JPH01243170A - System for preparing document - Google Patents

Abstract

PURPOSE:To improve an operability at the time of preparing a routine document by guide-supporting a document preparing operator so that entered contents to an entry frame on a routine form can be made into the contents suitable for the document to be prepared. CONSTITUTION:The definition data of a document format inputted by the operator are stored in a document format data file, and simultaneously, the definition data of the entry frame on a document format inputted by the operator are stored in a frame definition table. When the operator designates the document format at the time of preparing the document, the document format is read from the document format data file and displayed on a display picture. Consequently, the menu of entry choises to the entry frame on the routine form can be successively presented according to a former entry history, and the entering operation of the document preparing operator can be guided and supported. Thus, the operability at the time of preparing the routine format can be improved.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document editing device, and particularly to a document creation method suitable for creating a standard document.

[Conventional technology]

Conventionally, as a method for creating a standard document, a method has been proposed in which a format is displayed on a display screen and an operator enters characters into blank spaces on the format, as described in Japanese Patent Laid-Open No. 60-176166. has been done.

[Problem to be solved by the invention]

The above-mentioned conventional technology only displays blank fields in the format of a fixed document, but does not take into consideration the operability when the operator inputs contents into the blank fields, which places a heavy burden on the operator. There were problems such as the quality of the documents created differing.

An object of the present invention is to solve the above-mentioned problems by guiding and supporting an operator so that the contents filled in the blank spaces on the format of a standard document are suitable for the document to be created. The purpose is to improve operability when creating standard documents.

[Means to solve the problem]

In order to achieve the above object, the document creation method of the present invention stores document format definition data input by an operator in a document format data file, and
Definition data for entry frames on the document format that the operator inputs is stored in a frame definition table, and when the operator specifies a document format when creating a document, the document format is read from the document format data file and displayed on the display screen. A menu of entry options for each entry frame on the document format is read from the frame definition table in accordance with the past entry history for the frame and displayed in a second display area on the display screen. The present invention is characterized in that document data is created by superimposing contents selected by an operator from menus sequentially displayed in each of these entry frames on a document format.

[Effect]

According to the present invention, a menu of entry options for entry frames on a fixed form is sequentially presented according to the previous entry history,
Since it becomes possible to guide and support the document creation operator's entry operations, it is possible to reduce the burden on the operator when creating a standard document and improve the quality of the document created.

〔Example〕

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing the overall configuration of an apparatus to which the present invention is applied. In the figure, 1 is a main controller that controls the overall operation of the device, 2 is a memory for storing programs executed by the main controller 1, and 3 is a memory for temporarily storing data generated during the program execution process. working memory, 4
is a memory for storing management table data for display areas (windows) set on the display 18, 5 is a memory for storing virtual screen data corresponding to each window, and 6 is a format name file for storing document format name data. A memory 8 loads document format data from a format file 9, and a memory 10 loads document format frame definition data from a frame definition data file 11.

Further, 12 is an input device for inputting control instruction commands and data to this device, and 14 is an input device for inputting the format data 8 to the printer buffer 19, or data in the window display area on the virtual screen memory 5 to the display refresh memory 16. Pi1 to Map Processor (BMP) for developing bitmap data in
, 15 is a memory that stores instructions (BMP commands) for operating the bitmap processor (BMP) 14, 17 is a display control device that sequentially reads out the contents of the display refresh memory 16 and displays them on the display 18, and 20 is a This is a control device for outputting data in the printer buffer 19 to the printer 21.

FIG. 2 shows a virtual side surface 531 stored in the virtual screen memory 5.
, 532, and a window 31.3 set on the display real screen 18.
This shows the relationship with 2. In this example, windows 31.32
The position and size of are the XY coordinates (Xl, Yt) of the upper left end point of the window rectangle and the XY coordinates (X1', Yt) of the lower right end point of the window rectangle.
Yz'). Virtual screen 531, 532
The data located within the window display areas 310, 320 of the window 31. ．． 32. The position and size of the window display areas 310 and 320 are the same as the window 31.
．． 32, the xy of the upper left end point and lower right end point of the rectangle
expressed in coordinates. The correspondence between these windows 31, 32 and the window display areas 310, 320 is stored in the window management table 4 shown in FIG.

FIG. 3 shows data items constituting the window management table 4, where 41 is the display priority order when windows overlap, 42 is the XY coordinate of the upper left corner of the window with the upper left corner of the actual display screen as the origin, and 43 is the XY coordinate of the upper left corner of the window. Similarly, the X'Y' coordinates of the lower right end point are shown. In addition, 44 is the upper left end point Th of the window display area whose origin is the upper left end point of the virtual screen.
Similarly, the x and y coordinates and 4S are the x' and y' coordinates of the lower right end point.

FIG. 4 shows data items stored in the virtual screen memory 5. In the figure, 51 is the horizontal and vertical size representing the size of the virtual screen, and 52 is the total number of areas within the virtual screen. Data within the virtual screen is managed in area units, and each area is
The horizontal and vertical coordinates 53 of the area with the upper left end point of the virtual screen as the origin, the size 54 of the area, the data type (text/figure/image) 55 of the area, the data attribute 56 of the area, and the area data 57. including. When the data type 55 is text, the area data attribute 56 indicates, for example, horizontal/vertical writing type, two-line pitch, character pitch, etc., and when the data type 55 is graphic, it indicates the number of figures, etc.

Also, if the data type 55 is graphic, it is a compressed format.

Indicates the number of gradations, etc. The area data 57 is a character code string when the data type 55 is text, a graphic command string when the data type 55 is a graphic, and image data when the data type 55 is an image.

FIG. 5 shows the data items of the format name table 6, where 60 is the number of formats being registered, 61.62...
・ is the name of the registered format.

FIG. 6 shows the data items of the document format data 8, where 81 is the horizontal and vertical size representing the size of the format paper, and 82 is the total number of areas within the format paper.

The data in the format paper is managed in units of areas in the same way as the virtual screen 5 shown in FIG.
7 are similar to the data items 53 to 57 of the virtual screen described above.

FIG. 7 shows data items of the frame definition table 10. In the figure, 10a is the number of entry frames defined on the format paper, and 100, 200, . . . are definition data for each entry frame. The definition data for each entry frame consists of multiple items, 101, 102... is the position of the entry frame on the format paper, 102°103... is the size of the entry frame, 1
03 is the number of option menu items to be filled in the entry frame.

The number of option menus in the entry frame with frame number 1 is 1, and the number of option menus 203 in the entry frames after frame number 2 is 1.
More than this is also possible. 110 is first menu data regarding the frame number 1, 210 is first menu data regarding the frame number 2, and 220 is second menu data regarding the same frame. If a plurality of menus correspond to the same frame, which menu is selected for the entry contents of the frame is determined by the selection result of the previous frame. Reference numeral 110a indicates the number of options existing in one menu, 111a indicates the content of the option, and 111b indicates the menu number in the next entry frame when the above option is selected for the corresponding frame.

112 is the data of the second option, which is also 111a
, 1llb consists of the same items.

FIG. 8 is a diagram conceptually showing the relationship between each data item of the frame definition table 10 shown in FIG. 80 shows each entry frame defined above. Further, 110 is a menu group showing options for the content to be filled in the first frame, and 210, 220, . . . are a menu group showing options for the content to be filled in the second and subsequent frames.

In the example in Figure 8, the first option 1 is the option for the first frame.
If you select 11, the menu in the second frame is the first menu 2.
10, and when the second option is selected, the menu in the second frame becomes the second menu 220. In this way, each frame after the second frame is associated with one or more menus, and which menu to use depends on the selection result when filling in the previous frame. Dependent.

FIG. 9 shows a flowchart of a program stored on the program memory 2 and executed by the main controller 1. As shown in FIG. First, the format table data stored in the format name file 7 is loaded into the format name table memory 6 (step 801), and then the contents of the format name table memory 6 are displayed in the format name display window 121 of FIG. 13(a). Display (step 802
).

In step 803, the operator waits for the reformat number to be input through the input device 12, receives the key manual code at the time of input, and combines the input format number and the number of registered formats in the format name table memory 6. are compared (step 804).

If 1≦input format number=number of registered formats, then document creation subroutine 806 is executed, and if input format number=number of registered formats+1, then format registration subroutine 805 is executed.

If the input format number is other than the above, step 80
At step 7, the format name table 6 is stored in the format name file 7, and the process ends.

FIG. 10 shows details of the format registration subroutine 805. In step 851, the operator
Wait for the format name to be entered, then select Format 1.
When the name is input, the process advances to step 852, where "1" is added to the number of registered formats 60 in the format name table 6, and the number of formats input in step 851 is added to the format name entry indicated by the number of registered formats after counting up. Stores the format name. Next, step 8
53, paper size 8 on format data memory 8
1 is set to a default value, for example, the value of A4 size, the number of areas in the paper 82 is set to "0", and the number of frames]-0a of the frame definition table 10 is set to rOJ. Step 854
Now, in order to display the document format set in the subsequent steps, a format window 122 shown in FIG. 13(a) is output on the display screen. At step 855, document format data input from the operator, ie, paper size 81 and area data 83 to 87 shown in FIG. 6, is received. The input of paper size 81 may be omitted. In step 856, the input paper size data is stored in the paper size item column 81 of the format data memory 8, replacing the preset value. Further, the area data is stored in area data columns 83 to 87 of the format data memory 8. The input number of area data is stored, and the number is stored in the area number column 82 in paper. In step 857, the position and size of the entry frame on the document format sheet inputted by the operator is received. In step 858, the input frame position and size data are transferred to the position field 101 or 20 of the entry next to the predefined entry in the frame definition table 10 shown in FIG.
1... and size column 102 or 202...
Store it in Further, "1" is added to the number of frames 10a to count up. In the menu number column 103, "1" is set as the initial value, and the menu data 110 or 210 is set with the value of the number of options in the menu 110a as rOJ.
Create one item. At the end of inputting the frame definition data, control is transferred to step 859, and the format data 8 and frame definition table 10 are stored in the format file 9 and frame definition file 11, respectively. Step 850
Now, the format window 122 is deleted and control is returned to step 802.

FIG. 11 shows details of the document creation subroutine 806.

In step 861, the format data of formats 1 to 4 specified in step 803 are loaded from the format file 9 to the format data memory 8. In step 862, the frame definition data of the format number specified in step 803 is loaded from the frame definition data file 11 to the frame definition table memory i-0. In step 863, the format window 122 shown in FIG. 13(b) is displayed. This is done by writing the data in the format data memory 8 to the virtual screen memory 5 corresponding to the format window 122. In step 864, the frame line data is transferred to the virtual screen memory 5 corresponding to the format window 122 based on the data of frame positions 101, 201, . . . and frame sizes 102, 202, . . . in the frame definition table memory 10. By writing, the entry frame on the format sheet will be displayed. In step 865, the value of the entry frame counter set on the work memory 3 is set to "1".

Further, the value of the legal frame menu number area provided on the work memory 3 is set to "1". In step 866, the frame with the frame number corresponding to the value of the entry frame counter is highlighted by, for example, increasing the line width.

In step 867, the content data of each option of the menu of the frame in the frame definition table 10 is written to the virtual screen 5 based on the value of the entry frame counter on the work memory 3 and the value of the first number area of the legal frame menu. , a list of options is displayed in the frame option menu display window 123. In step 868, the number of frame content options input by the operator is received. In step 869, the input frame content selection number is determined, and if it is within the number of options in the menu, the process proceeds to step 871, and if the number of options in the menu +1, the process proceeds to step 880. Step 8
In step 71, the position and size data of the frame and the contents of the option are stored as area data in the format data 8, and "1" is added to the number of areas 82 in the paper. Further, this area data is written to the virtual screen 5 and additionally displayed on the format window 122. In step 872, the legal frame menu number of the option area is written into the legal frame menu number area on the work memory 3. In step 873, the entry frame counter on the work memory 3 is marked with “]
-” is added. In step 873, the value of the frame counter on the work memory 3 is compared with the value obtained by adding [1] to the number of frames 10a stored in the frame definition table 10, and if the two match, the process advances to step 875. , if they do not match, the process returns to step 866. In step 875, a BMP command is created based on the format 1-data 8 and is output to the BMP command memory 15. As a result, the bitmap processor 14 is activated, and bitmap data is generated in the printer buffer 19 and printed by the printer 21. In step 867, the frame definition table data 10 is stored in the frame definition file. Also, in step 877, the format window 12
2 is deleted and the next control returns to step 802.

FIG. 12 shows detailed flowcharts 1-- of the frame data registration subroutine 880. In step 881, the operator waits for the contents of the option to be newly registered and the legal frame menu number to be inputted from the input device 12. When these data have been input, the process advances to step 882, where "1" is added to the number of in-menu options 110a of the corresponding menu of the corresponding frame number in the frame definition table 10, and step 881 is added to the entry area of the option number with that numerical value. Stores the contents of the options received and the legal frame menu number. Step 8
In step 83, the legal frame menu number received in step 881 is compared with the number of menus in the legal frame 203, and if the former value is the latter value + 1, step 884 is executed, and the former value (the latter value is If there is, this routine is ended and control is transferred to step 871. In step 884, "1" is added to the number of menus of the legal frame in the frame definition table 10, and the menu of the menu entry corresponding to the numerical value of the number of menus of the legal frame is added. The number of choices in the menu is set to rOJ. That is, one new menu with 0 choices is created in the legal frame. When step 884 is completed, control is transferred to step 87].

FIG. 13(a) shows an example of the screen of the display 18 at the time of format registration. On the left side of the screen, a blank format window 122 before format registration is displayed, and on the right side of the screen, a format name-view window 121 whose content is the name-view of the registered format.
is displayed.

FIG. 13(b) shows an example of the display screen of the display 18 when creating a document. On the left side of the screen, a format window 122 presenting registered formats is displayed, and on the right side of the screen, the format window 122 on the left side is displayed. A frame option menu display window 123 is displayed that presents a list of options for the entry frame.

〔Effect of the invention〕

As can be understood from the above description, according to the present invention, it is possible to guide and support a document creation operator so that the contents filled in the entry boxes on the standard form are suitable for the document to be created. This improves operability when creating standard documents.

[Brief explanation of the drawing]

Fig. 1 is an overall configuration diagram of an embodiment of the present invention, Fig. 2 is a diagram of the relationship between windows on the display screen and the display range on the virtual screen, Fig. 3 is a diagram of the window tube ring table configuration, and Fig. 4 is a virtual screen data configuration width diagram, Item 5 is a format name table configuration diagram, Figure 6 is a format data configuration diagram, Figure 7 is a frame definition table configuration diagram, Figure 8 is a conceptual diagram of the frame definition table, and Item 9 is a diagram of the configuration of the frame definition table. Figure ~ 1st
FIG. 2 is a flowchart of each program, and FIG. 13 is a diagram showing an example of display on the display screen. 1... Main control device, 4... Window management table memory, 5... Virtual screen memory, 6... Format name table memory, 8... Format data memory, 10... Frame definition table memory , 12... input device, 14... bitmap processor, 16...
Refresh memory, 17... Display control device, 18... Display, 19... Printer buffer, 20 Figure 1! 7th figure 1θ f-7 pl L
1st position for fixing - 7L fixed nail - 7 manual force 7 ohms - 9 setting - Jiang Takuyi data input 15 2nd time function report 35 ? 71-2 Death plotter Intertwined inner arc 35ρ Y 1z diagram

Claims (1)

[Claims] 1. Store the definition data of the document format that the operator inputs from the input device in the document format data file, and store the definition data of the entry frame on the document format that the operator inputs in the frame definition table. When specifying the document format,
The corresponding document format is read from the document format data file and displayed in the first display area on the display screen, and a menu of entry options for each entry frame on the document format is displayed according to the past entry history for the frame. The content is read out from the frame definition table and sequentially displayed in the second display area on the display screen, and the contents selected by the operator by referring to the menus sequentially displayed for each of these entry frames are superimposed on the document format. A document creation method characterized by creating and printing document data.