account.

(c) Background of the Invention Conventionally, cash payments within a company are shown in FIG. 9 (A) for withdrawing company deposits, and temporary payments for business travel expenses are shown in FIG. 9 (B). Mostly, it was done by hand. These cash payments can be automated to some extent if an automatic transaction processing device such as an automatic teller machine is introduced, but internal cash deposits that require interest calculation and other cash payments that do not require interest calculation. It was not possible to use the same account, so automation was difficult.

(d) Object of the Invention The present invention is capable of automating in-house cash accounting operations by connecting a data processing device such as a personal computer and a cash automatic transaction processing device having cash processing means.
In addition, it is an object of the present invention to provide an in-house automated cash system that enhances the security of in-house deposit accounts and cash account.

(e) Structure and Effect of the Invention This invention has a file of an internal deposit account and a cash account for payment and settlement such as provisional payment for each employee, and an input device for inputting deposit / withdrawal data for each account. A data processing device, a withdrawal operation accepting means for accepting withdrawal operation from the in-house deposit account or a cash account, a withdrawal amount accepted by the withdrawal operation accepting means and necessary information corresponding to the account are displayed. A cash processing means for discharging cash according to the display means and the withdrawal amount, and an automatic cash transaction processing apparatus connected to the data processing apparatus; A card to be inserted, and an internal cashier automation system comprising: a card having a first storage area for storing a personal identification number of a corporate deposit account, The automatic transaction processing device is provided with an internal deposit password collation means for collating the input personal identification number of the internal deposit account with the personal identification number stored in the first storage area. A second storage area for storing the personal identification number of the account, and a cash accounting personal identification for collating the personal identification number of the cash accounting account input to the automatic transaction processing device with the personal identification number stored in the second storage area. A collating means is provided.

According to the present invention having the above-described structure, the conventional manual cash accounting processing shown in FIGS. 9 (A) and 9 (B) is performed as shown in FIGS. 10 (A) and 10 (B). Can be performed from an input device of a data processing device such as a personal computer, and cash payment processing can be automatically processed by an automatic cash transaction processing device. That is, at the time of processing the slip by the accounting staff, this can be processed by operating the input device of the data processing device and adding the amount to the balance of the account of the employee who should pay cash. By providing a cash accounting account for each employee, provisional payment of business travel expenses and the like can be performed by the same processing as the processing of the company deposit as described above. In addition, at the time of withdrawal of the in-house deposit of each employee and the temporary payment, instead of submitting the withdrawal slip to a window as in the past, the automatic transaction processing device may be operated to make and receive the cash by himself / herself. it can.

This allows the accounting staff to save the hassle of withdrawing money when employees bring a withdrawal slip, and can process the withdrawal in the process of clerical processing, and at the same time as cash payment and data transfer. Since the fact of receipts and payments is also stored as data of the processing device, it is possible to save the labor of filling in the slips and save labor in the accounting department. In addition, each employee can operate the automatic transaction processing device to deposit and withdraw money even when the accounting person is absent, which has the advantage of facilitating cash withdrawal. In addition, since there is no need for humans to handle the cash except when the cash is stored in the automatic transaction processing device, there is an advantage that mistakes and fraud are less likely to occur.

Further, by providing a separate area for storing the personal identification number of the company deposit account and an area for storing the personal identification number of the cash accounting account, these two personal identification numbers can be configured with different numbers. Will be able to improve the security of each account. in addition,
The area for storing the personal identification number of the company deposit is a card,
Since the area for storing the personal identification number of the cash account is provided in the data processing device such as a personal computer, the security for the in-house deposit account, which is required to be safe, can be further improved.

Furthermore, by using only one personal identification number to be stored in the card, the card can be composed of a magnetic card which is most commonly used in banks at present, and an automatic transaction processing device is also used at banks at present. This system can be configured by using an automatic teller machine or the like having the same specifications as the existing device, and the system configuration can be easily and inexpensively performed.

(f) Example System Configuration FIGS. 3 and 4 are block diagrams showing the configuration of an in-house accounting automation system which is an example of the present invention, and a file configuration of a personal computer constituting this example. A personal computer (hereinafter referred to as "PC") 1 which is a data processing device installed in the accounting department of the company is an automatic cash payment device (hereinafter referred to as "CD") installed in a place where employees can operate. Say.) 2 is connected. This CD 2 corresponds to the automatic cash transaction processing apparatus of the present invention. Card readers are attached to the personal computers 1 and CD 2, respectively, and an employee card 3 having a magnetic stripe carried by each employee is inserted into these card readers.

The personal computer 1 includes a CPU 10, a CRT 11, a keyboard 12, a memory 13, a card reader 17 and a hard disk device (hereinafter referred to as “HD”) 14, a floppy disk drive device (hereinafter referred to as “FD”) 15 connected to the CPU 10. , A printer 16.
The keyboard 12 is composed of JIS keys, numeric keys, etc., and corresponds to the input device of the present invention.

The memory 13 is divided into three parts, BG area 13b for processing company deposits and cash accounts, and firm banking processing with banks connected via public lines F
It is allocated as a G area 13a and an operating system program (hereinafter referred to as "OS") area 13c for controlling multitask processing. HD14 has
Program area 14a, work area 14 in which programs for various processes using the personal computer 1 are stored
b, a data area 14c in which forms such as in-house deposit accounts and cash account accounts of each employee and files by subject are stored
Is set.

FIG. 5 shows the structures of the company deposit account and the cash account in the data area 14c. Area M1 is an in-house deposit account area, and stores the account holder's identification code (M10), deposit balance (M11), and transaction data (M12) of the past five times. The accounting process is performed by the accountant operating the keyboard 12 of the personal computer 1,
The new balance updated at the computer center once a month is input from the FD 15. This new balance is for inputting the withdrawal deposit processed in the computer center into the HD 14, and for collating the in-house deposit management data in the computer center with the in-house deposit management data in the personal computer 1. Area M2 is a cash account. This account data area is set for each employee. Provisional payments such as business travel expenses are transferred to the account from the accounting department to the employee in the account name. Therefore, there is no interest on the balance of this account (both in the red and in the black). In this area, employee identification code (M20),
The personal identification number (M21), the balance (M22), and the past 5 payment / settlement data (M23) are stored. The area M21 corresponds to the second storage area of the present invention.

The personal identification number of the cash accounting account is stored in the HD 14 as described above, for the following reason. First of all, one employee card usually stores only one personal identification number, and since only one personal identification number can be checked on a normal CD, the personal identification number for one of the two accounts can be checked. This is because the check must be done on the personal computer side. Secondly, when one personal identification number is checked on the personal computer side as described above, the personal identification number stored in the HD 14 is inferior to the personal identification number stored in the employee card in terms of security. For this reason, the personal identification number of the cash account is checked on the personal computer side. That is, the personal identification number is stored in the HD 14. The personal identification number stored in the highly secure employee card is used for a good company account. The deposit process to the cash account is performed by operating the personal computer 1 of the accounting staff.

As described above, the floppy disk supplied from the central computer center of the company in which this system is installed is inserted into the FD 15 once a month, and the company deposit data in the data area 14c of the HD 14 is updated. The floppy disk stores an in-house deposit balance updated by a withdrawal deposit or the like. The floppy disk inserted at the time of normal processing stores accounting work processing by the personal computer 1 and withdrawal data by the CD 2 as backup data. This floppy disk is sent to the central computer center every day to update the master file.

The card reader 17 is for identifying a person who operates the personal computer 1. When the personal computer 1 is started, the person who performs the work inserts his or her employee card 3 into the card reader 17. The CPU 10 reads the card data and prevents the personal computer 1 from starting unless the person is qualified to operate (for example, an accounting staff member). This is because the personal computer 1 can be operated to correct the data of the company deposit account or the cash account, and the personal identification number can be read out, so that the unauthorized use is prevented and the safety is improved. The printer 16 prints out each accounting form (daily schedule, list by department). Each form is used not only for confirmation but also for backup.

The CD 2 has the same specifications as the CD installed in a bank or the like, and is a CPU connected to the CPU 10 of the personal computer 1.
20 is a card reader 21, a CRT 22, a keyboard 2
3, the printer 24 and the bill discharging machine 25 are connected. The card reader 21, CRT 22, and keyboard 23 are installed on the operation panel of the user, and the keyboard 2
Reference numeral 3 includes a selection key for selecting a withdrawal account (withdrawal from an in-house deposit account or withdrawal from a cash account), a numeric keypad for inputting a personal identification number and a billing amount, and the like. The user is this C
When operating D2 to receive cash payment, the employee's card 3 may be inserted into the card reader 21 and the keyboard may be operated according to the operation guide displayed on the CRT 22 (see FIG. 1). Printer 24
Prints out payment slips and journals when withdrawing. The banknote ejector 25 counts predetermined banknotes according to an instruction from the CPU 20, and ejects the banknotes together with the payment slip from a banknote ejection port (not shown).

FIG. 6 is a schematic configuration diagram of the employee card 3 used in this embodiment. Magnetic stripe 3 on the surface of employee card 3
0 is formed, and an area 30a for storing the employee code and an area 30b for storing the company deposit account are set in the magnetic stripe 30. This area 30b
Corresponds to the first storage area of the present invention.

Operation of CD2 FIGS. 1A and 1B are flowcharts showing the operation of the control unit of the CD2. Until the user operates the withdrawal account selection key (key for selecting withdrawal from company deposit or withdrawal from cash account: not shown), in step n1 (hereinafter, step ni is simply referred to as ni). C
The message "Please select an account for withdrawal" is displayed on RT22, and the process waits at n2 until it is determined that the withdrawal account key is pressed. When the withdrawal account key is pressed, it is judged in n3 whether or not the key is a company deposit key, and if it is a company deposit key, the process proceeds directly to n5, and if not (if it is a cash account key, ) And n4, a flag is set to store that the payment is from a cash account, and the process proceeds to n5.

At n5, the message "Please insert the card" is displayed on the CRT 22 and n is displayed until the card is inserted into the card reader 21.
Wait at 6. When the employee card 3 is inserted, the process goes to n7 to read the contents of the magnetic stripe of the card. Then, "Enter PIN" is displayed on the CRT 22 (n8), and the process waits until the PIN is entered in n9. At this stage, the user inputs the personal identification number of the account corresponding to the selected account. If a personal identification number is entered, it is determined whether or not the flag is set at n10. If it is not set, the personal identification number read from the magnetic stripe is compared with the entered personal identification number because it is a withdrawal from the corporate deposit account. (N11). If the flag is set, it means that the withdrawal is from a cash account, so the key-in personal identification number is transmitted to the personal computer 1 and collated with the personal identification number stored in the HD 14 (n12). As a result of the collation, if the number key-input is coincident with the personal identification number stored in the HD 14, the billing amount input operation of n14 is proceeded, and if not coincident, the personal identification number input operation of n9 or less is repeated.

At n14, "Enter amount" is displayed on the CRT 22, and the process waits at n15 until the billed amount is input using the ten keys. Here, the user operates the ten keys to input the required amount. When the billing amount is entered, n16
Then, the display of "please wait for a while" is displayed on the CRT 22 and the personal computer 1 is inquired whether or not the requested amount can be paid (n17). It is judged in n18 whether or not the reply from the personal computer 1 is a payable message, and if it is payable, the message "I am counting cash now" is displayed on the CRT 22 in n19 and the cash is counted in n20. And print the slip. CR when the cash count ends
The message "Please remove the card" is displayed on T22 (n21), and the employee card 3 is released from the card reader 21 (n22) until the user removes the card.
Wait at 23. When the card is removed, CRT22
"Please take cash" is displayed on the screen, and the cash slip is discharged from the cash outlet (n25). If it is judged at n26 that the cash and slips have been taken out by the user, the operation ends. If it is determined in n18 that you have received an unpaid message due to insufficient balance, the CRT 22 will display "Your balance is insufficient. Please remove your card" (n27).
When the card is ejected (n28) and it is determined at n29 that the card has been removed, the operation ends. N2, n
6, n9 and n15 correspond to the withdrawal operation receiving means of the present invention, the n1, n5, n8 and n14 correspond to the display means of the present invention, and n20 and n25 correspond to the cash processing means of the present invention.

Operation of Personal Computer 1 FIG. 2 is a flowchart showing the operation when the personal computer 1 receives the inquiry message from the CD 2. CD with n52
Waiting until there is a message from 2. When the electronic message is received from the CD 2, it is determined in n53 and n54 whether the electronic message is an inquiry for a company deposit or an inquiry for a cash account. If it is an inquiry message for in-house deposit, the process proceeds to n55 or less in the determination of n53, and if it is a message of cash accounting, the process proceeds to n58 or less in the determination of n54. If an inquiry message for an in-house deposit account is sent, it is an inquiry about the deposit balance. Therefore, in n55, HD14
The in-house deposit account of the employee is read from the data area 14c, and it is determined in n56 whether or not there is a balance equal to or greater than the transmitted billing amount. If there is a balance, deduct the billing amount in n57 and update the balance, then send a withdrawable message on CD
Reply to 2 (n64), and until the message is received again, n5
Stand by 2 If the balance is insufficient, the process proceeds from n56 to n66, the balance insufficient message is sent to CD2, and the process returns to n52.

On the other hand, when the inquiry message for the cash account is sent, the personal identification number is collated and the balance is inquired on the personal computer 1 side. That is, first, the verification message of the personal identification number is transmitted, and then the inquiry message of the account balance is transmitted. Therefore, at n58, the cash account of the employee is read from the data area 14c, and the personal identification number transmitted from the CD2 is used. The personal identification number stored in the HD 14 is collated (n59). If they match, a message indicating that the personal identification number matches is sent to CD2 (n6
0) Proceed to n61, and if they do not match, the electronic message of the secret code mismatch is returned to the CD 2 and (n65) returns to n52. n
At 61, the system stands by until a charge amount inquiry message is transmitted from the CD 2, and when the charge amount is transmitted, it is determined at n62 whether the charge amount is less than or equal to the account balance. If the balance is sufficient, the charge amount is deducted in n63 to update the balance, a message indicating that payment is possible is returned to the CD2 (n64), and the process stands by in n52 until the message is received again. If the balance is insufficient, the process proceeds from n62 to n66, sends a message of insufficient balance to CD2, and returns to n52. n5
Reference numeral 9 corresponds to the cash accounting code collating means of the present invention.

FIG. 7 is a flowchart showing the operation of the personal computer 1 when the accounting staff operates the personal computer 1. n31 to n
At 33, the processing type selected by the accounting person is determined. If the selected processing type is the deposit processing of internal deposit, the process proceeds to the internal deposit deposit processing operation of n34 or less in the determination of n31, and proceeds to the temporary payment processing operation of n38 or less in the determination of n32 if it is the temporary payment process. In the case of provisional payment settlement processing, the determination at n33 proceeds to n43 or less provisional settlement settlement processing operation.

The process from n34 onward is the in-house deposit processing operation. When the person in charge inputs the employee code of the employee who processes the deposit (n3
4) Read out the employee's in-house deposit account from the data area 14c of the HD 14 and confirm that the deposit is possible (n
35). When the person in charge inputs the deposit amount (n36), the balance of the in-house deposit account is updated (n37), and the process ends.

The process of n38 or less is a provisional payment processing operation. When the person in charge enters the employee code of the employee who receives the provisional payment (n3
8) Read out the cash account of the employee from the data area 14c of the HD 14 and confirm that the deposit is possible (n
39). When the person in charge inputs the number of the temporary payment slip and the temporary payment amount (n40, n41), the balance of the cash accounting account is updated (n42) and the operation ends.

The operation after n43 is the provisional payment settlement processing operation. When the person in charge inputs the employee code of the employee who performs the settlement process (n43), H
From the data area 14c of D14, it is confirmed that the cash account of the employee can be read out and settled. n4
When the settlement slip number and the settlement amount are input at 5 and n46, the settlement amount is compared with the provisional payment amount at n47. If the settlement amount is larger, the shortfall amount of provisional payment is added to the cash account (n48), the record of provisional payment is deleted (n51), and the operation ends. If the amount of provisional payment is larger or equal, proceed to n49 to proceed directly to n51 if the surplus has been settled, and if the surplus is not yet settled, deduct the surplus from the cash account. Then n51
Proceed to.

FIG. 8 is a flow chart showing the operation of updating the balance of the company deposit account based on the data from the computer center once a month. When the person in charge sets the floppy disk from the computer center in FD15 (n67), PC 1
Updates the in-house deposit balance of each employee stored in the data area 14c of the HD 14 (n68).

Effects of the Embodiment As described above, according to this embodiment, a personal computer for accounting and C
By connecting to D and establishing a corporate deposit account and cash account for each employee in the HD on the personal computer side, each employee can withdraw the corporate deposit only by operating the CD, and temporary travel expenses etc. The payment can be withdrawn from the CD by the same operation as the withdrawal of the above-mentioned company deposit, without the employee having to bring the withdrawal slip and go directly to the accountant. on the other hand,
The accounting staff can operate the personal computer to directly process the deposits to the company deposit account and cash account without directly handling the cash. In addition, the accounting staff can manually process the slips and the books. The person in charge of accounting can make the CD 2 and the personal computer 1 perform the deposit processing only by operating the personal computer 1. This has the advantage of saving labor in accounting operations and reducing the chances of human beings handling cash, making it less likely that mistakes and fraud will occur.

In addition, the personal identification number of the company deposit is stored in the magnetic stripe of the employee card and collated with a CD, and the personal identification number of the cash account is stored in the HD and collated with a personal computer, so that each personal identification number is different. By configuring with a number, it becomes difficult for others to recognize and security can be improved. Further, since only one personal identification number is stored in the employee card, and only one personal identification number is checked by the CD, the employee card and the CD have the same magnetic specifications as those conventionally used in banks and the like. Since cards and CDs can be used, there is an advantage that the system configuration becomes easy.

[Brief description of drawings]

1 (A) and 1 (B) are flow charts showing the operation of the control unit of the CD constituting the in-house accounting / automation system according to the embodiment of the present invention, and FIG. Fig. 3 is a block diagram showing the configuration of the above-mentioned embodiment, Fig. 4 is a diagram showing the file configuration of the personal computer, and Fig. 5 is a data file in the file. FIG. 6 is a schematic configuration diagram of the employee card used in the above embodiment, FIG. 7 is a flowchart showing work and operation when a person in charge operates the personal computer, and FIG. A flow chart showing the operation of the personal computer when updating the balance of the deposit with the data of the computer center, FIGS. 9 (A) and 9 (B) show the flow of the conventional in-house deposit withdrawal and paperwork at the time of temporary payment. , FIG. 10 (A), (B) is a drawer-house deposits when introducing system according to the invention, showing a flow of paperwork during false payment. 1 ... PC (data processing device), 2 ... CD (automatic transaction processing device), 3 ... Employee card.

Claims (1)

[Claims] 1. A data processing device having an in-house deposit account for each employee and a file of a cash accounting account for payment and settlement of temporary payments and the like, and an input device for inputting deposit / withdrawal data for each account; Withdrawal operation accepting means for accepting withdrawal operation from a deposit account or cash account, display means for displaying withdrawal amount accepted by the withdrawal operation accepting means and necessary information corresponding to the account, and the withdrawal amount A cash automatic transaction processing device which has cash processing means for discharging cash according to the above, and is connected to the data processing device; and a card which each of the employees carries and inserts into the automatic transaction processing device at the time of withdrawal operation; A system for automating internal and external accounting operations, comprising: providing a first storage area for storing a personal identification number of an internal savings account on the card; An internal deposit PIN collating means for collating the input PIN of the internal deposit account with the PIN stored in the first storage area is provided, and the PIN of the cash account is provided in the data processing device. A second storage area for storing, a cash accounting secret code collating means for collating the personal identification number of the cash accounting account input to the automatic transaction processing device and the personal identification number stored in the second storage area, An internal accounting system automation system characterized by the provision of.