JP2001005831A - Filing method and recording medium storing the method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To automatically file plural sets of documents including routine documents as one piece of data. SOLUTION: In this filing method, the image of an original to be registered is read by an image input part 6 and sent to a document identifying part 8. The document identifying part 8 identifies the kind of a document registering the sent image in a document information registering part 7 and the page of that document, and sends it to a document registering part 9. The document registering part 9 merges plural documents as one piece of data on the basis of the document information registered in the document information registering part 7 and the identified result of the document identifying part 8, and registers the document in a filing part 10.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a filing method for filing a document using a document image recognition technique and a recording medium storing the method.

[0002]

2. Description of the Related Art There are many demands for filing documents as a database on a computer, and various filing methods have been realized. For example, JP-A-10-9
The filing method using the document image recognition technology disclosed in Japanese Patent Application Laid-Open No. 7606 reads a content recorded on a paper medium by using an image to create an image file, and performs character recognition processing on characters included in the image using an OCR device. To create a text file, read the created image file and text file, and systematically file it.

[0003]

Generally, there are various types of documents to be filed, such as a fixed form document such as a slip or an application, an irregular form document such as a general document, or a single document or a plurality of documents. Exists. However, the conventional filing method is a method of recognizing and filing individual documents, and it has not been possible to automatically integrate and process a plurality of documents as one document. For this reason, when filing multiple documents, manually linking multiple sets after inputting images, manually sorting documents when inputting images, and inputting images for each set of multiple documents, etc. There is a disadvantage that the process must be performed manually when registering, and the process is not easy.

SUMMARY OF THE INVENTION An object of the present invention is to provide a filing method capable of automatically filing a plurality of documents including a fixed form document as one data, and a storage medium storing the filing method. Is what you do.

[0005]

A filing method according to the present invention is directed to a filing method for storing and filing contents recorded on a paper medium or the like as image information.
The input image information is compared with information on the type of document registered in advance, the type of the input image information is identified, and the same type of document is integrated into one piece of data for filing. I do.

[0006] When filing the above-mentioned documents, when filing one fixed cover sheet with a fixed format and an unfixed attached document with no fixed format as one data, only one cover sheet is identified and identified. Integrate the cover and the irregular attachment.

[0007] In addition, when filing a fixed-form document having a fixed format and an unfixed attached material having an undefined format as one piece of data when integrating documents, the non-fixed attached material is attached to the fixed-form document. Integrate.

Further, when the above documents are integrated, the contents stored in a plurality of documents are converted into data using OCR,
It is advisable to integrate data that has been converted into data.

[0009] When integrating the documents, it is desirable to perform the integration process when the integration of the documents is instructed.

Further, it is preferable that the result of identifying the type of the input image information is displayed, and when the identified result is corrected, an integration process is performed based on the corrected identification result.

Further, when integrating documents, if the integration is not performed correctly, it is desirable to display the contents.

When documents are integrated, it is preferable to integrate documents having different layouts but the same description as the same type of document.

Further, a filing method program is stored in a recording medium such as a CD-ROM, the filing program stored in the recording medium is read out by a computer, and a document input by the read out filing program is identified and integrated. You may do it.

[0014]

BEST MODE FOR CARRYING OUT THE INVENTION
It has a CPU, a ROM, a RAM, a keyboard, a display unit, an image input unit, a document information registration unit, a form identification unit, a document registration unit, a filing unit, and a search unit. Information on the type of document registered for filing is registered in the document information registration unit in advance.

When a document or the like is registered by the filing apparatus, the image of the document to be registered is read by the image input unit and sent to the form identification unit. The form identification unit identifies which page of the type of document registered in the document information registration unit is the transmitted image, and sends the document to the document registration unit. The document registration unit integrates a plurality of documents as one data based on the document information registered in the document information registration unit and the identification result of the form identification unit, and registers the data in the filing unit. The search unit searches for a document registered in the filing unit and displays it on the display unit.

[0016]

FIG. 1 is a block diagram showing the configuration of a filing apparatus according to one embodiment of the present invention. As shown in the figure,
The filing device has a CPU 1 and an RO for managing the entire device.
M2, RAM 3, keyboard 4, display unit 5, image input unit 6, document information registration unit 7, form identification unit 8, document registration unit 9, filing unit 10, and search unit 11. The image input unit 6 includes a scanner or the like and inputs an image of a document to be registered. In the document information registration unit 7, information on the type of document registered for filing is registered in advance. For example, there are two types of documents, Document A and Document B,
Document A is composed of a fixed cover of A1 and a non-standard document attached to one sheet. Document B is composed of three types of standard document B.
Document information that the document is composed of three sheets, namely, B1, B2, and B3 is registered in advance. The form identification unit 8 identifies which page of the type of document registered in the document information registration unit 7 is the image input from the image input unit 6. The document registration unit 9 integrates a plurality of documents with one data based on the document information registered in the document information registration unit 7 and the form identification result of the form identification unit 8 and registers the data in the filing unit 10. The search unit 11 searches for a document registered in the filing unit 10 and displays it on the display unit 5.

The operation of registering a document or the like in the filing apparatus configured as described above will be described with reference to the flowchart of FIG.

When registering a document or the like, the operator determines whether the content to be registered is document information relating to the type of document or an image or document recorded on a paper medium or the like (step S1). The document information to be registered is input using the keyboard 4 and registered in the document information registration unit 7 (step S2). If the content to be registered is an image or a document recorded on a paper medium or the like, the image of the document is input to the image input unit 6.
Is sent to the read form identification unit 8 (step S3). The form identification unit 8 identifies which page of the type of document registered in the document information registration unit 7 is the transmitted image. For example, as shown in Japanese Patent Application Laid-Open No. H11-25215, a corresponding point between a form image to be processed and an image registered in advance is detected and identified using pattern matching, a form ID printed on the form, and the like. And sends the identified result to the document registration unit 4 (step S
4). For example, when registering a document A including a fixed cover A1, a non-fixed document, and a document B including three fixed documents B1, B2, and B3, the first fixed cover A1 is input from the image input unit 6. Then, an atypical document is input second, a standard document B1, B2, B3 is sequentially input third to fifth, a standard cover A1 is input sixth, and an atypical document is input seventh. When input, the form identification unit 8 sets the standard cover A1 to "1" and "6", the standard document B1 to "3", the standard document B2 to "4", the standard document B3 to "5", Identify "2" and "7". The document registration unit 9 integrates a plurality of documents as one data based on the document information registered in the document information registration unit 7 and the form identification result of the form identification unit 8 and registers the documents in the filing unit 10. (Steps S5 and S6). As described above, when a document is registered by the document registration unit 9, by instructing the registration timing from the CPU 1, it is possible to prevent registration at unnecessary timing.

When registering a document in this way, for example,
In the form identification unit 8, the standard cover A1 is "1" and "6", the standard document B1 is "3", the standard document B2 is "4", and the standard document B
In the case where 3 is identified as “5” and the indistinguishable is identified as “2” or “7”, the document registration unit 9 regards the unidentified atypical document as the attached document of the standard cover A1 input immediately before. Of the continuously input fixed-form documents B1, B2, and B3, the fixed-form documents B2 and B3 are integrated into the fixed-form document B1 input first, and the document A is combined with "1,""2,""6," and "6." 7 ”,
Document B is sorted and registered as a total of three documents of one set of “3”, “4”, and “5”.

A standard cover A1 is input first from the image input unit 6, an atypical document is input second, and
Third, a fixed cover A1 is input, fourth, an atypical document is input, fifth, an atypical document is input, and
The standard cover A1 is input first, the non-standard document is input seventh, and the form cover A1 is "1" in the form identification unit 8.
And "3" and "6", and indistinguishable "2", "4" and "5"
When the document registration unit 9 identifies the document A as “1”, “2”, “3”, “4”, “5”,
The documents are sorted as three sets of documents “6” and “7”. Also, from the image input unit 6, the fixed form document B becomes B1, B2, B3, B1,
In the case where B2 and B3 are input in the order, the form identification unit 8 integrates the fixed form documents B2 and B3 into the fixed form document B1 which is input first, and outputs "1", "2", "3", "4", and "4". "5",
Sort into two sets of "6".

Further, for example, there are three types of documents A, B, and C, and the document A is configured in the document information registration unit 7 in such a manner that a non-standard document is attached to one standard cover of A1.
Document B has three types of standard documents 3 of B1, B2, and B3.
When the information indicating that the document C is composed of two types of standard documents C1 and C2 and an atypical document attached thereto is stored, the image input unit 6
From the first fixed cover A1, the second non-standard document,
Third fixed document B1, fourth fixed document B2,5
If a standard document B3 is input first, a standard document C1 is input sixth, a standard document C2 is input seventh, and a non-standard document is input eighth, the form identification unit 8 sets the standard cover A1 to "1", The document B1 is “3”, the standard document B2 is “4”, the standard document B3
Is identified as "5", the fixed document C1 is identified as "6", the fixed document C2 is identified as "7", and the unidentifiable is identified as "2" and "8". Therefore, the document registration unit 9 sets the document A as a set of “1” and “2” and the document B
Is a set of “3”, “4”, “5”, and document C is “6”,
Documents are sorted and sorted as a total of three documents, one set of “7”.

As described above, a document of a plurality of sheets, which had conventionally been required to be manually sorted, is automatically sorted to 1
Documents can be registered as one set of data.

Next, a description will be given of a second embodiment in which the contents stored in a plurality of documents are converted into data using OCR, and the data is processed as one data.

FIG. 3 is a block diagram showing the configuration of the filing apparatus of the second embodiment. As shown in the figure, the filing apparatus of the second embodiment has an OCR unit 12 in the filing apparatus of the first embodiment. The document information registration unit 7 stores, for example, information that the document B is composed of three types of standard documents of three types B1, B2, and B3, and B1 has two items, B1-1 and B1-2, as OCR items. But B2
In OCR items, B2-1 and B2-2 are two items,
In B3, information indicating that a total of six items of two items B3-1 and B3-2 are processed as OCR items is registered in advance as OCR items. The OCR unit 12 is an image input unit 6
The image input from is converted into text data by character recognition using OCR, and a general-purpose OCR device may be used.

The operation of filing a document with the filing apparatus having the OCR unit 12 will be described with reference to the flowchart of FIG.

When registering a document or the like, the operator determines whether the content to be registered is document information relating to the type of document or an image or document recorded on a paper medium or the like (step S11).
When registering the document information, the user inputs the document information to be registered with the keyboard 4 and registers it in the document information registration unit 7 (step S12). If the content to be registered is an image or a document recorded on a paper medium or the like, the image of the document is read by the image input unit 6 and sent to the form identification unit 8 (step S1).
3). The form identification unit 8 stores the transmitted image in the document information registration unit 7.
It identifies which page of which type of document is registered in step S14. For example, when registering two types of three documents (B1 + B2 + B3) as document B, B1 is input first from the image input unit 6, B2 second, B3 third, and B1,5 fourth. Second, B2,
When B3 is input sixth, the form identification unit 8 identifies B1 as "1" and "4", B2 as "2" and "5", and B3 as "3" and "6". On the other hand, the OCR unit 12 converts the image input from the image input unit 6 into text data by character recognition using the OCR (step S15). Document registration unit 9
Using the document information registered in the document information registration unit 7 at a predetermined registration timing designated by the CPU 1, B2,
The document identified as B3 is integrated with the cover of B1, which is the first sheet input immediately before, so that "1",
After sorting as a total of two sets of documents “2” and “3” and “4”, “5” and “6”, the OC recognized by the OCR unit 12
Using the recognition result of the R item, B1-1, B1-1,
The data of the six OCR items B1-2, B2-1, B2-2, B3-1, and B3-2 are also integrated as one data and registered in the filing unit 10 as a document (step S1).
6, S17).

As described above, a plurality of sets of data converted to text by the OCR can be simultaneously registered as a single document.

In the above embodiment, the document registration unit 9 is the form identification unit 8
As described above, the document is integrated and registered by using the identification result identified in the above as it is, but the identification result identified by the form identification unit 8 and the data converted into text by OCR are displayed on the display unit 5, The operator may confirm the recognition result, correct the recognition result using the keyboard 4 when there is a recognition error, and integrate the documents based on the corrected recognition result. By correcting the recognition result in this way, errors can be reduced when integrating a plurality of documents.

If the integration process cannot be performed correctly because the input document is not input in the correct order as a result of the identification by the form identification unit 8, an integration error may be displayed on the display unit 5. For example, the standard document B3 is input first from the image input unit 6, the standard document B2 is second, the standard document B3 is third, the standard document B1 is fourth, the standard document B2 is fifth, and the standard document B2 is sixth. Is entered, and document B
When there is no “1” or two documents B2 continue and the input processing is not performed in the correct order, and the integration processing of a plurality of sheets cannot be performed correctly, the integration error and its contents are displayed. Can be correctly corrected.

The document information registration unit 7 stores, for example, a document B
When two types of documents D and D are registered in advance, the document B is composed of three fixed types of documents B1, B2, and B3, and the document D is also D1, D2, and D3.
The document B and the document D have different formats such as layouts. However, when the entered items are the same, the information is also registered in the document information registration unit 7. Keep it. Then, for example, the image input unit 6
, The fixed document B1 is input first, the fixed document B2 is second, the fixed document B3 is third, and the fixed document D is fourth.
First, the fixed form document D2 is input fifth, the fixed form document D3 is input sixth, and the form identification unit 8 sets B1 to "1", B2 to "2",
B3 is identified as “3”, D1 is identified as “4”, D2 is identified as “5”, and D3 is identified as “6”.
"2", "3" and document D are "4", "5", "6" and 2
After sorting the documents into a set of documents, the document B and the document D are registered as the same type of document by using the information that the same items are entered in the document B and the document D in the document information registration unit 7. In this way, documents having different layouts but the same description items can be registered as the same type of document due to a difference in the version of the standard format.

In each of the above embodiments, a case has been described in which the input document is identified by the form identification unit 8 and integrated and registered by the document registration unit 9 based on the identification result. However, as shown in FIG. And a filing program indicating the function of the document registration unit 9 are stored in an external recording medium 13 such as a CD-ROM, and the filing program stored in the external recording medium 13 is read out via a recording medium driver 14 and registered in a hard disk 15. The document input by the CPU 1 may be identified based on the information on the type of document for filing and the read filing program, and integrated and registered.

[0032]

As described above, according to the present invention, the type of input image information is identified by comparing the input image information with information relating to the type of document registered in advance for filing. Since various types of documents are integrated into one piece of data for filing, a plurality of sets of documents, which had to be manually sorted in the past, can be automatically sorted and registered as one piece of data.

Also, when integrating documents, when filing one fixed cover sheet with a fixed format and an unfixed attached document without fixed format as one data, only one cover sheet is identified. Since the identified cover and the atypical attachment are integrated, the atypical attachment can also be automatically filed together with the cover.

In addition, when filing a fixed-form document with a fixed format and an unfixed attached material without a fixed format, the non-fixed attached materials are attached to the fixed-form document and integrated. The fixed form document and the non-standard form attached document can be automatically integrated into one data and registered.

Furthermore, when documents are integrated, the contents stored in a plurality of documents are converted into data using OCR, and the converted data is also integrated, so that the data converted into text by OCR is also integrated into one. Can be registered as a document.

Further, when the documents are integrated, by performing the integration process when the document integration is instructed, it is possible to eliminate the process at unnecessary timing.

Also, the result of identifying the type of the input image information is displayed. If the identified result is corrected, the integration process is performed based on the corrected identification result, or the integration is not performed correctly. In addition, by displaying the contents, errors during integration can be reduced.

Furthermore, when documents are integrated, documents having different layouts but the same description items are integrated as the same type of document, thereby making it possible to easily search for a filed document.

The filing method program is C
A filing program stored in a recording medium such as a D-ROM is read by a computer, and a document input by the read filing program is identified and integrated, so that a plurality of sets of documents can be configured with a simple configuration. Can be automatically sorted and registered as a single document.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of a filing apparatus according to an embodiment of the present invention.

FIG. 2 is a flowchart showing the operation of the embodiment.

FIG. 3 is a block diagram illustrating a configuration of a filing apparatus according to a second embodiment.

FIG. 4 is a flowchart showing the operation of the second embodiment.

FIG. 5 is a block diagram illustrating a configuration of filing that implements a filing method using software.

[Explanation of symbols]

Reference Signs List 1; CPU, 4; keyboard, 5; display unit, 6; image input unit, 7; document information registration unit, 8; form identification unit, 9; document registration unit, 10; filing unit, 11;
CR unit 13; recording medium.

Claims (9)

[Claims] 1. A filing method for storing content recorded on a paper medium or the like as image information and filing the image, wherein the input image information is compared with information on a document type registered in advance. A filing method comprising: identifying a type of information; and integrating and processing documents of the same type into one data for filing. 2. When combining the above documents, when filing one fixed cover sheet with a fixed format and an unfixed attached document with no fixed format as one data, only one cover sheet is identified. 2. The filing method according to claim 1, wherein the identified cover and the irregular attachment are integrated. 3. When integrating the above-mentioned documents, when filing a fixed-form document having a fixed format and an unfixed attached material having no fixed format as one data, the non-fixed attached document is attached to the fixed-form document. The filing method according to claim 1, wherein the filing is performed. 4. The filing method according to claim 1, wherein when the documents are integrated, the contents stored in a plurality of documents are converted into data using an OCR, and the converted data is also integrated. 5. The filing method according to claim 1, wherein when the documents are integrated, an integration process is performed when an instruction to integrate the documents is issued. 6. The method according to claim 1, wherein a result of identifying the type of the input image information is displayed, and when the identified result is corrected, integration processing is performed based on the corrected identification result.
The filing method according to any one of the above. 7. The filing method according to claim 1, wherein, when the documents are integrated, if the integration is not performed correctly, the content is displayed. 8. The filing method according to claim 1, wherein when the documents are integrated, documents having different layouts but the same description are integrated as the same type of document. 9. A computer-readable recording medium in which the filing method according to claim 1 is stored.