JPH04260165A - Conference supporting system - Google Patents

Abstract

PURPOSE:To reduce the burden for the presence/absence confirmation of conference participants and the making processing of the minutes data. CONSTITUTION:The system is provided with a personal terminal information input output part 2 for inputting ID information and conference data registered in advance from personal terminal equipements which members carry separately, and also, outputting conference information to the personal apparatus devices, and based on the inputted ID information, the presence/absence confirmation of members is executed. Also, this system is provided with a function for executing a recognition processing of the contents of proceedings handwriting-inputted to a presetation apparatus and inputting the data, executing a presentation display together with the conference data, executing suitably an editing processing of this displayed information as the conference information and outputting it to the personal terminal equipments.

Description

[Detailed description of the invention]

0001

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a conference support system that can significantly reduce the processing burden of confirming attendance and creating minutes of various conferences.

0002

2. Description of the Related Art When various types of meetings are held, attendance is generally confirmed using a list of meeting attendees, and the attendance is counted.

[0003] Furthermore, the necessary number of copies of conference materials are made in advance and distributed to conference participants, or presented as appropriate using presentation equipment such as an overhead projector (OHP). At this time, depending on the progress of the meeting, a blackboard, whiteboard, etc. are often used to provide supplementary explanations of the content of the meeting.

[0004]Furthermore, minutes can be prepared by a secretary and then copied and distributed to meeting attendees, or hard copies of information written on commercially available electronic blackboards can be made and distributed as minutes. things are being done.

[0005]

[Problem to be Solved by the Invention] However, obtaining confirmation of attendance from conference attendees as described above has the disadvantage that it requires a great deal of effort on the part of the conference organizer, and there is also a risk of falsification of the list of conference attendees. There is a problem that there is a risk of Furthermore, since it is necessary to make various adjustments to the minutes and make the required number of copies, there is a problem in that it is not possible to immediately create and distribute the minutes to the meeting attendees after the meeting ends.

[0006] The present invention was made in consideration of the above circumstances, and its purpose is to reduce the workload of confirming attendance, etc., and to simplify and efficiently create and distribute meeting minutes. The purpose of the present invention is to provide a highly practical conference support system that can be used in a variety of situations.

[0007]

[Means for Solving the Problems] A conference support system according to the present invention is capable of transmitting ID information and conference materials registered in advance to a personal terminal device, for example, a card, carried by each member to the personal terminal device. A personal terminal information input/output unit is provided for inputting conference information such as an article record created based on the content of the conference to the personal equipment device, and inputting information via the personal terminal information input/output unit. The above I
Confirm attendance of meeting attendees based on D information, and
The contents of the proceedings entered by hand on an information input device such as a tablet of the presentation device are recognized and input as data, and the meeting materials input through the personal terminal information input/output unit and the proceedings processed with the data input are processed. The present invention is characterized in that, while displaying the contents, the displayed information is edited and, for example, meeting information such as minutes is created.

[0008]

[Operation] According to the present invention, the attendance of conference participants is automatically confirmed and tallied according to the ID information read from the personal terminal device, so there is no need to worry about confirming attendance as in the past. In addition, it reads meeting materials prepared by members from personal terminal devices and displays them on presentation devices as appropriate, and displays the contents of the proceedings entered by hand on information input devices such as tablets depending on the meeting situation.
Furthermore, this input information is recognized and inputted, and edited together with the meeting materials to create meeting information such as minutes, which is then output to the personal terminal device, simplifying the process of creating minutes. At the same time, it becomes possible to instantly create minutes and pass the minutes data to meeting participants.

[0009]

DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the conference support system according to the present invention will be described below with reference to the drawings.

FIG. 1 is a schematic diagram of the system according to the embodiment. Reference numeral 1 denotes an operation control section mainly composed of a CPU and controlling the entire system. A personal terminal input/output unit 2 connected to the operation control unit 1 serves as an interface with a card-shaped personal terminal device carried by each member attending the meeting, and is registered in advance in the personal terminal device. Personal ID information (ID number) that has been set,
Meeting materials stored and prepared in the personal terminal devices are read and input from the individual personal terminal devices, and meeting information such as minutes, which will be described later, is output to the individual personal terminal devices. Note that the above-mentioned digitized meeting materials are composed of text data (character code data) and image data such as charts and tables that have been created in advance using a word processor or the like and digitized.

[0011] Furthermore, the meeting matter input unit 3, which is made up of a position input device such as a tablet, inputs information written down by a meeting facilitator, etc. according to the meeting situation as information on the writing strokes, and the input information is handwritten. The information is recognized by the information input unit 4 and converted into data, such as character code data, for example. At this time, information on the writing position of the information is also detected, and thereby the input position of the information is specified.

[0012] However, the display section 5 is, for example, a blackboard or OH
It consists of a large screen display similar to the projection screen in the P system, and displays meeting materials input via the personal terminal input/output unit 2 mentioned above, information input from the meeting item input unit 3, etc. and present it to conference participants. The display section 5 may be a small tabletop display provided at each conference participant's seat, or may be a combination of these.

The information storage section 6 stores input conference materials and information displayed on the display section 5 as described above, and the information stored in the information storage section 6 is stored in the editing control section 7. Edited as appropriate under control. Minutes and the like are created through information editing processing by the editing control section 7.

[0014] The ID check section 8 is configured to check the ID read from the personal terminal device via the personal terminal input/output section 2.
In addition to confirming attendance at a meeting according to the D information (ID number), it also performs aggregation management of the number of participants in the meeting, etc. At this time, the ID check section 8 starts the database access control section 9 as appropriate, and performs various information searches regarding the conference participants by database search. This database search may be performed while accessing a database that is distantly located via a communication line as appropriate.

[0015] In this system configured as described above, the process starts by registering and setting the ID numbers of the persons scheduled to participate in the conference in the information storage section 6. The ID number is registered in the information storage unit 6 by selecting and specifying ``ID registration'' from the menu items on the ``initial screen'' as shown in FIG. 2, for example, and setting the ID registration mode.

[0016] Once the ID registration mode is set,
The operation control unit 1 displays [I] on the display unit 5 as shown in FIG.
D Registration screen] and enter the affiliation and name of the person scheduled to attend the conference.
Register the presence or absence of scheduled presentations (presence or absence of materials). This I
The registration setting of the D information is executed, for example, by inputting information on each of the above items in writing via the meeting item input section 3, and by recognition processing and data input of the handwritten input information in the handwritten information input section 4. Ru. Information about prospective conference participants entered in this way can be stored in the personal file [
Fidv] is registered and managed.

[0017] When the ID registration of the prospective participant is completed in this manner, a command of [End] is instructed on the [ID registration screen] shown in FIG. This activates the database access control section 9, searches the database, and obtains the ID information (ID number) of the participant. This ID information (ID number) search is performed using the affiliation and name of the personal file [Fidv] as keys. The operation control unit 1 stores the ID information (ID number) obtained from the database in this way in the personal file [Fi
dv] is stored in association with the affiliation and name of the person, and displayed on the display unit 5.
The display screen is returned to the initial screen shown in FIG. 2, and the ID registration mode is terminated.

Next, the operation of this system when a conference is actually held will be explained. Conference attendees connect their own card-shaped personal terminal devices to the personal terminal input/output unit 2 provided at each seat in the conference room, for example. Then, the operation control section 1 inputs the ID information registered therein from the personal terminal device through the personal terminal input/output section 2 and stores it in the information storage section 6. The data stored in this information storage section 6 is managed, for example, as an ID file [Fid]. This process is executed on data input from a plurality of personal terminal input/output sections 2.

When the operation control section 1 completes inputting data from each personal terminal input/output section 2 and storing the input data in the information storage section 6, the operation control section 1 checks the ID check section 8.
Start. Then, the ID check unit 8 checks the ID file [Fid
The ID information (ID number) is obtained from ] and compared with the ID information (ID number) of the prospective participant stored in advance as the personal file [Fidv]. This ID
By comparing information (ID number), we can identify the participants of the day and
A check is made with the scheduled participants who were absent on the day, and an attendance list is created, for example. This attendance list is
For example, it is stored in the information storage unit 6 as a participant file [Fatnd].

[0020] Furthermore, the operation control unit 1 searches the personal file [Fidv] using the ID information (ID number) input from the personal terminal input/output unit 2 as a search key, and
Check whether the participant specified by the D information is registered as a scheduled presenter. If the person is registered as a scheduled presenter, the operation control unit 1 sends the personal terminal input/output unit 2 to which the ID information is input according to the ID information.
is activated, conference material data is read from the personal terminal device connected thereto, and is stored in the information storage section 6. This conference material data is registered and managed as, for example, a material file [Frgm] using ID information as a key. As described above, the attendance check based on the ID information and the input processing of conference material data prepared by the presenters are performed, and preparations for holding the conference are completed.

Now, as the conference progresses, if the presenter wishes to present conference materials on the display section 5, he or she first inputs the presenter's ID information and selects the [Initial screen] shown in FIG. By selectively instructing the command ``INPUT MATERIALS'', the above-described display process of conference material data by the display section 5 is activated. This process of displaying conference material data involves searching the material file [Frgm] using the ID information as a search key under the command interpretation of [Input Materials];
Conference material data registered and managed in relation to the ID information is read out from the information storage section 6 and displayed on the display section 5. At this time, a minutes file is simultaneously created as [Frec] based on the displayed conference material data, and is stored in the information storage section 6. That is, the displayed material file [Frgm] is copied and saved as a minutes file [Frec].

On the other hand, input information as appropriate depending on the meeting situation,
When displaying this on the display section 5, for example, from the meeting item input section 3, which is a display/position input device in which a transparent tablet and a liquid crystal display are integrated into one layer.
Display information is input in writing corresponding to the display position. Then, the handwritten information input unit 4 recognizes and processes the handwritten information according to the handwritten stroke information (sequence of position information) inputted via the meeting matter input unit 3, and for example, the character information corresponds to the input position. It is displayed on the display section 5. The information input by hand is then stored in the information storage section 6.
It is additionally registered in the minutes file [Frec] stored in .

[0023] Through the processing of the meeting matter input unit 3 and the handwritten information input unit 4, for example, a presenter makes a presentation while appropriately adding supplementary information to the displayed meeting material data as described above. becomes possible.

[0024] If you want to make corrections to the displayed meeting material data, for example, instruct the [Change Minutes] command on the screen shown in FIG. This is done by overwriting new information. By overwriting this information, the contents of the minutes file [Frec] mentioned above are updated.
Changes and corrections will be made to the minutes.

[0025] If you want to edit the meeting material data by deleting, moving, or copying it, the above-mentioned [Initial screen]
This is done by instructing the commands ``delete'', ``move'', and ``copying'' above, and specifying, for example, a rectangular shape as the area to be edited using the meeting item input section 3. With such an editing processing function, the minutes file [Frec
] The editing process for the contents of the minutes is executed.

Now, when the meeting ends as described above,
The [End] command is specified on the screen shown in FIG. 2 described above. Then, the operation control unit 1 reads the minutes file [Frec] stored in the information storage unit 6 and connects thereto via the personal terminal input/output unit 2 provided at each seat in the conference room. The data of the minutes file [Frec] is written to each personal terminal device. When this writing is completed, basically all of the above-mentioned conference processing procedures are completed.

[0027] Then, the conference participants who have taken home the personal terminal devices in which the data of the minutes file [Frec] have been written can store the data of the minutes file [Frec] at their respective offices (eg, workplaces), for example, in a predetermined manner. By deploying the data on a workstation, it becomes possible to edit and process the data as appropriate to create a report. At this time, it goes without saying that data compatibility with the information processing equipment used by conference participants should be ensured as appropriate.

[0028] Thus, according to the present system described above, the attendance of conference participants can be confirmed very easily and accurately by simply connecting the personal terminal equipment carried by each member to the personal terminal input/output section 2. It can be carried out. Moreover, conference participants can directly input conference material data prepared in advance and display it for presentation. Furthermore, handwritten information input via the meeting matter input section 3 can also be displayed to advance the meeting. Furthermore, minutes data is automatically created from the presented meeting material data, and the meeting material data is edited by adding handwritten information input via the meeting matter input section 3 as appropriate, and this is Data can be output to personal terminal devices.

[0029] As a result, the meeting can proceed smoothly while accurately confirming attendance, the minutes data can be simultaneously created and edited as appropriate, and the data can be output to the meeting participants, so that the meeting organizer can This has great practical effects, such as greatly reducing the processing load and making it possible to accurately communicate the contents of the meeting.

It should be noted that the present invention is not limited to the embodiments described above. For example, the configuration, shape, etc. of the personal terminal equipment carried by each member may be determined according to the system specifications. Furthermore, various methods can be adopted for the configuration of the display unit 5, the configuration of the meeting matter input unit 3, and the recognition processing method for handwritten information in the handwritten information input unit 4. In addition, the present invention can be implemented with various modifications without departing from the gist thereof.

[0031]

[Effects of the Invention] As explained above, according to the present invention, it is possible to confirm the attendance of conference participants very easily and accurately. Accordingly, the information input by hand is displayed and presented as is, and minutes data is created according to the presented information, and this is edited and outputted to the personal terminal devices carried by conference participants. be able to.

[0032] Therefore, it is possible to significantly reduce the processing burden on the meeting organizer such as confirming attendance and creating minutes data, and to achieve a great practical effect such as being able to accurately communicate the contents of the meeting. .

[Brief explanation of the drawing]

FIG. 1 is a schematic configuration diagram of a conference support system according to an embodiment of the present invention.

FIG. 2 is a diagram showing a display example of an initial screen in the embodiment system.

FIG. 3 is a diagram showing a display example of an ID registration screen in the embodiment system.

[Explanation of symbols]

1...Operation control unit, 2...Personal terminal input/output unit, 3...Meeting matter input unit, 4...Handwritten information input unit, 5...Display unit,
6... Information storage section, 7... Edit control section, 8... ID check section, 9... Database access control section.

Claims (1)

[Claims] Claim 1: A personal terminal information input/output unit for inputting ID information and meeting materials registered in advance into personal terminal devices carried by each member and outputting meeting information to the personal terminal device. an ID check unit that confirms the attendance of members based on the input ID information; a means for recognizing and processing the contents of the proceedings input by hand into the presentation device and inputting the data; 1. A conference support system comprising: presentation display means for displaying content; and means for editing information displayed on the presentation display means to create the conference information.