JPH05151210A - Device for supporting document preparation - Google Patents

Abstract

PURPOSE:To form a document obtained under the sufficient consideration of easy reading and appearance in the case of forcedly storing the contents of the document in a certain fixed capacity. CONSTITUTION:A decision part 3 is started by an instruction from an instruction part 1 and whether a document stored in a document storing part 2 is stored in specified capacity or not is decided. When the document is not stored in the specified capacity, an extraction part 5 is started to extract a storing method for storing the document in the specified capacity based upon the contents of a knowledge data base 4 and the contents and attributes of the document stored in the storing part 2. An execution part 7 applies the storing method to the document stored in the storing part 2 by using the document editing function of a document editing part 6. Then the extraction part 5 starts the decision part 3 again in order to check whether the document stored in the storing part 2 has been stored in the specified capacity or not. At the time of deciding that the document is not stored in the specified capacity, the decision part 3 restarts the extraction 5 again to repeat said processing until the document is stored in the specified capacity.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation support apparatus for inputting and editing a document to create it, and more particularly to a document creation support apparatus having a function of forcibly storing the content of a document within a predetermined capacity.

[0002]

2. Description of the Related Art Generally, when a document is created by using a device having a document creation / editing function such as a word processor, a workstation, a personal computer, etc., for example, as in an in-house report, the document is stored within one A4 page as much as possible. For example, there are cases where the user wants to store the document within a predetermined capacity. However, in the conventional document creating apparatus, since the pages of the document are allocated on the basis of a preset format, after the document is created, for example, the content of the document which is desired to be contained in one page overflows in the second page. For example, the document may exceed the specified capacity. For this reason, after creating the document once, it is necessary to manually correct the line spacing and the size of the characters of the newly created document so as to be within the determined capacity, which imposes a heavy work burden on the user. ..

As a proposal for solving such a problem, for example, as disclosed in Japanese Patent Laid-Open No. 63-70370, line spacing of a format is first set until the document being created fits within a specified capacity. Disclosed as disclosed in Japanese Patent Laid-Open No. 1-240968, in which the character spacing is reduced as much as possible, then the character spacing is reduced as much as possible, and finally the margin is reduced as much as possible so as to be within the designated capacity. As described above, there is a document editing method in which the character size is reduced as much as possible so that the character size fits within the specified capacity. In addition, JP-A-63-
As disclosed in Japanese Patent No. 2214457, a logical element such as a chapter or a heading is discriminated, and a blank line or the like placed between the heading and a paragraph after the heading is deleted so that the heading is accommodated within the designated capacity. There is a document shaping device.

[0004]

However, in any of the above-described conventional techniques, the document content is reduced by making the margins of the document and the intervals between the elements as small as possible, or by making the character size as small as possible. It was forcibly contained within the specified capacity, and no consideration was given to the design element of the document.
Therefore, when these techniques are used, the content of the document can be stored within a certain capacity, but the readability and appearance of the document are extremely deteriorated.

An object of the present invention is to provide a document creation support apparatus capable of creating a document in which readability and appearance are fully taken into consideration when the document content is forcibly stored in a predetermined capacity. To do.

[0006]

In order to solve the above-mentioned problems, a document creation support apparatus according to the present invention stores document information such as contents and attributes of a document being created, for example, a document storage such as a magnetic disk device. And means for instructing that the document information stored in the document storage means be accommodated in a designated capacity, for example, a designated capacity compulsory accommodation instructing means such as a keyboard or a mouse, and the document storage means. Defines whether or not the document information is accommodated within the specified capacity, and determines whether or not the specified capacity is accommodated, document evaluation terms, document attributes, document format parameters related to the document capacity, and their interrelationships. A knowledge database that stores knowledge of document design knowledge,
Based on the determination result of the storage capacity in the designated capacity determination unit, inference processing is performed using the document information stored in the document storage unit and the document design knowledge information stored in the knowledge database, and the document information is designated. Extracted by the specified capacity accommodation method extraction means for extracting the optimum accommodation method for accommodating within the capacity, the document editing means having a document editing function for creating or editing a document, and the specified capacity accommodation method extraction means. A designated capacity accommodation method execution means for applying the method to the document stored in the document storage means by using the document editing means, wherein the designated capacity accommodation method extraction means includes a designated capacity accommodation method execution means. After the activation, the specified capacity accommodation correctness determination means is activated again.

[0007]

In the above structure, when the designated capacity forced accommodation instruction means is activated by an instruction from the user or the like, the designated capacity forced accommodation instruction means activates the designated capacity accommodation correctness determination means. The designated capacity accommodation correctness determination means refers to the stored contents of the document storage means to determine whether the document stored in the document storage means is within the designated capacity. As a result, when it is determined that the document does not fit in the designated capacity, the designated capacity accommodation method extraction means is activated. The specified capacity accommodation method extraction means is for storing the document stored in the document storage means within the specified capacity while referring to the contents of the knowledge database and the contents and attributes of the document stored in the document storage means. Extract the containment method. The extracted accommodation method is passed to the designated capacity accommodation method execution means, and the designated capacity accommodation method execution means uses the document editing function of the document editing unit to convert the accommodation method to the document stored in the document storage means. Apply.

Further, the designated capacity accommodation method extraction means activates the designated capacity accommodation correctness determination means again in order to confirm whether or not the document stored in the document storage means is properly accommodated within the designated capacity. As a result of the judgment, the designated capacity accommodation correctness judging means terminates the process when it judges that the document stored in the document storage means is within the specified capacity, and judges that the document does not fit within the specified capacity. Restarts the accommodation method extracting means within the designated capacity, and repeats the above-described processing until the document fits within the designated capacity.

[0009]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the document creation support device according to the present invention will be described in detail below with reference to the drawings.

FIG. 1 is a block diagram showing the basic arrangement of a document creation support device according to this embodiment. This document creation support apparatus includes a designated capacity forced accommodation instruction unit 1, a document storage unit 2, a designated capacity accommodation correctness determination unit 3, a knowledge database 4, a designated capacity accommodation method extraction unit 5, a document editing unit 6, and a designated capacity. It is composed of an internal accommodation method execution unit 7. In addition,
If necessary, a device such as a display or a printer for displaying or outputting characters or figures, or a message may be provided.

A designated capacity forced accommodating instructing unit (hereinafter referred to as an instructing unit) 1 is a control device that receives an instruction content from an input device or another device. CPU
Composed of devices.

The document storage unit 2 stores code data and graphic data created by a word processor or the like, and generally digitalized documents and data representing their accompanying information such as attributes such as document type, creation date and time, and the like. The information is stored as information, and is composed of, for example, a magnetic disk device or a main storage device. The data in the document storage unit 2 is held in an accessible state on these storage devices. For example, when it is desired to know the type of document, "" Document.
Inquiries such as "type", ""
If you want to know the size of the typeface of the text of the document in addition to the data such as ",". Text. letter. Typeface. Data such as "12 [points]" can be obtained by an inquiry about the size "".

The correctness determination unit 3 for accommodating the designated capacity (hereinafter referred to as a determination unit) 3 is based on the format data in the document storage unit 2.
The document storage unit 2 is means for determining whether or not the document stored in the document storage unit 2 is within the specified capacity. For example, regarding whether or not the document stored in the document storage unit 2 is within one page, the document storage unit 2 for "" document. The computing device is configured to make an inquiry about the number of pages "" and determine whether the returned value is 2 or more. The determination unit 3 may receive the data regarding the designated capacity from the instruction unit 1, and may also receive the data from the document storage unit 2.
Sometimes it is searched from the attributes of the document stored in the document. That is, when creating a document according to a format, the specified capacity (for example, the number of pages) specified in the format
By searching the document storage unit 2 for the data related to, it is possible to save the trouble of inputting the designated capacity from the instruction unit 1.

The knowledge database 4 includes evaluation terms such as IF-THEN rule format and frame format that represent the purpose and impression of a document by some knowledge representation method, and the attributes of the document, paper size, plate size, character size, and the like. The document format parameters relating to the capacity of the document and the knowledge defining the mutual relation between them are stored as document design knowledge information, which is configured by a magnetic disk device, an optical disk device, or the like.

The method of expressing knowledge in a general knowledge database and the structure of the inference engine are described in detail in, for example, "F. Hayes-Loss et al., AIUEO translation, expert system, industrial book, 1985." ..

The knowledge database 4 implements and stores knowledge for accommodating a document in a specified capacity by using the knowledge representation method described in the above-mentioned references and the like. Here, the knowledge for accommodating in the designated capacity is, for example, qualitative or quantitative data as described in "Fuji Xerox, Presentation & Documentation, Fuji Xerox, 1989." It refers to various knowledge necessary to change the line spacing, character spacing, margins, character size, etc. so that they are aesthetically pleasing and do not impair legibility, based on data that expresses the rules, etc. ..

Specifically, for example, "When the specified capacity is greatly exceeded by specifying the A4 vertical paper, the left margin of the heading is not taken in the format with respect to the plate (0 [m
m]), the left margin of the paragraph is 50 [m
m] or more, and if the parameter can be changed, the left margin of the paragraph is 0 with respect to the printing plate.
Set to [mm]. 2 is expressed in the form shown in FIG. In addition, "If the body of A4 vertical paper and the text is [10 points] or less,
If the format is one step and the length of one line is 150 [mm] or more, and if the number of steps in the format can be changed, the number of steps should be two and the step interval should be 6 [mm]. To do. Knowledge such as "is expressed in the form shown in FIG.

The storage method extraction unit (hereinafter referred to as an extraction unit) 5 in the designated capacity stores data in the designated capacity while performing inference based on the document information in the document storage unit 2 using the document design knowledge information in the knowledge database 4. It is a means for extracting the accommodation method for accommodation, and is composed of an inference engine that performs some inference such as forward inference or backward inference.

The document editing unit 6 is a unit having a document creating / editing function in a general word processor, workstation, or DTP. The designated capacity accommodation method executing unit (hereinafter referred to as executing unit) 7 is a unit of the document editing unit 6. It is a means for executing the document editing function and editing the document stored in the document storage unit 2 so that the storage method extracted by the extraction unit 5 is applied.

In general, the configuration of the execution unit 7 is deeply dependent on the function of the document editing unit 6. For example, consider a case where the left margin of the paragraph paragraph of the document is changed from 70 [mm] to 0 [mm]. In the document editing unit 6, a memory for designating the left margin size with respect to the paragraph edition is stored. If the margin on the left side of the paragraph becomes 0 [mm] by performing a special process called "allocation process" by putting "0" data in the copy, the execution unit 7 executes the process as shown in FIG. You will have the means. Similarly, when the left margin with respect to the printing face of the paragraph of the document is set to 0 [mm],
If the document editing unit 6 is provided with means for setting the left and right margins of a paragraph to designated values, the execution means as shown in FIG. That is, the execution unit 7 has an execution unit for executing the unit prepared by the document editing unit 6.

As described above, the execution unit 7 determines the document editing unit 6 for all accommodation methods that the extraction unit 5 may extract.
It holds an execution unit (a unit that specifically executes the extracted method) that edits the document stored in the document storage unit 2 through the document editing function so that the document is stored within the specified capacity. And regarding the accommodation method sent from the extraction unit 5,
The executing means is executed. As a result, the document stored in the document storage unit 2 becomes a document edited by the storage method extracted by the extraction unit 5.

Next, the operation procedure of the document creation support device when the document is stored in the designated capacity will be described with reference to the flowchart of FIG.

Upon receiving the instruction to start the inference, the extraction unit 5 first extracts all the rules written in the IF-THEN format from the knowledge database 4 by the operation of the inference engine, and sets them as rules (step 101). Next, based on the document information stored in the document storage unit 2, r
All the rules in which all the conditions written in the IF condition section are true are found out as rules, and these are set as Trues (step 103). Next, one is selected from Trues. The execution unit 7 executes the execution content written in the THEN execution unit of this rule by using the document editing function of the document editing unit 6 (step 105). The selection and execution of these rules are repeated until an instruction to stop the inference is issued by the THEN execution unit (step 102) or until Trules becomes empty (step 104).

When the activation and execution of the execution unit 7 is completed by the instruction from the extraction unit 5, the extraction unit 5 activates the determination unit 3 again. Here, when the determination unit 3 confirms that the document stored in the document storage unit 2 is properly contained in the designated capacity, the series of processes ends. If the judgment unit 3 judges that the documents stored in the document storage unit 2 are not stored in the designated capacity, the extraction unit 5 is activated again and the above processing is repeated. By such a series of processes, the document stored in the document storage unit 2 becomes a document that fits within a certain capacity.

Next, by the above-mentioned document creation support device,
A specific example of storing the document in the designated capacity will be described.

First, the document storage unit 2 stores the original document as shown in FIG. 7, and the supplementary information "Document type: Business trip report bulletin", "Purpose / impression: Readability (4), and point clarity ( 4), attention degree (4), formal degree (3) ... ”. Here, the document type represents a type according to the content or use of the document such as a plan document or a contact note, and the purpose / impression represents the purpose or impression desired to be added to the document as in the above example. The number after each evaluation term item that expresses the purpose / impression indicates the score of 5 points, and indicates the degree of the image (finishing impression) to be given to the resulting document designed as the purpose / impression. ing.

First, the instruction unit 1 sends an instruction as shown in FIG. 8 to the determination unit 3. As a result, the determination unit 3 knows that the designated capacity is “within one page”. The determination unit 3 activated by the instruction from the instruction unit 1 determines that the original document is not within “one page” by the above-described operation, and issues an inference start instruction to the extraction unit 5. Extraction unit 5
Then, the rule shown in FIG. 2 is selectively executed, and "set the left margin of the paragraph to 0 [mm] with respect to the printing plate" is determined. This rule is a rule in which the IF condition section is set to be true in the document storage section 2 on the basis of information such as "A4 vertical paper is specified and the specified capacity is significantly out of range".
This means that, for example, when the amount of documents is largely outside, if you try to fit it within the specified capacity by narrowing the line spacing, you have to reduce the line spacing extremely. It means that it is better to make the printing plate itself as wide as possible so that it fits within the specified capacity, since there is a possibility that it will greatly damage the appearance. Further, similarly, the rule is selected by the extraction unit 5 including the data that "the left margin of the paragraph is set to 0 [mm] with respect to the printing plate" is included. Then, this time, the rule shown in FIG. 3 is selected and executed, and “the number of steps is set to 2 and the step interval is 6 [m
m] ”is determined. This means that, for example, if the length of one line becomes longer due to the wider printing plate, it will be difficult for the reader to read. This means preventing the line length from becoming too long. In the same manner, rules are selected and executed in the same manner, and methods such as “make the font of the entry word bold Gothic” are extracted, and the inference ends when a series of methods for accommodating within the designated capacity are extracted.

The accommodating method extracted by the above-mentioned processing is passed to the executing section 7. As described above, the execution unit 7 makes full use of the document editing function of the document editing unit 6 by using the “means for concretely executing the extracted method” held inside the document storage unit 2. Apply all extracted containment methods to stored documents.

An example of the resulting document thus obtained is shown in FIG. When the execution of the execution unit 7 is completed, the extraction unit 5
Activates the determination unit 3 again, and determines whether or not the resulting document is within "one page". In the example of the result document shown in FIG.
Since the value is within, the processing in the determination unit 3 ends.

[0030]

As described above, in the document creation support apparatus according to the present invention, a document which does not fit within the designated capacity is inferred using the document information and the document design knowledge information, and the document is designated. Since the most suitable storage method to fit within the capacity is extracted and the document is edited based on this storage method, it is possible to create a document in which readability and appearance are fully considered.

[Brief description of drawings]

FIG. 1 is a block diagram showing a basic configuration of a document creation support device according to an embodiment.

FIG. 2 is a diagram showing an example of expression of knowledge in a knowledge database.

FIG. 3 is a diagram showing an example of expression of knowledge in a knowledge database.

FIG. 4 is a diagram showing an executing means in a specified capacity accommodation method executing unit.

FIG. 5 is a diagram showing an executing unit in a specified capacity accommodation method executing unit.

FIG. 6 is a flowchart showing an operation procedure of a document creation support device when a document is stored in a designated capacity.

FIG. 7 is a diagram showing an example of an original document.

FIG. 8 is a diagram illustrating an example of an instruction from a designated capacity forced accommodation instruction unit.

FIG. 9 is a diagram showing an example of editing an original document.

[Explanation of symbols]

1 ... Forced accommodating instruction part within designated capacity, 2 ... Document storage part, 3 ...
Accurate determination unit for accommodating within specified capacity, 4 ... Knowledge database, 5
..., 6 ... Document editing section, 7 ... Specified capacity accommodation method execution section

Claims (1)

[Claims] 1. A document storage unit that stores document information such as contents and attributes of a document to be created, and a compulsory storage instruction that stores the document information stored in the document storage unit within a designated capacity. Means, an accommodation correctness determination means for determining whether or not the document information stored in the document storage means is accommodated within a designated capacity, and a document relating to a document evaluation term, a document attribute, and a document capacity A knowledge database that stores format parameters and document design knowledge information that defines their mutual relationship; and document information stored in the document storage unit and the knowledge database, based on the determination result of the accommodation correctness determination unit. A storing method extracting means for performing an inference process using the document design knowledge information and extracting a storing method for storing the document information in the designated capacity; Document storing means for creating or editing the storing method, and storing method executing means for applying the storing method extracted by the storing method extracting means to the document stored in the document storing means using the document editing means. A document creation support device characterized by the above.