JPH06332951A - Document sorting and filing machine - Google Patents

Abstract

PURPOSE:To file documents while adding suitable sorting codes and to enable preservation/utilization as various information sources and the batch extraction of only the document designating the sorting code by attaching the sorting code to the document, reading the code together with the described matters of the document with an image reader and storing it in a memory. CONSTITUTION:When passing a code labeller 8, a business card 2 to move inside a slit 4 is attached a label, on which the previously decided sorting code is printed, at one corner. The business card 2 attached the label is continuously passed through an image reader 9 and in the case, the described matters of the business card 2 are read by pattern recognition together with the sorting code and stored in a memory 10. These data can perform batch reading while designating the sorting code or can be read out with the name or company name of the business card 2 as an index. When a retrieving command designating the sorting code is inputted, for example, the business cards 2 sorted by the same sorting code are displayed in the order of Japanese syllabary on a liquid crystal display 6 as a list.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document classification and sorting machine suitable for sorting and sorting documents.

[0002]

2. Description of the Related Art "Kanji" and "business cards" are indispensable for business people. A business card can be said to be a personal file in which, in addition to the person's name, the minimum required and sufficient personal information, such as the department or position of the person in the company, the contact information, and the fax number, is described. However, even business cards, which are the smallest personal information files that are unified to a certain size, will increase in number as the number of opportunities to come into contact with people increases, so people who hold a large number of business cards that can not fit in the drawer of a desk are considerable. It seems to be the number of.

[0003]

The conventional business card management method is as follows:
It is common to put them in a card box and sort by business partner, or sort by aiueo regardless of business partner, or even insert it into a page file that can be turned over and perform similar classification. For a person who can't remember easily, for example, a person who got a business card a long time ago, when he has to find the business card from a large number of business card files, he must rely only on hazy memory. Instead, it often took too long to find the business card of the desired person because there were few clues to find it. Also, when sending an email only to a specific customer to introduce a new product, it is necessary to pick up only the necessary person from the business cards stored separately, and There was a problem that it was easy to get overwhelmed by simple work for a considerable time because of the trouble of writing a name.

Furthermore, not only business cards, but also research memos, documents summarizing minutes of in-house meetings, or newspaper cutout articles are limited in quantity even if they are arranged in a notebook, so it is an appropriate time. There is also a method of organizing by inserting it in a transparent paper file etc., but in many cases such documents are related to content across multiple fields and multiple headings are appropriate, rather than specifying the title, which is the most convenient for classification and organization. Since it belongs to a troublesome category and is not properly classified, it is stored in pieces, so there were many cases where the utilization efficiency was still a step away even though it was preserved.

The present invention has been made in view of the above points, and provides a document classification and arranging apparatus which allows a document to be read by an image reader by attaching a classification code to the document. The purpose is to provide.

[0006]

The present invention is directed to a code assigning means for attaching a classification code to a document, an image reader for reading the document of the document together with the classification code assigned by the code assigning means, and an image reader for reading the document. The above object is achieved by providing a document classification and arranging machine characterized by comprising a memory for storing the stored data and a searching means for searching the data stored in the memory and displaying it on the screen. is there.

Further, according to the present invention, the code assigning means is a code labeler for sticking a label describing a predetermined classification code on a document or a code marker for arranging a predetermined classification code on a document. By providing the above, the above-mentioned object is achieved.

[0008]

According to the above configuration, the document to which the classification code is added is read together with the classification code, the read data is stored in the memory, and the data stored in the memory is searched and displayed on the screen, so that a large number of documents can be displayed. The data is classified and stored in the memory so that it can be read as needed.

[0009]

Embodiments of the present invention will be described below with reference to FIGS. FIG. 1 is a schematic perspective view showing an embodiment of a document classification and arrangement machine of the present invention, FIG. 2 is a schematic block configuration diagram of the document classification and arrangement machine shown in FIG. 1, and FIG.
It is a top view which shows an example of the business card shown in FIG.

A document classification and arranging machine 1 shown in FIGS. 1 and 2 is for electronically classifying and arranging a business card 2 having a substantially uniform shape, and has a slit formed in the center of an upper surface of a housing 3. By simply moving the business card 2 along the line 4, the business card with the classification code is managed. A key input device 5 for designating a classification code and a search item and a liquid crystal display 6 for displaying a search result on the screen are arranged on the housing 3. The key input device 5 and the liquid crystal display 6 are connected to a microprocessor 7 incorporated in the housing 3. In addition to the above, the microprocessor 7 has a classification code attached to a business card 2 to be electronically stored. A code labeler 8, an image reader 9 that reads the business card 2 together with the classification code assigned by the code labeler 8, and a memory 10 that stores the data read by the image reader 9 are connected. Further, as an optional external connection device for improving the usability of the document classification and arranging device 1, a rotary scanner 11 for arranging and storing the classified and organized business cards 2 in a radial arrangement.
Is provided, and the designated business card can be automatically ejected from the take-out port 12 by rotationally driving the rotary scanner 11 according to a command from the document classification and arrangement machine 1. It should be noted that in the embodiment, the microprocessor 7 and the liquid crystal display 6 constitute a searching means for searching the data stored in the memory 10 and displaying it on the screen.

The code labeler 8 extracts a label on which a required code is printed from a plurality of labels on which a predetermined code is printed on a transparent release paper in accordance with an instruction via the key input device 5, and then the business card 2 It is a device that presses and sticks to, and is arranged facing the slit 4. As a code to be printed on transparent release paper, four square boxes are gathered together in a "square" shape to form one unit, and each cell carries multiple bits of information depending on its shade or the presence or absence of dots or lines. Codes are used, where two units are used to provide a corresponding number of classification codes. The functions of the code labeler described above can be replaced by manual work.For users who select the method of applying the label with the required code printed on the business card and then applying it to the document sorting machine, the code labeler can be used. It is designed so that you can select a type of document sorting machine that does not have a built-in 8.

The image reader 9 has a one-dimensional image sensor arranged in the depth direction of the slit 4.
The characters written on the business card 2 passing in front of it are pattern-recognized and converted into a JIS code, and the classification code printed on the label 13 attached to the business card 2 is also read as shown in FIG. And sends the classification code to the memory 10 via the microprocessor 7.

Here, one business card 2 is used as a document classification and arranging machine 1.
When sorting over documents, slit 4 of document sorting machine 1
Determine the classification code before inserting the business card into. This classification code is specified by dividing it into items such as the other company's company, department or related project if it is a person who is going through the company, or by the school of origin or the club to which the person is going to deal personally. It can be specified separately for each item such as. Therefore, when the user designates the selected classification item using the key input device 5, the label 13 on which the corresponding classification code is printed stands by at the code labeler 8 in a state where it can be attached at any time. For this reason, following the key input, the business card 2 to be sorted is sorted by the document sorting and sorting machine 1
It is inserted into the slit 4 and moved along the insertion direction.

When the business card 2 moving in the slit 4 passes through the code labeler 8, a label 13 on which a classification code designated in advance is printed is attached to one corner. Label 1
The business card 2 to which 3 is attached subsequently passes through the image reader 9, and at that time, the items described on the business card 2 together with the classification code are read by pattern recognition. Note that the business card may be written in Chinese characters or Roman characters, and the data read by the image reader 9 is written and stored in the memory 10 together with the classification code. On the other hand, although the business card 2 thus electronically stored may be disposed of, the memo writing on the back surface of the business card 2 may be useful later, so attach what seems necessary to the rotary scanner 11. It is desirable to save it.

By the way, the data stored in the memory 10 can be collectively read by designating a classification code, or can be read by using the name or company name of the business card 2 as an index, and any search method can be selected. can do. For example, when the key input device 5 is operated to input a search command specifying a classification code, business cards classified by the same classification code are displayed as a list on the screen of the liquid crystal display 6 according to, for example, names in the Iueo order. Therefore,
From the business cards displayed in the list, if you specify the name of the name you want to actually pick up, all the items written on the business card will be displayed on the screen of the liquid crystal display 6, and at the same time the corresponding business card will be ejected from the rotary scanner 11. Can be made. Further, not only the search in which the classification code is specified, but also the search in which, for example, the company name or the school of origin is specified is possible.

As described above, according to the document classification and arranging machine 1, the business card 2 is attached with the classification code, and is read by the image reader 9 together with the items described on the business card 2 and stored in the memory 10 as data. Because of the structure, not only many image cards 2 are read by the image reader 9 and managed, but also a number of business cards 2 can be organized by attaching a predetermined classification code according to the idea of the custodian himself. Further, when searching for business cards electronically stored in the memory 10, it is possible to search by specifying a classification code in addition to items such as name and company name, and thus the business card 2 can be used as various information sources. Also, when you want to send an email only to a specific person, you can batch-extract only the relevant person by reading the specified classification code. The time and effort of shipping can be reduced.

Further, the label 13 in which a predetermined code is written
The label 1 to which the label is attached is the label 1 designated from the plurality of labels in which the classification code is printed on the transparent release paper.
Since 3 is attached to the business card 2, it is possible to easily configure the code labeler 8 as long as there is a mechanism for extracting and pressing a necessary label from the plurality of labels 13, and even if the code labeler 8 breaks down. Since the label 13 corresponding to the classification code is manually attached for substitution, there is a lot of room for selection among various usage forms entrusted to the user. In addition, it is possible to provide various usability by using a code that the user is familiar with.

Further, in the above-mentioned embodiment, the code assigning means is constituted by the code labeler 8 for sticking the label 13 printed on the transparent release paper on the business card. However, like the document classification and arranging machine 21 shown in FIG. It is also possible to configure the code assigning means with the code marker 23 for printing a predetermined code on the business card. In the case of this embodiment, when the classification code is designated by the key input device 5, the designated classification code is printed on the business card 2 via the print head 22. The print head 22 may be of any type, such as an ink ribbon type, a heat sensitive type, an ink jet type, or a laser type, as long as it can print a code with a certain degree of clarity. Further, in this embodiment, the printer 2 is used as an externally connected device of the document classification and arranging device 21 instead of the rotary scanner 11.
4 can be connected, and the names of the business cards displayed as a list on the screen of the liquid crystal display 6 by a search designating a classification code can be printed out via the printer 24.

In both of the above embodiments, the business card 2 is taken as an example of the document to be organized, but in addition to the business card 2, A
Documents with characters or graphics written on standard size paper such as 5 size, B5 size or A4 size or B4 size, or documents with characters or graphics written on memo paper that is unrelated to standard size are also subject to classification and organization. Can be Further, in that case, the image reader 9 may replace one copy of the document with an optically reduced copy, and the reduced copy of the document is stored in the memory 10 as image data.
When printing out with the printer 24, it may be restored at an appropriate scale. Further, by storing a research memo or a document summarizing the minutes of in-house meetings or a clipped article of a newspaper in the memory 10 with a classification code, it is possible to freely specify a classification code as necessary. It can be read out and can be used more effectively than a notebook or notebook.

[0020]

As described above, according to the document classification and arranging apparatus of the present invention, a classification code is attached to a document, the items to be described on the document are read by the card reader, and the data is stored in the memory. Therefore, unlike the case where a large number of documents are simply electronically copied and stored, they can be organized with an appropriate classification code. Therefore, when searching for a document stored in memory, the document title Since it is possible to search by specifying the classification code outside, it is possible to save and utilize various documents as various information sources. Also, when you want to select only specific documents, you can read by specifying the classification code. You can extract all the relevant documents at once by using, and if the documents are business cards, you can reduce the time and effort of sending mail by printing the address book automatically. A document that summarizes the minutes of a meeting or a clipped newspaper article is also stored in the memory with a classification code, so that you can specify and read the classification code as needed and use it more effectively than a notebook or notebook. There is an excellent effect such as being possible.

Further, according to the present invention, the code assigning means is constituted by a code labeler to which a label having a predetermined code is attached. Therefore, for example, the label can be designated from a plurality of labels having a classification code printed on transparent release paper. It is only necessary to attach the extracted labels to the document, so that it is possible to easily configure the code labeler by holding a plurality of labels, extracting the necessary labels, and pressing the extracted labels. Even if the code labeler should fail, a label that corresponds to the classification code can be manually applied as a substitute, so there is a lot of choice among the various usage patterns entrusted to the user, and the user is familiar with it. By using the code, it is possible to provide various usability.

Further, according to the present invention, since the code applying means is constituted by a code marker for driving a predetermined code, the code can be printed by an ink ribbon type, thermal type, ink jet type or laser type print head, or Since punch holes can be punched and the cord can be driven in, and consumables can be reduced and maintenance costs can be kept low, the initial purchase cost can be sufficiently recovered as the number of processed sheets increases, In the long term, there is an effect that excellent profitability can be obtained.

[Brief description of drawings]

FIG. 1 is a schematic perspective view showing an embodiment of a document classification and sorting machine of the present invention.

FIG. 2 is a schematic block configuration diagram of the document classification and arrangement machine shown in FIG.

FIG. 3 is a plan view showing an example of the business card shown in FIG.

FIG. 4 is a schematic perspective view showing another embodiment of the document classification and arrangement machine of the present invention.

[Explanation of symbols]

 1, 21 Document sorter 2 Business card 4 Slit 5 Key input device 6 Liquid crystal display 7 Microprocessor 8 Code labeler 9 Image reader 10 Memory 22 Print head 23 Code marker

Claims (3)

[Claims] 1. A code giving means for giving a classification code to a document, an image reader for reading the document of the document together with the classification code given by the code giving means, and a memory for storing the data read by the image reader.
A document classification and arranging apparatus, comprising: a search unit that searches the data stored in the memory and displays it on the screen. 2. The document classification and arranging machine according to claim 1, wherein the code assigning means is a code labeler for attaching a label having a predetermined classification code to a document. 3. The document sorting machine according to claim 1, wherein the code assigning means is a code marker for imprinting a predetermined classification code on a document.