JPH05282314A - Document file device - Google Patents

Abstract

PURPOSE:To easily retrieve a document from a document file. CONSTITUTION:This device is equipped with an integrated file 21 which stores a summary for retrieval including the plural leading lines of the document stored in a document file 20, and the file name of the document after gathering it into one document. The summary for retrieval of the document is stored in the integrated file 21 according to the registration declaration of the document from a document registration declaring part 15, and the stored summary for retrieval is called by a summary calling means. Thus, the plural leading lines of the document stored in the document file 20 can be displayed with the file name, and the content of the document corresponding to the file name can be recognized without calling the document, so that the retrieval of the document can be simplified.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document file device which stores a plurality of documents for each file name and calls the stored documents.

[0002]

2. Description of the Related Art Conventionally, a document file for storing a plurality of documents is provided, a created document is given a file name and saved in the document file, and the document stored in this document file can be freely called. There is a device called a document file device having such a structure, which is used, for example, in a word processor, an electronic typewriter, or the like. In such a document file device, a file number is generally input by an input device such as a keyboard as a method of calling a desired document from a document file. Therefore, for the convenience of designating a file name, a file name list is generally displayed on the display of the device in which the document file device is used.

However, when calling a document stored in a document file, it is difficult to search for the document to be called only by the file name displayed on the display 1. In particular, if the elapsed time from the registration of a document becomes long, the memory of a person who tries to retrieve the document is weakened, so that it becomes more difficult to search for the document. Therefore, as illustrated in FIG. 5, it has been conventionally performed to display the headline sentence and the registration date and time on the display 1 in association with the file name to facilitate the document search.

[0004]

However, in general, since the number of words in the headline sentence is about 10 to 20 words, the content of the corresponding document cannot be fully expressed. Therefore, even if the headline sentence is displayed in association with the file name, it may not be possible to perform a document search from the document name and the headline sentence. In such a case, if the user wants to know the contents of the document corresponding to the file name, the document must be called one by one, which has the disadvantage that the operation is complicated and takes time.

Therefore, it is conceivable to increase the number of words in the headline sentence to solve the difficulty of document retrieval, but in that case, many file names are displayed in a list of file names displayed on one screen on the display. Therefore, it is not preferable because the convenience as a list is lost.

[0006]

According to the present invention, a document calling means for calling an arbitrary document from a document file storing a plurality of documents, a file name giving means for giving a file name to the document, and a document should be registered. A document file that includes a document registration declaration unit that declares that the document registration declaration unit and a document registration unit that stores the document in the document file for each file name given by the file name giving unit according to the document registration declaration made by the document registration declaration unit. In the device, an integrated file for storing a search summary including the first plural lines of the document stored in the document file and the file name of the document in one document and calling the search summary stored in the integrated file Integration of summarization calling means and retrieval summary of the document in the integrated file according to the document registration declaration by the document registration declaration section It provided the Airu creating means.

[0007]

Therefore, when the document registration declaration section declares that a specific document should be registered, the document registration means stores the document in the document file. On this occasion,
A file name is given to the document by the file name giving means. Also, if a document registration declaration is made,
The integrated file creating means creates a search summary including the first plural lines of the document and the file name of the document, and stores the search summary in the integrated file. Therefore, when the summary calling means calls the search summary stored in the integrated file, the first plural lines of the document stored in the document file are indicated with file names. Therefore, the contents of the document corresponding to the file name can be known without individually calling the document whose contents are desired to be known, and the document search can be facilitated.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described with reference to FIGS. This embodiment is an example used in a word processor. First, FIG. 1 shows the electrical connection of each part.
That is, a CPU 10 that intensively performs various processes is provided, and the CPU 10 has a ROM 11 that stores fixed data such as an operation program and a RAM 1 that stores variable data.
2 and are connected. A display 14, a keyboard 15 as a document registration declaration unit, a printer 16 and a disk device 17 are connected to the CPU 10 via an input / output circuit 13, and an interface 18 for connecting an external device is connected. Here, the disk device 17 is a device having a structure for performing writing on the floppy disk 19 and reading from the floppy disk 19.

Next, in the RAM 12, a document file storage area 20 as a document file is provided. The document file storage area 20 is provided with a storage area (not shown) for storing a plurality of documents. One of the storage areas is an integrated file storage area 2 as an integrated file.
1 is included. A file list storage area 22 and an integrated file composition area 23 are provided in the RAM 12.

Here, FIG. 2 conceptually shows an example of the storage contents of the file list storage area 22. In this file list storage area 22, a file name 22a, a headline sentence 22b, and a registration date / time 22c are stored.
Further, FIG. 3 conceptually shows an example of the storage contents of the integrated file storage area 21. A search summary 24 is stored in the integrated file storage area 21. In this search summary 24, for each document stored in the document file storage area 20, the summaries 24a, the file name 24b, and the headline 24c for the first several tens of lines are combined, and the combined result is continuous. It is a document linked to. Although not shown, the floppy disk 19 also stores a search summary for each document stored in the floppy disk 19. For convenience of description, the search summary stored in the floppy disk 19 is also shown as the search summary 24.

In such a configuration, the flow of the registration process of the created document is shown in the flowchart of FIG. First, the registration of the created document is started when the registration declaration is made by operating the keyboard 15. That is, when the editing end is instructed by the operation of the keyboard 15, the presence or absence of the input of the file name can be seen. At this time, not only the file name but also the headline sentence can be input. Then, when a file name is input, whether or not an execution key (not shown) of the keyboard 15 for instructing execution of various processes is pressed is checked. When the execution key is pressed, the created document is stored in the document file storage area 20. It is stored and the document is registered. Document registration means is configured here. At this time, the input file name or the like is added to the registered document. Here, a file name giving unit is configured. Although not shown in the flowchart of FIG. 4, when new file names and headline sentences are given to the document by the file name giving means, those file names and headline sentences are referred to as the file name 22a of the file list storage area 22. It is stored in the headline sentence 22b, and the registration date and time is stored in the registration date and time 22c.

Next, dozens of leading lines of the document stored in the document file storage area 20 are read, the input file name and headline are read, and the retrieval summary 24 stored in the integrated file storage area 22 is read. Is loaded,
These are expanded in the integrated file synthesis area 23. Then, the storage content of the integrated file synthesis area 23 is stored in the integrated file storage area 21. An integrated file creating means is configured here.

Next, in order to call the document stored in the document file storage area 20, the user operates the keyboard 15 to declare that effect. As a result, the storage content of the file list storage area 22 is called and displayed on the display 14. Then, on the display 14, a cursor (not shown) is overlaid on the file name to be called and the execution key is pressed to call the document having the file name. At this time, the retrieval summary 24 can be called. Here, a document calling unit and a summary calling unit are configured.

When the retrieval summary 24 is called, the summaries of all the documents stored in the document file storage area 20 are displayed on the display 14 with the file name and the headline. As a result, even if there is a document whose contents cannot be understood only by the file name and the headline, it is possible to save the trouble of individually calling the document and facilitate the document search.

In the present embodiment, an example in which the created document is stored in the document file storage area 20 is shown, but in the implementation, the created document may be stored in the floppy disk 19 or the document file. The document stored in the storage area 20 or the floppy disk 19 is not limited to a created document, and may be any registered document or the like.

[0016]

According to the present invention, an integrated file for storing a search summary including the first plural lines of a document stored in a document file and the file name of the document in a single document, and the integrated file stored in the integrated file. Since the summarization calling means for calling the search summary and the integrated file creation means for storing the search summary for the document in the integrated file according to the document registration declaration by the document registration declaration section are provided, the registration processing of the created document is performed. At this time, a search summary is created, and the search summary can be called if necessary. Therefore, when the search summary is called, the first multiple lines of the document stored in the document file are shown with a file name, You can eliminate the complexity of having to call the document each time you need to know the contents of the document that corresponds to the file name. An effect such as can be facilitated in the search.

[Brief description of drawings]

FIG. 1 is a block diagram of electrical connection of each part showing an embodiment of the present invention.

FIG. 2 is a conceptual diagram showing an example of stored contents of a file list storage area.

FIG. 3 is a conceptual diagram showing an example of stored contents of an integrated file storage area.

FIG. 4 is a flowchart showing a flow of registration processing of a created document.

FIG. 5 is a front view of a display exemplifying a list of conventional file names.

[Explanation of symbols]

 15 Document Registration Declaration Section 20 Document File 21 Integrated File

Claims (1)

[Claims] 1. A document calling unit for calling an arbitrary document from a document file storing a plurality of documents, a file name giving unit for giving a file name to the document, and a document registration declaration unit for declaring that the document should be registered. And a document registration unit for storing a document in the document file for each file name given by the file name giving unit according to the document registration declaration made by the document registration declaration unit. An integrated file for collectively storing a search summary including the first plural lines of the document stored in and the file name of the document, and a summary calling unit for calling the search summary stored in the integrated file, In accordance with the document registration declaration made by the document registration declaration section, an integrated file for storing the search summary for the document in the integrated file. A document file device comprising a file creating means.