JPH05316107A - Conference support system - Google Patents

Abstract

PURPOSE:To distribute a conference paper material efficiently and to improve the convenience and the performance by devising the system such that a sponsor of the conference inputs the conference paper material to a terminal in advance and the conference paper material is taken out by the operation of the sponsor. CONSTITUTION:A sponsor operating a terminal 1 uses an input device 4 to generate a conference paper material 10 used for a conference and stores it into an auxiliary storage device 5 and also conference opening information 9 thereto. Then the terminal 1 sends the conference opening information 9 to each of terminals 1a-1b and stores it into respective auxiliary storage devices. When the conference date comes, the terminal 1 informs it to each terminal 1a-1b from a main control section 6 based on the detection of an opening date time monitor section 8, the terminal 1 takes out a conference paper material 10, the terminal 1 takes out a conference paper material 10 based on the conference opening information 9 stored in the auxiliary storage device 5 to display it on a multi-window pattern of a display device 3. That is, when the conference opening comes, the required conference paper material 10 is automatically displayed on each of the terminal equipments 1a-1b.

Description

Detailed Description of the Invention

[0001]

The present invention relates to a conference between remote places,
The present invention relates to a conference support system using a computer, and particularly to a conference support system suitable for efficiently distributing materials used in a conference.

[0002]

2. Description of the Related Art A conference support system aims to improve efficiency by applying a so-called workstation to various works associated with holding and proceeding with a conference. Generally, the workstation has a document editing function, a document management function, a communication function, and the like, and is capable of multi-window screen display control. Then, by using such a function of the workstation, a series of conference-related matters such as creation and distribution of a notice of holding a meeting, distribution of meeting materials, creation and distribution of minutes, and storage in a file server can be performed. Work can be performed efficiently. Conventionally, regarding the technology for handling conference materials in this conference support system, for example, as described in Japanese Patent Application No. 2-121711, the name of the material used in the conference is automatically changed to
There is a technique to record.

However, with this technique, even if the material required for a certain conference is known in advance, it cannot be registered in advance. Therefore, when the conference was held, it was necessary for the organizer of the conference to specify the materials required for the conference.

[0004]

The problem to be solved is that in the conventional technique, a series of materials to be used in a conference cannot be registered in advance, and the conference materials can be efficiently distributed. This is a point that cannot be done. The object of the present invention is to solve these problems of the prior art, enable pre-registration of materials to be used in a conference, and automatically hold the pre-registered materials in each conference terminal when the conference is held. It is an object of the present invention to provide a conference support system that displays and efficiently distributes conference materials, and improves the convenience and performance of the conference support system.

[0005]

In order to achieve the above-mentioned object, the conference support system of the present invention (1) performs drawing image communication between a plurality of terminals and displays them on the respective multi-windows of the plurality of terminals. , In a conference support system for displaying conference material used for a conference conducted via this terminal, a conference material storage unit for storing the conference material previously input by the organizer of the conference in the terminal, and the conference material storage unit for storing the conference material in this conference material storage unit. A meeting material extraction unit that extracts the meeting materials based on the operation of the meeting organizer is provided, and when the meeting is held, the meeting materials prepared in advance by the meeting organizer are displayed on the multi-window of all terminals participating in the meeting. Is displayed. (2) In the conference support system described in (1) above, the terminal stores at least the conference material stored in the conference material storage unit corresponding to the identification information for identifying the conference and used for the identified conference. A conference holding information registration unit for registering the identification information and the storage destination information of the conference material is provided, and the conference material extracting unit, based on the identification information and the storage destination information of the conference material registered in the conference holding information registration unit, The feature is that the conference materials are extracted. Further, (3) in the conference support system described in either (1) or (2) above, the scheduled date and time of the conference previously registered by the organizer of the conference and the current time match on the terminal. A meeting date / time monitoring unit for detecting is provided, and the meeting material extracting unit starts extraction of the meeting material based on the detecting operation of the meeting date / time monitoring unit.

[0006]

According to the present invention, a series of data required by a conference to be held, such as materials newly created by the conference organizer and minutes of the previous conference, on an arbitrary terminal or a specific file server. The meeting material of is stored in advance. Also, the conference holding information issued by the conference organizer is registered in each terminal used for the conference. In this meeting holding information, the name of the meeting is associated with the meeting summary indicating the purpose of this meeting, the name of the meeting material used in the meeting, the storage location of the meeting material, and the like. Based on this conference holding information, the materials used for the conference are automatically extracted from each terminal or file server and displayed on the multi-window. In this way, when a conference is held, a series of materials used for the conference is automatically displayed on one screen of the multi-window of each terminal used by the participants of the conference,
You can start a meeting smoothly. It is also possible to register the scheduled date and time of the conference in advance and automatically display and transfer the conference material when the date and time of the conference are reached.

[0007]

Embodiments of the present invention will now be described in detail with reference to the drawings. FIG. 1 is a block diagram showing a first embodiment of the configuration of the conference support system according to the present invention according to the present invention. In the figure, 1 to 1b are terminals that form a conference support system, and are connected to each other via a communication network 11. The terminals 1 to 1b, as represented by the terminal 1, represent a conference support process such as a workstation for performing processes related to the conference such as data transfer control with other terminals 1a to 1b via the communication network 11. A device 2 and a display device 3 for displaying conference materials on a multi-window screen,
An input device 4 including a keyboard and a mouse for inputting instructions of meeting participants such as creation of meeting materials and minutes
Meeting information 9, such as the name and date and time of the meeting, and
It is configured by a conference holding information registration unit of the present invention that stores conference materials 10 such as newly created materials used for a conference and minutes of previous conferences, and an auxiliary storage device 5 as a conference material storage unit. The conference support processing device 2 includes the main control unit 6 that controls the overall operation of the terminal 1 including the operation related to the main conference support system, and the conference stored in the auxiliary storage device 5 according to the present invention. The meeting material extraction unit 7 that extracts the material 10 and the held date and time monitoring unit 8 that compares the scheduled date of the conference registered by the conference organizer with the current time to detect that the scheduled date and time has come It is configured.

With such a configuration, in the conference support system of the present embodiment, when a conference is held, a series of materials used for the conference are automatically displayed on one screen of the multi-window of the terminals 1 to 1b used by each conference participant. Displayed in, the meeting can be started smoothly. That is, the organizer of the conference who operates the terminal 1 uses the input device 4 to create the conference material 10 to be used in the conference and stores it in the auxiliary storage device 5,
For example, with the configuration of the conference holding information 9, the conference holding information 9 is input to a specific form displayed on the screen of the display device 3. Here, the conference holding information 9 includes the scheduled date and time 9a of the conference, the conference name 9b for identifying the conference, and
Meeting materials such as terminal numbers and file names required for the meeting 1
A conference material storage destination 9c indicating a storage destination of 0, a conference summary 9d indicating the purpose of the conference, and the like. The terminal 1 stores the conference holding information 9 in the auxiliary storage device 5 and
It is sent to each terminal 1a-1b related to the conference. Each terminal 1
a to 1b store the received conference holding information 9 in their respective auxiliary storage devices.

At the opening date and time, the terminal 1 starts the control operation relating to the conference support system of the present invention by the main control unit 6 based on the detection operation of the start date and time monitoring unit 7, and notifies each of the terminals 1a to 1b. To do. Then, the terminal 1 extracts the conference material 10 based on the conference holding information 9 stored in the auxiliary storage device 5, and displays it on one of the multi-window screens of the display device 3. Further, the other terminals 1a to 1b recognize that the storage destination of the conference material 10 is the terminal 1 based on the conference holding information 9 stored in their respective auxiliary storage devices, and Request the transfer of the meeting material 10.
Based on this transfer request, the terminal 1 sends the conference material 10 to each of the terminals 1a-1b via the communication network 11. Each of the terminals 1a and 1b receives the conference material 10
Display on each display device. In this way, in the conference support system of the present embodiment, when the date and time of the conference is reached, the conference material required for the conference is automatically displayed on each terminal. This allows the participants of each conference to immediately start the conference. If the conference material 10 stored in another terminal such as a file server such as the minutes of a previously held conference is used, the conference material storage destination 9c of the conference holding information 9 is used. You can specify it with.

In the above embodiment, the conference is automatically held on the basis of the scheduled date and time of the registration, but the conference may be started based on the operation of the organizer of the conference. Including the above operation, the following FIGS.
Another embodiment of the conference support system of the present invention will be described with reference to FIG.

FIG. 2 is a block diagram showing a second embodiment of the configuration of the conference support system according to the present invention according to the present invention. In the conference support system of this embodiment, two workstations are connected by a communication network.
Here, as an example, some changes are required to the created artifacts during software development,
A case where a review (review) is performed on the changed contents will be described. Further, for the sake of simplicity, a case in which two parties perform reviews will be described here, but the same applies to cases in which there are three or more parties. In the figure, 100 is a communication network, and 10
1 is a terminal A, 102 is a terminal B, 103 is a user of the terminal A, 104 is a user of the terminal B, 105 is a workstation of the terminal A, and 106 is a workstation of the terminal B. It is equipped with a meeting material extraction unit. Further, in the figure, 107 is an auxiliary storage device of the terminal A, and 108 is an auxiliary storage device of the terminal B, and stores conference holding information and conference materials according to the present invention. That is, in the figure, 109 is a change registration vote, 110 is a deliverable management table, 111 is a person in charge registration table, and the deliverable management table 110 and the person in charge registration table 111 are only for the terminal A. Exists. The configurations of the change registration slip 109, the deliverable management table 110, and the person-in-charge registration table 111 will be described with reference to FIG.

FIG. 3 is an explanatory diagram showing an example of the conference holding information registered in the auxiliary storage device shown in FIG. The person registration table 111, the deliverable management table 110, and the change registration slip 109 in this figure are respectively registered in the auxiliary storage device 5 of FIG. Registration table 11
It is assumed that 1 and the deliverable management table 110 exist only in one predetermined terminal in the conference support system in FIG. In the person-in-charge registration table 111, 201 is a column indicating the person in charge, and normally, the login name of the workstation is described in this field.
Is a field for registering the workstation used by the person in charge. When a user creates an artifact, the name of the artifact is registered in advance in the artifact management table 110. In the artifact management table 110, 301
Is a column of the product name, and in this product name 301, a unique name is given. The product corresponding to the product name 301 is stored in the use workstation 202 of the person 201 in the person registration table 111 that matches the person in charge of the person 201a. Further, in the deliverable management table 110, 302 indicates a storage location of the deliverable, and 303 indicates an editing tool name for editing the deliverable.

When a product needs to be changed and a conference is held, the organizer of the conference creates a change registration slip 109. In the change registration slip 109, 401 is a column indicating the name of the change registration slip, and the name of this change registration slip is unique. Reference numeral 402 is a column indicating the issuer of the change registration slip 109. Reference numeral 403 is a column of the influential products showing the names of the influential products, in which the names of the products that need to be changed are registered. Reference numeral 404 is a column indicating the contents to be changed (change contents). When the creation of the change registration slip 109 by the organizer of the conference is completed, the terminal 101 in FIG. 2 sends the change registration slip 109 using electronic mail. The delivery destination at this time is 40
From the name of the product described in No. 3, the person in charge of the product 201a is checked by using the product management table 110, and further, by referring to the person registration table 111, the person in charge is used by the person in charge. Check the workstation
Send it there.

The processing operation in the case of holding a conference for examining the details of changes will be described below with reference to FIGS. 4 and 5. Here, as an example, consider a case where the user 103 of the terminal A 101 of FIG. 2 issues the change registration slip 109 of FIG. 3 and holds a conference as a sponsor. 4 is a flowchart showing an embodiment of the processing operation of the terminal A in FIG. 2 according to the present invention, and FIG. 5 is an embodiment of the processing operation of the terminal A and terminal B in FIG. 2 according to the present invention. It is a flowchart shown. In FIG. 4, the terminal A1 of FIG.
When the user 103 of 01 specifies the change registration slip 109 of FIG. 3 in order to open a conference and, for example, inputs a “conference holding” command (step 401), the workstation 105 of FIG. (Step 402), the name of the specified change registration slip and
A message stating that the "conference holding" command has been input,
The image is sent to the workstation of the other party, here, the terminal B102 in FIG. 2 by image communication (step 40).
3). The terminal B102 of FIG. 2 which received this message
The workstation 106 automatically starts the conference support system (step 404).

Next, referring to FIG. 5, terminal A in FIG.
101 and the workstation 10 of terminal B102
The start-up operation of the conference support system 5 or 106 will be described.
The workstation 106 of the terminal B 102 in FIG.
Is the auxiliary storage device 1 of the terminal A 101 by drawing image communication.
07 information can be obtained, and the same operation as the workstation 105 of the terminal 101 is performed. Terminal A10 of FIG.
1 and the terminal B102 are the user 103 of the terminal A101.
“Specification (2)” in the column of the influential deliverable 403 of the change registration slip 109 in FIG. And based on this "Specification (2)",
The artifact management table 110 of FIG. 3 is searched, and “nakajim” in the column of the person in charge 201a of the artifact 301 is searched.
a ”is obtained (step 502). Furthermore, this "nak
ajima ”, the person-in-charge registration table 11 in FIG.
1 is obtained to obtain "terminal B" in the column of the used workstation 202 (step 503), and it is recognized that the target deliverable is stored in the workstation of this terminal B. Next, the field of the storage location 302 of the deliverable management table 110 of FIG. 3 is searched (step 50).
4). “Specification (2)” is stored in the directory shown here. Furthermore, the deliverable management table 1 in FIG.
Check the column of the editing tool 303 of 10 (step 50
5) Display the artifacts in the workstation of "Terminal B" on the screen using the tool (step 5)
06).

By the above processing, when reviewing the change contents of the deliverables, the deliverables required for the conference are automatically displayed on the screens of the respective terminals using the image communication, so that the conversation can be smoothly conducted. Can be done. In addition, this second
In the embodiment described above, the change registration vote is used to activate the conference support system, but a conference notification may be used. In this case, describe the name of the deliverable to be changed at a certain place in the notice of conference. Further, like the conference support system shown in FIG. 1, the conference support system may be automatically activated at a designated date and time. Further, the meeting date and time may be determined by the meeting holding notification after designating the deliverable to be changed in the change registration vote. In that case, the conference support system may be automatically started at the designated date and time.

As described above with reference to FIGS. 1 to 5, in the conference support system of the present embodiment, when the date and time of the conference is reached, the drawing materials are used to display the conference materials necessary for the conference. , Automatically display on each terminal. This allows the participants of each conference to immediately start the conference. The present invention is not limited to the embodiment described with reference to FIGS. For example, in the above-described embodiment, the number of the deliverable management table 110 and the person-in-charge management table 23 in FIG. 3 is one, but a plurality of these may be provided. In that case, when any one table is updated, the other tables are automatically updated. Further, in the above-described embodiment, the deliverables necessary for the conference are automatically displayed on the screen. However, for example, a list of pre-registered conference materials is displayed on the screen, and the user can display some of them. It may be displayed on the screen by selecting it and inputting a command such as "Open". Further, in the above-described embodiment, the issuer of the change registration vote held the conference, but other persons may input the “conference holding” command. In that case, the same process as described above may be performed, and the sender of the change registration vote may be allowed to participate in the conference. When the caller participates in the conference, the "conference holding" command input message is sent to the caller of the change registration vote in addition to the person in charge of the impact product.

[0018]

According to the present invention, when the material necessary for the meeting using the drawing communication is known in advance, it is automatically displayed on the screen when the meeting is held by registering the material. It is possible to hold a meeting smoothly.

[0019]

[Brief description of drawings]

FIG. 1 is a block diagram showing a first embodiment of the configuration of the conference support system according to the present invention according to the present invention.

FIG. 2 is a block diagram showing a second embodiment of the configuration of the conference support system according to the present invention according to the present invention.

FIG. 3 is an explanatory diagram showing an example of conference holding information registered in an auxiliary storage device in FIG.

FIG. 4 is a flow chart showing an embodiment of the processing operation of the terminal A in FIG. 2 according to the present invention.

5 is a flow chart showing an embodiment of the processing operation of terminals A and B in FIG. 2 according to the present invention.

[Explanation of symbols]

 1 to 1b Terminal 2 Conference support processing device 3 Display device 4 Input device 5 Auxiliary storage device 6 Main control unit 7 Conference material extraction unit 8 Meeting date / time monitoring unit 9 Meeting information 9a Scheduled date / time 9b Meeting name 9c Meeting material storage destination 9d Meeting summary 10 Conference material 11 Communication network 100 Communication network 101 Terminal A 102 Terminal B 103, 104 User 105, 106 Workstation 107, 108 Auxiliary storage 109 Change registration slip 110 Deliverable management table 111 Person registration table 201, 201a In charge Person 202 Working workstation 301 Artifact name 302 Storage location 303 Editing tool name 401 Name 402 Issuer 403 Impact artifact 404 Changes

 ─────────────────────────────────────────────────── ─── Continuation of the front page (72) Hiromi Nakajima, Inventor Hiromi Nakashima 12 890 Kashimada, Sachi-ku, Kawasaki-shi, Kanagawa Hitachi, Ltd. Information Systems Development Division (72) Inventor, Yukihiro Yamaguchi 3-chome, Kitahama, Chuo-ku, Osaka-shi, Osaka 5th to 29th Hitachi West Software Co., Ltd.

Claims (3)

[Claims] 1. A drawing image communication is performed between a plurality of terminals, and a multi-window is displayed on each of the plurality of terminals.
A conference support system for displaying conference material used for a conference performed via the terminal, wherein the terminal stores the conference material previously input by the organizer of the conference in the conference material storage means, and the conference material storage means. A conference material extracting means for extracting the stored conference material based on the operation of the conference organizer is provided, and when the conference is held, the conference organizer displays the conference information on the multi-window of all terminals participating in the conference. A conference support system, which displays conference material input in advance. 2. The conference support system according to claim 1, wherein at least the conference material stored in the conference material storage means corresponding to the identification information identifying the conference is used by the terminal. A conference holding information registration means for registering the identification information and the storage location information of the conference material is provided,
The meeting material extracting means extracts the meeting material stored in the meeting material storing means based on the identification information and the storage destination information of the meeting material registered in the meeting holding information registering means. Conference support system. 3. The meeting support system according to claim 1, or 2, wherein the scheduled meeting date and time of the meeting registered in advance by the organizer of the meeting in the terminal,
A meeting support system characterized in that a meeting date / time monitoring means for detecting a match with the current time is provided, and the meeting material extracting means starts extraction of the meeting material based on the detection operation of the meeting date / time monitoring means.