JPH0635915A - Document managing system - Google Patents

Abstract

PURPOSE:To edit the retrieved result of a document retrieval sub-system by a server with the respective document processing programs of clients. CONSTITUTION:In a client/server type system, a server S is provided with a document retrieval sub-system 2, a client 1-3 composes of a man-machine interface sub-system 5 for performing document re-editing and document image display, and the client 1-3 is provided with a table 7 for document processing program start describing the file name of a source document corresponding to a document ID returned from the server S and the starting method of the document processing program editing the file name. On the other hand, the display image of each document is provided as a document image file and the image of the leading page of each document is displayed in place of a document list. When any specified document is displayed, the images of the respective pages in that document are displayed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management system,
In particular, the present invention relates to a technique that is effective when applied to a document management method that enables reediting of various documents.

[0002]

2. Description of the Related Art For example, an ordinary document management system requires an index file for searching in addition to the original document, and a text file for full-text searching.

On the other hand, the original document is often created using a word processor or a document processing program, and these document files have a data structure having a unique document structure.

Therefore, for example, in the all document search, a text file for search is created from the document file of the original document. This text file cannot be re-edited with the original word processing program or word processor, as it has lost information about the document structure. Even if there is a reeditable document file, the document processing program was limited.

Further, as a document management system, a function for searching for a specific document is useful in addition to a function for extracting a document group that meets a search condition.

As a technique similar to this, the techniques described in JP-A-3-252716 and JP-A-3-248272 can be cited.

[0007]

However, in the prior art as described above, re-editing a document hit as a result of retrieval by a document processing program means that each document has its own unique document structure. Therefore, there is a drawback that it is not possible in all cases.

There is also a drawback that it cannot be immediately judged whether or not the document is a document to be searched.

Therefore, the conventional technique has a problem that only a document file having a specific document structure can be re-edited.

Therefore, an object of the present invention is to provide a man-machine interface that enables re-editing by using various document processing programs that edit each document.

Another object of the present invention is to provide a man-machine interface capable of immediately judging whether or not the document is a document to be searched.

The above and other objects and novel features of the present invention will be apparent from the description of this specification and the accompanying drawings.

[0013]

Among the inventions disclosed in the present application, the outline of typical ones will be briefly described as follows.

That is, the document management system of the present invention includes a document search subsystem that returns the document ID of a document that matches the input search condition, performs the search condition input process, and returns the document group that matches the search condition. A document processing program that displays a document list and edits a document specified by an operator, displays a man-machine interface program that specifies and activates the document file, the file name of the original document corresponding to the document ID, and the original document. It has information on how to start the edited document processing program.

Further, it has a display image of each page of the document as a compressed data file, and also has information indicating the correspondence with the original document.

Instead of having the image data file, the original document may be compressed and displayed in real time.

[0017]

According to the above-described document management system of the present invention, the document search subsystem executes the search process according to the input search condition, and returns the document ID of the document group matching the search condition, and then the man-machine interface. The program is
It has information about the document ID, the location of the original document corresponding to the document ID, and the starting method of the document processing program for editing the original document. The document name corresponding to the document ID is read from the information, and the document name list is displayed. Display is possible.

At this time, when the image display function is selected, the first page of the image file corresponding to each of the document groups is displayed by the information indicating the correspondence between the original document and the document image file. Further, when a document is designated, an image of each page of the document is displayed. When the document editing function is selected at each display stage, the document processing program corresponding to the document is started and the document can be edited according to the information about the location of the original document and the method for starting the document processing program.

[0019]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 1 is a schematic configuration diagram of a document management system according to an embodiment of the present invention, FIG. 2 is a diagram showing the arrangement of software on hardware, and FIG. 3 is a document name for a document ID and a document file. FIG. 4 is a diagram showing a document processing program activation table showing correspondences between document processing program activation methods, FIG. 4 is a diagram showing a document image display table showing correspondences between document files and document image files, and FIG. , A screen of the client showing the extracted document name and document file name, FIG. 6A shows a case where the first page of each document is displayed from the document image file, FIG.
FIG. 7B is a diagram showing a case where the document 3 is selected and each page of the document 3 is displayed, and FIG. 7 is a diagram showing an overall processing flowchart of the document management method.

First, the configuration of the document management system of this embodiment will be described with reference to FIG. In the document management method of this embodiment, for example, search conditions are input and transmitted to the server, and the server extracts documents that match the search conditions and returns the document ID of the document to the client.

The client employs a document management system for editing a document or displaying a document image, and includes a server S equipped with a document retrieval subsystem 2 and a man-machine interface subsystem 5 (MMI).
Alternatively, it is composed of a plurality of clients 1, ..., N.

The clients 1, ..., N are concretely workstations, personal computers, etc., and the hardware configuration thereof is a central processing unit 31 as shown in FIG. 2, a keyboard 30 for input / output, and a CRT 3.
3, a transmission control device 32, and an external storage device 34. Also, a document processing program starting table 39,
The document image display table 40 exists in the central processing unit 31, and the original document file 36 or the document image file 37 and the document processing program 35 exist in the external storage device 34.

Next, the operation of this embodiment will be described with reference to FIG. 7 which shows an operation flowchart of the document management system.

First, in step 701, the client
_{From 13} , the operator inputs the search condition using the keyboard 30 which is an input device.

Next, in step 702, the input search condition is transmitted to the server S.

After that, in step 703, the server S causes the document search subsystem 2 to search the document I based on the search condition.
Extract D. In the embodiment, document 1, document 2, and document 3 are extracted. Further, the server S returns the document ID (1, 2, 3) for the extracted document to the client 1.

Then, in step 704, the client ₁
3 man-machine interface program 5 (MMI)
Receives the document ID (1, 2, 3) and from the document processing program activation table 50 shown in FIG. 3, the document name 54 (document 1), the document name 55 (document 2), the document name 56 (document 3),
Document file name 57 (/ DOC / DF1), document file name 58 (/ DOC / DF2), document file name 59
(/ DOC / DF3) is read and displayed. An example of the display is shown in FIG.

Then, in step 705, "edit document" 91 or "display image" 92 is selected from the command menu 90.

Therefore, steps 706 to 70
In the case of 8, directly from the search result display screen 80 of FIG.
This is a case where a specific document is selected and the document is edited.

Then, in step 706, the operator designates the document name 81 (document 1) and selects the "edit document" 91 command.

Next, in step 707, the man-machine interface program 5 (MMI) refers to the document processing program activation table 50 shown in FIG. 3 to determine the activation method 60 of the document processing program 11 (WP1) and the location of the document file. Knowing the path name shown, the document processing program 11 (WP1) is started using the path name as an argument.

Then, in step 708, the document is edited.

Further, in step 709, when the "image display" command 92 is selected in FIG. 5 which is the document name display screen obtained as a result of the search from the server S, FIG.
Referring to the document image display table 70 shown in FIG. 1, the document image files 7 corresponding to the documents 1, 2 and 3 are displayed.
4 (/ DIF / DIF1), document image file 75
(/ DIF / DIF2), document image file 76
(/ DIF / DIF3) is read and the compressed image of each top page is displayed. An example of the display is shown in FIG. This facilitates searching for documents.

Next, in step 710, it is determined whether or not the document being displayed as an image is to be edited again.

Therefore, steps 711 to 71
3 shows a case where the first page of a document group is displayed as an image and then a specific document is selected to edit the document.

Then, in step 711, a document to be edited is selected from among the documents being displayed as images. Here, it is assumed that the document 2 is selected.

Then, in step 712, for the document 2 selected in step 711 by the man-machine interface program 5 (MMI), the document processing program starting table 50 shown in FIG. 61 and document file name 58 (/ DOC
/ DF2) knows the path name indicating the location of the document, and starts the document processing program 12 (WP2) using the path name as an argument.

Therefore, in step 713, step 71
The document 2 selected in 1 is reedited.

In step 714, it is determined whether to display an image of a specific document. If the image of the specific document is not displayed, the process ends.

Next, steps 715 to 71
In FIG. 9, the case where all the pages of a specific document are displayed as images and then the document is edited is shown.

Therefore, in step 715, which document is to be displayed as an image is selected.

After that, in step 716, when the operator selects the document 3, the document image file 120 corresponding to the document 3 is read and the compressed image of each page of the document 3 is displayed. The display example is shown in FIG. This makes it easy to search the contents of the specific document.

Next, in step 717, it is determined whether or not "edit document" 91 is selected from the command menu 90. If the document is not edited, the process ends.

Therefore, in step 718, the man-machine interface program 5 (MMI) refers to the document processing program starting table 50 shown in FIG. 3, and the document processing program starting method 62 and the document file 59 (DOC / D).
The path name indicating the location of F3) is known, and the document processing program 13 (WP3) is started using the path name as an argument.

Then, in step 719, the document file 59 (/ DOC / DF3) is reedited.

Therefore, according to the document management system of this embodiment, it is possible to re-edit a document file having various document structures, and it is possible to immediately judge whether or not the document is a document to be searched. .

Although the invention made by the present inventor has been specifically described based on the embodiments, the present invention is not limited to the embodiments and various modifications can be made without departing from the scope of the invention. Needless to say.

For example, with respect to the document management system of this embodiment, the case where the client manages the document processing program activation table and the document image display table has been described, but the present invention is limited to the above embodiment. Instead, the method of managing the document processing program activation table and the document image display table by the server and returning the contents of the correspondence table to the client can be widely applied.

When displaying the image of the document extracted as a result of the search, the original document can be compressed and displayed in real time instead of having the image data file.

[0050]

The effects obtained by the typical ones of the inventions disclosed in the present application will be briefly described as follows.
It is as follows.

That is, according to the present invention, it is possible to re-edit the search result in cooperation with the document search subsystem by using various document processing programs that edit the document. This method is particularly effective when a client-server type system includes clients equipped with various document processing programs.

Further, by displaying the document image according to the present invention, it is effective to efficiently retrieve a specific document.

[Brief description of drawings]

FIG. 1 is a schematic configuration diagram of a system including a client and a server showing a document management system according to an embodiment of the present invention.

FIG. 2 is a diagram showing an arrangement of software in a hardware configuration of a client which is an embodiment of the present invention.

FIG. 3 is a diagram showing a document processing program starting table including a document ID, a document name, a document file, and a document processing program starting method according to an embodiment of the present invention.

FIG. 4 is a diagram showing a document image display table including a document file and a document image file according to an embodiment of the present invention.

FIG. 5 is a diagram showing a screen of a client that displays a document name and a document file name extracted as a result of a search performed by a server which is an embodiment of the present invention. A command menu is displayed at the top of the screen. There are at least "document editing" and "image display".

FIG. 6A is a diagram showing a case where the first page of each document is displayed from a document image file which is an embodiment of the present invention, and FIG. 6B shows a document 3 which is an embodiment of the present invention. FIG. 6 is a diagram showing a case where each page of document 3 selected is displayed.

FIG. 7 is a diagram showing an overall processing flowchart of a document management system according to an embodiment of the present invention.

[Explanation of symbols]

S server 2 document retrieval subsystem 3 Client ₁ 5 man-machine interface subsystem (MMI) 11 document processing program 1 12 word processing program 213 document processing program 3 30 keyboard 31 central processing unit 32 the transmission control unit 33 CRT 34 an external storage device 35 Document Processing Program 36 Original Document File 37 Document Image File 39 Document Processing Program Starting Table 40 Document Image Display Table 50 Document Processing Program Starting Table 70 Document Image Display Table 80 Search Result Display Screen 90 Command Menu 91 “Document Editing” Command 92 “display image” command 120 document image file

Claims (2)

[Claims] 1. A document search subsystem that returns a document ID of a document that matches an input search condition, input processing of the search condition, and displays each document name of a document group hit as a result of the search. Is a document management system comprising a man-machine interface subsystem which makes an original document re-editable by a document processing program when an operator designates a document to be re-edited.
Corresponding to the location of the original document and information on the starting method of the document processing program for editing the original document, the document edited by various document processing programs is searched, and re-editing is possible. Document management method to do. 2. The man-machine interface subsystem according to claim 1, comprising a file in which a screen display image of each page of the original document is compressed, and having information indicating a correspondence relationship between the file and the document name, thereby performing a search. As a result, instead of displaying the list of document names, the compressed image of the first page of each document is displayed, and when a specific document is selected, the compressed image of each page of the document is displayed. 2. The document management system according to claim 1, further comprising a function for facilitating retrieval of a target page.