JPH01298468A - Document preparing system - Google Patents

Abstract

PURPOSE:To attain the probating with a paper base by inputting and storing the probating information as image information and outputting it in the form of the condition as a complete document. CONSTITUTION:The document information prepared by the input from an input means 21 is written into a first storing means 41, outputted from an output device 31 as documents and slips, the probating is executed by a signature or a sealing by the probating person, this is read as image information by an input means 22 and written and stored at a second storing means 42. At the time of the output, a processor 1 reads the document information from the first storing means 41, reads and combines the probating information from the second storing means 42 and the complete document is outputted by the print-out from the output device 31 or the displaying due to the display device 32. Thus, the information such as the signature and sealing can be incorporated to the information of the documents and slips in the mode of the condition.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to the verification of documents in a document creation system that uses a computer to create documents and forms.

[Conventional technology]

In the conventional document creation system of this type, the following two methods are used to perform the fIt verification on the created document. The first method is for the probate to display the document on the display of the device in which the document is registered (a terminal such as a CRT), check the contents, and then press the keyboard in the designated field on the screen. , a user inputs a predetermined character or code using an input means such as a mouse or a touch screen. In this case, a method may be adopted in which the probate person is identified in advance using a PIN number or ID card.The second method is to create a
Is it possible to print out (print out) the printed paper document as the original document, and then approve the probate for this? It is something to give.

[Problem to be solved by the invention]

The probate methods in conventional document preparation systems are carried out as described above. In the case of the first method, the probate information is entered by a probate person who has been recognized in advance by a PIN number or ID card, etc. However, the probate result is a code of letters and symbols, and it is not the probate's own signature or seal, and as a result, it is a form of information that is unique to the probate. In addition, in the case of the second method, the outputted paper documents 2 and forms will be correct, but the probate information will be combined with the information used when creating category 3. Is the information at the time of document creation valid as a probate document? There were issues such as not having one.

This invention is intended to solve the above-mentioned problems.
A sign indicating that it is L'fc and has been Iljtm,
It is an object of the present invention to provide a document creation system capable of incorporating information 111 on already created documents 2 and forms 20 in the system in the same form as the information 111 such as a stamp.

[Defined means to solve problems]

The category 0 creation system according to the present invention is a document creation system that creates documents and forms using a computer, and a first system that stores the created 7'C class P work forms as Y, document information. 1 means, a manual means for reading the outputted and verified verification part of the S class as image information, and a second means for storing the image information read by this input means.
and an output means for outputting a combination of the image information stored in the second storage means and the document information stored in the first storage means as a verified document. .

[Effect]

The document creation system according to the present invention reads the verified portions of documents and forms as image information, combines it with the S type information of the creation, and outputs it as a verified document.

〔Example〕

An embodiment of the present invention will be described below with reference to the drawings. 1st
In the figure, (1) is a processing device that edits data of documents and forms and controls the entire device;
The program is stored in the ROM (Iυ) and the RAM Qa' used as a work area during NJA collection processing.The workstation is usually called a personal computer, etc.(2) is the processing binding. 3 (1) is an input means for inputting data and operation instructions, such as a keyboard, mouse, or touch screen. 52: Information for creating a document (
(4) manual means for inputting information (hereinafter abbreviated as “do-mata-information”);
It is composed of a human power means such as an optical reading device 1t (also called OCR) which reads the verified portion of the verified document as image information. (3) is the processing equipment
) created by ! It is a cutting means for outputting long slips, and is composed of an output device such as a printer and a display device such as a CRT. (4) is a recording device for storing and storing document fR3 and form data created directly by the processing device; i4 sword and the second friend who memorizes image information
It is structured as a storage means.

Next, the procedure for creating category 8 of the 7-stem document creation system configured as described above will be explained based on FIG. 2.

Create document information based on the input from the input device (step 100). The created document information is stored in the first storage device 4.
11K @ Inserted and recorded (step rho) and outputted from the output device (Ill) as documents 2? processed forms (step 120). The outputted documents and forms are checked and signed by the verifier. Next, verification is performed by stamping a seal (step 130), and the verification portion of the verified FC document 2 and forms is read as image information using an input means such as an optical reader, and the verification information is read. ? input (step L40).This input verification information is written to the second storage means (company) from the processing device 11) (step 150). is completed.

On the other hand, at the time of cutting, the processing device (1) performs the first means +
411 (Step 21O), read out the verification information from the second 214 means (Step 220), and combine these pieces of information (Step 230). create a completed document,
Store in RAM (6) (step 240).

The completed document stored in this RAM (IJ) is stored in the Deba device (
(Step 250) The verification information is printed out from 11 or displayed on the display device 2 (Step 250). In the above two ways, the verification information is combined with the completed document in its original form, including the signature and seal, and is output. (When writing the verification information into the second storage means (c), the data may be compressed if it can be restored to its original form). The second notation 1 means - is one notation ``shi device (
4) If it is provided within nine? As shown, first and second storage means (4).

U3 It may be configured as an independent device exclusively for t, and the same effects as in the above embodiment can be obtained.

In addition, in the above embodiment, only the verification information is read by the input means, but all the information in the -types or documents is manipulated by manual means and stored in the system. '2: Even if the contents of the book information are (#, it will not work,
In this case, the processing time increases for recognition of rearing information other than verification information at the time of LIi tail removal and conversion to code information, etc., and there is a possibility of misrecognition, which is not very preferable.

In addition, although not explained in the above embodiment, fc is a virtual machine that allows only a specific person to input probate information and output completed documents.
However, it does not work even if you give permission to operate using a PIN number or ID card. It is also possible to interrogate documents or forms that have been verified by -9 so that their contents cannot be changed unless under certain conditions.

〔Effect of the invention〕

In addition to the above two points, this invention has been constructed in such a way that the document creation system can input and store all verification information as image information and output it as a completed document in that form.
Not only is it understood that the probate is conducted by the probate himself/herself, but the probate can perform the probate in a paper-based manner, allowing the probate to be carried out in the same way as traditional office work. In addition, since the probate work is done on a paper basis, the probate person does not have to manually operate the equipment each time the probate is performed. It has a number of effects, such as streamlining probate work when necessary.

[Brief explanation of the drawing]

FIG. 1 shows the device configuration of a document creation system according to an embodiment of the present invention. The schematic diagram shown in FIG. 2 is a flowchart showing the document preparation procedure using the apparatus shown in FIG. 1. In the figure, Ill is a processing device, (2) is an input means, (
3) is the output means, Qυ is the first storage means, and (sha) is the second storage means.
It is a storage means for In addition, in the figures, the same reference numerals indicate the same or equivalent parts.

Claims (1)

[Claims] In a document creation system that uses a computer to create documents and forms, the first storage means stores the created documents and forms as document information, and the image information stores the verified portion of the outputted and verified document. an input means for reading the image information, a second storage means for storing the image information read by the input means, and the image information stored in the second storage means and the document information stored in the first storage means; A document creation system characterized by comprising an output means for outputting a combination of documents as a certified document.