JPH05265824A - Method and device for processing document - Google Patents

Abstract

PURPOSE:To provide the method and device for processing documents so as to easily and speedily retrieve a document file recorded in a detachable recording medium. CONSTITUTION:A medium identification information extraction part 3 extracts medium identification information recorded in a recording medium 1. A file identification information extraction part 5 extracts file identification information recorded in the recording medium 1. The medium identification information and the file identification information are made correspondent and stored in an identification information correspondence table 7. An identification information correspondence display part 11 displays the medium identification information and file identification information stored in the identification information correspondence table 7 while making both kinds of information correspondent. Then, the identification information correspondence table 7 stores the medium identification information and the file identification information.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing method and a document processing apparatus for retrieving a document recorded on a removable recording medium.

[0002]

2. Description of the Related Art In information processing systems such as word processors, many document files are stored in removable recording media such as flexible disks and optical disks.
Normally, each recording medium holds a directory in which file identification information such as a document name is recorded in a concentrated manner. When it is not known in which recording medium the required document is stored, a directory is read out for each recording medium and displayed, and the document name stored in that recording medium is confirmed. Therefore, in order to read the directory of each recording medium, it takes time and effort to replace each recording medium with the recording medium reading device. Further, it takes time to read the directory even after exchanging the recording medium, and it takes a lot of time and effort to know the location of the desired document.

In order to solve such a problem, conventionally, a directory is held for each recording medium, a recording medium for special directory management is prepared, and the directories of all the recording media are held in this recording medium. There is proposed a document processing apparatus for performing the above (for example, Japanese Patent Laid-Open No. 1-3248).
(See No. 0). When searching for a document desired by the user in this document processing apparatus, first, a desired document name is searched from directories of all recording media by using a recording medium for directory management, and a recording in which the corresponding document is recorded. Know the medium. Next, the relevant recording medium is exchanged, and the required document file is obtained. That is, the desired information can be obtained by always searching the two recording media.

[0004]

However, in the above-mentioned conventional document processing apparatus, it is necessary to replace the recording medium at least once at the time of searching, and basically, the recording medium for directory management is updated every time the file information is updated. There has been a problem that the directory information has to be updated to the user, which requires a lot of trouble and time for the user.

The present invention has been made in view of the above circumstances, and an object thereof is to provide a document processing method and a document processing apparatus capable of easily and quickly searching for a document file recorded on a removable recording medium. To do.

[0006]

According to a first aspect of the present invention, there is provided a medium identifying step of extracting medium identifying information from a recording medium,
A file identification step of extracting file identification information from the recording medium, an identification information correspondence storage step of storing the medium identification information and the file identification information in association with each other, and medium identification information stored in the identification information correspondence storage step And an identification information correspondence display step of displaying the file identification information in association with each other, and storing the medium identification information and the file identification information.

According to a second aspect of the present invention, there are provided medium identifying means for extracting medium identifying information from a recording medium, file identifying means for extracting file identifying information from the recording medium, the medium identifying information and the file identifying information. An identification information correspondence storage unit that stores the information in association with each other, and an identification information correspondence display unit that displays the medium identification information and the file identification information stored in the identification information correspondence storage unit in association with each other are provided. The storage means is characterized by accumulating the medium identification information and the file identification information.

According to a third aspect of the present invention, an information reproducing section for reading information recorded on a recording medium, a file identification information extracting section for extracting file identification information from the information read by the information reproducing section, and A medium identification information extraction unit that extracts medium identification information from the information read by the information reproduction unit, a file identification information temporary storage unit that temporarily stores the file identification information extracted by the file identification information extraction unit, and the medium A medium identification information temporary storage unit for temporarily storing the medium identification information extracted by the identification information extraction unit;
By a predetermined operation of the operator, the medium identification information temporarily stored in the medium identification information temporary storage unit and the file identification information temporarily stored in the file identification information temporary storage unit are associated and recorded in the identification information correspondence table. An identification information correspondence recording section; and an identification information correspondence display section for displaying the correspondence between the file identification information and the medium identification information recorded in the identification information correspondence table, wherein the identification information correspondence table has the file identification information and the medium identification. The feature is that the information and the information are accumulated.

According to a fourth aspect of the present invention, an information reproducing section for reading the information recorded on the recording medium and optically reading the medium identification code provided on the surface of the storage container of the recording medium, and the information reproducing section. A file identification information extraction unit that extracts file identification information from the information read by the unit, a medium recognition unit that recognizes the medium identification information from the medium identification code read by the information reproduction unit, and the file identification information extraction A file identification information temporary storage unit that temporarily stores the file identification information extracted by the unit, a medium identification information temporary storage unit that temporarily stores the medium identification information recognized by the medium recognition unit, and by a predetermined operation of the operator, The medium identification information temporarily stored by the medium identification information temporary storage unit and the file temporarily stored by the file identification information temporary storage unit. An identification information correspondence recording unit that records the identification information correspondence table in association with the file identification information; and an identification information correspondence display unit that displays the correspondence between the file identification information and the medium identification information recorded in the identification information correspondence table. And the file identification information and the medium identification information are stored in the identification information correspondence table.

[0010]

In the invention of claim 1, the medium identifying step extracts the medium identifying information from the recording medium, and the file identifying step extracts the file identifying information from the recording medium,
In the identification information corresponding storage step, the medium identification information and the file identification information are stored in association with each other, and in the identification information corresponding display step, the medium identification information and the file identification information stored in the identification information corresponding storage step are displayed in association with each other. By doing so, the storage of the medium identification information and the file identification information is accumulated.

In the invention of claim 2, the medium identifying means extracts the medium identifying information from the recording medium. The file identification means extracts the file identification information from the recording medium.
The identification information correspondence storage unit stores the medium identification information and the file identification information in association with each other. The identification information correspondence display means displays the medium identification information and the file identification information stored in the identification information correspondence storage means in association with each other. Then, the medium identification information and the file identification information are accumulated in the identification information correspondence storage means.

In the invention of claim 3, the information reproducing section is
The information recorded on the recording medium is read. The file identification information extraction unit extracts the file identification information from the information read by the information reproduction unit. The medium identification information extraction unit extracts medium identification information from the information read by the information reproduction unit. The file identification information temporary storage unit temporarily stores the file identification information extracted by the file identification information extraction unit. The medium identification information temporary storage unit temporarily stores the medium identification information extracted by the medium identification information extraction unit. The identification information correspondence recording unit associates the medium identification information temporarily stored in the medium identification information temporary storage unit with the file identification information temporarily stored in the file identification information temporary storage unit by a predetermined operation of the operator, and identifies the identification information. Record in the correspondence table. The identification information correspondence display unit displays the correspondence between the file identification information and the medium identification information recorded in the identification information correspondence table. Then, the file identification information and the medium identification information are accumulated in the identification information correspondence table.

In the invention of claim 4, the information reproducing section is
The information recorded on the recording medium is read, and the medium identification code provided on the surface of the storage container of the recording medium is optically read. The file identification information extraction unit extracts the file identification information from the information read by the information reproduction unit. The medium recognition unit recognizes the medium identification information from the medium identification code read by the information reproducing unit. The file identification information temporary storage unit temporarily stores the file identification information extracted by the file identification information extraction unit. The medium identification information temporary storage unit temporarily stores the medium identification information recognized by the medium recognition unit. The identification information correspondence recording unit associates the medium identification information temporarily stored in the medium identification information temporary storage unit with the file identification information temporarily stored in the file identification information temporary storage unit by a predetermined operation of the operator, and identifies the identification information. Record in the correspondence table. The identification information correspondence display unit displays the correspondence between the file identification information and the medium identification information recorded in the identification information correspondence table. Then, the file identification information and the medium identification information are accumulated in the identification information correspondence table.

[0014]

Embodiments of the present invention will be described in detail below with reference to the drawings. (Embodiment 1) FIG. 1 is a block diagram of a document processing apparatus according to Embodiment 1 of the present invention. This document processing apparatus includes an information reproducing section 2 for reading information from a recording medium 1 and a medium identification information extracting section 3.
A medium identification information temporary storage unit 4, a file identification information extraction unit 5, a file identification information temporary storage unit 6, an identification information correspondence table 7, an identification information correspondence recording unit 8, a file instruction unit 9, and a file. An input unit 10 and an identification information correspondence display unit 11 are provided. The recording medium 1 is composed of, for example, a flexible disk, a plurality of document files are magnetically recorded, and a volume name as medium identification information, a document file name as file identification information, and recording of the document in the recording medium 1 A directory in which position information is associated with each other is magnetically recorded. The information reproducing unit 2 is composed of, for example, a floppy disk drive device, and controls the position of a magnetic head that converts a magnetic signal into an electric signal to read necessary information from the recording medium 1 and output it as binary coded data. Further, the information reproducing section 2 detects the mounting of the recording medium 1 and outputs a medium mounting signal when the recording medium 1 is newly mounted. When the medium mounting signal is supplied from the information reproducing unit 2, the medium identifying information extracting unit 3 controls the information reproducing unit 2 to read the volume name which is the medium identifying information recorded on the recording medium 1. The medium identification information temporary storage unit 4 is composed of, for example, a semiconductor memory device, and temporarily stores the medium identification information extracted by the medium identification information extraction unit 3.
When the medium loading signal is supplied from the information reproducing unit 2, the file identifying information extracting unit 5 controls the information reproducing unit 2 to read the directory recorded on the recording medium 1 and extract the file identifying information therein. To do. The file identification information temporary storage unit 6 is composed of, for example, a semiconductor memory device, and temporarily stores the file identification information extracted by the file identification information extraction unit 5. The identification information correspondence table 7 is realized by, for example, a nonvolatile semiconductor memory device, and stores a file name that is file identification information and a volume name that is medium identification information of a medium in which the file is stored, in association with each other. The file instruction section 9 displays the file name as the file identification information stored in the file identification information temporary storage section 6 and displays the specific file name in the file identification information temporary storage section 6 according to the user's selection instruction. It is output as the registration target file identification information to be read and registered. The identification information correspondence recording unit 8 associates the medium identification information stored in the medium identification information temporary storage unit 4 with the registration target file identification information from the file designating unit 9, and the identification information correspondence table is arranged in chronological order. Record at 7. When there is no room for new registration, the oldest registered one in the FIFO control procedure is removed and registered in that area. The file input unit 10 outputs the control signal to the file corresponding to the registration target file identification information from the file instruction unit 9 as the information reproduction unit 2.
To be read out from the recording medium 1. The identification information correspondence display unit 11 displays the file identification information and the medium identification information stored in the identification information correspondence table 7 according to the correspondence in accordance with the user's instruction. In addition,
Actually, besides this, various components for text editing are required, but the description is omitted because it is not directly related to the gist of the present invention.

Next, the operation of the document processing apparatus will be described with reference to the flowchart of FIG. First, the identification information correspondence display unit 11 displays the file identification information and the medium identification information stored in the identification information correspondence table 7 in association with each other (step S1). Thereby, the operator recognizes the file identification information of the desired file and knows the corresponding medium identification information. Then, the operator selects the corresponding recording medium 1 from the plurality of managed recording media based on the recognized medium identification information and mounts it on the information reproducing section 2 (step S2). As a result, the information reproducing section 2 outputs the medium mounting signal. As a result, the medium identification information extraction unit 3 sends a control signal to the information reproduction unit 2 to instruct the information reproduction unit 2 to read the medium identification information in the mounted recording medium 1, and the volume name as the medium identification information is obtained. Extract. As a result, the medium identification information temporary storage unit 4 becomes
The volume name extracted by the medium identification information extraction unit 3 is temporarily stored (step S3). On the other hand, when the file identification information extracting section 5 receives the medium loading signal from the information reproducing section 2, it sends a control signal for instructing the information reproducing section 2 to read the directory file in the loaded recording medium 1. The file identification information in the directory file that is sent out and read is extracted. The directory file is a management file that stores management information including file identification information of files stored in the recording medium 1. As a result, the file identification information temporary storage unit 6
The file identification information extracted by the file identification information extraction unit 5 is temporarily stored (step S4). Next, the file instruction section 9 displays the file identification information temporarily stored in the file identification information temporary storage section 6, and waits for the operator's selection instruction. As a result, the operator indicates the desired file to the file instruction section 9. As a result, the file instructing unit 9 outputs the file identification information corresponding to the instructed file to the file input unit 10 and the identification information correspondence recording unit 8. Next, the file input section 10 sends a control signal to the information reproducing section 2 to read the file information in the corresponding recording medium 1 based on the file identification information from the file designating section 9 (step S5). Next, the identification information correspondence recording unit 8 selects the file identification unit 9 from the medium identification information temporarily stored in the medium identification information temporary storage unit 4 and the file identification information temporarily stored in the file identification information temporary storage unit 6. And the file identification information from are recorded in the identification information correspondence table 7 in association with each other (step S
6). Through the above procedure, each time the operator reads out the file information, the medium identification information and the file identification information are recorded in the identification information correspondence table 7 and are sequentially accumulated.

Next, a specific usage example of the document processing apparatus will be briefly described. Now, FIG. 3 is an explanatory view of an example of the recording medium name of each recording medium and the name of the file stored in each recording medium, which is categorized by a name such as a form collection, a minutes, a plan book, etc. , Because the number of document files increased
Ambiguous volume names such as "minutes 1" and "minutes 2" have been added. In this case, management becomes difficult, and it becomes difficult to know which recording medium should be used when newly registering and referencing the minutes.

On the other hand, FIG. 4 shows an identification information correspondence table 7 in which these document names are recorded when they are recently read.
In the first embodiment, it can be displayed using the identification information correspondence display unit 11. The operator first sees this display, finds that the minutes "Sakai Sales Office July 1991" are stored in the medium "minutes 1", and can quickly obtain the necessary documents.

In this way, the file identification information representing the document and the medium identification information representing the volume name of the recording medium are associated with each other and recorded in the identification information correspondence table 7 realized by the nonvolatile semiconductor memory device. By doing so, it is possible to quickly find the recording medium containing the necessary document file. Further, if the FIFO method is used for recording information in the identification information correspondence table 7 as in the present embodiment, a frequently used document file can be accessed to the minimum necessary recording medium without accessing the management recording medium. Can be obtained at

In the first embodiment, the medium identification information and the file identification information are recorded in the identification information correspondence table 7 according to the file reading instruction. However, the timing of file update, addition, registration instruction, etc. It may be configured to record in. Further, in the first embodiment, the medium identification information and the file identification information of the specific file are recorded in the identification information correspondence table 7. However, all the file identification information in the recording medium 1 is collectively identified. It may be configured to record in the correspondence table 7.

In the first embodiment, the medium identification information and the file identification information are stored in the identification information correspondence table 7 in the F format.
Although it was recorded by the IFO method, it may be recorded by another method such as not being automatically deleted. In the first embodiment, the identification information correspondence display unit 11 is configured to display the file identification information corresponding to the medium identification information in time series. However, the file identification information is displayed in order of the file identification information or the medium identification information. It may be configured as follows. (Embodiment 2) FIG. 5 is a block diagram of a document processing apparatus according to Embodiment 2 of the present invention. This document processing apparatus includes an information reproducing section 14 for reading information from a recording medium 13 and optically reading a medium identification code. , Medium recognition unit 15, medium identification information temporary storage unit 4, file identification information extraction unit 5, file identification information temporary storage unit 6, and identification information correspondence table 7.
An identification information correspondence recording unit 8, a file designating unit 9, a file input unit 10, and an identification information correspondence display unit 11 are provided. The recording medium 13 is composed of, for example, a flexible disk, a plurality of document files are magnetically recorded, and a volume name as medium identification information, a document file name as file identification information, and recording of the document in the recording medium 13 are performed. A directory in which position information is associated with each other is magnetically recorded. Then, as shown in FIG.
A barcode 17 corresponding to the medium number for identifying the recording medium 13 is provided on the surface of the storage container 16. The barcode 17 is printed on the disc label 18 together with the number corresponding to the barcode 17, and the disc label 18 is attached to the storage container 16. The information reproducing unit 14 optically reads the barcode 17 on the surface of the storage container 16. The medium recognition unit 15 recognizes the barcode 17 read by the information reproducing unit 14, obtains a number corresponding to the barcode 17, that is, a medium number, and manages this as medium identification information. Other configurations are the same as those of the document processing apparatus according to the first embodiment.

Next, the operation will be described. First, the identification information correspondence display unit 11 displays the file identification information and the medium identification information stored in the identification information correspondence table 7 in association with each other. Thereby, the operator recognizes the file identification information of the desired file and knows the corresponding medium identification information.
Then, the operator selects the recording medium 13 in which a desired file is recorded from the plurality of managed recording media based on the recognized medium identification information, and mounts it on the information reproducing unit 14. As a result, the information reproducing unit 14 outputs the medium mounting signal. As a result, the medium recognition unit 15 sends a control signal to the information reproducing unit 2 to instruct the information reproducing unit 2 to read the bar code 17 on the surface of the storage container 16 of the mounted recording medium 1, and the volume as medium identification information is outputted. Recognize your name. As a result, the medium identification information temporary storage unit 4 becomes
The volume name recognized by the medium recognition unit 15 is temporarily stored. On the other hand, when the file identification information extracting unit 5 receives the medium loading signal from the information reproducing unit 14, the information reproducing unit 14
A control signal for instructing the reading of the directory file in the loaded recording medium 1 is sent to, and the file identification information in the read directory file is extracted. As a result, the file identification information temporary storage unit 6
Temporarily stores the file identification information extracted by the file identification information extraction unit 5. Next, the file instruction section 9
The file identification information temporarily stored in the file identification information temporary storage unit 6 is displayed, and the operator waits for a selection instruction. As a result, the operator indicates the desired file to the file instruction section 9. As a result, the file instruction unit 9
Outputs the file identification information corresponding to the instructed file to the file input unit 10 and the identification information correspondence recording unit 8. Next, the file input unit 10 makes the corresponding recording medium 1 based on the file identification information from the file instruction unit 9.
The file information in 3 is read out by sending a control signal to the information reproducing section 14. Next, the identification information correspondence recording unit 8 selects the file identification unit 9 from the medium identification information temporarily stored in the medium identification information temporary storage unit 4 and the file identification information temporarily stored in the file identification information temporary storage unit 6. And the file identification information from the file are recorded in the identification information correspondence table 7 in association with each other.

In this way, the file identification information representing the document and the medium number represented by the bar code 17 on the surface of the storage container 16, that is, the medium identification information are recorded in the identification information correspondence table 7 in association with each other. It is possible to quickly find the recording medium 13 in which the necessary document file is recorded. Further, as in the present embodiment, if the disc label 18 on which the number corresponding to the barcode 17 is printed is attached to the storage container 16 of the recording medium 13, the volume name is recorded on the recording medium 13 prior to use. This saves time and effort, and even a user unfamiliar with a computer can easily set the medium identification information in the recording medium 13.

[0023]

As described above, according to the present invention, the medium identification information and the file identification information are extracted from the recording medium, and the medium identification information and the file identification information are stored in association with each other and stored. By displaying the medium identification information and the file identification information in association with each other, the storage of the medium identification information and the file identification information is accumulated, so that the document recorded in the recording medium can be searched easily and quickly. be able to.

[Brief description of drawings]

FIG. 1 is a configuration diagram of a document processing apparatus according to a first embodiment of the present invention.

FIG. 2 is a flowchart illustrating an operation of the document processing apparatus according to the first exemplary embodiment of the present invention.

FIG. 3 is an explanatory diagram of contents of identification information recorded on a recording medium.

FIG. 4 is an explanatory diagram of stored contents of an identification information correspondence table.

FIG. 5 is a configuration diagram of a document processing apparatus according to a second embodiment of the present invention.

FIG. 6 is a front view of a recording medium used in the document processing apparatus according to the second embodiment of the present invention.

[Explanation of symbols]

 1 Recording Medium 2 Information Reproducing Section 3 Medium Identification Information Extraction Section 4 Medium Identification Information Temporary Storage Section 5 File Identification Information Extraction Section 6 File Identification Information Temporary Storage Section 7 Identification Information Correspondence Table 8 Identification Information Correspondence Recording Section 9 File Designation Section 10 Files Input unit 11 Identification information correspondence display unit 13 Recording medium 14 Information reproducing unit 15 Medium recognizing unit 16 Storage container 17 Bar code

Claims (4)

[Claims] 1. A medium identification step of extracting medium identification information from a recording medium, a file identification step of extracting file identification information from the recording medium, and the medium identification information and the file identification information are stored in association with each other. The identification information correspondence storage step and the identification information correspondence display step of displaying the medium identification information and the file identification information stored in the identification information correspondence storage step in association with each other are executed to store the medium identification information and the file identification information. A document processing method characterized by accumulating documents. 2. A medium identifying means for extracting medium identifying information from a recording medium, a file identifying means for extracting file identifying information from the recording medium, and the medium identifying information and the file identifying information are stored in association with each other. An identification information correspondence storage means and an identification information correspondence display means for displaying the medium identification information and the file identification information stored in the identification information correspondence storage means in association with each other, and the medium identification information is stored in the identification information correspondence storage means. A document processing apparatus having a configuration of accumulating and file identification information. 3. An information reproducing section for reading information recorded on a recording medium, a file identification information extracting section for extracting file identification information from the information read by the information reproducing section, and a reading section for reading the information by the information reproducing section. A medium identification information extraction unit that extracts medium identification information from the issued information, a file identification information temporary storage unit that temporarily stores the file identification information extracted by the file identification information extraction unit, and a medium identification information extraction unit A medium identification information temporary storage section for temporarily storing the extracted medium identification information; a medium identification information temporarily stored by the medium identification information temporary storage section and a file identification information temporary storage section by a predetermined operation of an operator; An identification information correspondence recording unit that associates the stored file identification information with each other and records it in an identification information correspondence table; A configuration that includes an identification information correspondence display unit that displays the correspondence between the file identification information and the medium identification information recorded in the information correspondence table, and accumulates the file identification information and the medium identification information in the identification information correspondence table; Document processing device characterized by 4. An information reproducing unit for reading information recorded on a recording medium and optically reading a medium identification code provided on a surface of a storage container of the recording medium, and read by the information reproducing unit. A file identification information extraction unit that extracts file identification information from the information, a medium recognition unit that recognizes the medium identification information from the medium identification code read by the information reproduction unit, and a file identification information extraction unit that extracts the medium identification information. A file identification information temporary storage unit for temporarily storing file identification information, a medium identification information temporary storage unit for temporarily storing the medium identification information recognized by the medium recognition unit, and a temporary storage for the medium identification information temporary storage unit The identification information correspondence table is created by associating the medium identification information with the file identification information temporarily stored by the file identification information temporary storage unit. And an identification information correspondence display unit for displaying the correspondence between the file identification information and the medium identification information recorded in the identification information correspondence table. Document processing device characterized by accumulating information and medium identification information