JPH03265968A - Document attribute item giving system - Google Patents

Abstract

PURPOSE:To form a document control system proper to a user by selecting freely the attribute of a multi-medium document at each user site. CONSTITUTION:When it is desired to know the attribute of a registered document from a user program, a document attribute item contents reference means 3 has an access to a document attribute item contents register file 7 to give the attribute of the desired document. In the same way, a document attribute item contents updating means 4 updates the attribute of the corresponding document stored in the file 7 when the document contents are updated via the user program. Then a document attribute item retrieving means 5 retrieves the file 7 when the document attribute items are retrieved based on the attribute of the document. Thus it is possible to form a document control system proper to a user.

Description

[Detailed Description of the Invention] [Field of Industrial Application] The present invention relates to a method for assigning document attribute items, and in particular to a method for assigning document attribute items when defining document attributes of multimedia documents for each individual document. be.

[Conventional technology]

The attributes of multimedia documents include document creation date, author, department, document name, update date, number of updates, number of references, final reference, total number of pages, document creation tool, page components, etc. There is information on. In current multimedia document management systems, these document attributes are predetermined for each document management system.

[Problem to be solved by the invention]

In the conventional document management systems described above, document attributes that characterize individual documents are determined in advance for each document management system, and therefore document attributes cannot be flexibly defined for each user. For example, if the system provides attributes such as the number of times a document is referenced in advance, the number of times it is referenced is counted each time it is referenced, and unless it is updated on the magnetic storage medium each time, performance problems may occur. I can't deal with it. On the other hand, if the document management system does not provide anything as a document attribute item and leaves it to the user's definition, problems will occur in document distribution between systems.

[Means to solve the problem]

The document attribute item assignment method of the present invention is such that, in a system that stores and manages multimedia documents composed of various media, the system provides several attribute items for each multimedia document in advance, and within this range, each user document attribute item definition means for assigning document attribute items by selecting necessary items from among them; and a document capable of registering document attributes for each document attribute item defined by the document attribute item definition means. Attribute item content registration means; Document attribute item content reference means that allows you to know the content of document attributes of a document that has been registered before referring to the content of the document; The document attribute item content changing means is capable of changing the document attributes contained in the document attribute item, and the document attribute item searching means is capable of searching for a necessary document by specifying the contents of the document attribute item. .

〔Example〕

Next, embodiments of the present invention will be described with reference to the drawings.

FIG. 1 is a system block diagram showing one embodiment of the present invention. The document attribute item definition means 1 selects and outputs necessary attributes from among the various attributes provided as document attributes to the item attribute definition file 6. When registering a multimedia document from a user program, the document attribute item content registration means 2 selects the document attributes defined in the item attribute definition file 6 from the document information, or registers some of them from the user program if necessary. By setting the interface, it is generated and output to the document attribute item content registration file 7.

When a user program wants to know the attributes of a registered document, the document attribute item content reference means 3 can pass the requested document attributes by accessing the document attribute item content registration file 7. . Similarly, when document contents are updated from the user program, the attributes of the corresponding document in the document attribute item content registration file 7 are updated by the document attribute item updating means 7. When performing a search according to document attributes, the document attribute item content registration file 7 is also searched by the document attribute item search means 7.

Next, FIG. 2 is a diagram showing the relationship between document attributes and document bodies. When the reference numbers 1 to n are provided as document attributes that can be used by the system, the user can select the required attribute xl.
Select as x8 from

For each of the documents m to q, the document attributes selected by the user are linked to the document body and realized.

〔Effect of the invention〕

As explained above, the present invention has the advantage that by freely selecting the attributes of multimedia documents for each user site, it is possible to construct a document management system unique to the user.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention, and FIG. 2 is a block diagram showing an example of the relationship between document attributes and documents. 1... Document attribute item definition means, 2... Document attribute item content registration means, 3... Document attribute item content reference means, 4
...Document attribute item content update means, 5...Document attribute item search means, 6...Item attribute definition file, 7...
Document attribute item content registration file.

Claims (1)

[Claims] In a system that stores and manages multimedia documents made up of various media, the system provides several attribute items for each multimedia document in advance, and each user can select the necessary items from among them within this range. document attribute item definition means for assigning document attribute items, document attribute item content registration means for registering document attributes for each document attribute item defined by the document attribute item definition means, and document content. A document attribute item content reference means that allows you to know the contents of the document attributes of a previously registered document before referring to it, and allows you to change the document attributes assigned to the document according to changes in the document contents, etc. A document attribute item assigning method comprising: a document attribute item content changing means; and a document attribute item retrieval unit capable of searching for a necessary document by specifying the content of the document attribute item.