JPH02297189A - Document managing system - Google Patents

Abstract

PURPOSE:To shorten time required for registering a document by registering key word information in which a document identifier is attached to a reserved key word included in an inputted document to a word index file in a lump. CONSTITUTION:A word decomposing means A, a document registering means B, a reserved key word retrieving means C, a word index batch registering means D, and a document retrieving means E are provided. Then, at the time of the registration of the document, the key word information constituted by attaching the document identifier to the reserved key word included in the inputted document is accumulated in a key word information batch storage area M, and the accumulated key word information is classified by the order of an index, and is registered in the word index file F-3 in a lump. Thus, the time required for registering the document can be remarkably shortened.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document management system, and particularly to a document management system that operates on an information processing system.

[Conventional technology]

A conventional document management system that operates using a database on an information processing system includes (A) a word decomposition process that assigns a document identifier to an input document input when registering a document, and decomposes the input document into words; (B) document registration means for registering the input document to which a document identifier has been assigned by the word decomposition means in a document storage file; (C) a reservation for each word of the input document decomposed by the word decomposition means; A search is made to see if the keyword is a reserved keyword registered in advance in the keyword file, and only if it is a reserved keyword registered in the reserved keyword file, the keyword information in which the document identifier of the input document is added to the word is added to the word index. a reserved keyword search means registered in a file; (D) searches the word index file using the keyword input when searching for a document, and registers it in the document storage file using a document identifier of keyword information having a matching keyword; document retrieval means for retrieving the searched documents;

[Problems to be Solved by the Invention] The conventional document management system described above registers the word in the word index file every time the word decomposed when registering a document matches a reserved keyword registered in the reserved keyword file. Therefore, there is a drawback that the registration process in the word index file increases in proportion to the number of reserved keywords included in the input document, and it takes a lot of time to register the document.

An object of the present invention is to accumulate keyword information, which is a reserved keyword included in a document input at the time of document registration, with a document identifier added by one inch, in a keyword information bulk storage area, and to classify the accumulated keyword information in order of index and index. It is an object of the present invention to provide a document management system that can significantly shorten the time required to register documents by collectively registering them in a word index file.

[Means to solve the problem]

The document management system of the present invention includes: (A) a word decomposition unit that assigns a document identifier to an input document input when registering a document and decomposes the input document into words; (B) a document registration means for registering the input document given an identifier in a document storage file; (C) a reserved keyword registered in advance in a reserved keyword file for each word of the input document decomposed by the word decomposition means; , and only if it is a reserved keyword registered in the reserved keyword file, keyword information with the sentence My & suffix of the input document added to that word is stored in an empty position in the keyword information bulk storage area. reserved keyword search means (D) when there is no free space in the keyword information bulk storage area and when the input document to be registered is completed, keyword information held in the keyword information bulk storage area is arranged in index order; A word index batch registration means for classifying and registering them in a word inte/Vx file all at once; The document retrieval means for retrieving a document registered in the document storage file using a document identifier.

〔Example〕

Next, embodiments of the present invention will be described with reference to the drawings.

FIG. 1 is a functional block diagram showing an embodiment of the document management system of the present invention.

As shown in FIG. 1, when registering a document, the word decomposition means A assigns a document identifier to the input document input from the document input device I-1, and decomposes the input document into words. .

FIG. 2 is a flowchart showing an example of the operation of the word decomposition means of this embodiment.

The word decomposition means A performs step 2 as shown in FIG.
1, a document identifier is assigned to the input document, and document registration means B
It is being sent to.

Further, in the next step 22, the input document is broken down into words, given a document identifier, and sent to the reserved keyword search means C.

Then, in the next step 23, it is determined whether or not there are still words that have been decomposed into 1. If there are still words (YES), the operation returns to step 22 and continues; if there are no more words (NO), the process moves to the next step 24. are doing.

In step 24, it is determined whether there are any more documents to be input, and if there are still documents to be input (YES), step 21
The operation returns to step 25 and continues the operation, and when there are no more (No), the process moves to the next step 25.

In step 25, the word index batch registration means is notified that there are no more input documents.

Therefore, the document registration means B registers the input document given the document identifier by the word decomposition means A in the document storage file F-1.

Further, the reserved keyword search means C is the word decomposition means A.
For each word of the input document that has been decomposed in The keyword information with the document identifier of the input document attached thereto is held in an empty position of the keyword information bulk storage area M.

FIG. 3 is a flowchart showing an example of the operation of the reserved keyword search means of this embodiment.

The reserved keyword search means C searches the reserved keyword file F2 for each word of the input document in S step 31 as shown in FIG.

Then, in the next step 32, it is determined whether the corresponding reserved keyword has been found, and if it has been found (YES)
Sometimes it moves to the next step 33 and is not found (
NO), the operation for that word has ended.

In step 33, it is determined whether there is a vacant position in the keyword information bulk storage area M, and there is a vacant position (YE
S), the process moves to step 35, and when there is no vacant position (NO), the process moves to the next step 34.

In step 34, since there is no free space, the word index/nox bulk registration means is notified to register the contents of the keyword information bulk storage area M all at once, and the bulk registration is performed. M is left vacant.

Then, in the next step 35, the word in which the corresponding reserved keyword is found is registered and held as keyword information in an empty position of the keyword information bulk storage area M together with the document identifier of the input document.

Therefore, the word index bulk registration means indexes the keyword information held in the keyword information bulk storage area M when there is no free space in the keyword information bulk storage area M and when the input document to be registered is completed. Classify in order and create word index file F-
3 are registered all at once.

FIG. 4 is a flowchart showing an example of the operation of the word index batch registration means of this embodiment.

As shown in FIG. 4, the word index/socket batch registration means inputs keyword information from the keyword information batch storage area M in the step 41, and in the next step 42, the keyword information is stored in the index key value. The keyword information is rearranged in order and in step 43, the keyword information is registered all at once in the word index file F-3.

On the other hand, the document search means E searches the word index file F-3 using the keyword input from the document search device 1-2 when searching for a document, and searches the document identifier of the keyword information word having the matching keyword. is used to retrieve the document registered in the document storage file F-1 and display it on the document search devices I- and 2.

As described above, the document management system of this embodiment stores keyword information in which a document identifier is attached to a reserved keyword included in a document input when registering a document in the keyword information bulk storage area, and stores the stored keyword information in the keyword information bulk storage area. By classifying documents in order of index and registering them all at once in a word index file, it is possible to significantly reduce the time required to register documents9. [Effects of the Invention] As explained above, the document management of the present invention The system accumulates keyword information in the keyword information bulk storage area, which is a reserved keyword included in the document entered when registering the document, with a document identifier added to it, sorts the accumulated keyword information in index order, and stores it all in a word index file. This has the effect of significantly shortening the time required to register a document.

[Brief explanation of drawings]

FIG. 1 is a functional block diagram showing an embodiment of the document management system of the present invention, FIG. 2 is a flowchart showing an example of the operation of the word decomposition means of the present embodiment, and FIG. 3 is a reserved keyword search of the present embodiment. Flowchart showing an example of the operation of the means. FIG. 4 is a flowchart showing an example of the operation of the word index/socket registering means of this embodiment. A: Word decomposition means, B: Document registration means, C: Reserved keyword search means, D.
...Word index/kusu bulk registration means, E...
...Document search means, F-1...Document storage file, F-2...Reserved keyword file,
F-3...Word index file, I-
1...Document input device, I-2...Document search device, 81...Keyword information bulk storage area.

Claims (1)

[Scope of Claims] (A) A word decomposition unit that assigns a document identifier to an input document input at the time of document registration and decomposes the input document into words; (B) A word decomposition unit that assigns a document identifier to an input document input at the time of document registration; a document registration means for registering the given input document in a document storage file; (C) whether each word of the input document decomposed by the word decomposition means is a reserved keyword registered in advance in a reserved keyword file; Reserved keyword search means that searches for and holds keyword information in which a document identifier of the input document is added to the word in a vacant position of a keyword information bulk storage area only if the word is a reserved keyword registered in the reserved keyword file. (D) When there is no free space in the keyword information bulk storage area and when the input document to be registered has been completed, the keyword information held in the keyword information bulk storage area is classified in order of index, and word (E) Search the word index file using the keyword input when searching for a document, and use the document identifier of the keyword information having the matching keyword to register the word index in a batch in the index file; A document management system comprising: a document search means for retrieving documents registered in a document storage file.