JPH0628345A - Work processor - Google Patents

Abstract

PURPOSE:To quickly and accurately select an element or a document that is used again by defining a reliant relation of the relative information and referring to the related information for the second use. CONSTITUTION:The definition of the reliant relation secured among the component elements of the documents is accepted by an input means 1. Then, an access is made to the relating information secured among the component elements of the documents stored in a storage means 8 or among these documents, and the definition of the reliant relation is added and stored in the means 8. When a user designates a component element or a document name for reuse through the means 1, an information retrieving means 6 refers to the relating information stored in the means 8 to check whether any subject related to the input component element or document exits or not. If so, the defined reliant relation is checked and a reuse processing means 4 extracts the contents of the reliant relation. Thus, it is possible to automatically use again the contents of other component elements or documents which are reliant on the extracted component element or document.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus that processes structured documents that are standardized.

[0002]

2. Description of the Related Art Conventionally, in a document processing device such as a word processor, when a part of an existing document is reused when creating the document, the part to be used is taken out from another document and pasted into a new document, The document was reused by copying the document as it was and deleting or editing unnecessary parts.

[0003]

In such a case, when creating a document, it is necessary to select the elements to be reused one by one, and when there are many elements to be reused, it is often forgotten to reuse them. is there. Also, when the relationship between the constituent elements of a document is defined, a certain element is reused and the element related to that element is forgotten to be reused, and the structure of the document has changed. There is also. As described above, even when the entire document is reused, the user himself / herself must recognize and reuse all the documents related to the document, which causes a problem that the document creation efficiency is very poor. In addition, when a document having association information between documents or between constituent elements in the document is reused and a new document is created, the association information does not change, so when the new document is edited,
It also changes the contents of the original document. Even if the content of the new document is changed, I do not want the content of the document related to the original document to be changed, but based on the correlation information, the content of other documents related to the original document is also changed. There was a problem like that. In addition, since the information of the relation is defined in advance, when reusing the document, it is desired that “the document of A which has been related is directly related to the new document, but the document of B is related. There is a problem that it is not possible to change the association information in the middle, such as "I do not want you to attach" or "I want to attach another document that is not related to the original document". The present invention, when reused, document processing capable of quickly and accurately selecting a component based on a dependency added to association information, and deleting / adding association information. The purpose is to provide a device.

[0004]

[Means for Solving the Problems] In a system that supports the creation of documents by associating documents or elements with each other for structured, fixed-form documents, it is possible to automatically create dependent documents when they are reused. To enable extraction, we provide a mechanism for defining dependencies in the association definition. It also provides a mechanism that accepts information changes and a mechanism that automatically creates new information so that information can be added or deleted when reused. A first means for solving the above-mentioned problems in the present invention is, as shown in FIG. 1, in a document processing apparatus for processing a structured standardized document,
An input unit 1 for inputting data for document processing, a reuse unit 4 for processing for reuse, a document creating unit 5 for creating and editing a document, and an information searching unit 6 for searching stored information. A relation processing means 7 for performing relation processing based on the relation information stored, a storage means 8 for storing each defined information, and an output means 9 for presenting the relation information.
By defining dependency information in the relationship information between the constituent elements of a document or between documents, when a certain element or document is reused, the dependent element or document is automatically reused. is there. The second means for solving the above problems in the present invention is, as shown in FIG. 1, inputting data for document processing in a document processing device for processing a structured and standardized document. Input means 1, a relationship definition means 2 for deleting and adding relationship information between document elements, and a related document definition means 3 for deleting and adding related plural document relationship information, and a related document definition means 3. A reusing unit 4 for performing a process for reusing, a document creating unit 5 for creating and editing a document, an information retrieving unit 6 for retrieving stored information, and a related process based on the stored related information. Relationship processing means 7 to perform, storage means 8 for storing each defined information, and output means 9 for presenting related information.
With this, it is possible to change the association information when reusing.

[0005]

According to the first means of the present invention, the input means 1 accepts the definition of the dependency relation between the constituent elements or the documents, and the relation between the constituent elements or the documents of the document stored in the storage means 8 is satisfied. The additional information is accessed, the definition of the dependency is added, and the additional information is stored in the storage unit 8. When the reusable element from the user is received by the input means 1, the reusable means 4 calls the input means 1 and requests the designation of the reusable object (component in the document or document). When the user designates a component or a document name as a target of reuse, the reuse means 4 calls the information search means 6. The information retrieval unit 6 refers to the association information stored in the storage unit 8 to check whether there is a target associated with the input component or document. If there is a related target, refer to the related information,
Examine the defined dependencies. If there is a dependency, the reuse processing means 4 extracts the contents of the dependency. The contents of other components or documents that have a dependency relationship with the extracted components or documents can be automatically reused. That is, a dependency relationship can be defined in the relationship information, and by referring to the relationship information when reusing the element or document having the dependency relationship, the element or document to be reused can be automatically reused. To make the selection quick and accurate. Further, according to the second means of the present invention, when the input means 1 accepts the reuse request and the request for changing the correlation information from the user, the reuse means 4 calls the input means and reuses the document. Inquire about the changes in name and components and the related information.
When the user inputs the document name, the constituent element and the changed content, the reusing means 4 refers to the association information of the reusing source document stored in the storage means 8 and sets the reused document as another document. It is created, the association information is automatically created, and is stored in the storage unit 8. Next, the change content is analyzed. When the content of the change is the addition of a relationship, the relationship defining means 2 defines a relationship with a document or a constituent element that newly establishes a relationship. When the content of the change is the deletion of the relation, the information of the document or the component to be deleted is deleted from the newly created relation information. In the reuse processing means 4, the storage means 8
Check the newly created relationship information by referring to the relationship information and changes of the reuse source document saved in. If there is a contradiction, the document information is corrected based on the changed content. When reusing a document, the related document definition means 3 defines a new related document. The new information is stored in the storage means 8. As a result, it is possible to automatically create the association information of the reused document, and it is possible to add / delete the information at the time of reuse. That is, by having a mechanism that can change the relationship information when reusing,
The document information of a new document that has been reused can be automatically created, and the user can freely delete or add the association information.

[0006]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of a document processing apparatus according to the present invention will be described below with reference to the drawings. Example 1 FIG. 2 shows a first example according to the present invention. The present embodiment corresponds to the above first means. In FIG. 2, the document processing apparatus includes a terminal device 21 which is an input unit and an output unit, and an input unit 2.
2, a reuse processing unit 23 having an analysis unit 23a and an extraction unit 23b, an information search unit 24, a memory 25a storing association information and a relationship management table 26 of constituent elements (acronyms), existing documents (A application form) document information 27, and an auxiliary storage device 25 which is a storage unit having a memory 25b in which a reuse element is stored. In this example, the document creating means has a known structure and is not shown. Then, these configurations may be realized by actually executing the program by the processor.
An example of reusing elements of one document will be described. Information of dependency relationships between elements in a relationship management table paired with a list of names that can uniquely identify the relationship name and the constituent element associated with each document, which is one of the association information stored in the auxiliary storage device 25. Is defined. The relational state between elements is as follows.・ A ← → B: A and B exist as a pair. A → B: B always exists when A exists.・ A ← B: A always exists when B exists. A ... B: Does not depend on the existence of other elements. FIG. 3 shows a relationship management table between the components of the “request to teacher” document. This is because in the "Request to Lecturer" document, the relational name is "Recipient", the prefix "Recipient name", the preface greeting "Safety greeting", and the recipient "Honorific title" are related. Indicates that The shaded portion in FIG. 3 indicates the information on the dependency relationship of each element. This means that "if there is a recipient name, there is always a title.", "Even if there is a recipient name and title, it is not necessary to give a safety greeting." There is information such as "There is." Figure 4
6 is a flowchart showing an automatic reuse process of the document processing apparatus according to the present embodiment. The document processing apparatus reuses the constituent elements of the existing document to create a new document.
Display the existing document on the window (ST1),
An element is made selectable by clicking with a pointing device such as a mouse in the input unit 22 (ST2). The [dearing] specified by the user 21 is obtained and passed to the analysis unit 23a in the reuse processing unit. The analysis unit accesses the memory 25a in which the association information is stored via the information retrieval unit 24, and obtains [dearing] association information (ST3). It is understood that the content of "Introduction" is the content of the'acronym ', which is a component, and the information on the acronym is retrieved from the relationship management table 26 between the components. Information on the dependency relationship is obtained from the relationship management table (ST4). The extraction unit 23b is notified of the information 26 and 27 and [dear greetings].
The extraction unit checks the dependency relationship of the constituent element "acronym" (ST5). From the relational information, the acronym and the conclusion are “←
→ ”, that is, when there is an acronym, it is understood that there is always a conclusion (ST6). The content [respect] of the conclusion in this document was extracted and this element [respect] was selected. It is stored in the reuse element group 25b together with [dear greetings] (ST
7). Second Embodiment FIG. 5 shows a second embodiment according to the present invention. This embodiment corresponds to the above-mentioned second means. In this embodiment, the document processing apparatus includes a terminal device 51, an input unit 52, and an analysis unit 53.
a, a reuse processing unit 53 having an inspection unit 53b and a storage unit 53c, a memory 54a storing relationship definitions, an auxiliary storage device 54 having a memory 54b storing document information, and a relationship definition unit 55. , The related document definition section 56,
The information search unit 57 is included. The document creating means is not shown as in the first embodiment, and may be actually realized by executing the program by the processor.
An example of reusing one of the three associated documents and changing the association information will be described. FIG. 6 shows a related document management table on the theme of “holding a seminar”. Here, the theme of "holding a seminar" is "Application for permission to hold a seminar", "Request to lecturer" and "Notification to target person".
Indicates that the document is associated. FIG. 7 shows a relationship management table between documents. Here, it is shown that the course name and the date and time of each document have a relationship of “equal” (equal). FIG. 12 is a flowchart showing the flow of processing of the document device according to the present embodiment. The document processing apparatus reuses the “request to the lecturer” (A document) document to create a document (A ′ document). When the input unit 52 receives the document name “request to teacher” to be reused from the terminal device 51, the reuse processing unit 53 copies and creates the content of the “request to teacher” document. The document is a new document, and the document name is a name that can be distinguished from the original document (S
1). Further, the document information of the original document is also copied, and the document information of the new document is created by changing the document name (S2). Here, the document name of the new document is “request to teacher 1”. Document information is also created as "Request 1 to the teacher". When the input unit 52 receives a request for reuse and a request for changing the association information, the input unit displays a window for obtaining information changes. The user
Information such as "I want to delete the relationship with" Application for permission to hold seminar "and add new relationship with recruitment of students""is input (S3, S4). This input information is analyzed by the analysis unit 53.
In step a, analysis is performed (S5). Deletion of relationships related to changes Delete information related to the documents and components to be deleted from the document information of the new document. (S6, S7) Here, the information related to “application for permission to hold seminar” is deleted from the document information of “request 1 to teacher”. Addition of relationship based on changes The relationship definition unit 55 defines the relationship between the document (or component) to be added and the new document (or other component).
(S8, S9). Here, in the relationship definition section, "Request 1 to the instructor" and "Call for students"
Define the relationship with. A new relationship management table is created by defining the relationship (S10). Next, the inspection unit 53
In step b, it is checked whether the newly created association information is consistent with the user's changes (S11).
FIG. 8 shows the relationship between related documents before and after reuse.
In FIG. 8, the upper three documents are related as the original related documents. The broken line shows the relationship with the reused document. Due to the user's change request, the relationship with "application for permission to hold seminars" was deleted, but the relationship with "notification to target person" remains. In this case, when the course name of "Request to teacher 1" is changed, the course name of "Notification to target person" is changed. If the course name in "Notification to Target" is changed, the course name in "Application for permission to hold seminar" will also be changed. However, there should be no relationship between "request to the instructor 1" and "application for permission to hold a seminar". Check for such inconsistencies. That is, the contradiction here is a case where the deleted relationship is associated with the relationship of another document. If there is such a contradiction, the document with which the relationship remains is automatically reused to create another document for processing (S12). Here, the document “notification to the target person” which is still related is automatically reused to create another document “notification 1 to the target person”. At this time, the document information of “Notification to Target 1” is also automatically created. Corresponding to the information changed by this contradiction processing, the document information of "Request 1 to the instructor 1" and the information of the relationship management table are corrected (S13). Based on this information, a new related document management table is created in the related document definition unit 56 (S14). FIG. 9 shows the document information of “Request 1 for Teacher”. FIG. 10 shows a relationship management table between documents in “Holding Workshop 1”. FIG. 11 shows a related document management table on the theme of “Holding a seminar 1”. Then, the new information is stored in the auxiliary storage device 54 in the storage unit 53c (S15). By automatically creating the information, it becomes possible to delete and add the related information, which enables flexible reuse.

According to the first means of the present invention, the dependency relation can be defined in the relation information, and the element or the document having the dependency relation can be identified by referring to the relation information when reusing. Since it can be automatically reused, the elements or documents to be reused can be selected quickly and accurately, efficient document processing can be performed, and the processing efficiency is improved. The second aspect of the present invention
According to the means, by having a mechanism that can change the relation information when reusing, the document information of the new document to be regenerated can be automatically created, and the user can freely delete the relation information. This makes it possible to easily add or add, reduce restrictions on reuse, and improve the efficiency of document creation.

[Brief description of drawings]

FIG. 1 is a diagram showing a principle configuration of the present invention.

FIG. 2 is a block diagram showing a first embodiment of the document processing apparatus according to the present invention.

FIG. 3 is a diagram showing a management table between the constituent elements of the document processing apparatus according to the first embodiment.

FIG. 4 is a flowchart showing an operation of the document processing apparatus according to the first embodiment.

FIG. 5 is a block diagram showing a second embodiment of the document processing apparatus according to the present invention.

FIG. 6 is a diagram showing a related document management table of the document processing apparatus according to the second embodiment.

FIG. 7 is a diagram showing a management table between documents of the document processing apparatus according to the second embodiment.

FIG. 8 is a diagram showing a relationship between related documents before and after reuse of the document processing apparatus according to the second embodiment.

FIG. 9 is a diagram showing an example of document information of a document processing apparatus according to a second embodiment.

FIG. 10 is a diagram showing an example of a relation management table of the document processing apparatus according to the second embodiment.

FIG. 11 is a diagram showing an example of a related document management table of the document processing apparatus according to the second embodiment.

FIG. 12 is a flowchart showing the operation of the document processing apparatus according to the second embodiment.

[Explanation of symbols]

 1 Input Means 2 Relation Definition Means 3 Related Document Definition Means 4 Reuse Means 5 Document Creation Means 6 Information Retrieval Means 7 Relation Processing Means 8 Storage Means 9 Output Means

Front page continuation (72) Inventor Kiyomi Tanabe 1015 Kamiodanaka, Nakahara-ku, Kawasaki-shi, Kanagawa Fujitsu Limited

Claims (2)

[Claims] 1. In a document processing apparatus for processing a structured document of a standard type, an input means (1) for inputting data for document processing and a reusing means (4) for performing processing for reuse. ) And a document creating means for creating and editing a document (5)
And an information retrieval means (6) for retrieving the stored information,
A relation processing means (7) for performing relation processing based on the stored relation information, a storage means (8) for storing each defined information, and an output means (9) for presenting the relation information, By defining dependency information in the relationship information between the constituent elements of a document or between documents, it is possible to automatically reuse dependent elements or documents when a certain element or document is reused. Characteristic document processing device. 2. A document processing apparatus for processing a structured standardized document, comprising: input means (1) for inputting data for document processing; and deletion or addition of association information between elements of the document. A relationship definition means (2) for performing editing, a related document definition means (3) for deleting and adding related plural document association information, and a reuse means (4) for performing processing for reuse. A document creating means (5) for creating and editing a document, an information searching means (6) for searching for stored information, and a relation processing means (7) for performing relation processing based on the relation information stored. A document processing apparatus comprising a storage unit (8) for storing each defined information and an output unit (9) for presenting related information, and capable of changing the related information at the time of reuse.