JP6814246B2 - Information processing equipment, its control method, and programs - Google Patents

Description

The present invention relates to an information processing device, a control method thereof, and a program.

In business using faxes, fax documents received by MFPs and faxes are digitized using the scanning function of MFPs and document scanners and stored in file servers and the like. Here, the MFP is an abbreviation for MultiFunction Peripheral, and is an example of an image forming apparatus having a plurality of functions such as a copier, a scanner, and a fax machine. In this case, in order to improve the efficiency of digitization and storage work on the file server, a fax reception transfer system has been constructed in which the fax document is digitized and automatically stored on the file server according to the attributes of the fax document. In such a system, a file name is created according to the telephone number of the sender of the fax document and other attribute information and stored in the file server. If the file name is duplicated at this time, the existing fax document will be overwritten with the new fax document, and the stored fax document may be lost.

As a countermeasure against the disappearance of such a stored fax document, for example, according to Patent Document 1, a technique of assigning a unique identification number as a file name to a fax document received by a FAX server and storing the fax document has been developed. ing. By using the technique of Patent Document 1, since the identification number unique to the communication network and the identification number unique to the fax server are used as the file name of the fax document, a unique file name can be created and the file name is duplicated. Data loss due to

JP-A-2002-64534

However, in the technique described in Patent Document 1, the system side forcibly assigns a unique identification number as a file name, which reduces the visibility of the user. Therefore, when the user uses the stored fax document, it is difficult to specify the desired fax document, and there is a problem that the trouble of searching for the desired document becomes complicated.

An object of the present invention is to solve the above-mentioned problems of the prior art.

A feature of the present invention is to provide a technique for setting a unique file name of a file and enhancing the visibility of a user.

In order to achieve the above object, the information processing apparatus according to one aspect of the present invention has the following configuration. That is,
A first control means for controlling a plurality of items used in a file name naming convention to display a setting screen that can be selected by the user, and
A determination means for determining whether or not a predetermined item is included in the items selected on the setting screen, and
When the determination means determines that the predetermined item is not included in the selected items on the setting screen, the user cannot select the button for completing the selection of the item on the setting screen. When the determination means determines that the predetermined item is included in the items selected on the setting screen, the user presses a button for completing the selection of the item on the setting screen. A second control means that controls so that
A storage means for storing a naming convention based on the item selected on the setting screen when a button in a state controlled so that the user can select it by the second control means is selected by the user.
Wherein according to the stored naming conventions, and file name creation means for creating the file name of the file of the facsimile document received automatically and possess,
The predetermined item includes a reception date / time item, and the reception date / time item is an item for using the reception date / time of the fax document in the naming convention .

According to the present invention, it is possible to prevent data loss due to duplication of file names without sacrificing the visibility of the user while increasing the flexibility of setting the file name for the user.

Other features and advantages of the present invention will become apparent in the following description with reference to the accompanying drawings. In the attached drawings, the same or similar configurations are given the same reference numbers.

The accompanying drawings are included in the specification and are used to form a part thereof, show embodiments of the present invention, and explain the principles of the present invention together with the description thereof.
The figure which shows the whole structure of the information processing system which concerns on Embodiment 1 of this invention. The block diagram explaining the hardware configuration of the MFP which concerns on Embodiment 1. FIG. The block diagram which shows the hardware configuration of the file server which concerns on Embodiment 1. The functional block diagram explaining the structure of the software module of the MFP which concerns on Embodiment 1. FIG. The functional block diagram explaining the structure of the software module of the file server which concerns on Embodiment 1. FIG. The figure explaining an example of the destination information stored in the destination information management part of the MFP which concerns on Embodiment 1. FIG. The figure which shows an example of the file which stored the transfer setting information stored in the transfer setting information management part of the MFP which concerns on Embodiment 1. FIG. The figure which shows an example of the situation display screen displayed on the operation part of the MFP which concerns on Embodiment 1. FIG. The figure which shows an example of the file server setting screen displayed by the MFP which concerns on Embodiment 1. FIG. The figure which shows an example of the setting screen which sets the file naming rule displayed by the MFP which concerns on Embodiment 1. FIG. The figure which shows an example of the setting screen which sets the folder naming rule displayed by the MFP which concerns on Embodiment 1. FIG. The figure which shows an example of the test transmission screen displayed by the MFP which concerns on Embodiment 1. FIG. The flowchart explaining the setting of the file server by the MFP, the file naming rule, the setting process of the folder naming rule, etc. by the MFP which concerns on Embodiment 1. FIG. 5 is a sequence diagram illustrating a process in which the MFP according to the first embodiment receives image data by fax and transfers the image file of the received image data to a file server. The flowchart explaining the fax reception processing by the MFP which concerns on Embodiment 1. FIG. 5 is a flowchart illustrating a file name creation process of the image file to be transferred in S1505 of FIG. FIG. 5 is a flowchart illustrating a process of creating a folder name of a file server in which an image file to be transferred is stored in S1506 of FIG. The flowchart explaining the setting process of the file naming rule of S1306 of FIG. The figure which shows an example of the confirmation dialog displayed by the MFP which concerns on Embodiment 2 of this invention. The flowchart explaining the display process of the confirmation dialog by the MFP which concerns on Embodiment 2. The figure which shows an example of the transfer setting information which concerns on Embodiment 2. The figure which shows an example of the setting screen of the folder naming rule displayed by the MFP which concerns on Embodiment 3 of this invention.

Hereinafter, embodiments of the present invention will be described in detail with reference to the accompanying drawings. It should be noted that the following embodiments do not limit the present invention according to the claims, and not all combinations of features described in the present embodiment are essential for the means for solving the present invention. ..
[Embodiment 1]
First, the first embodiment according to the present invention will be described. In the first embodiment, an example of a fax document transfer setting process in a system including an MFP, which is an example of the image forming apparatus of the present invention, and a file server having a file storage function, and a fax reception and a file transfer process associated therewith will be described. To do.

FIG. 1 is a diagram showing an overall configuration of an information processing system according to the first embodiment of the present invention.

In this information processing system, the MFP 110 and the file server 120 are connected via the LAN 100.

The MFP 110 is a multifunction device (multifunctional processing device) having an operation unit 111, a scanner unit 112, and a printer unit 113, and can be connected to a public network 150 to receive faxes. In the information processing system according to the first embodiment, the MFP 110 is used as a receiving terminal for fax documents. The file server 120 authenticates the terminal to be connected, stores and manages the received file with a designated file name and folder name. However, the system according to the first embodiment is not limited to the number of constituent devices shown in FIG. For example, by having the function of the file server inside the MFP 110, the MFP and the file server may be configured by the same device. Further, the file server may be configured as a server on the Internet or a cloud system.

FIG. 2 is a block diagram illustrating a hardware configuration of the MFP 110 according to the first embodiment.

The operation unit 111 has a display unit having a touch panel function, various hard keys, and the like, and displays information to the user according to the data from the control unit 200, or inputs information according to the user's operation to the control unit 200. To do. The scanner unit 112 reads an image of the original, creates image data of the image, and supplies the image data to the control unit 200. The printer unit 113 prints an image on paper (sheet) based on the image data received from the control unit 200.

The control unit 200 is electrically connected to the operation unit 111, the scanner unit 112, and the printer unit 113, and is also connected to the LAN 100 via the network interface (I / F) 206. This enables communication using a communication protocol such as TCP / IP via the LAN 100. In the control unit 200, the CPU 201, ROM 202, RAM 203, HDD 204, operation unit I / F 205, network I / F 206, scanner I / F 207, image processing unit 208, and printer I / F 209 are connected via the system bus 211. The CPU 201 executes the boot program of the ROM 202 to expand the OS and control program stored in the HDD 204 into the RAM 203, and controls the MFP 110 in an integrated manner according to the program. This control also includes execution of a program for realizing the flowchart described later. The ROM 202 stores the boot program of the MFP 110 and various data. The RAM 203 provides a work memory for operating the CPU 201, and also provides an image memory for temporarily storing received image data and the like. HDD 204 is a hard disk drive and stores an OS, various programs, and image data. The operation unit I / F 205 is an interface unit for connecting the system bus 211 and the operation unit 111. The network I / F 206 is connected to the LAN 100 and the system bus 211, and inputs / outputs information via the network (LAN) 100. The scanner I / F 207 controls the interface between the scanner unit 112 and the control unit 200. The image processing unit 208 performs image processing such as rotation, color conversion, and image compression / decompression processing on the image data input from the scanner unit 112 and the image data output to the printer unit 113. The printer I / F 209 receives the image data processed by the image processing unit 208, and controls printing by the printer unit 113 according to the attribute data attached to the image data. The modem 210 is connected to the public line network 150 and the system bus 211, and performs fax transmission / reception with an external fax terminal (not shown) via the public line network 150. In the first embodiment, an example of the MFP 110 capable of displaying the UI using the operation unit 111 will be described. However, instead of the MFP 110, an information processing device such as a general-purpose computer or another image processing device is used. It may be.

FIG. 3 is a block diagram showing a hardware configuration of the file server 120 according to the first embodiment.

The file server 120 includes a CPU 301, a RAM 302, a ROM 303, an input unit 304, a network I / F 305, a hard disk drive (HDD) 306, and a display unit 307, which are connected to each other via a system bus 308 so as to be able to communicate with each other. .. The ROM 303 stores a boot program, and when the power is turned on, the CPU 301 reads the boot program and expands the OS, control program, etc. installed in the HDD 306 into the RAM 302. Then, the function of the file server 120 is realized by the CPU 301 executing the program expanded in the RAM 302. Further, the CPU 301 communicates with other devices on the LAN 100 connected via the network I / F 305. The input unit 304 includes a keyboard, a pointing device, and the like, and receives instructions from the user. The display unit 307 displays a menu screen, a message, or the like to the user. The display unit 307 may have a touch panel function.

FIG. 4 is a functional block diagram illustrating a configuration of a software module of the MFP 110 according to the first embodiment. These software modules are installed in the HDD 204 of the MFP 110, are expanded in the RAM 203 at the time of execution, and are executed under the control of the CPU 201.

The fax receiving unit 401 performs reception processing when the modem 210 receives a fax. The fax receiving unit 401 receives the facsimile data received via the modem 210, converts it into a PDF or the like to form a fax document, and stores the fax document in the HDD 204 as an image file by the temporary storage unit 403. Further, the fax receiving unit 401 is a control file including a reception date and time, which is the date and time when the fax was received, and a source number, which is a telephone number of an external fax terminal (not shown) connected via the public network 150. To create. Then, the control file is saved in the HDD 204 together with the image file (fax document). In the embodiment, the expression "fax document" is used, but it goes without saying that this fax document includes a general image.

The transfer unit 402 transfers the image file saved in the HDD 204 by the fax reception unit 401 to the file server 120. At this time, the transfer unit 402 reads the reception date and time and the transmission source number from the control file saved in the HDD 204 by the fax reception unit 401. Further, the transfer unit 402 acquires the transfer setting information described later with reference to FIG. 7 from the transfer setting information management unit 404. Further, the transfer unit 402 transmits the transmission source number to the destination information management unit 405, and acquires the registration name corresponding to the transmission source number from the telephone number of the destination information described later with reference to FIG.

FIG. 6 is a diagram illustrating an example of destination information stored in the destination information management unit 405 of the MFP 110 according to the first embodiment.

It is assumed that the user pre-registers this destination information in the destination information management unit 405 via the operation unit 111 of the MFP 110. Columns 601 to 603 and 607 represent columns of data records from rows 604 to 606. The destination ID 601 is an identifier that uniquely identifies each destination. The registered name 602 indicates a unique user name. The telephone number 603 indicates a sender number (telephone number) at the time of receiving a fax, which corresponds to the registered name 602. The address book name 607 indicates a group of the address book (address book) to which the address corresponding to the registered name 602 belongs.

FIG. 7 is a diagram showing an example of a file in which transfer setting information stored in the transfer setting information management unit 404 of the MFP 110 according to the first embodiment is stored.

Items set on the file server setting screen of FIG. 9, the file naming rule setting screen of FIG. 10, and the folder naming rule setting screen of FIG. 11 are stored in this file. The explanation of these setting screens will be described in detail later. The format of this file may be CSV, XML, or any other format, and the format does not matter.

hostname701 indicates the host name of the file server 120. In the figure, "shard server" is specified as the host name of the file server 120. The IP address of the file server 120 may be used as the host name. folderpath702 indicates a path that is the starting point of the storage destination folder of the transferred image file. In the figure, "root" is specified as the storage destination folder path. username703 indicates a login user name for authenticating to the file server 120. In FIG. 7, “administrator” indicating the administrator is specified as the login user name. The password 704 indicates a password for authenticating to the file server 120. In the figure, "32942xc45" is specified as the password. The password character string may be obfuscated by using an encryption method such as a hash. The file 705 indicates a file naming convention for storing an image file on the file server 120. The folder 706 indicates a naming convention for the folder path when saving an image file on the file server 120. These will be described in detail later.

The transfer unit 402 creates a file name of an image file to be transmitted to the file server 120 based on the filename 705, a registered name, a telephone number, a reception date and time, a destination table name, a line name, a serial number, a random number, and the like. .. Further, the transfer unit 402 creates a folder name of an image file to be transmitted to and saved in the file server 120 based on the folder name 706, the registered name, the telephone number, the reception date and the reception month. Then, the transfer unit 402 reads the image file stored in the HDD 204 to the file server 120 designated by the hostname701, assigns the above-mentioned file name and folder name to the image file, and transmits the image file. Further, the transfer unit 402 uses the telephone number received from the UI unit 406, the reception date and time, and the test fax document stored in advance in the HDD 204, and has the same processing content as the above-mentioned file transfer process, and is described later. You can send.

The temporary storage unit 403 receives the image file and the control file, stores them in the HDD 204, and manages them. The transfer setting information management unit 404 stores and manages, for example, the transfer setting information shown in FIG. 7, which is set by the UI unit 406 described later, in the HDD 204. Further, the transfer setting information management unit 404 transmits the stored transfer setting information to the transfer unit 402 in response to a request from the transfer unit 402. The destination information management unit 405 stores and manages, for example, the destination information shown in FIG. 6, which is set by the UI unit 406 described later, in the HDD 204. The UI unit 406 displays various screens on the display unit of the operation unit 111 via the operation unit I / F 205, and detects the content input by the user via the pointing device, hardware key, or the like of the operation unit 111. Further, the UI unit 406 displays a status display screen described later with reference to FIG. 8 on the operation unit 111, and accepts a user input as to whether or not to perform a transfer setting. Further, the UI unit 406 displays the file server setting screen described later with reference to FIG. 9, acquires the file server setting input by the user, sends it to the transfer setting information management unit 404, and sets the file server. Request to save. Further, the UI unit 406 displays the file naming rule setting screen described later with reference to FIG. 9 on the operation unit 111, acquires the file naming rule input by the user, and transmits the file naming rule to the transfer setting information management unit 404. And ask to save the file naming convention. Further, the UI unit 406 displays the folder naming rule setting screen described later with reference to FIG. 10 on the operation unit 111, acquires the folder naming rule input by the user, and transmits it to the transfer setting information management unit 404. And ask to save the folder naming convention. Further, the UI unit 406 displays a test transmission screen described later with reference to FIG. 12 on the operation unit 111, acquires the telephone number of the transmission source and the reception date and time input by the user, and transmits the telephone number to the transfer unit 402. Request a test transmission.

FIG. 5 is a functional block diagram illustrating a configuration of a software module of the file server 120 according to the first embodiment. These software modules are stored in the HDD 306 of the file server 120, expanded in the RAM 302 at the time of execution, and executed under the control of the CPU 301.

The communication unit 501 has a file transmission service such as SMB (Service Message Block) and WebDAV (Web-based Distributed Austroing and Versioning). The communication unit 501 receives the request via the LAN 100, processes it, and responds with the processing result. The authentication unit 502 authenticates the client (here, MFP110) based on the authentication information included in the request for the file transmission service. The file management unit 503 manages the files stored in the HDD 306 in response to a request for the file transmission service. The file management unit 503 saves the image file in the HDD 306 and reads the image file according to the folder name and the file name received from the MFP 110 via the communication unit 501. Further, the file management unit 503 confirms whether or not the folder with the folder name received from the MFP 110 via the communication unit 501 exists in the HDD 306. Further, the file management unit 503 creates a folder in the HDD 306 according to the folder name received from the MFP 110 via the communication unit 501.

Next, with reference to FIG. 7, a file 705, which is a file naming convention for storing an image file in the file server 120, will be described.

The format of this naming convention is [item name 1] separator (here, "_") [item name 2] separator (here, "_") [item name 3]. For example, when adding a new item name, the separator "_" and the additional item name are added to the existing naming convention. For example, when "item name 4" is further added in FIG. 7, the naming convention is [item name 1] _ [item name 2] _ [item name 3] _ [item name 4]. The item name [REGISTNAME] corresponds to the registered name in FIG. 6, the item name [FAXNUMBER] corresponds to the telephone number in FIG. 6, and [DATE] indicates the reception date and time. Although not shown, the item name [ADDRESSLISTNAME] indicates a destination table, and the item name [LINENAME] indicates a line name. Further, the item name [SERIAL] indicates a serial number generated by the system. Specifically, a numerical value such as "00000001" is set, and a different serial numerical value is set each time. The item name [RANDOM] indicates a random number generated by the system, for example, a numerical value such as "a761232ed4211cebacd00aa0057b223", and a different random numerical value is set each time. In FIG. 7, [REGISTNAME] _ [FAXNUMBER] _ [DATE] is specified as the file naming rule, and in this case, "registered name_ (sender's) telephone number_date" is the file name.

The folder 706 indicates a naming convention for the folder path when saving an image file on the file server 120. The format of this naming convention is [item name 1] path delimiter (here, "/") [item name 2] path delimiter (here, "/") [item name 3]. When adding a new item name, add the path delimiter ("/") and the additional item name to the existing naming convention. For example, when the item name 4 is added, the naming rule of the folder path is [item name 1] (path delimiter) / [item name 2] / [item name 3] / [item name 4]. The item name [REGISTNAME] indicates a registered name, the item name [FAXNUMBER] indicates a telephone number, and [DATE] indicates a reception date and time. In FIG. 7, [REGISTNAME] / [FAXNUMBER] / [DATE] is specified as the naming rule of the folder path, and the “registered name / telephone number / date” is the save destination folder path.

FIG. 8 is a diagram showing an example of a status display screen displayed on the operation unit 111 of the MFP 110 according to the first embodiment.

The status display 801 displays the operating status of the software module of FIG. 4 and the MFP 110 operating on the MFP 110. When the UI unit 406 displays this status display screen, the UI unit 406 confirms the operating status of the software module of the MFP 110 and each unit of the system. Then, the UI unit 406 indicates that the software module of the MFP 110 and each part of the system are operating normally, and if an abnormality has occurred, the software module or the part in which the abnormality has occurred and the situation. Etc. are displayed. The button 802 to the setting screen instructs to transition to the screen for changing the transfer setting information managed by the transfer setting information management unit 404 of the MFP 110. When the user presses (instructs) the button 802 to the setting screen, the transfer setting change process described later is activated with reference to FIG. 13, and the screen transitions to the file server setting change screen shown in FIG.

A GUI button for updating the status display 801 may be provided on the status display screen shown in FIG. 8 according to the status of the latest software module of the MFP 110 and the operating status of each part of the MFP 110.

Further, in the first embodiment, when the button 802 is pressed to the setting screen, the screen transitions to the file server setting screen of FIG. 9, but each of the screens of FIGS. 10, 11, and 12 described later is displayed on this status display screen. A GUI button for directly transitioning to may be provided.

FIG. 9 is a diagram showing an example of a file server setting screen displayed by the MFP 110 according to the first embodiment.

The host name input box 901 is an input field for inputting the host name of the file server 120 to which the image file (fax document) is transferred. The name entered in the host name input box 901 is transmitted to the transfer setting information management unit 404 by the UI unit 406 of the MFP 110, and is saved as the hostname 701 (FIG. 7) of the transfer setting information. The path input box 902 to the folder is an input field for inputting the folder name of the file server 120 to which the image file is transferred. The name input to the input box 902 is transmitted to the transfer setting information management unit 404 by the UI unit 406 of the MFP 110, and is saved as the folderpath 702 (FIG. 7) of the transfer setting information. The login user name input box 903 is an input field for inputting the login user name required for authentication at the file server 120, which is the transfer destination of the image file. The name input to the input box 903 is transmitted to the transfer setting information management unit 404 by the UI unit 406 of the MFP 110, and is saved as username 703 (FIG. 7) of the transfer setting information. The login password input box 904 is an input field for inputting the login password required for authentication at the file server to which the image file is transferred. The input box 904 displays "*" for the input character in order to hide the content input by the user. The display of the input character is not limited to "*", and may be, for example, another symbol "●" or may be displayed without hiding. The password entered in the input box 904 is transmitted to the transfer setting information management unit 404 by the UI unit 406 of the MFP 110, and is saved as a password 704 (FIG. 7) of the transfer setting information. The cancel button 905 is a button for canceling the change of the transfer setting information on this screen. When the user presses the cancel button 905, the transfer setting change via this screen is canceled and the screen transitions to the status display screen of FIG.

The next button 906 is a button for instructing to change the file server setting in the transfer setting information and to transition to the next screen, the file naming rule setting screen shown in FIG. 10 described later. When the user presses the Next button 906, the UI unit 406 of the MFP 110 sends the file server settings input on this file server setting screen to the transfer setting management unit 404, and the transfer setting information management unit 404 sends this file server. Save your settings. Then, the UI unit 406 transitions to the file naming rule setting screen described later with reference to FIG.

In the first embodiment, when the next button 906 is pressed, the screen transitions to the file naming rule setting screen of FIG. 10, but the file server setting screen is displayed on the screens of FIGS. 11 and 12. A GUI button for direct transition may be provided.

FIG. 10 is a diagram showing an example of a setting screen for setting a file naming rule displayed by the MFP 110 according to the first embodiment. The file name of the image file to be transferred to the file server 120 is determined according to the file naming rule set by the user via the file naming rule setting screen.

Items 1002 to 1004 are areas for specifying the item name used for the file name among the registered name, telephone number, reception date and time, destination table name, line name, serial number, and random number, and here, the registered name. , Phone number, reception date and time are selected. Here, item 1002 indicates the first item name of the file name, item 1003 indicates the second item name of the file name, and item 1004 indicates the third item name of the file name. Here, the method of selecting the file name of each item is provided by the pull-down menu. As options for each pull-down, there are "None", "Registered name", "Fax number", "Date", "Address book name", "Line name", "Serial number", and "Random number". The "line name" is acquired as a registered name 602 corresponding to the telephone number 603 shown in FIG. 6, for example, based on the facsimile number designated as the transmission destination. When "None" is selected, it indicates that the item names below the options are not generated. For example, when "registered name" is selected for the first item 1002 and "none" is selected for the second item 1003, it is determined that the file names below the second item are not specified, and the file name is changed. Only the "registered name". Item 1005 is a pull-down menu for selecting a separator symbol indicating a delimiter for each item. There are "hyphen", "underscore", "space", and the like as separator options, and any one of the separators can be selected.

The preview display 1006 displays what kind of file name will be obtained according to the selection of items 1002 to 1004. As for the display contents, the file names corresponding to the selected items are displayed according to the selection of the items 1002 to 1004. In the example of FIG. 10, the first item 1002 is the "registered name", the second item 1003 is the "Fax number (telephone number)", the third item name 1003 is the "date", and the underscore " _ "Is selected. Therefore, "[registered name] _ [Fax number] _ [date]" is previewed as the file name. The message 1001 is displayed when the items 1002 to 1004 do not satisfy the predetermined condition of selecting one of the reception date and time (date), the serial number, and the random number. This is because the uniquely identifiable file name cannot be determined unless any of the reception date and time (date), serial number, and random number is selected. In the example of FIG. 10, the date is selected in the item 1004, but for example, when the date is not selected, "Please select the reception date and time" is displayed as the message 1001. Under the above-mentioned predetermined conditions, for example, the reception date and time shall include time information up to the second unit. In addition to this, the above-mentioned predetermined conditions may include information other than the above-mentioned information as long as it is information necessary for uniquely specifying the file name.

The cancel button 1007 instructs to cancel the content input via this setting screen. When the user presses the cancel button 1007, the screen transitions to, for example, the status display screen shown in FIG. The back button 1008 instructs to return to the previous screen. When the user presses the back button 1008, the screen transitions to, for example, the file server setting screen shown in FIG. The Next button 1009 instructs to proceed to the next screen. When the user presses the Next button 1009, the screen transitions to, for example, the folder naming convention setting screen shown in FIG.

The next button 1009 can be pressed next to the next button 1009 when any of the date, the serial number, and the random number is selected in the items 1002 to 1004. If none of these items is selected, the Next button 1009 cannot be selected, and the Next button 1009 cannot be pressed. This can prevent file names from being created according to a naming convention that does not make file names unique.

FIG. 11 is a diagram showing an example of a setting screen for setting a folder naming rule displayed by the MFP 110 according to the first embodiment. The folder name of the file saved in the file server 120 is determined according to the folder naming rule set on this screen.

The radio button 1101 is a check box for selecting whether or not to save the image file by dividing the hierarchy. When this button 1101 is checked, a folder name is created according to the naming convention set on this screen and the image file is saved. If the button 1101 is not checked, the image file is saved directly under the folder path specified on the file server setting screen shown in FIG.

Items 1102-1104 indicate the hierarchy name. Here, the first layer 1102, the second layer 1103, and the third layer 1104 of the folder are included. Then, the method of selecting the folder name corresponding to each layer is provided by pull-down 1105 to 1108. Here, it is assumed that the pull-down options include "None", "Registered name", "Fax number", "Received date", "Received month", "Address book name", and "Line name". When "None" is selected, it indicates that the hierarchy below the option is not generated. For example, if "registered name" is selected for the first layer 1102 and "none" is selected for the second layer 1103, it is determined that the folder name below the second layer is not specified, and the folder name is "registered name". Only. The preview display 1108 shows a preview display of the folder name according to the selection result of the items 1102 to 1104. In the example of FIG. 11, since "registered name" is selected for the first layer 1102, "Fax number" is selected for the second layer 1103, and "reception date" is selected for the third layer 1104, the preview display 1108 is "[registered name". ] / [Fax number] / [Received date] ".

The cancel button 1109 instructs the user to cancel the operation via this screen. When the user presses the cancel button 1109, the screen transitions to, for example, the status display screen shown in FIG. The back button 1110 instructs to return to the previous screen. When the user presses the back button 1110, the screen transitions to, for example, the file naming rule setting screen shown in FIG. The Next button 1111 instructs to proceed to the next screen. When the user presses the next button 1111, the screen transitions to, for example, the test transmission screen shown in FIG.

FIG. 12 is a diagram showing an example of a test transmission screen displayed by the MFP 110 according to the first embodiment.

The sender number input box 1201 is an input field for inputting information to be used as a telephone number of the sender when performing a test transmission. The telephone number entered in the source number input box 1201 is transmitted to the transfer unit 402 by the UI unit 406 of the MFP 110, and is used as the source number (telephone number) at the time of test transmission. The reception date / time input box 1202 is an input field for inputting a date / time to be used as a reception date / time when performing test transmission. The date and time input to the reception date and time input box 1202 is transmitted to the transfer unit 402 by the UI unit 406 of the MFP 110, and is used as the reception date and time at the time of test transmission.

The setting confirmation button 1203 is a button for transitioning to a setting confirmation screen (not shown) for displaying the transfer setting information input via the setting screens of FIGS. 9, 10 and 11. When the user presses the setting confirmation button 1203, the UI unit 406 of the MFP 110 displays a setting confirmation screen for displaying the transfer setting information input in FIGS. 9, 10, and 11. The test transmission button 1204 uses the transfer setting information input in FIGS. 9, 10 and 11 and the information input in the source number input box 1201 and the reception date / time input box 1202 to perform test transmission. It is a button to instruct. When the user presses the test transmission button 1204, the UI unit 406 of the MFP 110 transmits the telephone number of the source number input box 1201 and the date and time of the reception date / time input box 1202 to the transfer unit 402, and tests the transfer unit 402. A send request is sent. When the test transmission button 1204 is pressed, the transfer unit 402 performs a test transmission to the file server 120 on the assumption that the fax document is received with the received source number and date and time. When the test transmission is completed, the transfer unit 402 displays a test transmission result screen (not shown) for displaying the result of the test transmission.

The cancel button 1205 is a button for canceling the setting of the transfer setting information. When the user presses the cancel button 1205, the screen transitions to the status display screen shown in FIG. The back button 1206 is a button for transitioning to the previous screen. When the user presses the back button 1206, the screen transitions to the folder naming rule setting screen shown in FIG. 11, which is the previous screen. The OK button 1207 is a button for finishing the setting of the transfer setting information and transitioning to the status display screen shown in FIG. When the user presses the OK button 1207, the UI unit 406 of the MFP 110 transitions to the status display screen shown in FIG.

In the first embodiment, the source number used in the test is input in the source input box 1201, and the reception date and time is input in the reception date and time input box 1202. However, an input box, an input button, or the like for designating a fax document to be used for test transmission may be provided.

FIG. 13 is a flowchart illustrating a file server setting, a file naming rule, a folder naming rule setting process, and the like by the MFP 110 according to the first embodiment. Each operation (step) shown in this flowchart is realized by the CPU 201 of the MFP 110 expanding the control program stored in the HDD 204 into the RAM 203 and executing the control program. Further, this flowchart is executed when the user selects a control program that executes this flowchart via the operation unit 111 of the MFP 110.

First, in S1301, the CPU 201 displays a status display screen as shown in FIG. 8, for example. Next, the process proceeds to S1302, and the CPU 201 determines whether or not the button 802 is pressed on the setting screen on this status display screen. When the button 802 is pressed to the setting screen, the process proceeds to S1303, and the CPU 201 displays, for example, the file server setting screen shown in FIG. Then, the user inputs the name of the file server to be the transfer destination, the path of the folder, the authentication information, and the like via the file server setting screen.

Next, the process proceeds to S1304, and the CPU 201 determines whether the user has pressed the cancel button 905 or the next button 906 on the file server setting screen. Next, if it is determined that the button 906 is pressed, the process proceeds to S1305, and if it is determined that the cancel button 905 is pressed, the process returns to S1301. In S1305, the CPU 201 stores the file server setting information input via the file server setting screen in the HDD 204 of the MFP 110.

Next, the process proceeds to S1306, and the CPU 201 displays a file naming rule setting screen as shown in FIG. 10, for example. Then, the user executes the setting process of the file naming rule for inputting the setting information of the file naming rule through this setting screen. Next, the process proceeds to S1307, and the CPU 201 determines which button the user has pressed on the file naming rule setting screen. If it is determined in S1307 that the next button 1009 is pressed, the process proceeds to S1308, but as described above, the next button 1009 may not be pressed. The setting process of this file naming rule will be described later with reference to FIG. On the other hand, if it is determined that the cancel button 1007 is pressed, the process proceeds to S1301, and if it is determined that the back button 1008 is pressed, the process proceeds to S1303.

FIG. 18 is a flowchart illustrating a process of setting the file naming rule of S1306 of FIG.

First, in S1801, the CPU 201 acquires the information selected in items 1002 to 1004 of the file naming rule setting screen shown in FIG. 10, for example. Next, the process proceeds to S1802, and the CPU 201 determines whether or not an item in which the file name can be uniquely set is selected based on the information acquired in S1801. The items in which the file name is unique are the "date", "serial number", and "random number" as described above, and it is determined whether or not one or more of these items are included. If one or more unique items are included, it is determined that the item for which the file name can be uniquely set is selected, and the process proceeds to S1805. In S1805, the CPU 201 stores the file naming convention determined on this screen in the HDD 204.

On the other hand, in S1802, when the CPU 201 determines that the item having a unique file name is not included, the process proceeds to S1803. In S1803, the CPU 201 displays a warning message in the message 1001 of FIG. 10 prompting the user to select a unique item. In FIG. 10, "Please select the reception date and time" is displayed as the message 1001, but a message that prompts the user to select another unique item may be displayed.

Next, the process proceeds to S1804, and the CPU 201 prevents the user from pressing the next button 1009. Specifically, the next button 1009 is grayed out to be in an invalid state (a state in which the button cannot be pressed) so that the next screen cannot be transitioned. By doing so, it is possible to prevent the image file from being given a non-unique file name. In this way, when a unique file name is specified on the file naming rule setting screen, the next button 1009 can be pressed, and when the user presses the next button 1009, the file naming rule is confirmed and the file is set to S1308. move on.

In S1308, the CPU 201 displays, for example, the folder naming rule setting screen shown in FIG. Then, in S1309, the user executes the setting process of the folder naming rule for inputting the setting information of the folder naming rule through this setting screen. Then, the process proceeds to S1310, and the CPU 201 determines which button is pressed by the user on the folder naming rule setting screen. If it is determined in S1310 that the user has pressed the next button 1111, the process proceeds to S1311. Here, if the user presses the cancel button 1109, the process proceeds to S1301, and if the user presses the back button 1110, the process proceeds to S1306. In S1311, the CPU 201 stores, for example, the information input by the user on the setting screen of the folder naming rule in the HDD 204.

Next, the process proceeds to S1312, and the CPU 201 displays, for example, the test transmission screen shown in FIG. Then, the process proceeds to S1313, and the CPU 201 determines which button the user has pressed on this test transmission screen. Here, when the user does not press any button, S1312 is executed. Then, when it is determined that the user has pressed the OK button 1207, this process ends. On the other hand, if it is determined that the user has pressed the cancel button 1205, the process proceeds to S1301. If it is determined that the back button 1206 has been pressed, the process proceeds to S1309. Further, if it is determined that the user has pressed the test transmission button 1204, the process proceeds to S1314. In S1314, the CPU 201 has the contents set in the file server setting screen (FIG. 9), the file naming rule setting screen (FIG. 10), the folder naming rule setting screen (FIG. 11), and the test transmission screen (FIG. 12). Based on this, a transmission test is performed and the process proceeds to S1312.

Next, the fax reception process by the MFP 110 according to the present embodiment will be described. The following describes a process in which the MFP 110 receives a fax document and transfers the fax document as an image file. Here, the received fax document is transferred as an image file to the file server 120 by using the above-mentioned transfer setting information (FIG. 7) and destination information (FIG. 6). At this time, the file name and folder name of the fax document (image file) are created and transferred to the file server 120. It is assumed that the destination information has been registered in advance by the user in the destination information management unit 405 via the operation unit 111 of the MFP 110 as shown in FIG. Here, the description of the process of registering the destination information will be omitted.

FIG. 14 is a sequence diagram illustrating a process in which the MFP 110 according to the first embodiment faxes and receives image data (document data) and transfers the image file of the received image data to the file server 120.

A fax image is sent from an external fax terminal to the MFP 110 at 1401. When the MFP 110 receives the fax image, the fax receiving unit 401 and the transfer unit 402 perform the fax receiving process.

FIG. 15 is a flowchart illustrating a fax reception process by the MFP 110 according to the first embodiment. Each operation shown in this flowchart is realized by the CPU 201 of the MFP 110 expanding the control program stored in the HDD 204 into the RAM 203 and executing the control program.

First, in S1501, the CPU 201 receives a fax from an external fax terminal via a public line 150 using a modem 210. Further, the CPU 201 uses the modem 210 to acquire the telephone number of the external fax terminal as the transmission source number, and further acquires the date and time when the fax is received as the reception date and time. Next, the process proceeds to S1502, and the CPU 201 converts the fax document received in S1501 into an image file such as PDF. Further, the CPU 201 creates a control file in which the telephone number of the transmission source acquired in S1501 and the reception date and time are described. Then, the image file including the fax document is temporarily stored in the HDD 204 together with the control file.

Next, the process proceeds to S1503, and the CPU 201 determines whether or not the temporary storage of the image file in the HDD 204 has been successful. If it can be saved, the process proceeds to S1504, and the CPU 201 acquires the telephone number of the sender temporarily stored in the HDD 204, the reception date and time, and the like. On the other hand, if the temporary storage of the image file fails, error processing is performed and this processing is terminated. Here, an example of failure in temporary storage is insufficient capacity of HDD 204. Further, in the error processing here, the fax document is transmitted to the printer unit 113 via the printer I / F209 for printing, and the operation unit 111 displays the status display screen (FIG. 8) to display the error status. There is.

Next, the process proceeds to S1505, and when the CPU 201 transfers the image file to the file server 120 with reference to the source number and the reception date and time acquired in S1504, the transfer setting information (FIG. 7), and the destination information (FIG. 6). Create a file name for. The details of the process of S1505 will be described with reference to the flowchart of FIG.

FIG. 16 is a flowchart illustrating a file name creation process of the image file to be transferred in S1505 of FIG. Since each operation shown in this flowchart is realized by the CPU 201 of the MFP 110 expanding the control program stored in the HDD 204 into the RAM 203 and executing the operation, the main body of the operation will be described here as the CPU 201.

First, in S1601, the CPU 201 acquires the filenamemule 705 (file naming convention) stored in the HDD 204. Next, the process proceeds to S1602, and the CPU 201 acquires destination information (FIG. 6) based on the telephone number. Here, the registered name 602 is searched and acquired using the telephone number 603 as a key. Next, the process proceeds to S1603, and the CPU 201 determines whether or not the registered name 602 corresponding to the telephone number 603 exists. If the registered name 602 exists, the process proceeds to S1604, the corresponding registered name is acquired, and the process proceeds to S1606. On the other hand, if the registered name 602 does not exist, the process proceeds to S1605, and the CPU 201 acquires a preset default registered name and proceeds to S1606. As an example of this default registration name, it is assumed that "Not applicable" or the like is set. Further, this default registered name may be saved in advance in ROM 202 or HDD 204. Further, an input box for setting the default registered name may be provided on, for example, the file naming rule setting screen of FIG. 10, so that the user can change the default name. In S1606, the CPU 201 creates a file name using the registered name, the telephone number of the sender, the reception date and time, the destination table name, the line name, and the like according to the file naming rule acquired in S1601.

Then, the process proceeds to S1506 of FIG. In S1506, the CPU 201 creates a folder name at the time of transfer based on the telephone number of the sender, the reception date and time, the transfer setting information (FIG. 7), and the destination information (FIG. 6) acquired in S1504. Details of the process of S1506 will be described with reference to the flowchart of FIG.

FIG. 17 is a flowchart illustrating the process of creating the folder name of the file server 120 in which the image file to be transferred is stored in S1506 of FIG. Since each operation shown in this flowchart is realized by the CPU 201 of the MFP 110 expanding the control program stored in the HDD 204 into the RAM 203 and executing the operation, the main body of the operation will be described here as the CPU 201.

First, in S1701, the CPU 201 acquires the folder name 706 stored in the HDD 204. Next, the process proceeds to S1702, and the CPU 201 acquires the destination information, and searches for and acquires the corresponding registered name using the telephone number acquired in S1504 as a key. Then, the process proceeds to S1703, and the CPU 201 determines whether or not the registered name corresponding to the telephone number exists. If it is determined that it exists here, the process proceeds to S1704, and the CPU 201 acquires the corresponding registered name and proceeds to S1706. On the other hand, if S1703 determines that the registered name corresponding to the telephone number does not exist, the process proceeds to S1705, and the CPU 201 acquires a preset default registered name and proceeds to S1706. As an example of the default registered name, it is assumed that "Not applicable" or the like is set. Further, this default registered name may be saved in advance in ROM 202 or HDD 204. Further, an input box for setting the default registered name may be provided on, for example, the folder naming rule setting screen of FIG. 11, and the default name stored in the HDD 204 or the like may be changed by user input.

In S1706, the CPU 201 creates a folder name using the registered name, the telephone number of the sender, the reception date and time, and the like according to the folder name 706 acquired in S1701. Then, the process proceeds to S1707, and the CPU 201 sets the folder path 703 at the beginning of the folder name and ends this process.

Next, returning to FIG. 14, the MFP 110 performs an authentication process on the file server 120 at 1402. This authentication process is executed from S1507 of FIG.

In S1507 of FIG. 15, the CPU 201 reads the transfer setting information (FIG. 7) from the HDD 204 and acquires the hostname701, username703, and password704. Then, the CPU 201 accesses the address specified by the hostname 701, and transmits the user name 703 and the password 704 together with the authentication request to the file server 120 as a user name and a password, respectively. Then, the process proceeds to S1508.

Returning to the description of FIG. 14 again. When the communication unit 501 of the file server 120 receives the authentication request from the MFP 110 in 1402, the user name and password are acquired from the authentication request and transmitted to the authentication unit 502. The authentication unit 502 collates the user ID and password using the authentication information stored in the HDD 306, and transmits the authentication result to the communication unit 501. As a result, the communication unit 501 transmits the received authentication result to the MFP 110.

In this way, in S1508 of FIG. 15, the CPU 201 determines whether or not the authentication result has been received from the file server 120. Here, if it is determined that the authentication result has not been received, S1508 is executed, and if the authentication result is received, the process proceeds to S1509 and the CPU 201 determines whether or not the authentication result received in S1508 is successful. If the CPU 201 determines that the authentication is successful, the process proceeds to S1510, but if not, error processing is performed and the process ends. The error processing here includes displaying a status display screen (FIG. 8) on the operation unit 111 to display the error status.

In 1403 of FIG. 14, when the MFP 110 succeeds in authentication, the file server 120 is inquired whether or not a folder with the folder name created in S1506 exists, and if it does not exist, a process of requesting the creation of the folder is performed. At this time, the MFP 110 executes the process of S1510 of FIG.

In S1510, the CPU 201 transmits the folder name created in S1506 to the file server 120, and transmits a request for confirming the existence of the file with the folder name.

Then, in 1403 of FIG. 14, when the communication unit 501 of the file server 120 receives the folder existence confirmation request from the MFP 110, the folder name included in the folder existence confirmation request is transmitted to the file management unit 503 to display the folder. Request existence confirmation processing. As a result, the file management unit 503 determines whether or not the folder with the received folder name exists in the HDD 306, and transmits the confirmation result to the communication unit 501 as the existence confirmation result of the folder. As a result, the communication unit 501 transmits the existence confirmation result of the folder to the MFP 110. Then, the process proceeds to S1511 of FIG.

In S1511, the CPU 201 determines whether or not the folder existence confirmation result has been received from the file server 120. If it is determined that the existence confirmation of the folder has not been received, the process proceeds to S1511 again. If it is determined that the existence confirmation of the folder has been received in S1511, the process proceeds to S1512. In S1512, the CPU 201 determines from the existence confirmation of the folder received in S1511 whether or not the folder with the folder name created in S1506 exists in the file server 120. Here, if it is determined that a folder with the same name exists, the process proceeds to S1515, but if it is determined that a folder with the same name does not exist, the process proceeds to S1513.

In S1513, the CPU 201 transmits the folder name created in S1506 to the file server 120 to request the creation of the folder.

Returning to the description of FIG. 14, when the communication unit 501 of the file server 120 receives the folder creation request from the MFP 110 at 1403, the folder name included in the folder creation request is transmitted to the file management unit 503. Request the creation of a folder with the folder name. The file management unit 503 creates a folder with the received folder name in the HDD 306, and transmits the created response to the communication unit 501. When the communication unit 501 receives the folder creation response, it transmits the folder creation response to the MFP 110.

In S1514, the CPU 201 determines whether or not a folder creation response has been received from the file server 120. Here, if the folder creation response is not received, S1514 is executed, and if the folder creation response is received, the process proceeds to S1515. In S1515, the CPU 201 reads the fax document stored in the HDD 204 and sends it to the file server 120 together with the file name created in S1505 and the folder name created in S1506 to send a file save request.

This corresponds to 1404 in FIG. In 1404, the MFP 110 transmits a fax document (image file) to the file server 120 by designating the file name created in S1505 and the folder name created in S1506. When the communication unit 501 of the file server 120 receives the file save request in this way, the file, the folder name, and the file name are acquired from the file save request. Then, the communication unit 501 transmits the acquired files, folder names, and file names to the file management unit 503, and requests storage under the specified folder name and file name. The file management unit 503 stores the received file in the designated folder name and file name location of the HDD 306, and transmits a storage response to the communication unit 501. The communication unit 501 transmits the storage response to the MFP 110 as a file transmission response.

In this way, in S1516 of FIG. 15, the CPU 201 determines whether or not the file transmission response has been received from the file server 120. If the file transmission response has not been received, the process proceeds to S1516 again, but if the file transmission response is received, this process ends.

When the MFP110 receives the fax by the process described above, the MFP110 receives the received image file (fax) according to the file naming rule of the transfer setting information, the source number, the reception date and time, the registered name of the destination information corresponding to the source number, and the like. Create a file name for the document). Further, the MFP 110 creates a folder name according to the folder path and folder naming rule of the transfer setting information, the source number, the reception date and time, the registered name of the destination information corresponding to the source number, and the like. Further, the MFP 110 confirms the existence of the created folder to the file server 120, requests the creation of the folder if the same folder does not exist in the file server 120, and then sets the created folder name and file name. Store the image file in the location.

As described above, according to the first embodiment, by setting the file naming rule and the folder naming rule in advance, a desired file name is given to the image file receiving the fax, and a desired folder of the file server is given. Can be stored in. Further, in the file naming rule and the folder naming rule, the destination information can be searched from the telephone number of the sender of the received fax, and the registered name corresponding to the destination information can be acquired and used. Also, in the file naming convention, a separator can be set as a delimiter for each item. In addition, file naming conventions allow items to be selected so that the file name is unique in a user-recognizable format. As a result, it is possible to improve business efficiency while increasing the flexibility of setting the file name for the user.

Further, since a desired folder can be created on the file server for saving the image file and stored there, there is an effect that the user can reduce the trouble of searching for the desired image file.

[Embodiment 2]
Next, Embodiment 2 of the present invention will be described. In the second embodiment, an example of controlling the setting process of the file name different from that of the first embodiment will be described. In the second embodiment, the naming convention is saved without executing the item check process (S1802) of the file naming convention setting process of FIG.

FIG. 19 is a diagram showing an example of a confirmation dialog displayed by the MFP 110 according to the second embodiment of the present invention. Since the configurations and system configurations of the MFP 110 and the file server 120 according to the second embodiment are the same as those of the first embodiment, the description thereof will be omitted.

Message 1901 indicates a message to be displayed in this confirmation dialog. The Yes button 1902 is pressed when the user accepts the display contents of this confirmation dialog. When the user presses the Yes button, the screen transitions to, for example, the setting screen of the folder naming rule shown in FIG. The no button 1903 is instructed when the user does not agree with the display contents of this confirmation dialog. When the user presses the No button 1903, the screen transitions to, for example, the setting screen of the file naming rule shown in FIG.

FIG. 20 is a flowchart illustrating a confirmation dialog display process by the MFP 110 according to the second embodiment. Since each operation shown in this flowchart is realized by the CPU 201 of the MFP 110 expanding the control program stored in the HDD 204 into the RAM 203 and executing the operation, the main body of the operation will be described here as the CPU 201. The process shown in this flowchart is performed when the folder naming rule setting screen is displayed in S1309 of FIG.

First, in S2001, the CPU 201 acquires the information of the filenamerule 705 stored in the transfer setting information (FIG. 7). Next, the process proceeds to S2002, and the CPU 201 determines whether or not the display condition of the confirmation dialog is satisfied based on the naming convention acquired in S2001. Here, the details of the display conditions of the confirmation dialog will be described using the transfer setting information.

FIG. 21 is a diagram showing an example of transfer setting information according to the second embodiment. In FIG. 21, since 2101 to 2106 are the same as the transfer setting information 701 to 706 of FIG. 7 according to the first embodiment, the description thereof will be omitted.

The dialog blue 2107 shows the conditions for displaying the confirmation dialog. This condition specification is specified by displaying the display setting screen (not shown) of the confirmation dialog via the UI unit 406, or by the Web browser via the display setting screen (not shown) of the confirmation dialog. In the diallogule 2107, a "registered name", a "fax number", a "date", a "destination table name", a "line name", a "serial number", a "random number" and the like can be specified. In FIG. 21, when [REGISTNAME] (registered name) and [FAXNUMBER] (Fax number) are specified and are not included in the filenamerule 2105, a confirmation dialog is displayed because the above conditions are met.

In S2002 of FIG. 20, when the CPU 201 determines that the display condition of the confirmation dialog is satisfied, the process proceeds to S2003, a confirmation dialog as shown in FIG. 19 is displayed, and this process is terminated. On the other hand, if the CPU 201 determines in S2002 that the display condition is not satisfied, the process ends without displaying such a confirmation dialog.

As described above, according to the second embodiment, by specifying an arbitrary condition, it is possible to set a restriction (in the second embodiment, a confirmation dialog is displayed) in the subsequent processing. Therefore, for example, by setting the conditions to be confirmed by the user according to the system or device to be linked, the processing according to the system or device can be performed, and the convenience of the user can be improved.

[Embodiment 3]
In the above-described first embodiment, the folder naming rule is set via the setting screen of the folder naming rule as shown in FIG. 11, for example. In the third embodiment, an example in which the folder naming rule is set via a setting screen different from that of the first embodiment will be described. Since the configurations and system configurations of the MFP 110 and the file server 120 according to the third embodiment are the same as those of the first embodiment, the description thereof will be omitted.

FIG. 22 is a diagram showing an example of a folder naming rule setting screen displayed on the MFP 110 according to the third embodiment of the present invention. This screen is displayed as a folder naming rule setting screen displayed on the operation unit 111 in S1306 of FIG. 13, and the folder name to be transferred to the file server 120 is determined according to the folder naming rule set on this screen.

2201 to 2203 of FIG. 22 show the options of the folder naming rule, and one of the checked naming rules is applied as the folder naming rule. When the naming convention 2201 is selected, a folder name composed of "registered name / fax number / date" is generated. If the naming convention 2202 is selected, a folder name composed of "date / registered name / fax number" is generated. If the naming convention 2203 is selected, a folder name composed of "Fax number / registered name / date" is generated.

The cancel button 2204 indicates that the process via this screen is cancelled. When the user presses the cancel button 2204, the screen transitions to, for example, the status display screen shown in FIG. The back button 2205 instructs to return to the previous screen. When the user presses the back button 2205, the screen transitions to, for example, the file naming rule setting screen shown in FIG. The Next button 2206 indicates that the screen advances to the next screen. When the user presses the Next button 2206, the screen transitions to, for example, the test transmission screen shown in FIG.

In the transfer setting process shown in the flowchart of FIG. 13 described above, the folder naming rule setting screen shown in FIG. 19 is used instead of the folder naming rule setting screen of FIG. 11 in the first embodiment. Then, in S1309, the setting screen of the folder naming rule shown in FIG. 22 is displayed. Then, in S1310, it is determined which button the user has pressed on the folder naming rule setting screen. When the user presses the next button 2206, the process proceeds to S1311. If the user presses the cancel button 2204, the process proceeds to S1301. If the user presses the back button 2205, the process proceeds to S1306. In S1311, the CPU 201 stores the information input in the setting screen of the folder naming rule of FIG. 22 in the HDD 204.

As described above, according to the third embodiment, the same effect as that of the first embodiment can be obtained. Further, when setting the folder name, the user can select and set a desired naming rule from the predetermined folder naming rules, which has an effect of simplifying the user's operation. This makes it easy to set the folder for storing received fax documents.

[Other Embodiments]
In the first embodiment, the registered name, telephone number, and date can be specified as the folder name. However, for example, when two fax lines are connected to the modem 210 of the MFP 110, the line number is specified as the folder name. You may be able to do it.

Further, in the above-described first to third embodiments, the setting screen is a wizard format and the setting is performed using a plurality of screens, but all the settings may be made on one screen.

Further, in the first to third embodiments, the user controls the operation unit 111 of the MFP 110 to display and operate the setting screen on the operation unit 111. However, the setting screen can be displayed from the Web browser of a general-purpose personal computer. It may be possible to operate it.

(Other embodiments)
The present invention is also realized by executing the following processing. That is, software (program) that realizes the functions of the above-described embodiment is supplied to the system or device via a network or various storage media, and the computer (or CPU, MPU, etc.) of the system or device reads the program. This is the process to be executed.

The present invention is not limited to the above embodiments, and various modifications and modifications can be made without departing from the spirit and scope of the present invention. Therefore, in order to make the scope of the present invention public, the following claims are attached.

110 ... MFP, 111 ... Operation unit, 120 ... File server, 201,301 ... CPU, 204,306 ... HDD, 402 ... Transfer unit, 403 ... Temporary storage unit, 404 ... Transfer setting information management unit, 405 ... Destination information management Department.

Claims (12)

A first control means for controlling a plurality of items used in a file name naming convention to display a setting screen that can be selected by the user, and
A determination means for determining whether or not a predetermined item is included in the items selected on the setting screen, and
When the determination means determines that the predetermined item is not included in the selected items on the setting screen, the user cannot select the button for completing the selection of the item on the setting screen. When the determination means determines that the predetermined item is included in the items selected on the setting screen, the user presses a button for completing the selection of the item on the setting screen. A second control means that controls so that
A storage means for storing a naming convention based on the item selected on the setting screen when a button in a state controlled so that the user can select it by the second control means is selected by the user.
Wherein according to the stored naming conventions, and file name creation means for creating the file name of the file of the facsimile document received automatically and possess,
The information processing apparatus is characterized in that the predetermined item includes a reception date and time item, and the reception date and time item is an item for using the reception date and time of the fax document in the naming convention . When the determination means determines that the predetermined item is not included in the selected items on the setting screen, the second control means displays the button in the disabled state on the setting screen. The information processing apparatus according to claim 1, wherein the button is controlled so that the user cannot select the button. Wherein the file name creation unit, when the information processing apparatus receives the facsimile document, in accordance with the naming convention, claim 1, characterized in that to create the file name of the file of the facsimile document the received automatically Or the information processing apparatus according to 2. The information processing device according to any one of claims 1 to 3, wherein the fax document is an image received from an external terminal . The information processing apparatus according to claim 1 , further comprising a fax receiving means for receiving the fax document from an external fax terminal via a public line . The information processing apparatus according to any one of claims 1 to 5, wherein a symbol indicating a delimiter of a plurality of selected items can be specified by the user on the setting screen. The setting screen is characterized in that a preview display showing how the file name is created is performed according to the plurality of selected items and the symbol indicating the delimiter specified by the user. The information processing device according to claim 6. It said predetermined items, furthermore, the information processing apparatus according to any one of claims 1 to 7, characterized in the early days including the entry of the serial number. It said predetermined items, furthermore, the information processing apparatus according to any one of claims 1 to 8, wherein the early days including the entry of the random number. The information according to any one of claims 1 to 9 , further comprising a transmission means for transmitting and storing the file and the file name created by the file name creating means to an external device. Processing equipment. It is a control method that controls an information processing device.
A first control step in which the first control means of the information processing device controls a plurality of items used in a file name naming convention so as to display a setting screen on which a user can select.
A determination step in which the determination means of the information processing device determines whether or not a predetermined item is included in the items selected on the setting screen.
When the second control means of the information processing device determines in the determination step that the predetermined item is not included in the items selected on the setting screen, the item is selected on the setting screen. When it is determined in the determination step that the predetermined item is included in the selected items on the setting screen by controlling the button for completing the process so that the user cannot select the button, the setting is performed. A second control step that controls the user to select a button for completing the selection of an item on the screen, and
A storage step of saving a naming convention based on the item selected on the setting screen when the button in a state controlled so that the user can select it in the second control step is selected by the user.
File name creation unit of the information processing apparatus, the following conserved naming convention, possess a file name creation step of creating a file name of a file of the facsimile document received automatically and,
The control method, wherein the predetermined item includes an item of a reception date and time, and the item of the reception date and time is an item for using the date and time when the fax document is received in the naming convention . A program for causing a computer to function as each means of the information processing apparatus according to any one of claims 1 to 10 .

Images