JPH0430248A - Document processing system - Google Patents

Abstract

PURPOSE:To execute printing containing a format similar to that at the time of using a preprint. paper by storing format data which is read fro a preprint file in a storage area different from document data, sequentially reading the content of both storage areas by the same program and displaying display conditions by means of varying them. CONSTITUTION:A display-only file area different from an update file area 1B is provided on a main storage device and it is set to be a preprint data area 1C. Data in both areas are superposed on a display device 3B and are displayed. Namely, data fetched into the document file in the middle of update is set so that it cannot the updated. Thus, printing including the format similar to that at the time of using the preprint paper can be executed by maintaining the normalized format without causing printing abberation as that caused when the preprint paper is used and without using the preprint paper.

Description

[Detailed Description of the Invention] [Industrial Application Field] The present invention relates to a document processing method, and in particular, a document file created by a document processing program is read as a non-updatable preprint part when creating another document file, and the document The present invention relates to a document processing method that functions as a preprint without being affected by update operations.

[Prior Art] As a conventional document processing method of this type, for example, a method disclosed in Japanese Patent Application Laid-open No. 137353/1983 is known. This method has a common information expansion section that expands and stores the system-common data in the common area section, which is the expansion section of system-common data, and imports common data in different systems. , is a system common data embedding/management method that allows common information to be set.

Additionally, apart from this, for example, JP-A-1-158561
2. Description of the Related Art An editing method is known that improves the efficiency of document updating work by importing data into a document file that is being updated, as disclosed in Japanese Patent Publication No.

[Problem to be solved by the invention] In the above-mentioned prior art, the program creation 2
The main focus was on improving the efficiency of creating correspondence data, and no consideration was given to standardized data that cannot be updated, resulting in the problem of standardized data being updated.

The present invention has been made in view of the above circumstances, and its purpose is to solve the above-mentioned problems in the conventional technology and to make it impossible to update data imported into a document file that is being updated. Printing that includes the same format as when using pre-printed paper, without using pre-printed paper, while maintaining a standardized format and without the printing misalignment that occurs when using pre-printed paper. The objective is to provide a document processing method that enables

[Means to solve the problem]

The above-mentioned object of the present invention is to provide a preprint file storing format data corresponding to a preprint in a document processing device having a function of editing document data, and to input format data read from the preprint file into the document data. stored in a storage area different from
This is achieved by a document processing method characterized in that the contents of both storage areas are sequentially read by the same program and displayed under different display conditions.

[Operation] In the document processing method according to the present invention, a display-only file area separate from the update file area is provided on the main storage device, and this is used as a preprint data area, and the data in the double-headed area is displayed on the display device. It is distinctive in that it is displayed in an overlapping manner. Here, since the update process accesses only the data in the update file area and does not access the data in the display-only file area, the malfunction of updating the preprint section does not occur. Furthermore, the files serving as the preprint portions only need to be created using the same document processing program, and malfunctions due to data format inconsistency will not occur.

In addition, when displaying the data in the preprint data area, in order to distinguish it from the update data, for example,
Display with low brightness, low brightness, etc. Conversely, when displaying data in the update file area, it is displayed with high brightness, high brightness, etc. to distinguish it from preprint data. In addition, when data in the update file area is updated, the updated results are redisplayed on the display device, so the data in the preprint data area mentioned above is also redisplayed and deleted from the display device. prevent.

In addition, in the document processing method according to the present invention, a file specification data storage area for a preprint part using a page is provided in the page information area of an updated document, and at each page break, the corresponding preprint part is placed in a display-only file area. By storing and displaying the information, it is possible to select a preprint portion on a page-by-page basis. If the preprint section is not required, it is left unspecified, and an initial value (for example, 0 value, blank space, etc.) is stored in the file specification section in the page information area. In addition, if there is an error in the file name specification during preprinting at the time of a page break, you can take actions such as issuing a warning message, then initializing the file specification part, or temporarily suspending the process. By doing this, it is possible to deal with the specified part.

[Example] Hereinafter, an example of the present invention will be described in detail based on the drawings.

FIG. 2 shows an example of the configuration of a hardware environment for implementing the present invention. , an overall control unit having a preprint data area IC, 2A and 2B are external storage devices corresponding to the update file area IB and preprint data area IC, and 3A is a keyboard as an input means. , 3B indicates a display device. The update file area IB and preprint data area 1C are both provided on the main storage device of the CPUIA. In addition, the update file area I
B can be read and written by accessing from CPtjlA, whereas preprint data area 1c is a display-only file area, and document data in this area can be read and written by accessing from CPUIA. The difference is that only one is possible.

This relationship is the same for the external storage device 2A and the update file area IB, and the external storage device 2B and the preg1 lint data area IC.

The document processing system of this embodiment configured as described above is characterized in that display processing of document data in the update file area IB and preprint data area IC is performed independently.

As a result, after printing, the document data in the preprint data area IC corresponding to the preprint section is displayed unchanged, regardless of the update process.

FIG. 1(a) is an operational flowchart when a preprint section is newly displayed during document update processing in the apparatus of this embodiment. This operation is as follows.

When updating documents, if the operator inputs a file name designation for the preprint section via the keyboard 3A, the catalog that stores the file name for the preprint section is read from the external storage device 2B. , the validity of the file name is confirmed (step +1). Next, the file name of the preprint part in the page information of the update file is updated and stored in the update file area 1B read into the main storage (step 12).
.

Next, the data file of the preprint section is read from the external storage device 2B into the preprint data area 1C, and its contents are displayed on the aforementioned display device 3B (step 13).
and 14). At this time, the preprint data is displayed at low brightness, for example.

Display with low brightness, etc. Next, in step 15, in order to distinguish the contents of the update file stored in the update file area IB from the preprint data, for example,
Display with high brightness, high brightness, etc.

According to the above operation, by specifying the name of preprint data prepared in advance, it becomes possible to display any update file superimposed on the format corresponding to the specified preprint data. There is an effect.

FIG. 1(b) is an operation flowchart for displaying a preprint portion at the time of page change of a document, which is an operation subsequent to the above operation. This operation is as follows.

When starting a page break in a document, the operator inputs a page break designation via the keyboard 3A. In this case, the file name of the preprint section is extracted from the page information of the update file area IB read into the main storage (step 21).

If the file name of the preprint section is not specified, the contents of the update file area IB are refreshed and displayed on the display device 3B (step 24). In addition, if the file name of the preprint part is specified, data corresponding to the file name of the preprint part in the page information of the update file is read from the external storage device 2B (step 22), and its contents are is displayed on the display device 3B (step 23). At this time, the display of preprint data is as follows:
For example, display with 2 low brightness, low brightness, etc. Next, in step 24, the contents of the update file stored in the update file area IB are displayed with high brightness, high brightness, etc., for example.

According to the above operation, when specifying a page break for an update file that is pre-stored with the name of preprint data, the update file is changed to a format that corresponds to the specified preprint data. This has the effect of making it possible to display them in an overlapping manner.

In any of the above cases, overlapping during printing can be realized using the same technology as conventional insert printing and overlapping printing of ruled lines, figures, footers, etc.

FIG. 1(C) is a flowchart of an operation for updating an update file. This operation is as follows.

In the update process of the update file, an update process is performed by the operator (step 31), but after the update process is finished, if the file name of the preprint part is not specified in the page information of the update file, The result of the above update process is refreshed and displayed on the display device 3B (step 33). Further, if the file name of the preprint section is specified, the contents of the data of the preprint section within the page information of the updated file existing in the main storage device are displayed on the display device '3B (step 32). At this time, the preprint data is displayed with low brightness, low brightness, etc., for example. Next, in step 33, the update file area I
The contents of the update file stored in B are displayed with high brightness, high brightness, etc., for example.

According to the above operation, when an update process is performed on an update file in which the name of preprint data is stored in advance, the update file is superimposed on the format corresponding to the specified preprint data. This has the effect that it can be displayed.

It goes without saying that the above embodiment is shown as an example of the present invention, and that the present invention is not limited thereto.

[Effects of the Invention] As described in detail above, according to the present invention, in a document processing device having a function of editing document data, a preprint file storing format data corresponding to a preprint is provided, Standardization was achieved by storing the format data read from the preprint file in a different storage area from the document data, reading the contents of both storage areas sequentially using the same program, and displaying them under different display conditions. It is possible to print in the same format as when using pre-printed paper without using pre-printed paper, while maintaining the same format as when using pre-printed paper. This method has the remarkable effect of realizing a document processing method.

[Brief explanation of drawings]

FIG. 1 is a flow chart showing various processing operations in an embodiment of the present invention, and FIG. 2 is a block configuration diagram showing an example of the configuration of a hardware environment for implementing the present invention. l: Overall control unit, IA central processing unit (CPU), lB
2. Update file area, IC = preprint data area, 2A and 2B, external storage device corresponding to update file area IB and preprint data area 1C, A: keyboard, B: display device. Figure (Part 3) (cl.

Claims (1)

[Claims] 1. In a document processing device that has a function to edit document data, a preprint file storing format data corresponding to preprints is provided, and the format data read from the preprint file is stored in a storage area different from that of the document data. A document processing method characterized in that the contents of both storage areas are read out sequentially by the same program and displayed under different display conditions.