JP6955330B2 - Project management item evaluation system and project management item evaluation method - Google Patents

Description

The present invention relates to a project management item evaluation system and a project management item evaluation method, and is suitable for being applied to, for example, evaluation of management items of a development project.

In recent years, the market has changed more and more rapidly, and even at the development sites of information systems that support it, it is required to achieve both a sense of speed of development and reliable quality assurance. In order to achieve both rapid development and ensuring high quality, it is essential to formulate appropriate management items and create their schedules, but at present, the experience and intuition of the project manager is relied on when formulating management items. The reality is that there are many cases.

Patent Document 1 determines evaluation values for the usage status of various management items set in the project management server based on the log received from the existing project management server, and newly determines the evaluation values based on the determined evaluation values. It discloses that the management items to be used in the project management server of the system development to be started are decided.

Japanese Unexamined Patent Publication No. 2015-167049

For example, in a development project, there is a difference between the management items that the project manager is aware of and the management items that the project members are aware of, and the recognition of the importance of the management items may be different. In particular, important work recognized by the project members at the bottom of the organizational chart is not included in the management items of the overall project plan, which may have a significant impact on the schedule and quality later. In addition, since the project members manage the detailed management items, there is a risk that the quality of the target of the project will be seriously affected.

The present invention has been made in consideration of the above points, and an object of the present invention is to provide a project management item evaluation system and a project management item evaluation method capable of selecting appropriate management items in a project.

In order to solve such a problem, the project management item evaluation system of the present disclosure includes a shared information server that stores shared information shared by a plurality of members in the project, and a management server that processes the shared information. The management server acquires the shared information from the shared information server, extracts information for each item from the shared information, and saves it as extracted data, and a data extraction unit, and the number of appearances of information related to the management item in the extracted data. And output information to display the evaluation value together with the management item based on the analysis data and the extraction data analysis unit that stores the analysis data that combines the management item and the evaluation value based on the number of occurrences. It is a project management item evaluation system characterized by having a display information output unit and a display information output unit.

Further, the project management item evaluation method of the present disclosure includes a step of acquiring shared information shared by a plurality of members in a project, extracting information for each item from the shared information, and saving it as extracted data, and the extraction. In the data, the process of counting the number of occurrences of information related to the management item and storing the analysis data in which the management item and the evaluation value based on the number of appearances are combined, and the management of the evaluation value based on the analysis data. It is a project management item evaluation method having a process of outputting information to be displayed together with an item.

According to the present invention, appropriate management items can be selected in the project.

It is a figure which shows the outline of the system including the project management item evaluation system which concerns on one Embodiment of this invention. It is a figure which shows the example of the weighting information included in the weighting information storage part. It is a figure which shows an example of the hardware configuration of the management server. It is a figure which shows an example of the structure of the mail information stored in the mail storage part. It is a figure which shows an example of the structure of the work report information stored in the work report storage part. It is a figure which shows an example of the structure of the schedule information stored in the schedule storage part. It is a flowchart which shows the project management item evaluation process by a management server. It is a figure which shows an example of the structure of the extracted data stored in the extracted data storage part. It is a flowchart which shows the extraction data analysis processing. It is a figure which shows an example of the structure of the management item information stored in the management item information storage part. It is a figure which shows an example of the structure of the role division weighting information stored in the role division weighting storage part. It is a figure which shows an example of the structure of the role division combination weighting information stored in the role division combination weighting storage part. It is a figure which shows an example of the structure of the shared information type weighted information stored in the shared information type weighted storage unit. It is a figure which shows an example of the structure of the analysis data stored in the analysis data storage part. It is a figure which shows the example of the display image which is displayed in the display device of a client terminal by the information output by a display information output part.

Hereinafter, embodiments according to the present disclosure will be described in detail with reference to the drawings. In the following description, similar elements are designated by the same reference numerals, and duplicate description will be omitted.

(1) Configuration of Project Management Item Evaluation System According to the Embodiment of the Present FIG. 1 is a diagram showing an outline of a system including the project management item evaluation system 100 according to the embodiment of the present invention. As shown in this figure, the project management item evaluation system 100 has a management server 101 and a shared information server 102. The management server 101 is connected to the communication network 10.

The shared information server 102 has a mail server 30 and a file server 40, each of which is connected to the communication network 10. Here, the shared information server 102 is not limited to the mail server 30 and the file server 40, and may have a device for storing shared information shared by a plurality of members in the project. A client terminal 50 is further connected to the communication network 10.

The mail server 30 has a mail storage unit 32 in which mails exchanged are stored, for example, in a project for developing an IT (Information Technology) system. The file server 40 has a work report storage unit 42 in which a work report, which is a report by a member of the project, is stored, and a schedule storage unit in which a development schedule such as WBS (Work Breakdown Structure) of the project is stored. It may have 44 and. The client terminal 50 can request the management server 101 for the analysis data described later via the communication network 10 and display the analysis data on the display screen of the client terminal 50.

The management server 101 includes a data extraction unit 110, an extraction data analysis unit 120, a display information output unit 130, and a storage unit 140. The storage unit 140 further includes an extraction data storage unit 141, an analysis data storage unit 142, a management item information storage unit 143, and a weighted information storage unit 150.

The data extraction unit 110 acquires shared information from the shared information server 102 via the communication network 10, extracts information for each item to obtain extracted data, and stores the information in the extracted data storage unit 141. The extracted data analysis unit 120 counts the number of occurrences of information related to the management item stored in the management item information storage unit 143 in the extracted data stored in the extraction data storage unit 141, and evaluates the management item and the evaluation value based on the number of appearances. The analysis data combined with the above is stored in the analysis data storage unit 142.

The information about the management item will be described later, but it can be, for example, a keyword indicating that the description is about the management item. The display information output unit 130 outputs information for displaying the evaluation value together with the management items based on the analysis data stored in the analysis data storage unit 142, for example, in response to the request of the client terminal 50. The extracted data analysis unit 120 can further calculate the evaluation value by using the weighting information stored in the weighting information storage unit 150. However, weighting by weighting information may not be necessary.

FIG. 2 is a diagram showing an example of weighted information included in the weighted information storage unit 150. As shown in this figure, the weighted information storage unit 150 may include, for example, a role division weighted storage unit 151, a role division combination weighted storage unit 152, and a shared information type weighted storage unit 153. ..

Here, the role classification weighting storage unit 151 stores weighting information based on the role classification of the project member and other project members. The role division combination weighting storage unit 152 stores weighting information based on the combination of role divisions of the project members to which the shared information is shared. The role division combination may be determined by, for example, the combination of the job title of the sender and the job title of the receiver of an e-mail or messenger message.

The shared information type weighted storage unit 153 stores weighted information depending on the type of shared information. The type of shared information can be, for example, a difference in weighting due to a difference in documents such as an e-mail, a work report, and a schedule.

FIG. 3 is a diagram showing an example of the hardware configuration of the management server 101. As shown in this figure, the management server 101 mainly consists of a semiconductor device and wiring connecting them, and includes a CPU (Central Processing Unit) 102 and a volatile storage unit 103 such as a RAM (Random Access Memory). It may also have a non-volatile storage unit 104 such as a hard disk or a flash memory, and a network interface 105 connected to the communication network 10. The mail server 30, the file server 40, and the client terminal 50 can also be computer devices having the same configuration. Further, if necessary, an input device such as a keyboard or mouse and an output device such as a liquid crystal display device may be connected.

FIG. 4 is a diagram showing an example of the configuration of mail information stored in the mail storage unit 32. As shown in this figure, the e-mail information may be composed of a table having fields such as a transmission date, a source e-mail address, a destination e-mail address, a subject, and a body.

FIG. 5 is a diagram showing an example of the configuration of work report information stored in the work report storage unit 42. As shown in this figure, the work report information may consist of a table with fields such as reporter, report date and content.

FIG. 6 is a diagram showing an example of the configuration of schedule information stored in the schedule storage unit 44. As shown in this figure, the schedule information may be composed of a table having fields such as WBS number, work item, work manager, work start date and work end date.

However, the mail information, the work report information, and the schedule information can be configured other than these. Further, the shared information server 102 may store shared information other than the mail information, the work report information, and the schedule information without any of them.

(2) Explanation of Project Management Item Evaluation Process FIG. 7 is a flowchart showing the project management item evaluation process S100 by the management server 101. As shown in this flowchart, in the project management item evaluation process S100, the data extraction unit 110 of the management server 101 is first shared by the mail server 30 and the file server 40 of the shared information server 102 to a plurality of members in the project. Shared information is acquired, information for each item is extracted, and stored as extracted data in the extracted data storage unit 141 (S102).

FIG. 8 is a diagram showing an example of the configuration of the extracted data stored in the extracted data storage unit 141. As shown in this figure, the extracted data can consist of a table with fields such as shared information type, date, content, name and email address indicating the type of document. Each of these fields stores the corresponding information in the shared information.

When the process returns to FIG. 7 and the step S102 is completed, the extraction data analysis process S200 by the extraction data analysis unit 120 is executed (S200). FIG. 9 is a flowchart showing the extraction data analysis process S200. As shown in this flowchart, in the extraction data analysis process S200, first, the management item information stored in the management item information storage unit 143 is read out (S201).

FIG. 10 is a diagram showing an example of the configuration of the management item information stored in the management item information storage unit 143. As shown in this figure, the management item information may be composed of a management item and a table having fields such as information related to the management item, for example, a keyword indicating that the description is about the management item. The management item can be a candidate for the management item to be selected. In the example of FIG. 10, the management items of "static analysis of the program" and "measurement of individual performance of the function" are included, and each management item contains at least one keyword used for counting the number of occurrences described later. It is set.

Returning to FIG. 9, when the extraction data analysis unit 120 finishes step S201, the extraction data analysis unit 120 counts the number of occurrences of the keyword for each management item for each record of the extraction data (S202), and reads the weighting information from the weighting information storage unit 150. (S203). As described above, the weighted information storage unit 150 may have a role division weighted storage unit 151, a role division combination weighted storage unit 152, and a shared information type weighted storage unit 153. For example, a document is shared. The weighting value may be set according to the role classification of the person, the type of the document, and the like.

FIG. 11 is a diagram showing an example of the configuration of the role classification weighting information stored in the role classification weighting storage unit 151. As shown in this figure, the role classification weighting information may consist of a table having fields such as name or email address, role classification and weighting value. In the example of FIG. 11, the weighting value is different depending on whether the position is a project manager, a project leader, or a working member.

FIG. 12 is a diagram showing an example of the configuration of the role division combination weighting information stored in the role division combination weighting storage unit 152. As shown in this figure, the role division combination weighting information may be composed of a table having fields such as an email sender (From), an email destination (To), and a weighted value. In the example of FIG. 12, the weighting value is different depending on the combination of the job title of the mail sending source and the job title of the mail sending destination.

FIG. 13 is a diagram showing an example of the configuration of the shared information type weighted information stored in the shared information type weighted storage unit 153. As shown in this figure, the shared information type weighted information may be composed of a table having fields such as the shared information type and the weighted value. In the example of FIG. 13, the weighting value is different depending on whether it is an email, a work report, or a schedule.

Returning to FIG. 9, an evaluation value is calculated for each management item based on the number of occurrences counted in step S202 and the weighting value read out in step S203. As the calculation method, one in which the number of occurrences is multiplied by weighting, one in which division is performed, and other calculation methods such as addition and subtraction can be used. When the evaluation value is calculated, the evaluation value is stored as analysis data in the analysis data storage unit 142 together with other data (S204), and the extraction data analysis process ends.

FIG. 14 is a diagram showing an example of the configuration of the analysis data stored in the analysis data storage unit 142. As shown in this figure, the analysis data may be composed of a table having fields such as shared information type, date, name or e-mail, role classification, and evaluation value in each management item. The numerical values in parentheses in FIG. 14 indicate the weighted values shown in FIGS. 11 to 13. With such a configuration, the evaluation value of each management item can be shown for each shared information. As the evaluation value, the value added up for each management item may be used, the value added up for each date for each management item may be used, or the evaluation value may be aggregated and used by another method. May be. The analysis data is a combination of management items and evaluation values based on the number of occurrences, and may not have items other than these.

Returning to FIG. 7, the analysis data for which the extraction data analysis process has been completed contains information for the display information output unit 130 to display the evaluation value together with the management items in response to a request from the client terminal 50 via the communication network 10, for example. Output (S104). FIG. 15 is a diagram showing an example of a display image displayed on the display device of the client terminal 50 based on the information output by the display information output unit 130. As shown in this figure, the displayed image is a graph, showing how the evaluation value changes depending on the date of the document. The management items are shown repeatedly for two types, "static analysis of the program" and "single performance characteristics of the function", and these evaluation values can be grasped and compared at the same time. Although FIG. 7 shows the case of displaying in a graph, the evaluation value can be shown by a table or other display method.

The data extraction unit 110, the extraction data analysis unit 120, the display information output unit 130, and the storage unit used by these units may be provided in the device on the shared information server 102 side, or the shared information server 102, data extraction. The unit 110, the extracted data analysis unit 120, the display information output unit 130, and the storage unit 140 may be arranged on any of the communication networks 10.

(3) Effect of the present embodiment As described above, the project management item evaluation system 100 has a shared information server 102 that stores shared information shared by a plurality of members in the project and a management server 101 that processes the shared information. The management server 101 acquires shared information from the shared information server 102, extracts information for each item from the shared information, and saves the information as extracted data. The extraction data analysis unit 120 that counts the number of occurrences of information and saves the analysis data that combines the management item and the evaluation value based on the number of appearances, and outputs the information that displays the evaluation value together with the management item based on the analysis data. Since it has a display information output unit 130 to be displayed, an appropriate management item in the project can be selected. The selection of this management item may be used, for example, for adding a management item in the middle of a project or selecting a management item in another project later.

The present invention can be applied to the evaluation of management items of a development project.

10 ... communication network, 30 ... mail server, 32 ... mail storage, 40 ... file server, 42 ... work report storage, 44 ... schedule storage, 50 ... client terminal, 100 ... Project management item evaluation system, 101 ... management server, 102 ... shared information server, 103 ... volatile storage unit, 104 ... non-volatile storage unit, 105 ... network interface, 110 ... data extraction unit, 120 ... ... Extracted data analysis unit, 130 ... Display information output unit, 140 ... Storage unit, 141 ... Extracted data storage unit, 142 ... Analysis data storage unit, 143 ... Management item information storage unit, 150 ... Information storage Unit, 151 ... Role division weighted storage unit, 152 ... Role division combination weighted storage unit, 153 ... Shared information type weighted storage unit.

Claims (10)

A shared information server that stores shared information shared by multiple members in the project,
It is equipped with a management server that processes the shared information.
The management server
A data extraction unit that acquires the shared information from the shared information server, extracts information for each item from the shared information, and saves it as extracted data.
In the extracted data, an extracted data analysis unit that counts the number of occurrences of information related to the management item and stores analysis data that combines the management item and an evaluation value based on the number of appearances.
It has a display information output unit that outputs information for displaying the evaluation value together with the management item based on the analysis data.
The evaluation value is characterized in that when the role divisions of the plurality of members are other than the project manager, the lower role divisions are weighted more than the project manager. system. The project management item evaluation system according to claim 1, wherein the evaluation value is weighted based on a combination of job titles of the plurality of members with which the shared information is shared. The project management item evaluation system according to any one of claims 1 to 2, wherein the evaluation value is weighted according to the type of the document of the shared information. The project management item evaluation system according to any one of claims 1 to 3, wherein the output information is a graph in which the evaluation values of the management items are shown in time series. Any one of claims 1 to 4, wherein the item of the extracted data includes any item of the date of the shared information, the plurality of members, the type of the shared information, and the content of the shared information. The project management item evaluation system described in the section. The project management item evaluation system according to any one of claims 1 to 5, wherein the plurality of members of the extracted data item are a sender and a receiver of the shared information. The project management item evaluation system according to any one of claims 1 to 6, wherein the shared information is an e-mail exchanged in the project. The project management item evaluation system according to any one of claims 1 to 7, wherein the shared information is a work report in the project. The project management item evaluation system according to any one of claims 1 to 8, wherein the shared information is a schedule of the project. A process of acquiring shared information shared by multiple members in a project, extracting information for each item from the shared information, and saving it as extracted data.
In the extracted data, a step of counting the number of occurrences of information related to the management item and saving analysis data in which the management item and an evaluation value based on the number of appearances are combined are stored.
It has a step of outputting information for displaying the evaluation value together with the management item based on the analysis data.
The evaluation value is a project management item evaluation method in which when the role divisions of the plurality of members are other than the project manager, the lower the role divisions as compared with the project manager, the greater the weighting.

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