JPH05334282A - Document preparation supporting method - Google Patents

Abstract

PURPOSE:To easily group and control routine documents and to easily recognize an actual layout by an user. CONSTITUTION:A format image for which markers are arranged corresponding to the information from format files 3a-3z is generated and displayed and the format files 3a-3z are updated when the positions of the markers and the kinds of description items are edited on the format image. More than one routine document files 4a-4z are prepared for the respective kinds of the description items, the routine documents corresponding to the kinds of the description items are collected in the respective routine document files 4a-4z and one of the routine document files 4a-4z corresponding to the kinds of the description items of the respective markers of the format files 3a-3z is selected by the user.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation support method, and is particularly useful for supporting the creation of relatively standardized documents such as test reports and survey reports.

[0002]

2. Description of the Related Art FIG. 12 is an overall configuration diagram of a document creation support device 501 disclosed in Japanese Patent Laid-Open No. 2-297124. The document creation support device 501 includes a control unit 1, an input unit 2, a document parameter determination unit 53, a scenario dictionary 54, a scenario selection unit 55, a fixed sentence dictionary 56, a fixed sentence combination unit 57, and a document. Data storage unit 58, document correction unit 59, format control code analysis unit 60, display unit 11
It has and.

FIG. 13 is a structural example of a scenario dictionary record stored in the scenario dictionary 54. This scenario dictionary record includes document classification and document parameters P1 and P1.
2, ..., and the scenario (main body). The scenario (main body) consists of the digit position for writing, centering, right justification,
Format control codes S1, S such as indent, line feed, page break
It has a connection structure of 2, ... And description item (name).

FIG. 14 shows an example of the structure of a fixed phrase dictionary record stored in the fixed phrase dictionary 57. This fixed phrase dictionary record includes a description item (name) and fixed phrase parameter Q.
1, Q2, ... And a fixed phrase (main body).

FIG. 15 is a flow chart of a document creation process by the document creation support device 501. The document parameter determination unit 53 determines the document parameter (step S1).
The scenario selection unit 55 searches the scenario dictionary 54 for a scenario dictionary record that matches the document parameter and displays it on the display unit 11 (step S2). The user selects the optimum one from the displayed scenario dictionary records, and if necessary, the format control code S of the scenario (main body).
1, S2, ... and the description item (name) are corrected (step S3).

The fixed phrase combination unit 56 is a scenario (main body).
, The fixed sentence dictionary record corresponding to the description item is searched from the fixed sentence dictionary 56, and the fixed sentence (main body) is extracted (steps S4 and S5).
Next, the extracted fixed-form sentence candidates are taken out in order, evaluated with the fixed-form sentence parameters, and combined with the fixed form sentence determined by the description items up to that point (steps S6, S7, S8, S).
9). The above is performed for all the description items (step S10). The created document plan is corrected / displayed (steps S11 and 12).

[0007]

In the conventional document creation support apparatus 501 described above, since only one fixed phrase dictionary 56 corresponds to one type of description item, it is difficult to manage fixed phrases in groups. It was Also, looking at the format control code, it was difficult to recognize what layout the scenario (main body) actually had. Therefore, it is a first object of the present invention to provide a document creation support method capable of easily grouping and managing fixed phrases. Secondly, it is to provide a document creation support method that allows the user to easily understand the actual layout.

[0008]

According to the present invention, first, a marker indicating the position of inserting a fixed phrase and the type of description item is stored in a format file, and one or more fixed phrase files are stored for each type of description item. Create a standard sentence file corresponding to the type of description item in each fixed phrase file, and select one fixed phrase file from the fixed phrase file corresponding to the type of description item of each marker in the format file. Is selected, the standard sentence candidates are read out from the selected standard sentence file and displayed, and the user is allowed to select, and the selected standard sentence candidate is inserted at the position indicated by the marker to generate a document file. Provide a method for supporting document creation.

Secondly, the present invention stores a marker indicating the position of inserting a fixed phrase and the type of description item in a format file, and generates a format image in which the marker is arranged according to the information from the format file, Display and update the format file when the position of the marker and the type of description item are edited on the format image, create one or more standard sentence file for each type of description item, and describe the items in each standard sentence file. From the fixed phrase file selected from the fixed phrase files corresponding to the types of the description items of each marker of the format file. A document creation support characterized by reading out and displaying the fixed phrase candidates, allowing the user to select them, and inserting the selected fixed phrase candidates at the position indicated by the marker to generate a document file. The law provides.

[0010]

According to the first document creation support method of the present invention, one or more fixed phrase files are associated with one kind of description item. Then, the user is allowed to select one fixed phrase file from the fixed phrase files corresponding to the types of the description items of the markers in the format file. Therefore, it becomes possible to easily group and manage the fixed phrases, and to support the creation of various documents.

According to the second document creation support method of the present invention,
Generates and displays a format image in which markers are arranged according to the information. The position of the marker and the type of description item can be edited on the format image. Therefore, the user can easily visually grasp the actual layout. Also, the format can be changed simply by changing the position and type of the marker on the format image.

[0012]

DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is an overall configuration diagram of a document creation support apparatus 101 for implementing the document creation support method of the present invention. The document creation support apparatus 101 includes a control unit 1, an input unit 2, format files 3a to 3z, and fixed phrase files 4a to 4z.
Selection processing unit 5, conversion file 6, and document generation processing unit 7
The document file 8 and the display unit 11 are provided.

The control unit 1 integrally controls the operation of each unit.
The input unit 2 receives an input from a user. The format files 3a to 3z store a marker indicating the position of inserting a fixed phrase and the type of description item. Association file 1
000 is the type of description item and the fixed phrase files 4a to 4z
Are associated. The fixed phrase files 4a to 4z store fixed phrases according to the types of description items. The selection processing unit 5 selects one of the fixed phrase files 4a to 4z, selects a fixed phrase from the selected fixed phrase files, and generates a conversion file 6 based on the selected information. The document generation processing unit 7 generates a document file 8 from the format file and the conversion file 6. The display unit 11 displays a format image based on the format file. It also displays fixed text file candidates and fixed text candidates. Furthermore, document file 8
The document image is displayed based on.

FIG. 2 is an operation chart of the document creation support apparatus 101. <Operation 10> is the format files 3a to 3
This is a format file selection operation for selecting any one of z. <Operation 20> displays the format image on the screen,
This is a format editing operation for editing. <Operation 30> searches for the fixed phrase file corresponding to the description item pointed to by the marker of the format file edited in <Operation 20> from the fixed phrase files 4a to 4z, and selects one of the fixed phrase files obtained. This is a fixed phrase file selection operation for selecting one. In addition,
This fixed phrase file selection operation is performed for each description item. <Operation 40> is a fixed sentence selection operation for selecting an appropriate fixed phrase from the fixed phrase files selected in <Operation 30> and generating the conversion file 6 based on the information. <Operation 50> is a document file generation operation for generating the document file 8 by arranging the fixed phrase at the position of the marker of the format file by the conversion file 6 generated in <Operation 40>.

FIG. 3 is a view showing an example of the format image displayed on the display unit 11. Markers “## n” are arranged on the format image 100. The position where the marker “## n” is arranged is the position pointed to by the marker stored in the format file. The marker number “n” corresponds to the type of description item pointed to by the marker stored in the format file, and is “01” to “99” here. The format can be easily edited by moving the position of the marker or changing the marker number on the format image 100.

FIG. 4 shows a correspondence table 1000 between the types of description items and the fixed phrase files. This correspondence table 10
By changing 00, the correspondence between the type of description item and the fixed phrase file can be easily changed. Further, since one or more fixed phrase files can be associated with one type of description item, fixed phrases having the same type of description item can be grouped and managed.

FIG. 5 is a view showing an example of a fixed phrase file having a file name "ATE.STM". Record number column 350
In, the serial line number from the beginning of the fixed phrase file is stored. The fixed phrase section 360 stores fixed phrases.

FIG. 6 is a view showing an example of the conversion file 6.
In the marker entry field 550, the markers “## 00” to “## 99” stored in the format file are stored. In the description item column 560, markers “## 00” to “## 99”
Stores the type of description item pointed to by. The fixed phrase file name column 570 stores the file name of the fixed phrase file selected by the user from the fixed phrase files associated with the description items in the association table 1000. Row number column 5
In 80, the number of lines of the fixed phrase selected by the user from the fixed phrase file is stored. The standard text column 590 stores the standard text (main body 9) selected by the user from the standard text file.

FIG. 7 is a general flow chart of the document creation processing by the document creation support apparatus 101. In step 500, a format file is selected, the format image is displayed and corrected on the screen, and the format file is edited.
In step 501, the conversion file 6 is generated from the format file, the correspondence table 1000, and the fixed phrase file. In step 502, the document file 8 is generated from the format file and the conversion file 6. In step 503, the document file 8 is proofread using a general word processor or the like to complete the document.

FIG. 8 is a detailed flow chart of the conversion file generation process in step 501. First, the conversion file 6 in the initial state in which blank characters are written in the entire fixed phrase section 590 (FIG. 6) is generated (step 600). In order to store the fixed phrase candidates corresponding to the markers in the conversion file 6 in the selected fixed phrase column 590, the marker number "m" is set to the initial value "0" (step 601).

All fixed text fields 590 of the conversion file 6
In order to determine whether the fixed phrase has been stored in, it is determined whether the marker number "m" is less than "100" (step 60).
2). When the marker number “m” is less than “100”, the process proceeds to step 603. When the marker number “m” is “100” or more, the conversion file generation process ends. Step 6
In 03, the fixed phrase file name corresponding to the marker number “m” in the marker entry field 550 of the conversion file 6 is taken out from the correspondence table 1000 and one is displayed.

The user decides whether to adopt the displayed fixed phrase file, and if so, proceeds to step 604,
If not adopted, the process proceeds to step 6032 (step 60
31). In step 6032, the next fixed phrase file name is extracted from the association table 1000, displayed, and the process returns to step 6031.

When the fixed text file is determined, the selection processing section 5 opens the fixed text file (step 604). The record number p is set to the initial value "0" (step 605). Record number p ~ from the fixed phrase file
The standard sentence of p + q is read out and displayed as a standard sentence candidate (step 606). However, q is the number of lines in the line number column 580 in the conversion file 6.

The user determines whether or not to adopt the displayed fixed phrase candidate (step 607). If so, go to step 609. If not, go to step 610. In step 610, the number of lines (eg, “6”) of the fixed phrase candidates displayed in the record number p is added, and the process returns to step 606. In step 609, the adopted fixed phrase candidates are stored in the fixed phrase column 240 of the conversion file 6. In step 611, 1 is added to the marker number “m”.
Is added. Then, the process returns to step 602 and the above process is repeated for the next marker.

FIG. 9 is a flow chart of the document file generation process. Further, FIG. 10 is a process chart of document file generation processing. First, the user inputs the conversion file name and the format file name (step 700). The user inputs the document file name of the document to be created (step 701). In step 702, the conversion file, the format file, and the document file are opened.

25 including spaces from the beginning of the format file
Six characters are read and written as marker search data in the latter half 911 of the marker search buffer (step 70).
3). The number of characters actually read from the format file is written as a counter value in the second half counter 921 (step 704). Incidentally, this number of characters is generally 256, but it becomes 256 or less only at the last reading.
The marker search data in the latter half of the marker search buffer 911 is transferred to the first half of the marker search buffer 910 (step 70).
5). The counter value of the second half counter 921 is written in the first half counter 920 (step 706). Step 7 above
Similarly to 03, the next 256 characters are read from the format file and written in the marker search buffer latter half 911 (step 707). The number of characters actually read is written as a counter value in the latter half counter 911 (step 708). A marker is searched from the first half 910 of the marker search buffer, the fixed phrase corresponding to the marker number of the searched marker is read from the conversion file 6, and the fixed phrase is copied to the position pointed by the marker in the format file (step 70).
9). The format file in which the fixed phrase is copied is stored in the document file 8 (step 710).

It is determined whether the counter value of the second half counter 921 is 0 (step 711). Second half counter 9
When the counter value of 21 is 0, the document generation process is ended. If the counter value of the second half counter 921 is not 0,
Return to step 705.

FIG. 11 is a flowchart showing the detailed processing in step 709. First, the marker search pointer r
Is set to the beginning of the marker search buffer first half 910 (step 800) Next, one character indicated by the marker search pointer r is read from the marker search buffer first half 910 (step 80).
1). It is determined whether the read one character is a marker symbol (step 802). If the read one character is a marker symbol, the process proceeds to step 803. If the read one character is not a marker symbol, the process proceeds to step 808. In step 803, the marker search pointer r is advanced by one character and the next one character is extracted.

It is determined whether the read one character is a marker symbol (step 804). If the read one character is a marker symbol, the process proceeds to step 805. If the read one character is not a marker symbol, the process proceeds to step 808. In step 805, the marker search pointer r is advanced by two characters and the marker number following the marker symbol is read. The fixed phrase corresponding to the read marker number is taken out from the conversion file 6 (step 806) and copied at the marker position in the format file (step 807). In step 808, the marker search pointer r is incremented by 1. The marker search pointer r is 9 in the first half of the marker search buffer.
In order to determine whether or not it has come to the end of 10, it is determined whether or not the marker search pointer r is the 257th character of the first half 910 of the marker search buffer (step 809). If it is the 257th character, the process in step 709 ends. 257
If it is not the first character, the process returns to step 801.

[0030]

According to the document creation support method of the present invention,
It will be possible to easily manage fixed phrases in groups and support the creation of various documents. In addition, the user can easily visually recognize the actual layout, and the format can be changed only by changing the position and type of the marker on the format image.

[Brief description of drawings]

FIG. 1 is an overall configuration diagram of a document creation support apparatus for implementing a document creation support method of the present invention.

FIG. 2 is a process chart of the document creation support device in FIG.

FIG. 3 is a display example of a format file.

FIG. 4 is a structural diagram of a correspondence table.

FIG. 5 is a view showing an example of a fixed phrase file.

FIG. 6 is a view showing an example of a conversion file.

FIG. 7 is a general flow diagram of document creation processing.

FIG. 8 is a detailed flowchart of a conversion file generation process.

FIG. 9 is a detailed flowchart of a document file generation process.

FIG. 10 is a process chart of document generation processing.

FIG. 11 is a detailed flowchart of the process of step 709.

FIG. 12 is an overall configuration diagram of a conventional document creation support device.

FIG. 13 is a structural diagram of a scenario dictionary record.

FIG. 14 is a structural diagram of a fixed phrase dictionary record.

FIG. 15 is a flowchart of a conventional document creation process.

[Explanation of symbols]

 1 control unit 2 input unit 3a format file 3b format file 3z format file 4a fixed sentence file 4b fixed sentence file 4c fixed sentence file 6 conversion file 7 document generation processing unit 8 document file 11 display unit 101 document creation support device

Claims (2)

[Claims] 1. A marker indicating the position where a fixed phrase is inserted and the type of description item is stored in a format file, one or more fixed phrase files are created for each type of description item, and the description items of each fixed phrase file are stored. Collect fixed phrases according to the type, let the user select one fixed phrase file from the fixed phrase files corresponding to the types of the description items of each marker in the format file, and select fixed phrases from the selected fixed phrase file. A document creation support method comprising: reading out and displaying a sentence candidate, causing a user to select it, and inserting the selected fixed sentence candidate at a position indicated by the marker to generate a document file. 2. A marker indicating the position where a fixed phrase is inserted and the type of description item is stored in a format file, a format image in which the markers are arranged according to the information is generated from the format file, displayed, and displayed on the format image. Update the format file when the position of the marker and the type of description item are edited with
One or more standard text files are created for each type of description items, standard texts corresponding to the types of description items are collected in each standard text file, and standard texts corresponding to the types of description items of each marker in the format file are collected. Let the user select one fixed phrase file from the file, read out the fixed phrase candidate from the selected fixed phrase file, display it and let the user select it, and place the selected fixed phrase candidate at the position indicated by the marker. A document creation support method characterized by inserting and creating a document file.