JPH05158932A - Information processor and its controlling method - Google Patents

Abstract

PURPOSE:To simply grasp the contents of stored and managed document information by providing an information processor with an extracting means for extracting a part of individual document information and a printing means. CONSTITUTION:In the information processor for storing and managing plural document information groups in a storage medium, a part of individual document information constituting a remarked document information group is extracted and a part of the extracted document information is printed out. At the time of printing out a document list in a certain cabinet e.g., a part (or all) of the covers of individual documents are recorded on a sheet of recording paper. Namely, when the contents of a certain cabinet are displayed on the display screen of a CRT display device 8, a list printing item is specified by the operation of a pointing device 5, each parameter of the list print is specified, and then 'PRINT' is specified, a printer 14 prints out a list based upon the specified parameter.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information processing apparatus value and its control method, and more particularly to an information processing apparatus value and its control method for storing and managing a plurality of document information groups in a storage medium.

[0002]

2. Description of the Related Art Conventionally, in a document processing apparatus to which a high-quality page printer such as a laser beam printer can be connected, in order to confirm a list of information stored in an external storage device (hard disk, floppy disk, etc.). Often, it prints a list of cabinets or a list of all information in a cabinet of interest. It should be noted that all documents (including figures and images) may be handled at the same level in the external storage device, but in order to facilitate management, they are classified into several types, so-called tree. It is structured. The part of each branch in this tree structure is a cabinet.

To return to the description, when recording a list on recording paper (printing a list), an icon indicating the type of document, its name, date, update date, comments input as attributes, etc. are output on paper. Is usually done.

[0004]

However, in the above list print, since only the character information such as the icon and the name is printed, it is difficult to actually confirm what kind of document it is. Therefore, the document is C
Unless the contents are displayed on the screen of the RT or printed by a printer, the contents cannot be confirmed, which requires extra time and wastes paper.

[0005]

SUMMARY OF THE INVENTION The present invention has been made in view of the above prior art, and provides an information processing apparatus and a control method therefor capable of easily grasping the contents of document information stored and managed. It is the one we are trying to provide.

In order to solve this problem, the information processing apparatus of the present invention has the following configuration. That is, in an information processing device that stores and manages a plurality of document information groups in a storage medium, an extracting unit that extracts a part of individual document information that constitutes the document information group of interest, and a document extracted by the extracting unit. A printing unit that prints a part of the information.

Further, the control method of the information processing apparatus of the present invention operates as follows. That is, in a control method of an information processing apparatus that stores and manages a plurality of document information groups in a storage medium, a part of individual document information forming the document information group of interest is extracted, and one of the extracted document information is extracted. The process of printing a set is provided.

[0008]

In the structure of the present invention, a part of the document information stored in the storage medium is extracted and the part is printed by the printing means.

[0009]

Embodiments of the present invention will be described in detail below with reference to the accompanying drawings.

<Description of Apparatus Configuration> FIG. 1 is a block diagram showing the configuration of the document processing apparatus of this embodiment. In FIG. 1, reference numeral 1 denotes a CPU that controls the operation of the entire apparatus according to a program on a PMEM 2 described later. 2 is a PMEM that stores a program as shown in the flowchart of FIG.
(Program memory) 3 indicates a communication I / F (interface) that enables a transmission / reception procedure with a destination terminal or the like via an RS232C interface, for example. Reference numeral 4 is a keyboard, 5 is a pointing device such as a mouse with a switch, and 6 is a KEY I / F (keyboard interface) that enables connection between the keyboard and the pointing device. Reference numeral 7 denotes a system bus for transmitting address signals, data and control signals inside the device.
8 is a CRT, 9 is a V that develops a bit image on the CRT
RAM is shown. 10 is a floppy disk drive,
Reference numeral 11 is a hard disk drive, and 12 is a disk I / F (disk interface) for connecting a floppy disk drive or a hard disk drive to the system bus 7. 13 is a printer 14 described later
Reference numeral 14 denotes an IMEM for developing an image to be output to, for storing image data corresponding to, for example, one pixel 8-bit resolution 400 dpi, and 14 denotes a page printer such as a laser beam printer having a resolution of 400 dpi.

<Description of Operation Outline> In the above configuration, when a document list in a cabinet is printed in this embodiment, a part (or all) of the front cover (first page) of each document is recorded as one sheet. Make multiple recordings on paper. Hereinafter, this list print is referred to as a list print, and the outline thereof will be described below.

FIG. 2 shows a state in which the cabinet in the system menu on the initial screen of the document processing apparatus of the embodiment is opened.

Reference numeral 200 in the drawing denotes a display screen of the CRT display device 8, and 20 is a window showing the contents of one cabinet.

In the upper part of the window 200, there is a processing item group for each document (including sentences, images, figures, etc.) existing in its own window, one of which is the "list print" of the embodiment. There is an item 21 for performing ". The other processing items are not related to the present invention, and therefore their explanations are omitted.

In the present embodiment, the graphic cursor 22 interlocked with the operation of the pointing device 5 is moved to "list print" of this item 21, and when the attached button is clicked (pressed), the corresponding cabinet is displayed. The list print process of each document is started.

FIG. 3 shows a window (reference numeral 30 in the figure) displayed when the item 21 is designated. In this window 30, each parameter of the list print is set. After that designation, when "print" indicated by reference numeral 31 is designated by the pointing device 5,
List printing is performed according to the parameters specified at that time. When the printing process is completed, the code 3
If "END" of 2 is designated in the same manner, this process is terminated and the state of FIG. 2 is returned to. .

The parameters that can be designated in the list print are, for example, as shown in the figure, the number of copies to be printed in the column 33 and the column 3
The user selects the print type of the list print at 4 and the column 35 at how many prints per page. The paper size is also designated at this time as shown in the figure.

First, the pointing device 5 is used to enter the field 33.
Is designated and activated, and then input from the keyboard 4. Then, when the column 34 is designated by the pointing device, a plurality of types of list prints are displayed, and when one of the "cover list prints" is selected, it is highlighted as shown and the column 35 is displayed. The operator specifies the number of covers to be printed on one recording sheet from the keyboard 4 in this field 35.

FIG. 4 shows an example in which an A4 size document is actually printed by designating a cover list print on an A4 size recording sheet.

Reference numeral 40 in FIG. 4A indicates 2 per page.
FIG. 4B shows a print layout in the case of four cases, reference numeral 41 in FIG. 4B shows a print layout in the case of four cases, and reference numeral 42 in FIG. 4C shows a print layout in the case of six cases. Reference numeral 30 in FIG. 4 (D) indicates a print layout in the case of 9 cases per page.

The upper area 44 of each recording sheet is a title indicating the name of the cabinet, the number of documents, and the page number, and the names such as 45 and 46 are added to each cover and printed.

In the embodiment, the first page of each document printed by the cover list print is reduced and printed based on the recording sheet size, the actual designated size of each document and the size printed by the display list print. is doing. Therefore, if a too large number is input, it will be difficult to confirm if the corresponding document file is a sentence rather than graphic information or an image. Therefore, the upper limit value should be determined within the range that can be confirmed. Further, instead of the reduced printing, a part of the cover may be cut out. Note that the reduction printing itself can be realized by a known thinning process or the like, and thus its detailed description is omitted.

<Description of Processing Content> In order to realize the above-described processing, the CPU 1 of the embodiment executes the processing according to the flowchart of FIG. In the following, in the state of FIG.
When the list print is designated and the input of each parameter through the window 30 is completed, the “print” column 31
Will be described as being specified.

When "print" in the column 31 is selected, first,
In step S1, the number of recording sheets used for list printing is calculated. The calculation method can be calculated by dividing the total number of documents in the corresponding cabinet by the number of prints per page.

In step S2, it is determined whether printing has been completed for all documents. If printing has not been completed, the process proceeds to step S3. In step S3, a pattern corresponding to the title and page number of this cabinet is developed in IMEM13. Next, in step S4, the output image of the cover of the document of interest is thinned out so as to have the layout shown in FIG.
At this time, the name of the document is also expanded as shown in the fields 45 and 46. In step S5, it is determined whether the development of the designated number of sheets on one sheet is completed. If not completed, the process returns to step S4 to develop the cover of the next document. That is,
The operations of steps S4 and S5 are repeated for the specified number of cases.

When the development of one sheet is completed, the output image developed on the IMEM 13 is output to the printer 14 in step S6. The processes of steps S2 to S6 are repeated until the output of the covers of all the documents in the cabinet is completed, and when it is completed, the printing process is completed.

As described above, according to the present embodiment, the front cover of a plurality of documents can be printed as a list, so that document processing with high operational efficiency can be performed.

In this embodiment, only the front cover is printed, but it is also possible to print by designating the page number of the document.

The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Further, it goes without saying that the present invention can be applied to the case where it is achieved by supplying a program to a system or an apparatus.

Further, although the embodiment has been described as a document processing apparatus, it can be realized in the same manner as long as it is an electronic device that manages a plurality of document (including texts, figures, images, etc.) files. Is not limited.

[0031]

As described above, according to the present invention, it is possible to easily grasp the content of document information stored and managed. Especially, when printing a part of each extracted document, by printing collectively on one print medium,
It is possible to obtain the above-mentioned effects while removing the waste of the recording paper.

[Brief description of drawings]

FIG. 1 is a block configuration diagram of a call processing apparatus according to an embodiment.

FIG. 2 is a diagram showing a cabinet window diagram in the embodiment.

FIG. 3 is a list print window diagram in the embodiment.

FIG. 4 is a diagram showing an example of list print in the embodiment.

FIG. 5 is a flowchart showing a flow of list print processing in the embodiment.

[Explanation of symbols]

 1 CPU 2 PMEM 3 Communication I / F 4 Keyboard 5 Pointing device 8 CRT display device 9 VRAM 13 IMEM 14 Printer 20 Cabinet window 21 List print instruction field 22 Graphic cursor 30 List print window

Claims (4)

[Claims] 1. An information processing apparatus for storing and managing a plurality of document information groups in a storage medium, and an extracting means for extracting a part of individual document information constituting a document information group of interest, and the extracting means. An information processing apparatus comprising: a printing unit that prints a part of the extracted document information. 2. The information processing apparatus according to claim 1, wherein the printing unit prints out a plurality of a part of the extracted individual document information on the same print medium. 3. A method of controlling an information processing apparatus for storing and managing a plurality of document information groups in a storage medium, extracting a part of individual document information forming a document information group of interest, and extracting the extracted document information. A method for controlling an information processing apparatus, characterized in that a part of information is printed. 4. The method according to claim 3, wherein when printing a part of the extracted document information, a plurality of parts of the extracted individual document information are collectively printed on the same print medium. A method for controlling the described information processing apparatus.