JP7049008B1 - Education / childcare site support system and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a technique for communicating between a teacher or the like in an education / nursery field and a guardian by a notice. [Solution] A control unit of a server device 13 connected to a first terminal device 11 operated by a teacher. 22 creates the main points of the Japanese notification distributed to the parents by picking up the documents registered in the template database 26. The control unit converts the document written in Japanese language into the document written in the parent's mother tongue stored in the translated document database 27, creates an e-mail addressed to the parent, and notifies the e-mail. Attach the electronic file of the document and send it to the parents. The guardian can understand the contents of the notification by operating the second terminal device 12 to receive the e-mail and read the text. Since the notice is attached, it is possible to understand that the explanation is about the notice and take appropriate measures. [Selection diagram] Fig. 1

Description

The present invention relates to an education / nursery field support system and a program.

For example, at school sites such as elementary and junior high schools, which are an example of educational sites, the number of letters, prints, etc. distributed to households exceeds 300 to 400 per year, and about three-quarters of them are sent to parents. Includes communication. In many cases, these notifications addressed to parents are created by individual teachers and distributed by hand to children and students.

In addition, due to the recent globalization, the number of foreigners such as adults who live in Japan and earn a living is steadily increasing. And some of these foreigners live in families and inevitably children go to school in Japan. In such a case, the above-mentioned notice will be given to the foreign children concerned and their parents.

Some foreign children and parents who go to school have not passed a long time since they came to Japan, and children and parents whose mother tongue or mother tongue is not Japanese have poor understanding of Japanese. There is. In such cases, problems arise in the various situations at school sites mentioned above. For example, the notice is intended to be handed over to the guardian through the child. For example, the child may forget to hand it over to the guardian and may not reach the guardian on the day of distribution. In addition, if the guardian is a foreigner whose mother tongue is not Japanese, even if he / she receives the notice, he / she may not be able to immediately understand the contents of the notice. In such a case, a person who understands Japanese will be asked to see the notice and explain the contents, but if there is no person who understands the Japanese, it will not be possible to respond immediately, and it will take time to check later. As a result, the existence of the notice itself may be forgotten, and the contact information described in the notice may not be communicated to the parents.

In addition, some notifications require a reply within a certain period of time or a designated one must be submitted by the deadline, and there is a risk that it will not be possible to respond smoothly in such cases. In such a case, if there is no reply by the deadline, the teacher understands whether the guardian simply forgot the reply, whether the notice was not given to the guardian in the first place, or the content of the notification was given to the guardian. It may not be possible to take appropriate measures because the situation of the guardian / family cannot be grasped, such as whether there is no reply because it cannot be done, or whether the submission etc. cannot be prepared even though it is understood.

In addition, even if you can understand Japanese in everyday conversation while staying in Japan for a relatively long period of time, your understanding of reading and writing may not be sufficient. In particular, the texts in handouts such as notices often use special terms that are not used in daily life, peculiar terms that are used uniquely to the school, and the texts themselves are often difficult to understand. Yes, it is difficult for someone whose native language or native language is not Japanese to read and understand such a notice. Also, even if you are able to read and write to some extent, the notifications in Japanese include, for example, seasonal greetings, and if you read the notifications sequentially while translating them from the beginning, you will end up reading the main points. Is difficult to understand.

Furthermore, as mentioned above, an extremely large number of notifications, etc. of 300 to 400 are distributed annually, and some of the distributions such as these notifications, etc. may be read and discarded as they are if unnecessary. There are some things that are important and need to be saved, and things that require action from the guardian side such as reply and submission of submissions as mentioned above, and they are distinguished at a glance. It can be difficult even for Japanese people, much less for foreigners. As a result, it is necessary to read all the notices, etc., which increases the burden on parents. Furthermore, it is complicated to read and understand all the contents of a large number of notifications each time, and it is a problem when a guardian who chooses to dispose of them without looking at them from the beginning appears.

Then, the parents know the situation of the school and the child through the many notices distributed in this way, and the teacher receives actions such as answers from the parents to know the situation of the parents and the family. A glimpse can be seen, and when trying to build a relationship of trust between teachers and parents, information may be lost due to incomprehension of handouts such as notices, which may hinder the building of a relationship of trust. As a result, it also adversely affects the education of children.

It is expected that the above-mentioned problems will become more prominent in the present day when multinationalization and multilingualization are progressing. As one of the solutions to the multilingualization of the society where people who use different languages coexist, we created a notice that translated Japanese documents into their native language or their native language. It is conceivable to distribute the translated document. Due to the recent improvement in the accuracy and accuracy of AI translation, in the future, the protection received by translating the notification in Japanese prepared by the instructor into the native language or the native language and distributing it to each. The person can easily understand the contents of the notice, and there is a possibility that some of the above-mentioned problems will be solved.

However, "mistranslation" is unavoidable for translation applications and devices that are mainly used for conversations that are currently in widespread use. If you are facing the other party of the conversation, you can communicate even if there is some mistranslation, but if there is a mistranslation when providing one-way information in writing such as a notice, to the guardian Information cannot be provided accurately. Therefore, teachers cannot agree with the introduction of a translation system that may cause mistranslation, and while recognizing that solving the problems of multinationalization and multilingualization is an urgent issue, it is still in Japanese. Notifications will be distributed. And since building a relationship of trust between parents and teachers ultimately leads to proper education of children, wrinkles still have the problem of reaching children who cannot receive proper education.

In addition, even if a notification letter that is accurately translated into the native language or native language of each guardian of the distribution partner can be obtained, it will be printed and handed over to the relevant child, but in English, for example, German, for example. It is difficult to distinguish the languages of European countries such as French, Italian, Spanish ... at a glance, and even in Chinese-speaking countries, for example, Chinese and Taiwan are different, so distinguish them. Is also difficult. Therefore, if there are multiple parents with different mother tongues or mother tongues in the class that the teacher is in charge of, the work of handing the printed out handout to the children of the parents tongue of the corresponding mother tongue or mother tongue becomes complicated, and the distribution destination It is difficult to make a mistake.

On the other hand, as described above, since each faculty member prepares the notice, the labor required for the teacher to prepare the document of the notice is enormous, and it can be said that it is a big problem in terms of work burden. In addition, many notifications are not one-off content, but are related to annual events and surveys, and are customary matters for learning and teaching children, but the details vary from school to school, so create a notification for each school. That has never been questioned.

In addition, the recent movement toward IT and paperless has entered the school environment. However, at present, for example, the digitization of school documents has been promoted, and the transition has been limited to sending and receiving by e-mail, which is no longer a paper medium, and a mechanism that allows browsing on the Web. However, since the traditional style of creating the document itself of the notification to be distributed by each faculty member continues, the burden on the faculty member associated with the document preparation is still not reduced.

These various problems are urgent issues of multilingualism in the school field, but teachers have various duties just by teaching based on Japanese, and it is difficult to solve them because it does not take time. In addition, the above-mentioned problems also occur in the fields of early childhood education and childcare for preschoolers, and also in out-of-school facilities such as after-school care.

The above-mentioned problems are described as independent of each other, and the present invention does not necessarily have to solve all of the described problems, as long as at least one problem can be solved. In addition, we have the intention to acquire the rights to the structure for solving this problem independently by divisional application, amendment, etc.

(1) The education / nursery field support system according to the present invention uses the main points of the notification written in the first language distributed to contact the guardian at the education site and / or the nursery field as the first language. A document creation function for creating the first document described in the above, and a language conversion function for converting the first document into a second document described in a second language that can be understood by the guardian, which is different from the first language. , The function of attaching the electronic file of the notification to the document described in the second language created by the conversion, and the document described in the second language with the electronic file attached to the guardian. It has a function to send to.

Since the notice is attached to the second document in which the main points of the notice written in the distributed first language are described in the second language and sent to the guardian, the guardian receives the second document. You can understand the approximate contents of the notice by reading (written in a second language). Furthermore, since the notice is attached, it is easy to understand which notice is the explanatory document. And even if the guardian has a low understanding of the first language and cannot fully understand the contents of the notice even if he / she looks directly at the notice, the notice actually distributed at the educational site and / or the nursery site. Can be understood from the second document by comparing it with the electronic file of the notice attached to the second document. The first document corresponds to a document created in Japanese consisting of a standard manuscript text, additional messages, etc. selected using the mail composition screen in the embodiment. In the second embodiment, the second document corresponds to the body of an e-mail written in the mother tongue or the mother tongue to be sent to the guardian. The conversion to the second language is, for example, translation, and in the embodiment, it corresponds to the one that selects a translation sentence prepared in advance and the one that translates a free document by AI translation or the like.

(2) The document creation function creates the main points by combining a general-purpose fixed phrase common to a plurality of sites and a transmission content unique to a specific site, and the specific transmission content is prepared in advance. It may be composed of one or a plurality of combinations selected from the plurality of messages, and the number of the specific sites may be smaller than the number of the plurality of sites to which the general-purpose fixed phrase can be applied.

For example, even if the notification is for the same event, the specific content of the notification is often different for each educational site or childcare site. By using general-purpose fixed phrases, it is possible to share documents that explain the main points of notifications at different sites. Therefore, participation of multiple different sites can be expected. Documents to be shared in this way are simple, concise, and easy-to-understand documents because common items are extracted and versatility is enhanced. Therefore, conversion to a second language can be easily performed.

(3) A large number of general-purpose fixed phrases and a plurality of messages corresponding to a large number of notifications that can be distributed at the educational site and / or the nursery site are described in the first language and the first language, respectively. Each of the documents described in the two languages is stored, and the document creation function creates the first document by combining the general-purpose fixed phrase described in the first language and a message selected from the messages. As such, the language conversion function may generate the second document by selecting a second language corresponding to the message of the general-purpose fixed phrase selected by the document creation function. Persons in the field of education and childcare can create a first document written in a first language by appropriately selecting general-purpose fixed phrases and messages. Then, by creating and preparing a second language in advance, it is possible to easily create a second document described in the second language from general-purpose fixed phrases and messages constituting the first document. Then, by preparing a first language and a second language for the same general-purpose fixed phrase or message, a document (first document) is created in the first language even if the proficiency level for the second language is low. You can create a second document written in a second language with the same content as the content. A large number of notices may be distributed, for example, in a predetermined period, and the predetermined period may be, for example, one year.

(4) There are a plurality of types of the second language, and the guardian to whom the second document is transmitted, the type of the second language that the guardian can understand, and the information of the destination are associated with each other. It is preferable that the language conversion function is provided with a guardian information storage means, and by identifying the guardian of the transmission destination, the language conversion function may be converted into a second language of the type associated with the guardian.

(5) It is preferable that the first language is Japanese and the second language is the mother tongue or the mother tongue of the guardian. By doing so, it is possible to solve the problem of multinationalization in Japanese educational settings, that is, to ensure that parents with low understanding of Japanese receive the distributed notice and understand the contents. ..

(6) The document described in the second language to be sent to the guardian is provided with a plurality of check items for answering, and among the plurality of check items, the corresponding one is checked and replied. Therefore, it is preferable to have a function of transmitting the response document to the person who has transmitted the second document addressed to the guardian. By doing so, the guardian can easily give an answer, and the on-site side can get an answer at an early stage.

(7) The program of the present invention is a program for realizing the function of the education / nursery field support system described in any of the above on a computer.

In the present invention, even if a notice written in the first language is given to a guardian who has a low understanding of the first language, the content to be conveyed in the notice is separate from the distribution of the notice. By attaching a notice to a document in which the main points of the above are written in a second language and sending it to the guardian, the guardian can understand the contents of the notice based on the document written in the second language received. .. As a result, communication between teachers in the field of education and childcare and parents can be established.

FIG. 1 is a diagram showing a preferred embodiment of the school site support system according to the present invention. FIG. 2A is a diagram showing an example of the internal structure of the e-mail storage unit 24, and FIG. 2B is a diagram showing an example of the data structure of the guardian information database. FIG. 3 is a diagram showing an example of classified standard manuscripts. FIG. 4 is a time chart showing an example of operation between the first terminal device, the second terminal device, and the server device constituting the school site support system according to the present invention. FIG. 5 is a diagram showing an example of an e-mail creation screen. FIG. 6 is a diagram showing an example of an e-mail creation screen. FIG. 7 is a diagram showing an example of a screen for translating a free sentence. FIG. 8 is a diagram showing an example of an illustration displayed as reference information of the inventory list displayed on the e-mail creation screen, and this illustration can also be used for fitting into the e-mail body. FIG. 9 is a diagram showing an example of a template of the response from the guardian. FIG. 10 is a diagram showing an example of a received mail addressed to a guardian, and for convenience, a portion described in Japanese is displayed to the guardian in their native language, mother tongue, or the like.

Hereinafter, preferred embodiments of the present invention will be described in detail with reference to the drawings. It should be noted that the present invention is not limited to this and can be modified, modified or improved based on the knowledge of those skilled in the art as long as it does not deviate from the scope of the present invention. Further, in the following embodiment, an example applied to a school site such as an elementary and junior high school, which is an example of an education / childcare site, will be described, but the same can be applied to other education / childcare sites.

The school site support system 10 of the present embodiment includes a first terminal device 11 used by a teacher, a second terminal device 12 used by a guardian, and a server device 13 accessed by each of these terminals to send and receive information. They are connected via the network 14. The network 14 may be, for example, a public line, the Internet, or the like, and may be accessible even if they are located at places far from each other.

The first terminal device 11 includes an input unit, a control unit, a display unit, a communication interface for connecting to the network 14, and the like, and is realized by using, for example, a normal personal computer or the like. On the other hand, the second terminal device 12 may be a mobile terminal having a display function such as a smartphone or a tablet owned by each guardian. Further, the server device 13 is a web server, and is linked with a known web browsing function mounted on a terminal device (for example, the first terminal device 11 and the second terminal device 12) connected via the network 14. , A predetermined screen is displayed on the display screen of the display unit of the terminal device.

The illustrated example shows a system configuration example in which one teacher, such as a homeroom teacher in a certain class at a certain school, operates the first terminal device 11 and delivers e-mail to a plurality of parents in the class he / she is in charge of. There is. The first terminal device 11 for that purpose depicts a state in which one device used by the one teacher is connected to the network 14 and a plurality of second terminal devices 12 used by a plurality of parents are connected to the network 14. Will be done. At school sites, there are usually a plurality of classes and a plurality of teachers. Therefore, when a plurality of teachers do not share the first terminal device 11, a plurality of first terminal devices 11 may exist. Further, in the present embodiment, since it is a support system for communicating with a guardian who does not have Japanese as his / her native language or a mother tongue and has a low understanding of Japanese, for example, the Japanese is his / her native language or his / her mother tongue. If there is only one guardian, the number of second terminal devices 12 connected to the network 14 will be one. Further, the first terminal device 11 and each second terminal device 12 are connected to the server device 13 via the network 14 at arbitrary timings, and do not necessarily have to be connected at the same time.

In this system, the server device 13 may be installed in each school and operated in each school, but a plurality of schools participate and the teachers of each school use the first terminal device 11 to use the server device 13 in the server device 13. You should access and use it. In such a case, the server device 13 is installed in a predetermined facility or the like outside the school. In this way, the maintenance and management of the server device 13 can be performed by the company or the like that operates this system, and the increase in the work of the school, that is, the teacher can be suppressed.

This school site support system 10 is for solving the lack of communication between teachers and parents and building a relationship of trust. In particular, the contents of the notice etc. distributed from the school to the parents are the parents. It is a system that makes it easy for teachers to know the status of the parents' response. The teacher operates the first terminal device 11 to create an e-mail document in Japanese regarding a notice or the like given to a child such as a child or a student. The control unit 22 of the server device 13 creates an e-mail document translated into a predetermined language corresponding to Japanese input from the first terminal device 11. Then, when sending the translated e-mail written in the specified foreign language, the distributed notice in Japanese is attached as an attachment. As a result, the guardian describes the notice sent via the server device 13 using the second terminal device 12 and the main points of the notice in his / her native language or his / her mother tongue (hereinafter referred to as “mother tongue”). E-mail documents can be confirmed. The specific configuration and functions of the system for performing these processes are as follows.

As shown in FIG. 1B, the server device 13 is input to a communication unit 21 having an interface or the like that connects to and communicates with the network 14 such as an Internet connection function, and a control unit 22 that controls the operation of the server device 13. A translation AI 23 that translates a document into a predetermined language, an e-mail storage unit 24 that stores sent / received e-mails, a guardian information database 25 that stores guardian information, and templates such as e-mail texts are stored. A template database 26, a translated document database 27 that stores documents translated into the languages of each country, such as fixed phrases in Japanese registered in the template of the e-mail text, and a notification that records the electronic data of the distributed notice. A book database 28 and the like are provided.

The translation AI 23 is an AI that translates a given text document into a designated language and outputs it as text information. This translation AI23 is similar to the one that is commercially available, incorporated into various devices, or placed in the cloud. In the present embodiment, the block diagram in which the translation AI 23 is mounted in the server device 13 is shown, but the translation AI 23 may be installed outside the server device 13 and communicated to execute the translation.

The e-mail storage unit 24 stores e-mails sent and received between the teacher and the guardian. In the present embodiment, Web mail is adopted, and the teacher and the guardian access the server device 13 and send / receive and browse the mail on the website using the browser of each terminal device. Along with this, as shown in FIG. 2A, the e-mail storage unit 24 has a mail storage unit 24a for each user, and each user (teacher, guardian) has a mail storage unit 24a to send an e-mail. Received mail, send / receive address information, etc. are recorded and managed. That is, the e-mail sent to the self is stored in the inbox of the person, for example, and when the created e-mail is created, it is stored in the outbox, and when the transmission is executed, the e-mail is moved to the sent tray. For example, when teacher A sends an e-mail to guardian A, the e-mail addressed to guardian A created by teacher A is once set in the outbox, and once the transmission conditions are met, it is sent and sent to guardian A. The e-mail is transferred to the sent tray of the teacher A and set in the inbox of the mail storage unit 24a of the guardian A.

As shown in FIG. 2B, for example, the guardian information database 25 may associate an ID with items such as a child's name, a guardian's name, a grade, a class, a mother tongue, and an address. In the ID field, an ID, which is unique authentication information for identifying a guardian, is registered.

In the child name column, register the name of the child (child / student, etc.). Teachers may remember the child's name but not the parent's name. In particular, when there are multiple people with the same family name and last name (family name), it is difficult to identify the correct guardian at a glance. Therefore, it is advisable to set up a child's name so that the child's name can be specified, or even if the guardian's name is specified, the child's name can be used to confirm whether the person is the correct person. For the child's name, it is advisable to register the reading in Japanese (for example, katakana). In addition, it is advisable to also register in the notation of the mother tongue.

In the parent name field, register the full name of the guardian. For this guardian's name, it is advisable to register the notation in the mother tongue and the reading in Japanese (for example, katakana). By registering two types in this way, for example, when sending an e-mail, the notation of the mother tongue is used when writing the address, and the teacher can understand how to read by looking at Japanese, for example, when having a face-to-face interview. It will be easier to talk to. Here, the description of the mother tongue and the reading in Japanese are registered in the column of the guardian's name, but it may be different items such as the guardian's name (mother tongue) and the guardian's name (reading).

In each column of grade and class, information for identifying the class (class) to which the child belongs is registered. This information may be used for identification information, for example, in the case of sending a mass mail in units of grades or a mass mail in units of classes.

In the mother tongue column, information that identifies the mother tongue of the guardian is registered. For example, English, French, German, Spanish, Portuguese, Italian, Russian, Vietnamese, Filipino, Korean, Chinese, Taiwanese, etc. can be registered. In the address field, information that identifies the destination of e-mail on the network, such as the e-mail storage address of the guardian, is registered.

For example, parents who are parents of parents often have different mother tongues. In such a case, for example, one guardian (for example, a mother) who sends an e-mail with a notification may be registered, and the guardian's name and the mother tongue of the guardian may be registered. In addition, it is good to make it possible to register multiple guardians for one child, etc., and register the mother tongue and address of each guardian. In this case, when one child or the like is selected, a plurality of parents are selected and an e-mail is sent to each of them. You can send an email. Therefore, it is good that the notification is sent to at least one of the parents and reaches the home more reliably.

In the template database 26, fixed phrases (standard manuscripts) for creating an e-mail document in Japanese for sending 300 to 400 notifications annually are registered. In order to make this fixed phrase usable nationwide, the communication items that are common to schools nationwide and have almost no regional differences are summarized as a common standard manuscript text and have a fixed culture. Then, the school-specific communication content is prepared as a separate item as an option separately from the standard manuscript text, and when composing an e-mail, for example, while selecting numbers and words, enter appropriate information and send an e-mail according to the content of the attached notice. Enabled to create mail documents.

For example, "class visit", which is one of the school events, is an event that is held at all schools and is common throughout the country. There are contents that are described in every school, such as urging guidance, and these will be shared as the main text manuscript. On the other hand, if the date and time, place, etc. differ depending on the school or the year of the event, the content of the school-specific communication will be a separate item.

The text of the standard manuscript summarizes common matters regarding, for example, school events of the same name, survey requests, inspection notices, and transmission of guidance content. Then, I decided to create simple sentences, short sentences, and simple expressions so that the contents of the communication items could be easily understood. The standard manuscript text created based on these conditions is concise and easy to read even in Japanese, and the foreign language sentences translated based on it are also easy to understand, so that parents can understand the content of the notification smoothly. Can be done. In addition, simple sentences have nothing to do with the content of the notification, such as greetings of the times, and focus on the requirements that are unfamiliar to foreigners, formal phrases, and the name of the school principal are excluded. Also, for short sentences, describe only the requirements and make them as short as possible. As for the points to be noted, we aim for easy-to-read notification by setting a separate item. The simple expression is a sentence with a simple expression that anyone can understand. For example, it is preferable to use a sentence in which a subject and a predicate exist and the relationship between the modifier and the modified word is clarified. As a result, translation processing is easy even in this system, and multilingualization is also easy. In addition, since the text of the email text when sending the notification is written in the native language, parents can easily and quickly and accurately understand the main points of the content of the notification by reading the email text. Understandable.

In this way, the "standard manuscript" is created with simple sentences, short sentences, and simple expressions, so that the sentences are not misunderstood even in Japanese and are easy to translate. Therefore, when creating a translation of each mother tongue to be registered in the translation document database 27 in advance, correct translation without mistranslation can be performed, and as a result, it is guaranteed that each multilingual translation has the same content.

School-specific communication content includes content that changes depending on the school and the year of the event, such as "date and time of the event, deadline for submission, place of implementation, belongings", and "request for reply, request for submission of consent form, request for cooperation from parents", etc. There are things that require parental response and response. By including these school-specific communication contents in the notification, each school and, by extension, each teacher was a member to prepare the notification each time, but by separating this school-specific communication content from the text manuscript, the teachers As will be described later, when composing an e-mail, it is only necessary to select and specify some school-specific communication contents, which reduces the burden of teachers' notifications. As a result, the burden on teachers' work is improved, and the number of documents and the amount of documents created by teachers per year can be organized and reduced.

Further, in the present embodiment, since a template for e-mail for sending each notification is created, the amount of each standard manuscript body is small, but the number is large. And this system aims at the relief of parents and the reduction of teachers' work by ensuring the contents of notifications (purpose / request to parents) distributed in classrooms etc. by e-mail delivery, so notifications for home use The fixed phrase (a sentence that excludes school-specific words and is organized into sentences that can be used at any school) is recorded.

And, as mentioned above, the standard manuscript text is a collection of common items so that it can be used universally in schools nationwide, but the common standard manuscript text that is used by all schools nationwide. Is difficult to create for all events. For example, the parent-teacher association is one event that is adopted in every school, but some schools A also visit the class at the same time on the day when the parent-teacher association is held, but there is no class visit and only the parent-teacher association is held. There is also school B. In such a case, if a standard manuscript text stating that the parent-teacher association and class participation will be held on the same day is created, school B cannot use such a standard manuscript text, and the standard manuscript can be used temporarily. An overwhelming event occurs in which the method of holding school events is changed to hold the parent-teacher association and class participation on the same day according to the content of the text. In addition, if the text of the manuscript in the table notifying only the holding of the parent-teacher association is used, it is necessary for school A to add to participate in the class as a school-specific communication content each time the notification of holding the parent-teacher association is issued. , The work of composing an e-mail becomes complicated.

In addition, for example, at a school where school lunches are available, when collecting school lunch fees, a method of actually holding cash for the child to collect money, a method of automatic withdrawal from a bank account or a method of bank transfer due to the danger of bringing cash, etc. , There are various things. Therefore, if one of the methods is adopted for the standard manuscript text for contacting the school lunch fee collection guide, the school that has adopted the other collection method will either change the collection method or collect the school lunch fee. The standard manuscript body cannot be used for the body of the e-mail about the notice.

In this way, a system that encourages changes in the way school is operated up to now does not get the approval of teachers, and as a result, the system does not spread. Therefore, in this embodiment, things that are common to a certain number of schools are grouped, and an appropriate standard manuscript text is created and registered for each group. As a result, for example, even if one school distributes 200 to 300 notices a year, the number of standard manuscript texts can be increased to 500 to 600 or even more by appropriately grouping schools nationwide. However, it can cover most of the notifications distributed to homes by general elementary and junior high schools and the materials distributed to parents who participate in school events.

On the other hand, if such a large number of standard manuscript texts are created, it becomes complicated to find the standard manuscript texts that match the contents of the notice attached by the instructor to be used, which may become a bottleneck in the use and spread of this system. There is. Therefore, as shown below, we have divided them into multiple categories to make it easier to find the target standard manuscript text when composing an e-mail. Furthermore, as mentioned above, if the text is created as a different standard manuscript text because some of the same kind of events are different, the sentences will be similar so that most of them are the same and some of them are different. In order to select the correct standard manuscript text from the list, it is necessary to read the contents carefully, which can be complicated. Therefore, including the differences, the titles (standard manuscript titles) that match the individual standard manuscript texts are given so that the selected faculty members can easily understand the contents of the standard manuscript texts.

The categories are roughly classified into 6 categories: "Children and Student Information", "Health and Safety Related", "School Events", "Life / Learning Guidance", "Temporary Notices", and "Periodic Publications / Various Public Relations". Then, the sub-category categories were assigned to each of these major categories as follows. That is, "child-student information" and "account transfer / expenses" are provided as subdivisions of "child-student information". "Various questionnaires", "health examinations", "health management / prevention", and "examination / examination / treatment" are provided as subdivisions of "health and safety related". "Ceremonies", "class visits", "athletic meet / physical education events", "travel events / out-of-school learning", "PTA events", and "other events" will be provided as subdivisions of "school events". "Daily / Timetable", "Lifestyle Guidance", "Learning Guidance", "Home Study", "Japanese Guidance", "Home Visit", "Interview / Educational Counseling", "Survey / Educational Counseling" Establish "traffic guidance", "extracurricular activities", and "investigation / request". "Temporary contact information" is subdivided into "contact with parents", "belongings", "daily routine change", "school attendance time", "school attendance time", "cancellation / postponement", "closed school / home" Establish "waiting" and "contact regarding infectious diseases / other communications". "Periodic publications", "Public relations from schools", "Purchasing information", and "Public relations from outside the school" will be provided as subdivisions of "Period publications / various public relations". FIG. 3 is an example of these categorized standard manuscripts, and the standard manuscript title and the standard manuscript text are registered in the template database 26 in association with each other.

The translated document database 27 registers a document in which the standard manuscript text registered in the template database 26 is accurately translated into each language in advance without mistranslation. For example, the translated documents of all the standard manuscript texts registered in the template database 26 are registered in the group unit of each language, or the translated documents of all the corresponding languages are grouped for each standard manuscript text registered in the template database 26. Various modes can be taken, such as converting and registering. In each embodiment, when a standard manuscript text registered in the template database 26 is selected, the corresponding document in the desired language is extracted. Further, when the template database 26 and the translated document database 27 are configured as a relational database, the standard manuscript text in Japanese is selected, and the native language to be translated is selected. It is preferable to make it possible to extract the document (standard manuscript text) corresponding to the selected language.

The notification database 28 records electronic data of the distributed notification and the notification to be distributed. Further, the electronic data of those notifications is not registered in the notification database 28, but is stored in, for example, the first terminal device 11, or is not the server device 13, for example, a document management server different from this support system. You may memorize it in. Another document management server may be installed, for example, in an individual school.

The first terminal device 11, the server device 13, and the second terminal device 12 execute processing according to the time chart shown in FIG. Then, the teacher operates the first terminal device 11 and cooperates with the server device 13 to create an e-mail document in a predetermined mother tongue addressed to the guardian and transmit the e-mail document addressed to the guardian. On the other hand, the guardian operates the second terminal device 12 to access the server device 13, receives an e-mail document addressed to him / her, replies as necessary, and displays various intentions to the teacher. Specifically, it is as follows.

The first terminal device 11 (control unit) accesses the server device 13 via the network 14 based on the input information from its own input unit, and performs a login process (S1). That is, the control unit 22 of the server device 13 interlocks with a known web browsing function, and displays a login screen (not shown) on the display screen of the display unit of the first terminal device 11. The first terminal device 11 inputs the teacher's ID and password in the input area of the login screen based on the input information from the input unit, and sends the ID and password to the server device 13.

The server device 13 displays a menu screen on the display unit of the first terminal device 11 when the teacher authentication is completed based on the received ID and password (S2). This menu screen is provided with various menu buttons, and when the menu button is selected, it transitions to the corresponding processing screen. The menu buttons are, for example, for newly registering or modifying information about parents in the parent information database 25, for creating e-mails, for viewing sent / received e-mails, and the like. It is good to prepare.

When the first terminal device 11 selects the button unit for composing an e-mail (S3), the server device 13 displays, for example, the e-mail creation screen shown in FIGS. 5 and 6 on the display unit of the first terminal device 11. Display (S4). This e-mail creation screen may be registered in, for example, a template database 26 or other storage unit. Then, the server device 13 accesses each database based on the instruction input from the input / selection area prepared on the e-mail creation screen, incorporates necessary documents and the like into the template, and creates an e-mail document.

That is, since the faculty member operates the first terminal device 11 and selects the contents of each item constituting the e-mail by using each box or the like on the e-mail creation screen, the item selection instruction is sent to the server device 13 each time. Sending (S5), the server device 13 receives an item instruction, executes internal processing, and reflects the result on the e-mail composition screen (S6). Further, when the electronic file of the notification to be attached to the e-mail is sent from the first terminal device 11 (attachment instruction: S7), the server device 13 receives the attachment instruction and executes internal processing, and the e-mail creation screen is displayed. Reflect the result (S8).

In addition, in FIG. 4, the attachment instruction is given after the item is selected, but since there are multiple objects to be instructed as described below, the attachment instruction is given after all the item selections are made. It is not limited to what is sent, and multiple item selection instructions and attachment instructions are executed in an appropriate order.

[Destination and standard document input function]
As shown in the figure, the display window W is displayed on the display unit of the first terminal device 11. In the illustrated example, since there are many input items that cannot be displayed on one screen, the faculty member inputs necessary information while operating the scroll bar at the right end of the display window W. This display window W displays an item name indicating the content of the information to be input on the left side, and enables input of information using the input box provided on the right side of each item name (with some exceptions). In the present embodiment, the input box is set to select the corresponding one by the pull-down menu method, and a part of the input box is freely input. However, for example, a list of selectable candidates is displayed by a pop-up window or the like. , It is advisable to adopt various input methods such as selecting a predetermined candidate from them.

Specifically, the destination selection box B1, the message body selection box B2, the category A selection box B3, the category B selection box B4, and the fixed phrase title display box B5 are arranged in order from the top, and the box is to the left of each box. Take a layout that displays the item names that indicate the contents. Further, below the fixed phrase title display box B5, the message body display box B6 is arranged so as to cover the entire width. Each box or the like up to this point is an area for inputting information for creating a document or the like related to a standard manuscript.

First, the destination selection box B1 is an input area for the creator to select the destination of the e-mail. In this embodiment, as a list of pull-down menus, "all schools", "grades", "classes", and "individuals" are sequentially hierarchically arranged so that they can be specified in various units. For example, if you click the destination selection box B1, "all schools, 1st grade, 2nd grade, 3rd grade, ... 6th grade" (in the case of elementary school) will be displayed as a list on the first level, and any item will be clicked (for example). (Double-clicking), the control unit 22 of the server device 13 accesses the guardian information database 25, extracts the address of the corresponding guardian, and sets it in the address of the destination of the e-mail. Also, if any of the items in the list in the first layer is specified for a certain period of time by the cursor key or pointing device, or if a click different from the above selection (for example, a single click) is made, the specified state is specified. Display the items in the second-level list that belong to the item. Specifically, the name of the class established in the designated grade is displayed. Similarly, in the third layer below the class, the names of children, etc. who are enrolled in the class and whose parent tongue is a foreign language are displayed by the guardian who is the target of e-mail delivery of this system. By adopting the pull-down menu method that is hierarchically arranged in this way, the faculty member can send an e-mail without inputting characters by simply operating the pointing device that constitutes the input unit of the first terminal device 11, for example. You can choose a guardian.

In addition, when displaying the list in each layer, it is preferable not to select the item name for which the guardian to be transmitted does not exist. For example, if the parents of all 1st grade children have Japanese as their mother tongue, and the list on the 1st level is displayed, "1st grade" is not specified, such as "All schools, 2nd grade, 3rd grade, ...". Even if you change the display mode (for example, make it thinner) while displaying the display, or display the first grade like "All schools, 1st grade, 2nd grade, 3rd grade, ...", the list will be displayed even if you select it in the inactive state. Prevent transitions. By doing so, it is possible to prevent the user from being unable to send an e-mail to the target guardian in the end by continuing the work as if he / she had specified the e-mail even though there was no recipient.

In addition, for example, it is advisable to set a transmission authority such as which teacher can send to whom so that a guardian who does not have the transmission authority cannot be specified. If the process of disabling the specification is, for example, the same as in the case where there is no other than the corresponding guardian described above, the system configuration may be simplified. Further, in order to perform such processing, for example, teacher information is added in addition to the grade and class (class) as information associated with each guardian of the guardian information database 25. Then, the server device 13 may pick up only the guardian to which the ID is associated based on the ID when logging in with the first terminal device 11. In addition, it is advisable to allow multiple registrations of teacher IDs associated with parents. For example, in a large school, the authority is mainly organized within the grade, and in a small school, the chief academic affairs (chief teacher) and the vice-principal are actively added to the authority regardless of the grade. You can build a system.

It should be noted that the destination is not necessarily specified first, and may be specified after setting other items. Further, after specifying the destination once, it may be changed, for example, after composing a message. When the mother tongue changes due to such a change, the translated language is automatically corrected, and the document is automatically changed to the document translated into the language suitable for the changed guardian.

The message body selection box B2 is for specifying the method of creating the document of the e-mail body. In this embodiment, the case of using a fixed phrase such as the above-mentioned standard manuscript body and the document freely described by the faculty member I prepared two types when creating. For example, prompt the user to select from the two items "Use fixed phrase" and "Translate sentence". For example, when the former "Use fixed phrase" is selected, the screen display for selecting the fixed phrase When the latter "Translate sentence" is selected, the screen display for AI translation of the Japanese input by the instructor is displayed. Further, in the present embodiment, this message body selection box B2 is also a pull-down menu method, but when the number of items is small, for example, "○ uses a fixed phrase ○ translates a sentence" (○ is a radio). Items may be written from the beginning like a box) so that one can be selected, and various methods can be adopted.

Further, the screen display that transitions when selected may be displayed on another screen, but in the present embodiment, the display content is changed based on the template shown in FIG. FIG. 5 is a screen display after "use a fixed phrase", which is also a main part of the present invention, is selected, and the previous display screen is a category A selection box B3, a category B selection box B4, and a fixed form. If the sentence title display box B5 is hidden together with the item name and the message body display box B6 is displayed in a layout that is packed at the top, or if these three boxes are displayed but cannot be selected (for example, the pull-down menu cannot be displayed), the screen display is displayed. good.

The specific configurations of the category A selection box B3, the category B selection box B4, and the fixed phrase title display box B5 in which the translation of the fixed phrase is selected and enabled are as follows. The category A selection box B3 selects a major classification of the standard manuscript text classified and registered in the template database 26, and the server device 13 is, for example, "child-student information", "life guidance", and "health". Items in a total of 10 categories such as "safety" are displayed as a pull-down menu list. The category B selection box B4 selects the sub-classification items assigned to the lower ranks of the major classification selected in the category A selection box B3. A large number of sub-category items are prepared for each category A, such as "various questionnaires", "regular health examinations", and "task list". Then, the control unit 22 of the server device 13 displays all the items of the sub-classification added to the major classification selected in the category A selection box B3 in the list of the pull-down menu. Therefore, if one of the items is not selected in the category A selection box B3, the category B selection box B4 will not be activated, and if the major category items are reselected in the category A selection box B3, the category B selection box B4 will not be activated. The selection of is also cleared and it will be selected again.

Further, the fixed phrase title display box B5 is for selecting a fixed fixed sentence title, that is, a standard manuscript title for selecting a standard manuscript body constituting the e-mail body to be transmitted, and the control unit 22 of the server device 13 is a category. All standard manuscript titles belonging to the sub-category items selected in the B selection box B4 are displayed in a list by the pull-down menu method.

The server device 13 displays the content (Japanese) of the standard manuscript text corresponding to the standard manuscript title selected in the fixed phrase title display box B5 in the message body display box B6. The translation of the parent tongue of the guardian corresponding to Japanese displayed in the message body display box B6 is not displayed. Since it is translated into the correct mother tongue in a fixed phrase, confirmation by the teacher is not required. That is, in the present embodiment, when the text in Japanese is selected, a mechanism is guaranteed in which multilingualization without erroneous translation according to the destination language is completed at the same time.

In this embodiment, categories are used as described above, and by dividing them into two stages such as major classification and subclassification, it is possible to easily find the desired one from a large number of standard manuscripts. , The method of searching and selecting in this way is not limited to the one using categories. For example, use a calendar. For example, if you select April, "Submissions at the beginning of the year", "1st Parent-teacher Association" ... If you select May, "Life during consecutive holidays", "Athletic meet", etc. It is good to display and select the title along the flow. Arrange and utilize the desired notifications at the time of general use throughout the year.

Further, it may be selected from the title candidates displayed by inputting a related word. For example, if you enter "otolaryngology", the server device 13 displays title candidates such as "notice of otolaryngology examination" in the title display box, and if you enter "home visit", title candidates such as "about home visit implementation" are displayed. Display and prompt to select from them.

On the other hand, when "Translate text" is selected in the message body selection box B2, the control unit 22 of the server device 13 moves the cursor to the message body display box B6 and is ready to input Japanese. .. The message body display box B6 is more preferably provided with a three-stage translation window (first box B61, second box B62, third box B63) as shown in FIG. 7. It is good to do it. Here, the first box B61 is a Japanese input field, which is an area where the teacher can freely input a sentence to be notified. This is the area where the cursor moves when the above-mentioned "Translate text" is selected. The second box B62 is an area for displaying the result of translating the Japanese input in the first box B61 into a predetermined foreign language by the translation AI23 in the foreign language. Then, the third box B63 displays the result of further translating the sentence translated into the predetermined foreign language displayed in the second box B62 into Japanese by the translation AI23, and confirms the translation content into the mother tongue. It is an area.

The timing for translating the sentence input in the first box B61 is, for example, provided in the message body display box B6 with the execution button area B64 for translation, and the execution button area B64 is clicked to translate the sentence into a foreign language. When the translation is completed, it is advisable to continue the reverse translation to Japanese and automatically perform it. Then, the control unit 22 receives the output from the translation AI 23 and displays each translation result in each box. By doing so, the teacher can compare the Japanese created by himself / herself displayed in the first box B61 with the Japanese displayed in the third box B63 and guess whether the translation is correct. can. Then, if the Japanese displayed in the third box B63 is strange, the teacher appropriately corrects the document input in the first box B61.

In addition, the foreign language to be translated above is the mother tongue associated with the guardian designated as the destination. Then, when there are a plurality of destinations and the mother tongues of the plurality of parents are different, a translated sentence and a reverse translated sentence of each mother tongue are created and displayed. That is, when translating, it is required to confirm the translation result according to the number of languages of the destination. In addition, when there are multiple mother tongues in the destination in this way, Japanese is input in the first box for each mother tongue, and instead of translating each, the same input in one first box B61. It is advisable to translate into each mother tongue based on the text document in Japanese and check with reverse translation so that it can be confirmed that the translation for all mother tongues is performed correctly. That is, the first box B61 may be one, and the second box B62 and the third box B63 may be numbers according to the number of mother tongues to be translated. By doing so, it is good to guarantee that the e-mail of each mother tongue based on the e-mail body in the same Japanese is sent to a plurality of parents.

Further, in the present embodiment, as an input unit for inputting text into the first box B61, an input device such as a keyboard of the first terminal device 11 is used, and the text is manually input. For example, the first terminal. It is preferable that the device 11 is provided with a voice input unit such as a microphone, and a text input function by voice recognition is used. By performing voice input, it is good for teachers who are not good at manual input using a keyboard or the like to easily input documents.

[School-specific communication content input function]
In this embodiment, in order to input the school-specific communication content, first, the date type input box B7 and the date input unit B8 are arranged side by side at the left end in order from the top under the message body display box B6, and the time is placed below the date type input box B7. The layout is such that the type input box B9 and the time input unit B10 are arranged side by side, and the place input box B11 and the belongings input box B12 are further arranged at the positions.

The date type input box B7 is for selecting the type of the date to be notified to the guardian in the message body, that is, the matters to be notified in the distributed notification text. Then, in this embodiment, three types of "submission deadline", "implementation date", and "designated date" are prepared. The submission deadline is the deadline for the reply from the guardian, the designated date is the message body, that is, the date related to the notice (if you are contacting us to bring your lunch, the date you want to bring your lunch), and the implementation date is the notice. It is the date of the event described. In the present embodiment, since the radio box is placed in front of each item, the faculty member clicks and specifies the corresponding radio box. When the control unit 22 of the server device 13 detects such a click, the control unit 22 recognizes the corresponding date type.

When the date input unit B8 is clicked, the control unit 22 of the server device 13 displays the future date based on today in the pull-down menu method. The faculty member clicks the corresponding date from the list of dates displayed in the pull-down menu. When the control unit 22 of the server device 13 detects such a click, the control unit 22 stores the date type and the date in association with each other. For this date type (submission deadline, designated date, implementation date), a multilingual translation is prepared in advance according to each mother tongue, and the control unit 22 of the server device 13 matches the destination of the selected date type. The language is read from the translated document database 27 and set in a predetermined position of the e-mail document together with the date. The predetermined position may be the same as the template format of the input screen in Japanese shown in FIGS. 5 and 6. By doing the same, the teacher can see the text of the e-mail translated into each mother tongue and understand what kind of document etc. is written where even if the foreign country cannot read it. This also applies to the following items and the like.

The use of this date type input box B7 is optional, and if there is no date to be notified to the guardian, it is not selected. If such a selection is not made, the characters (mother tongue) such as the submission deadline, specified date, and implementation date will not be displayed in the e-mail document translated into the mother tongue addressed to the guardian, and the following sentences will be moved up. And place it just below the text of the standard manuscript.

In the present embodiment, the date type input box B7 displays three items in advance, but it may be displayed by the pull-down menu method like the other input boxes to prompt the user to select one of them. good. Further, the date input unit B8 for inputting a specific date is displayed as a list in which the dates are arranged in chronological order based on today. However, for example, a calendar may be displayed and a specific date may be specified. good. The calendar allows you to pinpoint and quickly specify the desired date, even if it is relatively far from today. On the other hand, in the case of the date notified in the notification, it is easy to find the corresponding date by listing it in chronological order because it is a relatively near future based on today, such as tomorrow, the day after tomorrow, and the day of the week next week.

The time type input box B9 is for selecting the time related to the message body, that is, the content of the distributed notification text. In this embodiment, three types of "designated time", "start time", and "end time" are prepared. .. The designated time is the time related to the content of the message body (for example, the time when the time of leaving school is changed), and the start time and end time are the respective times of the event and the like. In the present embodiment, since the radio box is placed in front of each item, the faculty member clicks and specifies the corresponding radio box. When the control unit 22 of the server device 13 detects the click, the control unit 22 recognizes the corresponding time type.

When the time input unit B10 is clicked, the control unit 22 of the server device 13 displays a list of the times in 5-minute increments so that the time can be selected in 5-minute increments, prompts the user to register the time, and one of them is selected. If so, the selected time is determined as the time corresponding to the time type. The determined time is stored in the system together with the wording of "specified time, start time, end time" in association with a multilingual translation (already translated) according to the destination, and the time type expressed in its mother tongue is Set the e-mail document in place with the time. If this time information is not used, characters such as the specified time will not be displayed in the body of the e-mail addressed to the guardian as in the case of the above-mentioned date.

The place input box B11 is used to specify a place when there is a case where the place is desired to be conveyed depending on the content of the message body. When the place input box B11 is clicked, the control unit 22 of the server device 13 displays the name of the place (for example, a gymnasium, an auditorium, each classroom, etc.) by a pull-down menu method. Since an accurate multilingual translation of the name of this place is prepared in advance and stored in the translated document database 27, the control unit 22 of the server device 13 is the mother tongue of the guardian of the destination of the selected and determined place. Set the notation in place in the e-mail document. If you also do not use this location display, the location text will not appear in the email document.

The belongings input box B12 (belonging selection field) is for registering the belongings that you want to bring with respect to the content of the message body, and in this embodiment, five items are displayed by default. This display number may be changed as appropriate. Further, it is preferable that the belongings input box B12 can be selected and determined by a pull-down operation. In addition, when the message body is created by "selecting a fixed phrase", it is advisable to make the belongings displayed in the pull-down according to "category A". For example, when "school event" is selected in "category A", belongings such as athletic meet and excursion are displayed in a list. The list displayed in the five inventory input boxes B12 should all be the same item. The belongings displayed in this list are also translated into multiple languages in advance and stored in the translated document database 27. Therefore, when the belongings are selected, the control unit 22 of the server device 13 displays the translation of the selected belongings in the mother tongue at a predetermined position in the e-mail document. In addition, it is advisable to display an easy-to-understand illustration (see FIG. 8) in a pop-up window or a separately prepared display area for the belongings displayed by the pull-down operation.

In addition, the item name "Search by name" is prepared in the first line at the top of the display of the inventory input box B12. Then, when this "search by name" is selected by clicking or the like, the control unit 22 of the server device 13 displays a search term input screen in a pop-up window, for example, and predictively converts according to the input wording. Present the name of your belongings. This allows you to quickly select what you need.

If the message body is created by "Translate the text", the pull-down candidates for each genre do not appear, and all the work is "Search by name".

Further, in the present embodiment, as shown in FIG. 6, a layout is adopted in which a plurality of additional document input boxes B13 for registering additional documents of additional messages / notes are arranged one above the other. In the figure, the default five additional document input boxes B13 are arranged, but it may be possible to add them by setting.

An additional document is a cliché-like sentence (eg, notes) that is often used in notices. By adding these additional messages to the highly general-purpose message body, the notification content suitable for the user's purpose can be completed. These sentences are, for example, "Please reply by all", "Please fill in the required items", "Please submit by the displayed submission deadline", "Cooperation of parents" Please contact the school or class teacher if you have any questions. " Furthermore, in order to show the main points of the distributed notification, which is one of the features of the system of this embodiment, and to send an e-mail notifying the fact of distribution, a warning such as "Be sure to see the attached file" is given. It also includes texts and explanatory documents such as "Please read with someone who understands Japanese" because your home country is an e-mail addressed to a guardian in a foreign language. Also, each box is configured so that the same message is listed in a pull-down menu. This allows the faculty member to add additional messages in the content of the notice in any order.

Regarding the additional messages displayed in this list, sentences translated into each native language are prepared in advance and recorded in the translated document database 27. The control unit 22 of the server device 13 sets the text in the mother tongue of the destination guardian corresponding to the text such as the selected additional message at a predetermined position in the e-mail document. If you do not use the display of this additional message, etc., do not display it in the e-mail document. For example, in the present embodiment, since five boxes are prepared, it is possible to add five sentences, but when three sentences are used, for example, a translated sentence for the three sentences is described. Then, the remaining two are not displayed. If it is not displayed, the text that follows it should be packed up and displayed.

Further, under the additional document input box B13, a layout is adopted in which the file attachment instruction button portion B14 and the attachment area box B15 are arranged side by side. When the file attachment instruction button unit B14 is clicked, the control unit 22 of the server device 13 separately displays the file search window. Then, the teacher operates the file search window, designates and saves and executes the electronic file of the notification, which is the distribution handed out to the children in the classroom, and the control unit 22 of the server device 13 is designated. Set the electronic file in the attached area box B15. The electronic file set in the attachment area box B15 is sent as an attachment file of the e-mail when the e-mail is sent, and the guardian who receives the e-mail can open the e-mail by clicking the electronic file or the like. You can check the contents of the notification. As the electronic file of this notification, for example, the one recorded in the notification database 28 of the server device 13 may be called, or the one recorded in the first terminal device 11 may be called. Further, the electronic file to be attached may be specified by dragging and dropping the electronic data into the attachment area box B15 instead of using the file search window described above.

The attached electronic file may have a limit on the file size, for example, up to 1 MB per file. The file size that can be received by the second terminal device 12 used by the guardian may be limited, and the occurrence of a situation in which reception is not possible due to a large size is suppressed.

In addition, by attaching the materials distributed in the classroom, parents can clearly convey "which notification message". And, since the standard manuscript text etc. described in the body of the e-mail contains a sentence summarizing the content to be conveyed in the notice in the parent's mother tongue, the guardian who read the e-mail should read the notice about what. Yes, you can understand its approximate content just by looking at the email. In particular, the content of the standard manuscript text is even more so because it is highly versatile and describes necessary and sufficient content. In addition, dates, times, and additional messages are translated accurately in their native language, so parents who read the e-mail text can understand when to respond and school-specific content.

In other words, even if you can't read and understand the notice written in Japanese, you can understand the necessary matters to be communicated with the minimum notice from the e-mail, so communication between teachers and parents is solid. I can take it. Also, if you are a guardian who understands Japanese to some extent, you will know the approximate content in your native language in advance, so even if you look at the Japanese notification, you will be able to understand the content relatively easily and smoothly in a short time. good.

Further, it is advisable to attach only one electronic file, for example. If there is only one, the distributed notification will be attached, and it is good because the attached document is guaranteed to be the notification. Parents with a low level of understanding of Japanese may misunderstand, for example, if multiple notices are attached, which one cannot immediately understand the actual notice. On the other hand, by attaching only one, such a problem does not occur. In addition, although the same effect can be achieved by attaching only the notification form depending on the operation, it is advisable to attach only one attached file because there is a possibility that the faculty member may accidentally attach multiple attachments.

In addition, if the operation of this system is expanded so that multiple files can be attached, it is good to add materials related to the notification in addition to the notification, because it is possible to deepen the understanding of the contents of the notification. For example, in the case of a notice that guides you to bring a submitted item or a specific item (for example, a lunch box, a water bottle, daily necessities, etc.), for example, the teacher may take a picture of the item with a smartphone and attach it, which is effective in preventing things left behind. It becomes.

Furthermore, in the future, there is a goal to digitize school documents and stop distributing paper materials, for example, but it is difficult to suddenly stop distributing paper materials due to the current state of education and the home environment. Therefore, by distributing the notification (paper) as before and sending a message with this system, the contents of the distribution can be complemented (arranged points, simplified, multilingualized, screened). As a result, documents distributed in the classroom can be attached here and checked on the screen, so for example, a notice that is crumpled at the bottom of a school bag or that you forgot to give it to a guardian is displayed on the screen. And can be confirmed by parents. Such a function is also effective for Japanese parents. Therefore, in order to apply it to Japanese people, if a guardian whose mother tongue is Japanese is registered in the guardian information database 25 and the mother tongue is Japanese, this system can be used as it is. If the home country of the guardian of the destination is Japanese, it is advisable to send an e-mail created based on information such as Japanese input using a template without translation.

Further, in the present embodiment, in addition to the electronic file attachment function, a layout is adopted in which a free document input button unit B16 and an input box B17 are arranged below the free document input button unit B16. The initial value of the input box B17 is hidden, and the message type selection box B18, which will be described later, is displayed under the input box B17. Then, when the free document input button unit B16 is clicked, the control unit 22 of the server device 13 displays the input box B17 and positions the cursor in the input box B17.

In the input box B17, the control unit 22 of the server device 13 displays the three-stage translation window shown in FIG. 7, in the same manner as when “translate text” is selected. Then, AI translation based on the Japanese sentence entered in the first box is executed, and the translation result according to the number of mother tongues of the destination and the translation result confirmation are displayed in the second box B62 and the third box B63. do. Since this free sentence translation function is the same as the case where the above-mentioned e-mail text document is freely translated, a detailed description thereof will be omitted. By the above-mentioned work of selecting general-purpose fixed phrases and unique information, the school document intended by the teacher who is the user is almost completed, but supplementary items can be conveyed by utilizing the "free input" in this section. .. Further, since the system becomes complicated, it is not necessary to provide such a free input function.

The message type selection box B18 placed under the free text input box B17 determines what kind of message the guardian who received the e-mail corresponds to, specifically, the guardian's read. Select either the "read confirmation message" that you can confirm, or the "answer confirmation message" that asks the parents to reply. For example, if the content is "Please have a lunch box tomorrow", the purpose of the message can be achieved if the parents' read can be confirmed. However, when requesting to fill out various survey forms or asking for participation or non-participation, the reaction of parents must be confirmed. Then select one. In the present embodiment, the message type is specified by clicking the radio button provided at the beginning of each item, but another selection method such as a pull-down menu method may be adopted.

When the "answer request message" is selected, the control unit 22 of the server device 13 displays the template selection button unit B19 that is initially hidden and the template display unit B20 that displays the template. In the present embodiment, a plurality of answer templates (for example, 10) are provided when the guardian answers. Then, when the template selection button unit B19 is clicked (for example, a single click), the control unit 22 of the server device 13 displays the first template (see FIG. 9A). When the template selection button unit B19 is clicked (for example, a single click) in that state, the control unit 22 of the server device 13 displays the second template (see FIG. 9B). When the template selection button B19 is clicked (for example, single-clicked) while the 10th template is displayed, the display is switched to the 3rd template (see FIG. 9C), the 4th ... The control unit 22 of the server device 13 displays the first template. The following is repeated. The templates to be displayed in this way are changed in sequence. For example, when a click (for example, double-click) different from the template switching displayed by the template selection button B19 or a long press is performed, the displayed template is confirmed. Set in email. Further, instead of making such a confirmation intention, the last displayed item may be confirmed. Alternatively, instead of switching and displaying the template (set of answer columns) prepared in advance, a plurality of answer items may be displayed and a plurality of answer items to be used may be selected. However, since it is complicated to select each time, it is preferable to select the template of the answer column determined as in the present embodiment.

As will be described later, the template selected here is displayed on the display screen of the display unit of the guardian's second terminal device 12 by sending an e-mail. Then, the guardian selects (checks) one and sends it, and on the management screen of the teacher side, "which guardian opened the message" and "which guardian what answer" are on the list. You can check the list at. Since the guardian can answer for the time being by checking the answer column displayed on the second terminal device 12, it is easy and easy to respond. The teachers can focus on dealing with parents who are not opened, parents who do not answer, and parents (children) who answered "I can't", so the work is reduced.

By selecting and inputting each item (box) described above, an e-mail in Japanese addressed to the guardian can be created, and at the same time, an e-mail in the mother tongue of the destination guardian is also created.

If this native language e-mail does not use free input, a pre-prepared translation is used, so a document without erroneous translation is automatically created. In addition, even if the text of free input is used, the volume is small, and the occurrence of erroneous translation can be suppressed as much as possible by using the three windows. And the use of this freely input text is not essential, and it is necessary and sufficient information to send a notice with the standard manuscript text and school-specific communication contents so that parents can understand the contents, so operability is good. The system will be good and free from mistranslations.

Then, a layout is adopted in which the return button unit B21, the print button unit B22, and the confirmation button unit B23 are arranged below the display window W. When the back button unit B21 is clicked or selected, the control unit 22 of the server device 13 switches to the screen display of the menu screen. When the print button unit B22 is clicked or selected, the control unit 22 of the server device 13 displays the print screen, and the guardian of the destination corresponding to the Japanese e-mail input with the specified contents. Print an e-mail document translated into your native language.

The faculty member looks at the printed document and decides whether it is appropriate or not. Many teachers do not understand the mother tongue of all parents, and even if you look at the printed content, you may not know whether the description is correct or not, but the display layout is when entering Japanese. Since it matches the layout of the template, you can check if there are any omissions. At this time, you should also print an e-mail document in Japanese and compare the two.

Furthermore, since the e-mail document in a foreign language (parent's mother tongue) cannot be seen even if it is seen as described above, when the print button part B22 is selected, the e-mail in Japanese that is the source of the translated text is used. You may want to print only the document. Furthermore, it is possible that some parents may not be able to receive messages on their smartphones. In that case, in order to prevent the information gap, it is necessary to hand over the contents of the message in paper form. Therefore, the printing function is provided in this way, and the paper can be handed over. In addition, although the effect of handing over the paper cannot be demonstrated, in this embodiment, the accuracy of the translated text based on Japanese is guaranteed, so the operation is only to confirm the e-mail document in Japanese. However, it is good to be able to confirm (guess) the e-mail document translated into the native language to be sent.

When it is detected that the confirmation button unit B23 is clicked, the control unit 22 of the server device 13 displays a confirmation screen (not shown) on the display unit of the first terminal device 11. This confirmation screen may display, for example, the destination and the body of the e-mail (translated in Japanese and / or the mother tongue) to be sent to the destination so that the content can be confirmed instead of printing. In addition, it is preferable to be able to select conditions for sending an e-mail, for example, immediate sending or sending at a specified time. Then, when the faculty member confirms the content, he / she selects by clicking the transmission execution button displayed on the first terminal device 11 (transmission instruction: S9). The server device 13 that has received this transmission instruction has created one or more in the transmission tray of the mail storage unit 24a of the teacher (assigned to the ID currently being accessed) set in the e-mail storage unit 24. Set up emails for each native language addressed to parents of.

Further, the control unit 22 of the server device 13 transmits an e-mail to the guardian when the transmission condition of the e-mail set in the outbox is satisfied. Along with this, the control unit 22 of the server device 13 moves the e-mail set in the outbox in the instructor's mail storage unit 24a to the sent tray, and also stores the e-mail of the guardian of each destination. E-mails are set in the inboxes of the unit 24a. Then, the control unit sends a notification to the corresponding guardian that the mail has been received (S10). This notification may be sent by a method registered in advance such as e-mail or SNS, and the text thereof may include access information for opening the received mail.

The guardian who notices the notification of reception operates his / her second terminal device 12, opens the received message, accesses the server device 13 based on the described access information, and receives the corresponding e-mail (S11). , S12). When this access information is clicked, the server device 13 can be instructed to receive the corresponding received mail directly without inputting the login ID and password (S11), and the server device 13 receives it. An e-mail is displayed on the display unit of the second terminal device 12 (S12).

FIG. 10 is an example of an e-mail displayed on the display unit of the second terminal device 12. The part written in Japanese is actually displayed in the mother tongue associated with each guardian. In the example shown, "Belongings", "Time", "Location", and "Other Information" were not used, so this information is not displayed on this guardian screen, and each element is packed up and refreshed. It is displayed in the layout of. Parents can understand the approximate contents of the attached notice simply by reading this text, and then know what to do. Further, the e-mail text described in Japanese shown in FIG. 10 is, for example, the source of the translated text to be printed when the print button portion B22 of the mail composition screen displayed on the first terminal device 11 described above is selected. This is an example of an e-mail document in Japanese. Further, the document may be provided with a function of displaying the first terminal device 11 instead of printing the document.

When the file F set in the attached file box B31 is selected by double-clicking or the like, the control unit opens the file and displays the distributed notification on the display unit of the second terminal device 12. As a result, the guardian can know the existence and contents of the notice by looking at the displayed notice. Then, for example, by comparing with the handout documents actually brought by the child, even if there are multiple documents brought by the child, the notification letter sent by this e-mail can be identified from among them, and the description contents. Can be understood.

Further, the set items of the answer templates selected by using the template selection button unit B19 and the template display unit B20 on the mail composition screen are displayed together with the radio button at the head. Then, a layout is adopted in which the redo button portion B32 and the send button portion B33 are arranged in the lower area of the mail text addressed to the guardian.

The set item of the answer is selected alternately, and when any radio button is clicked, it is marked and the item is selected. Then, when the radio button of another item is clicked in that state, the already selected item is canceled and only the radio button of the newly clicked other item is marked and that item is selected. .. In this way, with the received e-mail open, the answer can be input in the e-mail (S13). When the redo button unit B32 is clicked, the control unit 22 of the server device 13 once clears the selection of the radio button of the set item of the answer.

If the selected answer is acceptable, the guardian clicks the send button section B33 and sends an instruction to send the reply (S14). Along with this, when the send button unit B33 is clicked, the control unit 22 of the server device 13 creates an e-mail for replying to the e-mail addressed to the guardian and executes the transmission. That is, the control unit 22 of the server device 13 sets the created e-mail in the outbox of the guardian's mail storage unit 24a, and when the transmission is executed, the e-mail is moved to the sent tray and the reply destination teacher's mail storage unit 24a. Add to your inbox. Also, the body of the email to send this answer should at least identify the item of the answer selected by the guardian. Then, in order for the control unit 22 of the server device 13 to automatically create, for example, based on the mail body (see FIG. 10) displayed on the display unit of the second terminal device 12, it is added to the set item of the response template. The checked column (in this example, the radio button) is checked and sent as it is as the body of the Japanese email. In addition, since it may be difficult to understand only with or without such a check, it is advisable to make the selected item stand out, for example, by changing the font and display color of the selected item. Furthermore, all or part of the mail body (see FIG. 10) displayed on the display unit of the second terminal device 12 is quoted in Japanese, and the item selected at the beginning such as the beginning of the mail body is selected. Create the displayed email body.

If there are many notices distributed daily and the timing of each guardian's reply is different, it may not be immediately clear which notice is answered if only the reply is given, so please include the text of the e-mail sent by the teacher. It is good to set it to.

When the e-mail of the reply from the guardian as described above is replied, the teacher who is the reply destination of the e-mail is notified that the reply has been received (S15). This notification may be sent by a method registered in advance such as e-mail or SNS, and the text thereof may include access information for opening the received mail.

The teacher who noticed this reception notification operates his / her first terminal device 11, opens the received message, accesses the server device 13 based on the described access information, and receives the corresponding e-mail (from the guardian). Answer) is received (S16, S17). When this access information is clicked, the server device 13 can be instructed to receive the corresponding received mail directly without inputting the login ID and password (S16), and the server device 13 receives it. It is preferable to configure the display unit of the second terminal device 12 to display an e-mail (S17). By looking at this received e-mail, the teacher can confirm the parents' responses and can take appropriate measures according to the response contents. In other words, if the answer is, for example, "submit by the deadline" or "submit but may be a little late", you can wait for the guardian to be submitted and no special follow-up is required. Become. Also, in the case of "Please explain the entry method to the child", you can encourage the child to submit it by explaining the entry method to the child. Also, in the case of "I can't submit it by all means", at least I receive a notice and know that I understand the contents, so the faculty member should take appropriate measures. If there is no answer, the teacher will contact the parents directly or via the child.

By doing this, parents can easily contact the school by looking at the e-mail so that they can understand the approximate content they want to convey in the notification and can reply from the e-mail. .. Also, for teachers, if the conventional notification is only distributed through the child, basically there is no response from the parents such as receipt and situation, so it seems that it is in the hands of the parents. If so, it will be completely unknown whether the parents can understand the contents. And it has not been transmitted from events such as not being submitted when the deadline for submission etc. is reached, children not bringing their belongings, parents themselves not coming to school etc. (not delivered / delivered) Since it is possible to understand (such as not knowing), it will be a late response, but in this embodiment, it is good because the situation can be grasped at an early stage by the answer / non-answer from the guardian accompanying the placement.

Further, in the above-described embodiment, both the teacher and the guardian read the e-mail addressed to them based on the notification from the server device 13, but regardless of this, they access the server device 13 and log in. However, you may browse the specified e-mail by checking your own sent / received e-mail. For example, a menu item of "e-mail browsing, etc." is prepared on the menu screen displayed after login, and when that item is selected, the control unit 22 of the server device 13 accesses the e-mail storage unit 24. The mail storage unit 24a of the corresponding user is read, and the mail list related to the transmission / reception of the user is displayed on the display unit of the terminal device. Teachers and parents can check the list of emails, select one of them if necessary, and open the body of the email.

Further, if the guardian accesses the server device 13 from the second terminal device 12 and receives the e-mail addressed to him / her, that is, whether or not the e-mail is opened, the teacher who sent the e-mail changes. good. In this way, even if there is no response from the parents, the teacher will know whether he / she has not responded by looking at the e-mail or the e-mail itself, and will take appropriate measures accordingly. be able to.

For example, in the present embodiment, the relevant function uses Web mail and collectively manages the transmission and reception of e-mails between the teacher and the guardian on the server device 13 side. Therefore, for example, the guardian uses the server from the second terminal device 12. When the device 13 is accessed and a predetermined e-mail is received, that is, the e-mail is opened, a flag indicating read or the like is displayed on the corresponding e-mail recorded in the sent tray of the mail storage unit 24a of the corresponding teacher. It is good to add such as. By doing so, it is possible to know whether or not the guardian has opened the e-mail from the list of sent e-mails, for example, searching for unread e-mails and dealing with them individually.

Further, in the above-described embodiment, the communication document about the notification is transmitted by using e-mail, but it may be realized by an application of a mobile terminal, for example.

Further, in the above-described embodiment, in order to solve the problem of multinationalization in the field of education, a notice is given to parents whose mother tongue is not Japanese, the contents can be understood, and they are asked to respond to it. For the purpose of, I attached an electronic file of the notification to the e-mail translated into my mother tongue and sent it. In addition, the information that teachers want to know quickly (did you receive the notification? Did you understand the contents? Can you respond by the deadline? ...) can be replied by e-mail, so parents can easily inform the situation and intention at that time. It will be possible for teachers to know the relevant information at an early stage.

This is an effect that functions and exerts particularly effectively with parents of foreigners who do not speak Japanese as their mother tongue, but the same effect is exerted with parents of Japanese. Therefore, Japanese parents should be included in the e-mail transmission / reception targets. For example, information on Japanese parents is also registered in the parent information database, and the mother language is registered in Japanese. If the mother language is Japanese, the original is Japanese, so the e-mail is sent as it is without translation. It should be configured to send.

Even if you are Japanese, you may not be able to read and understand the notices created using school-specific words and esoteric Japanese, and if there is a lot of content, the points will be extracted. It can be difficult to read. In addition, for example, in a double-income family, the guardian may return home late at night, the child may forget to hand over the notice, and even if it is handed over, it may not be read immediately. Even in such a case, by reading the e-mail in which the main points are summarized in simple sentences in advance, it is possible to read the notification after understanding the contents of the contact. You can efficiently read the necessary information from the notification.

Further, in the above-described embodiment, a notice is attached, an outline of the attached notice is described in the body of the e-mail, and by looking at the outline, the school side / teacher can understand the matters to be conveyed. ing. Therefore, by appropriately constructing the text of the standard manuscript and the message to be added to it, the matters to be conveyed in the notification can be conveyed in the text of the e-mail. In such cases, it is advisable to replace the notice with e-mail by eliminating the distribution of the notice and delivering the e-mail without attaching the notice. With the abolition of the notice, we will also send e-mails to Japanese parents, but for Japanese parents, based on the e-mail text in Japanese created on the mail composition screen. And send an email. By doing so, it is possible to promote digitalization in the field of education.

Further, as in the above-described embodiment, when the notification manuscript for home use is standardized and the text of the standard manuscript and the additional message group for inputting the school-specific communication contents are registered in advance, the teacher can (1) "standard manuscript". Appropriate notification is completed by a two-step operation of selecting (2) and "entering the school-specific communication content in a selection format". In addition, by systematizing the information in (1) and (2) and sharing it with all schools, the flow of "digitization of school documents" can be constructed as a nationwide system that does not require teachers to input sentences for each school. ..

Further, in the above-described embodiment, the mother tongue or the mother tongue is used as a language that can be understood by the guardian, and the body of the e-mail is created in the mother tongue or the like. However, the language used as a language other than Japanese is the mother tongue. It may be a language other than the above, and it is better to use a language that parents can understand. By setting the language registered in the mother tongue column of the guardian information database 25 in the above-described embodiment to the language requested by the guardian (regardless of whether it is the mother tongue of the guardian or not), the system can be set. It can be handled without change. Further, in the above-described embodiment, the case where the first language is Japanese has been described, but it is also applied to a system in which the first language is a language other than Japanese and the second language includes Japanese. can.

Further, in the above-described embodiment, an example applied to an elementary school or a junior high school has been described, but a field of higher education such as a high school or a vocational school, an early childhood education site or a childcare site for preschoolers, and a school child The same should be applied to out-of-school facilities such as childcare.

Although various aspects of the present invention have been described above with reference to embodiments and modifications, these embodiments and explanations have not been made for the purpose of limiting the scope of the present invention, and are intended for understanding the present invention. It should be added that it was provided to contribute. The scope of the invention is not limited to the configurations and manufacturing methods expressly described herein, but also includes combinations of various aspects of the invention disclosed herein. Of the present invention, the configuration for which a patent is sought is specified in the appended claims, but even if the configuration is not currently specified in the claims, it is disclosed in the present specification. I would like to mention that there is a possibility of claiming a patent for this configuration in the future.

10: School site support system 11: 1st terminal device 12: 2nd terminal device 13: Server device 14: Network 21: Communication unit 22: Control unit 23: Translation AI
24: E-mail storage unit 24a: Mail storage unit 25: Parent information database 26: Template database 27: Translated document database 28: Notification database

Claims (7)

It is an education / childcare site support system for creating documents for contacting parents at education sites and / or childcare sites.
The first document creation function that creates the first document written in the first language,
A second document creation function that creates a second document with the same content as the first document but in a second language different from the first language that the guardian can understand.
Stores a large number of general-purpose first fixed phrases common to a plurality of sites described in the first language and a large number of first messages constituting a specific transmission content of a specific site described in the first language. Data storage means for the first document
A second that stores a large number of second fixed phrases and a large number of second messages that mean the same contents obtained by pre-translating the first fixed phrase and the first message into the second language described in the first language. Data storage means for documents and
A guardian who sends the second document, a guardian information storage means which associates information of the destination, and a guardian information storage means.
Equipped with
The first document creation function is one of a large number stored in the first document data storage means based on information selected from an input screen displayed on a terminal operated by the creator of the document. The first fixed phrase and one or more of the first messages are read to create the first document.
The second document creation function is among a large number stored in the second document data storage means based on information selected from the input screen displayed on the terminal operated by the creator of the document. The second fixed phrase and one or more of the second fixed phrases are read out to create the second document.
The read out first fixed phrase and the first message, and the second fixed phrase and the second message having the same contents are selected.
Based on the instruction from the terminal operated by the creator of the document, the guardian information storage means is accessed, the information of the destination of the guardian of the destination of the second document is acquired, and the acquired transmission is performed. An education / childcare site support system having a function of transmitting information for reading the second document based on the above information. The education / childcare site support system according to claim 1, further comprising a function of displaying the first document created by the first document creation function on the terminal operated by the creator of the document. An electronic file of a notice written in the first language distributed to contact the guardian is attached to the second document based on an instruction from the terminal operated by the creator of the document. Equipped with functions,
The education / childcare site support system according to claim 1 or 2, wherein the first document and the second document describe the main points of the notification. There are multiple types of the second language,
The second document data storage means stores the second fixed phrase and the second message for each of the plurality of types of second languages.
The guardian information storage means further associates and stores the second language type that the guardian can understand.
The second document creation function is a claim for creating the second document using the second language of the kind associated with the guardian specified by the terminal operated by the creator of the document. The education / childcare site support system according to any one of items 1 to 3. The education / childcare site support system according to any one of claims 1 to 4, wherein the second document described in the second language to be transmitted to the guardian has a plurality of check items for answering. .. The education / childcare site support system according to any one of claims 1 to 5, wherein the number of the specific sites is smaller than the number of the plurality of sites to which the general-purpose fixed phrase can be applied. A program for realizing the function of the education / nursery field support system according to any one of claims 1 to 6 on a computer.

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