JPH052540A - Electronic conference system having minutes forming function - Google Patents

Abstract

PURPOSE:To simply form minutes and to rapidly grasp the progress contents of a conference in an electronic conference system having a minute forming function by displaying only a marked speech as minutes correspondingly to the selection of the minutes forming function. CONSTITUTION:Information such as a title and a minutes forming mark 11 is stored correspondingly to a speech 1 and a supervisor stores the speech 1 in an electronic conference together with the mark 11 on occasion, extracts only the speech 1 with the mark 11 out of plural stored speeches 1 and displays the extracted speech as minutes.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic conference system having a minutes creating function for creating minutes from a statement.

[0002]

2. Description of the Related Art In a non-real-time electronic conferencing system, there is a demand for quickly knowing the progress up to that point when participating in a conference halfway.

In order to grasp the contents of a conventional conference with a conventional non-real-time electronic conferencing system, all the contents of the spoken conference stored in the host are taken out through a line and constructed by a workstation or the like. It was displayed on the display of the terminal to be displayed, and the contents of the displayed message were read sequentially.

[0004]

Therefore, when attempting to participate in the middle of a conference, it is necessary to retrieve all past utterances from the host via the line, display them on the terminal display, and read them sequentially. However, there was a problem that it was very inconvenient to participate in the conference, and it took a lot of time to grasp the progress up to that point even if the participant participated in the conference. .. In addition, when the minutes are created, there is a problem that manual work is required to select important ones one after another by looking at the statements.

According to the present invention, those of the utterances for which the minutes need to be collected are marked and stored, and only the utterances marked according to the selection of the minutes function are displayed as the minutes. The purpose is to make it possible to easily create minutes and to quickly understand the progress of the meeting.

[0006]

[Means for Solving the Problems] Means for solving the problems will be described with reference to FIG. In FIG. 1, statement 1
Is the statement made by the participants in the electronic conference system.

The title is, for example, the headline of Statement 1. The minutes creation mark 11 is a mark indicating that the minutes of the statement 1 is to be created.

[0008]

According to the present invention, as shown in FIG. 1, the manager (chairperson, etc.) of the statements 1 described by the participants in the electronic conference.
When it is determined that the minutes are to be created, the minutes 1 are marked with the minutes creation mark 11 and stored, and in response to the minutes creation instruction, the minutes 1 are saved. Only the statement 1 with the creation mark 11 is taken out and displayed as the minutes.

Therefore, by displaying only the minutes 1 of the saved utterances 1 to which the minutes creation mark 11 is added as the minutes, the minutes can be created by a simple operation, and the meeting can be completed from the middle. If you are going to participate in, you can select the minutes function, display and read the minutes up to that time to quickly understand the contents, and participate in the electronic conference to state your opinion.

[0010]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Next, the construction and operation of an embodiment of the present invention will be sequentially described in detail with reference to FIGS.

In FIG. 1, utterance 1 is the contents (document) of the utterance described (proposed) by the participant in the electronic conference system, and includes the number, type, and read / not read in FIG.
Information such as a title, a nickname, and a minutes record mark (hereinafter referred to as a mark) 11 according to the present invention is added and held. An example of the body of statement 1 is shown in FIG.

The minutes creation mark 11 is a mark indicating that the minutes of the statement 1 is to be created, and the chair selects and adds from the statements 1 and saves it.
The terminal 2 is a workstation for conducting an electronic conference, and includes a communication control 21, an electronic conference system 22, an input / output processing 25, and the like. A plurality of these terminals 2 are connected to the host 3 via a line to hold an electronic conference. The utterance 1 input from any one of the terminals 2 is stored in the file 31 of the host 3 via the line, and is displayed on the display 27 of each terminal 2 by each participant participating in the electronic conference. Participate in the electronic conference.

The electronic conference system 22 is a system for conducting an electronic conference by connecting to the host 3 via a line. Here, an editor 23 and a control unit 24 for performing various controls are provided.
And the like (which will be described later with reference to the flowcharts of FIGS. 2 and 3).

The editor 23 inputs various documents, such as a document of utterance 1, and a mark 11 in order to hold an electronic conference.
Is taken out and displayed as a minutes (will be described later with reference to the flowcharts of FIGS. 2 and 3).

The input / output control 25 displays the input speech 1 on the display 27, fetches the document of speech 1 input from the keyboard 28, fetches various operation instructions, and the like.

The file 26 temporarily stores the document of the remark 1 input from the keyboard 28, or extracts only the remark 1 marked with the mark 11 from the file 31 of the host 3 and temporarily stores and displays it. It is for doing things.

The display 27 displays a statement 1, a minutes, and the like. The keyboard 28 is used for inputting a document of statement 1, various operation instructions, and the like.

The host 3 is connected to a plurality of terminals 2 via a line, and collectively manages the statement 1 of the electronic conference by storing it in the file 31. Each terminal 1 uses this host 3
The utterance 1 is taken out from the file 31 and displayed on the own display 27 to participate in the electronic conference.

The file 31 centrally stores the speech 1 of the participant, and here, the mark (meeting mark creation mark) 11 and the like are stored in association with the speech 1.

Next, the creation of a message and the addition of marks will be described in detail according to the order shown in the flowchart of FIG. In FIG. 2, S1 pushes down a statement. For this, for example, the command "speak" displayed at the lower end of the screen 4 in (a) of FIG. 4 is pressed (the function of saying is selected).

In step S2, the screen is displayed. This is "speaking" on the screen 4 displayed on the display 27 of FIG.
In response to the pressing of the command, a screen for inputting a comment is displayed.

In S3, the type, title, etc. are input. This is because the type of statement (type of opinion, agenda, etc.), title (for example, "R
E: The administrator's job is to enter the meeting ... "), nickname, etc.

In step S4, execution is pressed. S5 starts an editor. This activates the editor 23 of FIG. 1 in response to pressing the execute button in S4.

In step S6, the document is input. This inputs the document of the body of statement 1. A step S7 decides whether or not the input of the document is completed. In the case of YES, it progresses to S8. In the case of NO, the document is further continuously input in S6.

In step S8, the data is stored in the host 3 in association with the field (statement 1) via the line. In this case, the document input in S6 is added to the body of the statement 1 with the type and title input in S3 and stored in the file 31. Here, for example, the chairperson who is hosting the electronic conference takes out the statement 1 stored in the file 31 of the host 3 and displays it on the display 27 of the terminal 2 as shown in (a) of FIG. , Select the utterance 1 necessary for creating the minutes as indicated by the diagonal lines in the figure, and then press (select) the command "mark" on the screen. As a result, a mark (minutes creation mark) 11 is added to the selected utterance 1 as shown in FIG. 4B, and the utterance 1 is stored in the file 31 of the host 3.

As described above, the participants who participated in the electronic conference input the statement 1 and store it in the file 31 of the host 3,
When the chairperson determines that it is necessary to create the minutes, the mark 11 is added and the file 31 is stored. As a result, among the comments 1 of the electronic conference stored in the file 31 of the host 3, the mark 11 is added to the comment 1 necessary for creating the minutes.

Next, the preparation of the minutes will be described in detail according to the order shown in the flowchart of FIG. In FIG. 3, in S11, the minutes are pressed. For this, for example, the command "minutes" at the bottom of the screen 4 of FIG.

In step S12, only the marked message is taken out from the host 3 and a file is created. S13 starts an editor.

In step S14, the display is made. These S12, S1
3, S14 is, for example, the display 27 of the terminal 2 in FIG.
In response to pressing the command of minutes from the screen 4 of (a) of FIG. 5 displayed above, the mark 11 of the messages stored in the file 31 of the host 3 is displayed.
5 is taken out to create a file, and the file is displayed on the display 27 of the terminal 2 as shown in FIG. As a result, it is possible for the chairperson to take out only the statement 1 to which the mark 11 has been added when it is necessary to create the minutes and display it as the minutes on the display 27 as shown in (b) of FIG. Become.

As described above, the manager such as the chairperson who holds the electronic conference assigns the mark (minutes creation mark) 11 to the statement 1 out of the statements of the participants, which is judged necessary for creating the minutes. Of the items stored in the file 31 of the host 3, only the statement 1 with the mark 11 is taken out and displayed as the minutes by a simple operation (just by pressing the "minutes" command here) It becomes possible to do. Participants who participated in this minutes from the middle can quickly grasp the progress up to now and express their opinions at the electronic conference.

FIG. 4 shows an explanatory diagram with marks according to the present invention.
FIG. 4A shows a list of messages before being marked. This shows a list of remarks 1 of conference room / electronic conference system study group / operation of electronic conference system /. From this list of statements, the statement with the hatched line in the figure is selected, the command "mark" in the lower row is selected, and the state in which it is instructed to add the minutes creation mark 11 to the selected statement 1 is shown.

FIG. 4B shows a list of messages after the marks are added. This is in the column of the corresponding mark (corresponding to the minutes creation mark 11 corresponding to the instruction to add the minutes creation mark 11 by selecting the slashed statement in the message list in FIG. File 3 of host 3 is set by setting "Yes"
1 shows the state of storage.

FIG. 5 is an explanatory diagram of minutes preparation of the present invention. FIG. 5A shows a list of statements. This is shown in Figure 4.
In (b), select the command "Meeting minutes" on the screen 4 of the list of remarks stored in the field 31 of the host 3,
It shows a state in which an instruction to create a minutes consisting of the remark 1 with the minutes creating mark 11 is given.

FIG. 5B shows the minutes. this is,
In response to the instruction to create the minutes shown in (a) of FIG. 5, only the utterance 1 to which the minutes creating mark 11 is attached is taken out,
The contents are sequentially displayed on the screen 4. In this way, the minutes can be created and displayed by a simple operation. Also, by viewing the minutes, it is possible to quickly grasp the progress of the electronic conference, and it is also possible to express an opinion quickly from the middle of the conference.

[0035]

As described above, according to the present invention,
For the statement 1 that the chairperson of the statement 1 decided to be necessary for creating the minutes, the minutes creation mark 11 is added and stored, and the minutes of the statement 1 is created in response to the minutes creation instruction. Since a structure is adopted in which only the statement 1 with the mark 11 is taken out and displayed as the minutes, the minutes can be created by a simple operation, and when the meeting is attempted to join in the middle, You can select the recording function to display the minutes that have been read so that you can quickly understand the contents and participate in electronic conferences to state your opinions.

[Brief description of drawings]

FIG. 1 is a configuration diagram of an embodiment of the present invention.

FIG. 2 is a flowchart for creating a message according to the present invention.

FIG. 3 is a minutes output flowchart of the present invention.

FIG. 4 is an explanatory diagram with a mark according to the present invention.

FIG. 5 is an explanatory diagram of minutes preparation of the present invention.

[Explanation of symbols]

 1: Statement 11: Minute creation mark 2: Terminal 21: Communication control 22: Electronic conference system 23: Editor 24: Control unit 25: Input / output control 26: File 27: Display 28: Keyboard 3: Host 31: File 4: screen

Continuation of the front page (51) Int.Cl. ⁵ Identification number Office reference number FI Technical indication location H04M 3/56 Z 9076-5K 9/00 K 8426-5K H04N 1/00 104 Z 4226-5C

Claims (1)

[Claims] [Claim 1] In an electronic conferencing system for creating minutes from a statement, information such as a title and a minutes creation mark (11) is associated with a statement (1), and a statement is made in an electronic meeting. Regarding (1), the manager adds and saves the minutes creation mark (11) as necessary, and in response to the minutes creation instruction, the minutes (1) An electronic conference system having a minutes preparation function, characterized in that only a comment (1) having a minutes preparation mark (11) is taken out and displayed as a minutes.