JP6576759B2 - Program, information processing apparatus and information processing method - Google Patents

Description

  The present invention relates to a program, an information processing apparatus, and an information processing method.

For the purpose of preventing an erroneous transmission of an electronic mail, a technique for giving a user an opportunity to confirm that there is no error in an electronic mail destination is known (see, for example, Patent Documents 1 and 2).
[Patent Literature]
Patent Literature 1 JP 2013-131667 A Patent Literature 2 JP 2013-246621 A

  According to the prior art, erroneous transmission of an electronic mail is prevented by distinguishing the destination of the electronic mail from inside and outside based on the domain name of the mail address. However, in-house destinations cannot be distinguished by department.

  In the first aspect of the present invention, a program is provided. A storage medium storing the above program may be provided. The above program stores affiliation information that stores each received address of one or more members belonging to an organization in association with affiliation department identification information that identifies the belonging department in each organization of one or more members. It may be a program for a client terminal that transmits and receives information to and from a server including a unit via a communication line.

  The above program causes the computer of the above client terminal to function as a department information storage unit that stores at least a part of reception addresses of one or more members and department identification information of the members in association with each other. Program. The program may be a program for causing the computer to function as an address information acquisition unit that acquires a reception address of a message transmission destination. The above program associates the computer of the client terminal with (i) the receiving address of the transmission destination in the department information storage unit, and associates the computer with the receiving address of the transmission destination with reference to the department information storage unit And (ii) if the receiving address of the transmission destination is not stored in the department information storage unit, the affiliation associated with the receiving address of the transmission destination is referred to by referring to the belonging information storage unit The program may function as a department information extraction unit that extracts department identification information.

  The above program includes information indicating the department identified by the recipient identification information for identifying the recipient address of the transmission destination or the message and the department identification information extracted by the department information extraction unit. The program may function as a confirmation screen generation unit that generates a confirmation screen to be displayed in association with each other.

  In the above program, the above-described computer is used as an affiliated organization determination unit that determines whether the sender and recipient of a message belong to the same organization based on the transmission address of the transmission source and the reception address of the transmission destination. It may be a program for functioning. In the above program, the address information acquisition unit may acquire a transmission address of a message transmission source. In the above program, if the organization determination unit determines that the sender and receiver of the message belong to the same organization, the division information extraction unit refers to the division information storage unit and sets the destination reception address. Corresponding department identification information may be extracted.

  The above program stores organization information for storing the computer in association with organization identification information for identifying each of one or more organizations and a symbol included in the reception address of each member of the one or more organizations. The program may function as an organization information extraction unit that extracts organization identification information of an organization to which a message recipient belongs, based on a reception address of a transmission destination.

  The above program may be a program for causing the above-described computer to function as a rank information acquisition unit that acquires rank information indicating the vertical relationship between the positions identified by the position identification information. The above program refers to the affiliation information storage unit with respect to the above computer, based on the transmission address of the transmission source, among the one or more members of the member belonging to the same department as the sender of the message It may be a program for functioning as a member information extraction unit for extracting the received address and post identification information. In the above program, the member's reception address extracted by the member information extraction unit based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit Among them, the program may be a program for functioning as a superior information extraction unit that extracts a reception address of a member of a higher rank than the sender of the message. In the above program, the affiliation information storage unit associates each reception address of one or more members, the affiliation department identification information of the affiliation member, and the position identification information that identifies the position of the affiliation department of the member May be stored. In the above program, the address information acquisition unit may acquire a transmission address of a message transmission source.

  In the second aspect of the present invention, a program is provided. A storage medium storing the above program may be provided. The above program includes a receiving address for each of one or more members belonging to the organization, belonging department identification information for identifying a belonging department in each organization of the one or more members, and each of the one or more members. It may be a program for a client terminal that transmits / receives information via a communication line to / from a server having an affiliation information storage unit that associates and stores position identification information for identifying a position in an affiliation department.

  The program described above may be a program for causing the computer of the client terminal to function as an address information acquisition unit that acquires a transmission address of a message transmission source. The above program may be a program for causing the above-described computer to function as a rank information acquisition unit that acquires rank information indicating the vertical relationship between the positions identified by the position identification information. The above program refers to the affiliation information storage unit with respect to the above computer, based on the transmission address of the transmission source, among the one or more members of the member belonging to the same department as the sender of the message It may be a program for functioning as a member information extraction unit for extracting the received address and post identification information. In the above program, the member's reception address extracted by the member information extraction unit based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit Among them, the program may be a program for functioning as a superior information extraction unit that extracts a reception address of a member of a higher rank than the sender of the message.

  The program functions as a department information extraction unit that extracts the department identification information and post identification information of the sender of the message based on the transmission address of the transmission source with reference to the department information storage unit. It may be a program for making it happen. In the above program, the member information extraction unit refers to the affiliation information storage unit, and based on the affiliation department identification information of the sender of the message extracted by the department information extraction unit, the message among one or more members The reception address and position identification information of the members belonging to the same department as the sender of may be extracted. In the above program, when the department information extraction unit extracts a plurality of department identification information, the member information extraction unit is the same as the message sender for each department identified by each of the plurality of department identification information. The reception address and position identification information of members belonging to the department may be extracted. In the above program, when the department information extracting unit extracts a plurality of belonging department identification information, the superior information extracting unit determines that each department identified by each of the plurality of belonging department identification information is more than the sender of the message. You may extract the receiving address of the member of a higher rank.

  The above program stores the above-described computer in association with the transmission address of the message sender and the reception address of a member of a higher rank than the sender of the message extracted by the superior information extraction unit. It may be a program for functioning as a long information storage unit. The above-mentioned program determines whether or not the above-mentioned computer includes a reception address of a higher-ranking member than the sender of the message extracted by the superior information extraction unit in the reception address of the transmission destination. It may be a program for functioning as a unit. In the above program, the address information acquisition unit may acquire a reception address of a message transmission destination. In the above program, when the determination unit does not include the reception address of a member of a higher rank than the sender of the message extracted by the superior information extraction unit in the reception address of the transmission destination of the computer When it is determined, the program may be a program for functioning as a confirmation screen generation unit that generates a confirmation screen that displays information indicating that a member of a higher rank is not included in the message transmission destination.

  In a third aspect of the present invention, an information processing apparatus is provided. The above information processing apparatus stores the received address of each of one or more members belonging to the organization and the department identification information for identifying the belonging department in each organization of the one or more members in association with each other It may be an information processing apparatus that transmits and receives information to and from a server provided with an information storage unit via a communication line. The information processing apparatus includes a department information storage unit that stores at least a part of reception addresses of one or more members and associated department identification information of the members in association with each other. The information processing apparatus includes an address information acquisition unit that acquires a reception address of a message transmission destination. In the information processing apparatus described above, (i) when the reception address of the transmission destination is stored in the department information storage unit, the department identification information associated with the reception address of the transmission destination is referred to by referring to the department information storage unit (Ii) When the receiving address of the transmission destination is not stored in the department information storage unit, the belonging department identification information associated with the receiving address of the transmission destination is extracted with reference to the belonging information storage unit A department information extraction unit is provided.

  In the information processing apparatus described above, the affiliation information storage unit includes a reception address of each of one or more members, affiliation department identification information of the affiliation members, and position identification information that identifies the positions of the affiliations of the members. You may store correspondingly. In the information processing apparatus, the address information acquisition unit may acquire a transmission address of a message transmission source. The information processing apparatus may include a rank information acquisition unit that acquires rank information indicating a vertical relationship between positions identified by position identification information. The information processing apparatus refers to the affiliation information storage unit and, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message, and You may provide the member information extraction part which extracts post identification information. The information processing apparatus described above is based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit, from among the reception addresses of the members extracted by the member information extraction unit. A superior information extraction unit may be provided for extracting a reception address of a member of a higher rank than the sender of the message.

  In a fourth aspect of the present invention, an information processing apparatus is provided. Each of the information processing apparatuses includes a reception address of each of one or more members belonging to the organization, belonging department identification information for identifying a belonging department in each organization of the one or more members, and one or more members It may be an information processing apparatus that transmits and receives information via a communication line to and from a server including an affiliation information storage unit that associates and stores position identification information for identifying positions in each affiliation. The information processing apparatus includes an address information acquisition unit that acquires a transmission address of a message transmission source. The information processing apparatus includes a rank information acquisition unit that acquires rank information indicating the vertical relationship between positions identified by position identification information. The information processing apparatus refers to the affiliation information storage unit and, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message, and A member information extraction unit is provided for extracting position identification information. The information processing apparatus described above is based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit, from among the reception addresses of the members extracted by the member information extraction unit. And an upper information extracting unit for extracting a reception address of a member of a higher rank than the sender of the message.

  In a fifth aspect of the present invention, an information processing method is provided. The above-described information processing method associates each receiving address of one or more members belonging to an organization and belonging department identification information for identifying the belonging department in each organization of one or more members and stores A computer of a client terminal that transmits and receives information to and from a server having an information storage unit via a communication line may receive at least some reception addresses of one or more members in a department information storage unit of the client terminal, and And storing the member department identification information of the member in association with each other. In the above information processing method, the computer has a step of acquiring a reception address of a message transmission destination. In the information processing method described above, when a computer stores a reception address of a transmission destination in the department information storage unit, the department identification information associated with the reception address of the transmission destination is referred to the department information storage unit. A step of extracting. In the information processing method described above, when the computer does not store the reception address of the transmission destination, the department identification information associated with the reception address of the transmission destination is referred to by referring to the affiliation information storage unit. A step of extracting.

  In the information processing method described above, the affiliation information storage unit includes each reception address of one or more members, affiliation department identification information of the affiliations, and position identification information that identifies the positions of the affiliations of the members. You may store correspondingly. The information processing method may include a step of acquiring a transmission address of a message transmission source. The information processing method described above may include a rank information acquisition step of acquiring rank information indicating a vertical relationship between positions identified by position identification information. The above information processing method refers to the affiliation information storage unit, and based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message, and There may be a member information extraction stage for extracting post identification information. The information processing method is based on the job identification information extracted in the member information extraction stage and the rank information acquired in the rank information acquisition stage. The method may include a step of extracting a reception address of a member of a higher rank than the sender of the message.

  In a sixth aspect of the present invention, an information processing method is provided. The information processing method described above includes a receiving address of each of one or more members belonging to an organization, belonging department identification information for identifying a belonging department in each organization of one or more members, and one or more members The client terminal computer that sends / receives information via a communication line to / from a server equipped with an affiliation information storage unit that associates and stores position identification information that identifies the position in each department There is an address information acquisition step of acquiring the transmission address. The information processing method includes a rank information acquisition step of acquiring rank information indicating the vertical relationship between the positions identified by the position identification information. The above information processing method refers to the affiliation information storage unit, and based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message, and It has a member information extraction stage for extracting post identification information. The information processing method described above is based on the position identification information extracted in the member information extraction stage and the rank information acquired in the rank information acquisition stage, and the reception address of the member extracted in the member information extraction stage Among these, the receiving address of the member of the position higher than the sender of the message is extracted.

  It should be noted that the above summary of the invention does not enumerate all the necessary features of the present invention. In addition, a sub-combination of these feature groups can also be an invention.

An example of a system configuration of mail transmission system 100 is shown roughly. An example of data table 200 is shown roughly. An example of data table 300 is shown roughly. An example of data table 400 is shown roughly. An example of a system configuration of transmission terminal 106 is shown roughly. An example of a system configuration of mail check part 520 is shown roughly. An example of a system configuration of recipient information acquisition part 630 is shown roughly. An example of a system configuration of judgment part 640 is shown roughly. An example of a system configuration of superior information generation part 834 is shown roughly. An example of data table 1000 is shown roughly. An example of data table 1100 is shown roughly. An example of a confirmation screen 1200 is shown roughly. An example of the process which transmits mail is shown roughly. An example of the process which acquires recipient information is shown roughly. An example of the determination process is schematically shown.

  Hereinafter, the present invention will be described through embodiments of the invention, but the following embodiments do not limit the invention according to the claims. In addition, not all the combinations of features described in the embodiments are essential for the solving means of the invention.

  FIG. 1 schematically shows an example of the system configuration of the mail transmission system 100. In the present embodiment, the mail transmission system 100 includes an employee information provision server 102, an organization information provision server 104, and a transmission terminal 106. The employee information providing server 102 includes an employee information storage unit 120. The organization information providing server 104 has an organization information storage unit 140.

  In the present embodiment, the details of the mail transmission system 100 will be described by taking as an example the case where the transmission terminal 106 transmits an email to the reception terminal 20 via the communication network 10, the transmission mail server 22, and the reception mail server 24. explain. However, the computer and the information processing apparatus are not limited to this embodiment. An email may be an example of a message. The transmission terminal 106 may be an example of a computer or an information processing apparatus. The employee information storage unit 120 may be an example of an affiliation information storage unit.

  In the present embodiment, a case where the organization information storage unit 140 is arranged in the organization information providing server 104 will be described. However, the organization information storage unit 140 is not limited to this embodiment. In another embodiment, the organization information storage unit 140 may be disposed in the employee information storage unit 120 or the transmission terminal 106.

  The communication network 10 may be a wireless communication transmission line, a wired communication transmission line, or a combination thereof. The communication network 10 may be a mobile communication network such as a mobile phone line network, a wireless packet communication network, the Internet, a dedicated line, or a combination thereof.

  The transmission mail server 22 and the reception mail server 24 include a data processing device having a processor such as a CPU, a ROM, a RAM, a communication interface, an input device such as a keyboard, a touch panel, and a microphone, a display device such as a liquid crystal display, and a speaker. And an output device such as a memory and an HDD. Each part of the transmission mail server 22 and the reception mail server 24 may be realized by hardware, may be realized by software, or may be realized by a combination of hardware and software. For example, the computer functions as at least a part of the outgoing mail server 22 and the incoming mail server 24 by executing the program. The outgoing mail server 22 and the incoming mail server 24 may be virtual servers or cloud systems. Moreover, the function of each part of the outgoing mail server 22 and the incoming mail server 24 may be realized by a plurality of servers.

  The receiving terminal 20 may be any device that can send and receive information to and from the transmitting terminal 106 via the communication network 10, and examples thereof include a personal computer and a portable terminal. Examples of the portable terminal include a mobile phone or a smartphone, a notebook computer or a laptop computer, a PDA, a tablet terminal, and a wearable computer. Examples of the wearable computer include a glasses-type, bracelet-type, or ring-type wearable computer.

  The receiving terminal 20 includes a data processing device having a processor such as a CPU, a ROM, a RAM, a communication interface, an input device such as a keyboard, a touch panel, a microphone, and a GPS information receiving device, a display device such as a liquid crystal display, and a speaker. And a storage device such as a memory or an HDD. Each unit of the receiving terminal 20 may be realized by hardware, may be realized by software, or may be realized by a combination of hardware and software. For example, the computer functions as at least a part of the receiving terminal 20 by executing the program.

  Each unit of the mail transmission system 100 may be realized by hardware, may be realized by software, or may be realized by a combination of hardware and software. For example, the computer functions as each unit of the mail transmission system 100 by executing the program.

  The above software or program may be stored in a computer-readable medium such as a CD-ROM, DVD-ROM, memory, or hard disk, or may be stored in a storage device connected to a network. The software or program may be installed in a computer constituting at least a part of the mail transmission system 100 from a computer-readable medium or a storage device connected to a network.

  The program that causes the computer to function as each part of the mail transmission system 100 may include a module that defines the operation of each part of the mail transmission system 100. These programs or modules work on a processor, a communication interface, or the like to cause the computer to function as each unit of the mail transmission system 100 or cause the computer to execute an information processing method in each unit of the mail transmission system 100.

  Information processing described in these programs functions as a specific means in which software and hardware resources of each part of the mail transmission system 100 cooperate with each other by being read by a computer. And the mail transmission system 100 can be constructed | assembled by implement | achieving the calculation or processing of the information according to the intended purpose of the computer in this embodiment by these specific means.

  The mail transmission system 100 may be realized by starting software or a program that defines the operation of each unit of the mail transmission system 100 in an information processing apparatus having a general configuration. An information processing device used in the mail transmission system 100 includes a data processing device having a processor such as a CPU, a ROM, a RAM, a communication interface, an input device such as a keyboard, a touch panel, and a microphone, a display device such as a liquid crystal display, You may provide output devices, such as a speaker, and memory | storage devices, such as memory and HDD. The data processing device or the storage device may store the software or program. At least a part of the mail transmission system 100 may be constructed on a virtual server or a cloud system. Moreover, the function of each part of the mail transmission system 100 may be realized by a plurality of servers.

  In the present embodiment, the employee information providing server 102 extracts information that matches the above request from the information stored in the employee information storage unit 120 in response to a request from the transmission terminal 106, and transmits the information to the transmission terminal 106. Send to. The employee information storage unit 120 stores various information related to employees (sometimes referred to as employee information). For example, the employee information storage unit 120 stores each reception address of one or more employees in association with the department identification information for identifying the department to which the employee belongs. An employee may be an example of a member of an organization.

  In this specification, “department” constitutes a part of “organization”. A hierarchical relationship may exist between a plurality of departments constituting the “organization”. For example, when the “organization” is a company, the organization includes a plurality of departments such as a business department, a department, a section, and a staff. In this case, the section is an upper department of the section, the department is the upper department of the section, and the business department is the upper department of the department.

  Further, like an enterprise group, an “organization” may be composed of a plurality of enterprises. In this case, according to one embodiment, a company group corresponds to an “organization”, and each of a plurality of companies constituting the company group corresponds to a section of the “organization”. According to another embodiment, each of a plurality of companies constituting a company group corresponds to an “organization”. According to still another embodiment, a combination of the above two embodiments may be used. By combining the above two embodiments, various purposes can be handled. For example, for the purpose of speeding up the mail confirmation process, the mail confirmation process is executed with each company as an “organization”. On the other hand, when the purpose is to improve the accuracy of the email confirmation work, email confirmation processing is executed with the company group as the “organization”.

  In response to a request from the transmission terminal 106, the organization information providing server 104 extracts information that matches the above request from the information stored in the organization information storage unit 140 and transmits it to the transmission terminal 106. The organization information storage unit 140 stores organization identification information for identifying each of one or more organizations and a symbol included in a reception address of a member of each organization in association with each other.

  The transmission terminal 106 may be any device that can send and receive information to and from the employee information provision server 102, the organization information provision server 104, and the reception terminal 20 via the communication network 10, and is exemplified by a personal computer, a portable terminal, and the like. be able to. Examples of the portable terminal include a mobile phone or a smartphone, a notebook computer or a laptop computer, a PDA, a tablet terminal, and a wearable computer. Examples of the wearable computer include a glasses-type, bracelet-type, or ring-type wearable computer.

  In the present embodiment, the transmission terminal 106 transmits an email to the reception terminal 20 via the communication network 10, the transmission mail server 22, and the reception mail server 24. In one embodiment, the transmission terminal 106 receives an e-mail address designated as an e-mail destination (may be referred to as a transmission destination or a recipient) before transmitting the e-mail to the e-mail server 22. Classified according to the organization to which the person belongs. For recipients belonging to the same organization as the sender, the above e-mail addresses are classified and displayed for each department to which the recipient belongs.

  In another embodiment, the transmission terminal 106 inspects the electronic mail before transmitting the electronic mail to the transmission mail server 22 to confirm whether the electronic mail satisfies a predetermined condition. The transmission terminal 106 checks whether or not a mail address designated as an e-mail destination satisfies a predetermined condition. The transmission terminal 106 may confirm whether at least one of the body of the email and the attached file satisfies a predetermined condition.

  FIG. 2 schematically shows an example of the data table 200. The data table 200 may be an example of employee information stored in the employee information storage unit 120. The employee information may be an example of affiliation information. In the present embodiment, the data table 200 stores an employee ID 202, an email address 204, department information 206, and a job title 208 in association with each other. The belonging department information 206 includes, for example, identification information for identifying the section 212, the section 214, the section 216, and the business section 218. Such identification information may be a symbol or a name. The same applies to other identification information.

  The employee ID 202 may be identification information for identifying each of one or more members belonging to the organization. The email address 204 may be an email address assigned to the employee identified by the employee ID 202. The belonging department information 206 may be identification information for identifying the belonging department in the organization of the employee identified by the employee ID 202. The post name 208 may be identification information for identifying the post in the department to which the employee identified by the employee ID 202 belongs. The post name 208 may be an example of post identification information.

  FIG. 3 schematically shows an example of the data table 300. The data table 300 may be an example of rank information stored in the employee information storage unit 120. In the present embodiment, the data table 300 stores the title name 302 and the rank 304 in association with each other. The rank 304 indicates the vertical relationship between the positions identified by the position names 302. The rank 304 may be an example of rank information.

  FIG. 4 schematically shows an example of the data table 400. The data table 400 may be an example of organization information stored in the organization information storage unit 140. In the present embodiment, the data table 400 stores a domain name 402 and an organization name 404 in association with each other. The domain name 402 is a character string included in the mail address, and indicates the organization to which the person to whom the mail address is assigned belongs. The domain name 402 may be an example of a symbol included in the reception address of each member of one or more organizations. The organization name 404 may be identification information for identifying each of one or more organizations. The organization name 404 may be an example of organization identification information.

  FIG. 5 schematically shows an example of the system configuration of the transmission terminal 106. In the present embodiment, the transmission terminal 106 includes a mail creation unit 510, a mail confirmation unit 520, a user information storage unit 530, an output unit 540, an input unit 550, and a communication control unit 560. The user information storage unit 530 may be an example of a department information storage unit, an organization information storage unit, or a superior information storage unit.

  The mail creation unit 510 creates an electronic mail. The mail creation unit 510 may be realized by executing a program for creating an email. The program for creating an e-mail may be an example of a message transmission program. When a user of the transmission terminal 106 (sometimes referred to as a sender) inputs an instruction for causing the mail creation unit 510 to send an email to the input unit 550, the mail creation unit 510 controls communication of the email. To the unit 560.

  The mail confirmation unit 520 confirms whether or not the electronic mail created by the mail creation unit 510 satisfies a predetermined condition. When the mail creation unit 510 outputs an email to the communication control unit 560, or when the input unit 550 receives an instruction for causing the mail creation unit 510 to send an email, the email confirmation unit 520 completes the above confirmation. Until then, the mail transmission process in the communication control unit 560 may be interrupted.

  In one embodiment, the mail confirmation unit 520 acquires recipient information indicating at least one of an organization to which an email recipient belongs and a department in the organization. In another embodiment, the mail confirmation unit 520 acquires superior information regarding one or more superiors of the sender of the email, and includes at least one of the one or more superiors among the recipients of the email. Check if one person is included. The superior may be an example of an e-mail approver or confirmer.

  In the present embodiment, the mail confirmation unit 520 first refers to the user information storage unit 530 to acquire recipient information or superior information. When the desired recipient information or superior information is not stored in the user information storage unit 530, the recipient information or superior information is obtained by referring to at least one of the employee information providing server 102 and the organization information providing server 104. To do. The mail confirmation unit 520 stores the recipient information or the superior information acquired from the employee information provision server 102 or the organization information provision server 104 in the user information storage unit 530.

  According to the prior art, a user or a system administrator of an organization to which the user belongs has input recipient information or superior information into the transmission terminal 106 of each user. However, there is a problem in that it is necessary to update the receiver information or the superior information on the transmission terminal 106 of each user every time the employee is changed. In addition, there is a problem that the receiver information or the superior information is left without being updated.

  As a first method for solving the problems of the prior art, the recipient information or the superior information stored in the employee information storage unit 120 or the organization information storage unit 140 is referred to every time the mail confirmation process is executed. It is possible. However, in the above method, the response of the confirmation process is lowered and the convenience of the user is impaired. Further, when the response is lowered, there is a possibility that the user transmits an e-mail without executing the confirmation process.

  As a second method for solving the problems of the prior art, it is conceivable to download all data in the employee information storage unit 120 and the organization information storage unit 140 to the transmission terminal 106 of each user. However, when the amount of data increases, the response of the confirmation process decreases.

  On the other hand, according to the present embodiment, when a program for causing the computer of the transmission terminal 106 to function as the mail confirmation unit 520 is installed in the transmission terminal 106, or the transmission terminal 106 has transmitted mail in the past. Sometimes, the superior information is created and stored in the storage device of the transmission terminal 106 (sometimes referred to as local). For example, after the above program is installed in the transmission terminal 106, the superior information is created when the transmission terminal 106 transmits mail for the first time. Thereby, when the mail confirmation process is executed, the frequency at which the transmission terminal 106 accesses the employee information storage unit 120 can be reduced. As a result, it is possible to execute the mail check process using the most recent superior information without significantly reducing the response of the mail check process.

  Further, according to the present embodiment, the recipient information related to the recipient of the email transmitted in the past is stored locally. In the mail confirmation process for a new email, if the recipient information of the recipient set as the destination of the email is stored locally, the recipient information stored locally is used. Then, the department or organization to which the e-mail recipient belongs is determined.

  On the other hand, when the recipient information of the recipient set as the destination of the email is not stored locally, the recipient information of the recipient of the email is stored in the employee information storage unit 120 or the organization information storage unit 140. Download from. Then, the acquired information is stored locally. Thereby, when the mail confirmation process is executed, the frequency at which the transmission terminal 106 accesses the employee information storage unit 120 or the organization information storage unit 140 can be reduced. As a result, it is possible to execute the mail check process using the latest recipient information without significantly reducing the response of the mail check process.

  In the present embodiment, the user information storage unit 530 stores information regarding at least some of the employee information stored in the employee information storage unit 120. The user information storage unit 530 preferably stores employee information regarding some employees. In the present embodiment, the user information storage unit 530 stores information related to at least a part of the organization information stored in the organization information storage unit 140. The user information storage unit 530 preferably stores organization information related to a part of the organization. Thereby, the speed of extracting information with reference to the user information storage unit 530 can be increased. As a result, the response speed of the mail confirmation process is improved, and the user experience can be improved.

  In the present embodiment, the user information storage unit 530 includes a mail address assigned to the user of the transmission terminal 106 (sometimes referred to as a transmission address) and a member of a higher rank of the user of the transmission terminal 106 (upper manager). The upper length information associated with the received address is stored. When a plurality of mail addresses are assigned to the user of the transmission terminal 106, the user information storage unit 530 may store superior information for each mail address. When the user of the transmission terminal 106 belongs to a plurality of departments, the user information storage unit 530 may store superior information for each department. As a result, even when the user belongs to a plurality of departments, it is possible to appropriately determine whether or not the upper receiving address is included in the transmission destination of the e-mail.

  The output unit 540 outputs information to the user. Examples of the output unit 540 include a liquid crystal display, an organic EL display, a display device such as a projector, an audio output device such as a speaker, and the like.

  The input unit 550 receives input from the user. Examples of the input unit 550 include a keyboard, a pointing device, a touch panel, a microphone, a voice recognition system, and a gesture input system.

  The communication control unit 560 controls communication between the transmission terminal 106 and the communication network 10 or another device. The communication control unit 560 may be a communication interface. The communication control unit 560 may support a plurality of communication methods.

  FIG. 6 schematically shows an example of the system configuration of the mail confirmation unit 520. In the present embodiment, the mail confirmation unit 520 includes a mail acquisition unit 610, a header analysis unit 620, a recipient information acquisition unit 630, a determination unit 640, a screen generation unit 650, and a transmission processing control unit 660. . The header analysis unit 620 may be an example of an address information acquisition unit.

  In the present embodiment, the mail acquisition unit 610 acquires the e-mail output from the mail creation unit 510. In the present embodiment, the header analysis unit 620 analyzes the header of the email acquired by the email acquisition unit 610, and at least the reception address of the transmission destination of the email and the transmission address of the transmission source of the email Get one.

  The recipient information acquisition unit 630 acquires information (sometimes referred to as recipient information) regarding the recipient of the email output from the email creation unit 510. Examples of the receiver information include information on an organization to which the receiver belongs, information on a department to which the receiver belongs in the above organization, and the like.

  The determination unit 640 determines whether or not the e-mail output from the mail creation unit 510 satisfies a predetermined condition. For example, the determination unit 640 includes the upper address of the sender in the email address (may be referred to as a reception address of the transmission destination) designated as the destination of the email output from the email creation unit 510. It is determined whether or not.

  The screen generation unit 650 generates a confirmation screen. In the present embodiment, the screen generation unit 650 receives recipient information from the recipient information acquisition unit 630. The screen generation unit 650 receives information regarding various determination results from the determination unit 640. The screen generation unit 650 generates a confirmation screen using information received from at least one of the recipient information acquisition unit 630 and the determination unit 640. The screen generation unit 650 may cause the output unit 540 to output the generated confirmation screen.

  In one embodiment, the confirmation screen includes (i) a recipient address of an email destination or recipient identification information for identifying an email recipient, and (ii) an organization to which the email recipient belongs or Display information related to departments in association with each other. The recipient identification information is, for example, a recipient name, and is stored in the user information storage unit 530 or the like in association with the reception address. Information regarding the organization or department to which the e-mail recipient belongs is included in the recipient information acquired by the recipient information acquisition unit 630, for example. The confirmation screen may highlight and display information related to the recipient's organization or department. For example, the confirmation screen displays a plurality of recipients classified by organization. The confirmation screen may display a plurality of recipients classified for each organization, further classified for each department.

  In another embodiment, the confirmation screen displays a message indicating the result of the determination process by the determination unit 640. For example, when the determination unit 640 determines that the receiving address of the e-mail transmission destination does not include the superior receiving address of the sender of the e-mail, the confirmation screen displays information indicating that fact. .

  The transmission process control unit 660 controls the e-mail transmission process according to a user response to the confirmation screen. For example, when the user inputs an instruction to continue the transmission of the e-mail to the input unit 550, the communication control unit 560 or the e-mail creation unit 510 is controlled to continue the e-mail transmission process. On the other hand, when the user inputs an instruction to cancel the transmission of the e-mail to the input unit 550, the communication control unit 560 or the e-mail creation unit 510 is controlled to stop the e-mail transmission process.

  FIG. 7 schematically shows an example of the system configuration of the recipient information acquisition unit 630. In the present embodiment, the recipient information acquisition unit 630 includes a determination unit 710, a department determination unit 720, and an organization determination unit 730. The determination unit 710 may be an example of a belonging organization determination unit. The department determination unit 720 may be an example of a department information extraction unit. The organization determination unit 730 may be an example of an organization information extraction unit.

  The determination unit 710 determines whether the sender and receiver of the email belong to the same organization based on the transmission address of the sender of the email and the reception address of the destination. In one embodiment, when the domain name included in the transmission address of the transmission source matches the domain name included in the reception address of the transmission destination, the determination unit 710 determines that both belong to the same organization. Good.

  In another embodiment, the determination unit 710 associates organization identification information for identifying each of one or more organizations with one or more domain names assigned to one or more departments included in each organization. Referring to FIG. 4, it is determined whether the sender and receiver of the e-mail belong to the same organization. The above information is stored in the employee information storage unit 120 or the user information storage unit 530, for example.

  Thereby, for example, a plurality of companies belonging to a specific company group can be determined as the same organization. For example, the user information storage unit 530 includes: (i) the organization name of an organization composed of the holding company X and its affiliated companies A, B, and C; and (ii) the domain of the email address assigned to the employees of the holding company X Information in which the name, the domain name of the email address assigned to the employee of the company A, the domain name of the email address assigned to the employee of the company B, and the domain name of the email address assigned to the employee of the company C are associated with each other. Store. For example, companies A and B are stock companies controlled by holding company X, and company C is a subsidiary of company A. The determination unit 710 can determine whether the sender and receiver of the e-mail belong to the same company group by referring to the information confirmed in the user information storage unit 530.

  The department determination unit 720 determines the department to which the e-mail recipient belongs. For example, the department determination unit 720 refers to the user information storage unit 530 or the employee information storage unit 120 when the determination unit 710 determines that the sender and receiver of the email belong to the same organization. The department identification information associated with the previous receiving address is extracted.

  For example, the department determination unit 720 first refers to the user information storage unit 530 to determine whether the user information storage unit 530 stores a reception address of an email transmission destination. When the reception address of the transmission destination is stored in the user information storage unit 530, the department determination unit 720 refers to the user information storage unit 530 and uses the reception address as a key to belong to the reception address. Extract department identification information.

  On the other hand, when the reception address of the transmission destination is not stored in the user information storage unit 530, the department determination unit 720 refers to the data table 200 of the employee information storage unit 120, for example, and uses the reception address as a key. The department information 206 associated with the received address is extracted. When the department determination unit 720 extracts the department information 206 from the employee information storage unit 120, the department determination unit 720 associates the extracted department information 206 with the received address used as a key and stores them in the user information storage unit 530.

  The department determination unit 720 may update the information stored in the user information storage unit 530 by executing the above process at a predetermined timing. The predetermined timing includes a timing at which a specific date or time has arrived, a timing at which a specific period has elapsed since the previous update, a timing at which an update instruction is received from the user, a timing at which the transmission terminal 106 is activated or terminated, Timing for starting, ending or updating a program for causing the computer of the transmitting terminal 106 to function as the mail creating unit 510, timing for starting, ending or updating the program for causing the computer of the transmitting terminal 106 to function as the mail checking unit 520, etc. Can be illustrated.

  The organization determination unit 730 determines the organization to which the e-mail recipient belongs. For example, the organization determination unit 730 refers to the user information storage unit 530 or the organization information storage unit 140 when the determination unit 710 determines that the sender and receiver of the email do not belong to the same organization. Thus, the organization identification information associated with the receiving address of the transmission destination is extracted.

  Thereby, for example, even when the recipient of the e-mail belongs to an organization different from the sender of the e-mail, the screen generation unit 650 displays the receiving address of the recipient and the recipient It is possible to generate a confirmation screen that displays the name of the organization to which the belongs. As a result, the accuracy and efficiency of the mail confirmation operation can be further improved. For example, even when a plurality of mail addresses similar in domain name are designated as the destination of an e-mail, by displaying the organization name corresponding to each mail address, e-mail address confirmation work efficiency and The accuracy is greatly improved.

  The organization determination unit 730 may update the information stored in the user information storage unit 530 by executing the above process at a predetermined timing. The predetermined timing includes a timing at which a specific date or time has arrived, a timing at which a specific period has elapsed since the previous update, a timing at which an update instruction is received from the user, a timing at which the transmission terminal 106 is activated or terminated, Timing for starting, ending or updating a program for causing the computer of the transmitting terminal 106 to function as the mail creating unit 510, timing for starting, ending or updating the program for causing the computer of the transmitting terminal 106 to function as the mail checking unit 520, etc. Can be illustrated.

  FIG. 8 schematically illustrates an example of a system configuration of the determination unit 640. In the present embodiment, the determination unit 640 includes a text inspection unit 810, an attached file inspection unit 820, and a received address inspection unit 830. The reception address checking unit 830 includes an upper address checking unit 832 and an upper information generating unit 834.

  The text checking unit 810 checks whether the text of the e-mail satisfies a predetermined condition. The attached file inspection unit 820 inspects whether or not the electronic file attached to the e-mail satisfies a predetermined condition.

  The reception address checking unit 830 checks whether or not the reception address of the e-mail transmission destination satisfies a predetermined condition. For example, the superior address checking unit 832 checks whether the reception address of the e-mail transmission destination includes the upper receiving address of the sender of the e-mail. When the user belongs to a plurality of departments, the superior address inspection unit 832 first determines which department member the electronic mail is transmitted to. For example, the superior address inspection unit 832 inquires of the user as a member of which department the electronic mail is transmitted. The superior address inspection unit 832 may generate a screen for inquiry by controlling the screen generation unit 650. Thereafter, the superior address inspection unit 832 determines the department to which the user belongs based on the user's response.

  In one embodiment, the superior address inspecting unit 832 first determines whether or not superior information in which the user's superior reception address is stored is stored in the user information storage unit 530. If the user belongs to a plurality of departments, the presence / absence of superior information in the user's department determined by the above procedure is checked. When the upper information is stored in the user information storage unit 530, the upper address checking unit 832 includes one or more upper information included in the upper information in the reception address of the e-mail transmission destination. A check is made to see if at least one of the received addresses is included. The superior address inspecting unit 832 may inspect whether the superior address received by the user is included in the superior information in the reception address of the e-mail transmission destination.

  On the other hand, when the above upper information is not stored in the user information storage unit 530, the upper information generation unit 834 generates the upper information. If the user belongs to multiple departments, the superior information in the department to which the user belongs determined by the above procedure may be generated, and the superior information in all departments to which the user belongs It may be generated in association with. The superior information generation unit 834 may update the superior information at a predetermined timing.

  The predetermined timing includes a timing at which a specific date or time has arrived, a timing at which a specific period has elapsed since the previous update, a timing at which an update instruction is received from the user, a timing at which the transmission terminal 106 is activated or terminated, Timing for starting, ending or updating a program for causing the computer of the transmitting terminal 106 to function as the mail creating unit 510, timing for starting, ending or updating the program for causing the computer of the transmitting terminal 106 to function as the mail checking unit 520, etc. Can be illustrated.

  FIG. 9 schematically shows an example of the system configuration of the superior information generation unit 834. In the present embodiment, the superior information generation unit 834 includes a rank information acquisition unit 910, a department information extraction unit 920, a member information extraction unit 930, an superior information extraction unit 940, and an superior selection unit 950. Prepare.

  In the present embodiment, the rank information acquisition unit 910 acquires rank information indicating the vertical relationship between positions. For example, the rank information acquisition unit 910 refers to the data table 300 of the employee information storage unit 120 and acquires rank information in the organization to which the sender belongs. In this embodiment, the department information extraction unit 920 refers to the data table 200 of the employee information storage unit 120, for example, and belongs to the department information 206 of the sender of the email based on the transmission address of the sender of the email. And title name 208 is extracted.

  In the present embodiment, the member information extraction unit 930 refers to the data table 200 of the employee information storage unit 120, for example, based on the department information 206 of the sender of the email extracted by the department information extraction unit 920. Among the one or more employees belonging to the same organization as the sender of the e-mail, the mail address 204 and the title name 208 of the employee belonging to the same department as the sender are extracted. When the department information extraction unit 920 extracts a plurality of department information 206 as the department to which the e-mail sender belongs, the member information extraction unit 930 is identified by each of the plurality of department information 206. For each department, the email address 204 and title name 208 of an employee belonging to the same department as the sender may be extracted.

  In the present embodiment, the member information extraction unit 930 is based on the department information 206 of the sender of the email extracted by the department information extraction unit 920, and the email address 204 of the employee belonging to the same department as the sender. The case where the job title 208 is extracted has been described. However, the member information extraction unit 930 is not limited to this embodiment. In another embodiment, the member information extraction unit 930 directly extracts the email address 204 and the title name 208 of an employee belonging to the same department as the sender based on the email address of the sender of the email. Also good.

  The superior information extraction unit 940 is based on the job title 208 extracted by the member information extraction unit 930 and the rank information acquired by the rank information acquisition unit 910, and the email address of the employee extracted by the member information extraction unit 930 From 204, the upper receiving address of the sender of the e-mail is extracted. For example, the superior information extraction unit 940 compares the rank information of each employee with the rank information of the sender, and extracts the email address 204 of the employee having a higher rank than the sender as the reception address of the superior. To do. When the department information extraction unit 920 extracts a plurality of department information 206 as the department to which the e-mail sender belongs, the superior information extraction unit 940 is identified by each of the plurality of department information 206. For each department, the superior receiving address of the sender may be extracted.

  The superior selection unit 950 selects, from among the superiors extracted by the superior information extraction unit 940, the superior designated as an e-mail approver or confirmer. For example, the upper length selection unit 950 controls the screen generation unit 650 to cause the output unit 540 to output a screen for selecting the upper length. When the input unit 550 receives an instruction from the user, the superior selection unit 950 selects the superior designated as an e-mail approver or confirmer based on the instruction. The superior selection unit 950 stores in the user information storage unit 530 information indicating that a specific superior has been selected as an e-mail approver or confirmer.

  FIG. 10 schematically shows an example of the data table 1000. In the present embodiment, the data table 1000 stores information on recipients designated as destinations of e-mails transmitted from the transmission terminal 106 in the past. The data table 1000 may be an example of department information stored in the user information storage unit 530, for example. The data table 1000 may include data acquired from the employee information storage unit 120 or the organization information storage unit 140. The data table 1000 may include data input to the input unit 550 of the transmission terminal 106 by the user.

  In the present embodiment, the data table 1000 stores an email address 1002, an organization name 1004, and department information 1006 in association with each other. The belonging department information 1006 includes, for example, identification information for identifying the section 1012, the section 1014, the section 1016, and the business section 1018. The organization name 1004 may be an example of organization identification information for identifying an organization.

  For example, the record 1020 is a record of a recipient belonging to an organization different from the user of the transmission terminal 106, and the organization name 1004 and the department information 1006 are not stored. A record 1030 is a record of a recipient who belongs to an organization different from the user of the transmission terminal 106. The organization name 1004 is stored, but the department information 1006 is not stored. A record 1040 is a record of a recipient who belongs to the same organization as the user of the transmission terminal 106, and stores an organization name 1004 and department information 1006.

  FIG. 11 schematically shows an example of the data table 1100. The data table 1100 may be an example of superior information stored in the user information storage unit 530. In the present embodiment, the data table 1100 stores a transmission source address 1102 and superior information 1104 in association with each other. The superior information 1104 includes, for example, each superior's mail address 1112, department 1114, superior name 1116, selection state 1118, and the like. The mail address 1112 may be an example of an upper receiving address. The department 1114 may be an example of department identification information of the senior department. The superior name 1116 may be an example of identification information for identifying the superior. The selection state 1118 may be an example of information indicating whether or not the superior is selected as an approver or a confirmer.

  According to this embodiment, when a single user sends an e-mail from the position of a member of the D department E section, the e-mail address “abc01@x.co.jp” is used, and the G section H section is used. When sending e-mail from the position of a member of the e-mail, the e-mail address “abc02@x.co.jp” is used. Further, the above-mentioned user uses the mail address “abc03@x.co.jp” or “abc04@x.co.jp” when transmitting an e-mail from the position of a member of the J section K section. For example, “abc03@x.co.jp” is a mail address shared by the staff, and “abc04@x.co.jp” is a personal mail address of the user.

  According to the present embodiment, the user is a member of the D section E section, and there are two superiors of the section manager 11 and the section manager 12 in the section D section E. When the user transmits an e-mail from the position of the D department E section, approval of the section manager 12 is required. The user is a section manager of the G section H section, and the manager in the G section H section is only the section manager 21. When the user transmits an e-mail from the position of the G section H section, the e-mail can be transmitted without obtaining approval from the superior.

  According to the present embodiment, the user is a member of the J section K section, and there are two superiors of the section manager 31 and the section manager 32 in the section J section K. If the user sends an e-mail using the e-mail address “abc03@x.co.jp” in the position of the J section K section, the approval of the section manager 32 is required. If the user sends an e-mail using the e-mail address “abc04@x.co.jp” from the position of the J department K section, the approval of the general manager 31 is required.

  FIG. 12 schematically shows an example of the confirmation screen 1200. In the present embodiment, the confirmation screen 1200 shows a screen for confirming the destination of the e-mail. In the present embodiment, the confirmation screen 1200 includes a determination result display unit 1210, an icon 1212, a button 1214, an address display unit 1220, a button 1230, a button 1240, an icon 1250, and an icon 1260. In the address display portion 1220, an icon 1222, an icon 1224, and a button 1226 are arranged.

  The determination result display unit 1210 displays the determination result by the determination unit 640. The determination result display unit 1210 may display a determination result regarding a condition (may be referred to as a confirmation required item) that is not satisfied by the determination target email among predetermined conditions. For example, as a result of the determination unit 640 determining the e-mail address designated as the e-mail destination, the e-mail satisfies the condition that “the upper e-mail address is designated as the e-mail destination”. If it is determined that the email address has not been received, the determination result display unit 1210 displays a determination result indicating that an upper mail address is not designated as the destination of the email as a confirmation required item.

  The icon 1212 indicates the presence / absence or the number of items requiring confirmation that are not approved by the user. In FIG. 12, an icon 1212 indicates that there are three unapproved confirmation required items. Note that if the e-mail to be judged satisfies all of the predetermined conditions (when there are no confirmation items required), or if all the confirmation items are approved, the icon 1212 is an unapproved confirmation required. Displays information that there are no items. Examples of information indicating that there is no unapproved confirmation required item include character strings or figures such as “0”, “OK”, “completed”, “approved”, “confirmed”, and the like.

  The user clicks the button 1214 to read the content of the confirmation required item displayed on the determination result display unit 1210 and approve the determination result. When button 1214 is clicked, a command for updating confirmation screen 1200 is executed. Specifically, a command for generating and displaying a new confirmation screen 1200 in which the determination result display unit 1210 displays the next necessary confirmation item and the icon 1212 displays the number of remaining necessary confirmation items is executed. . Further, in the new confirmation screen 1200, the type of icon arranged in the address display unit 1220, the display method of the mail address, and the like may be changed according to the presence / absence of the confirmation required item. The new confirmation screen 1200 is generated by the screen generation unit 650 and displayed by the output unit 540, for example. If all the confirmation items are approved, a command for enabling the button 1230 may be executed.

  The address display unit 1220 displays a reception address or recipient identification information designated as an e-mail destination. The recipient identification information can exemplify the name, nickname, image, etc. of the recipient. The address display unit 1220 may display the received address or recipient identification information separately for each organization or department to which the recipient belongs. In the present embodiment, when the organization to which the receiver belongs and the organization to which the sender belongs are different from each other, the address display unit 1220 associates the name of the organization to which the recipient belongs with the received address or the recipient identification information. To display. On the other hand, when the receiver belongs to the same organization as the sender, the name of the department to which the receiver belongs and the reception address or the receiver identification information are displayed in association with each other.

  In the present embodiment, the icon 1222 indicates whether or not there is a confirmation required item in relation to the corresponding mail address. For example, a circle icon 1222 indicates that there is no confirmation required item related to the corresponding mail address “m-filter@test.local”. Each of the quotation mark icons 1224 indicates that there is a confirmation item related to the corresponding mail address “abc@abc.local” or “houmu@test.local”.

  In this embodiment, when there is a confirmation item related to the mail address designated as the destination, a button 1226 corresponding to the mail address is arranged on the address display unit 1220, and the mail address is displayed on the button 1226. Is displayed. When button 1226 is clicked, a command for updating confirmation screen 1200 is executed. Specifically, a command for generating and displaying a new confirmation screen 1200 on which a confirmation item related to the corresponding mail address is displayed on the determination result display unit 1210 is executed. On the other hand, if there is no confirmation item related to the mail address designated as the destination, the mail address is displayed on the address display unit 1220 as a character string.

  In this embodiment, when the button 1230 is clicked, a command for continuing the transmission process is executed. The button 1230 is configured to be effective when the e-mail to be determined satisfies all predetermined conditions (when there is no confirmation item required) or when all the confirmation items are approved. Is done.

  In this embodiment, when the button 1240 is clicked, a command for stopping the transmission process is executed. When icon 1250 is clicked, a command for displaying a confirmation screen for confirming the determination result regarding the body of the e-mail is executed. When icon 1260 is clicked, a command for displaying a confirmation screen for confirming the determination result regarding the attached file of the e-mail is executed.

  FIG. 13 schematically shows an example of a process for sending mail. According to the present embodiment, in step 1302 (the step may be abbreviated as S), the user of the transmission terminal 106 activates the mail creation program. As a result, the computer of the transmission terminal 106 can function as the mail creation unit 510. The user creates a mail on the mail creation program. In step S1304, the user executes mail transmission processing on the mail creation program. As a result, the mail creation unit 510 outputs the email to the mail confirmation unit 520 and the communication control unit 560. In step S <b> 1306, the mail confirmation unit 520 controls the communication control unit 560 to interrupt the transmission process of the email output from the mail creation unit 510.

  In step S <b> 1308, the header analysis unit 620 analyzes the header of the e-mail and obtains the reception address of the transmission destination and the transmission address of the transmission source. The header analysis unit 620 transmits the destination reception address to the recipient information acquisition unit 630. The header analysis unit 620 transmits the transmission address of the transmission source to the determination unit 640.

  In S1310, the recipient information acquisition unit 630 refers to the employee information storage unit 120 or the user information storage unit 530 and acquires the recipient information. The recipient information may include information indicating the name of the organization or department to which the recipient belongs. The recipient information acquisition unit 630 transmits the recipient information to the screen generation unit 650. In S1312, the determination unit 640 performs a determination process. For example, the determination unit 640 determines whether or not the e-mail destination includes an upper received address. The determination unit 640 transmits the determination result to the screen generation unit 650. In S <b> 1314, the screen generation unit 650 generates the confirmation screen 1200 based on the receiver information acquired by the receiver information acquisition unit 630 and the result of the determination process by the determination unit 640.

  In step S1316, the transmission processing control unit 660 determines whether to continue the electronic mail transmission processing. For example, when the user clicks the button 1230 on the confirmation screen 1200, the transmission process control unit 660 determines to continue the transmission process (YES in S1316). Thereafter, in S1318, the transmission process control unit 660 controls the communication control unit 560 to continue the interrupted transmission process.

  On the other hand, when the user clicks the button 1240 on the confirmation screen 1200, the transmission process control unit 660 determines to stop the transmission process (NO in S1316). Thereafter, the communication control unit 560 is controlled to stop the interrupted transmission process. Also, the process returns to S1302 to restart the mail creation process. In addition, the mail transmission process in the transmission terminal 106 is not limited to this embodiment. In other embodiments, the order of S1310 and S1312 may be interchanged, and S1310 and S1312 may be performed in parallel.

  FIG. 14 schematically illustrates an example of a process for acquiring recipient information. FIG. 14 may be an example of processing in S1310 of FIG. According to the present embodiment, in S1402, the recipient information acquisition unit 630 acquires the reception address of the transmission destination of the e-mail from the header analysis unit 620. In step S <b> 1404, the determination unit 710 determines, for each reception address of the transmission destination, whether or not the receiver assigned the reception address belongs to the same organization as the transmitter. For example, when the domain name of the destination reception address matches the domain name of the transmission source address, the determination unit 710 determines that the e-mail recipient and the sender belong to the same organization. .

  When the determination unit 710 determines that the receiver to which the reception address is assigned and the sender belong to different organizations (NO in S1404), the organization determination unit 730 refers to the organization information storage unit 140 in S1406. Then, the organization information corresponding to the received address is extracted. On the other hand, when the determination unit 710 determines that the receiver to which the reception address is assigned and the sender belong to the same organization (YES in S1404), the department determination unit 720 determines that the user information storage unit 530 stores the user information in S1408. With reference to the data table 1000, department information 1006 corresponding to the received address is extracted.

  If the department information corresponding to the received address cannot be extracted in S1408 (NO in S1410), the department determining unit 720 refers to the data table 200 of the employee information storage unit 120 and sets the received address in S1412. Corresponding department information 206 is extracted. The department determination unit 720 stores the department information 206 extracted from the employee information storage unit 120 in the user information storage unit 530 in association with the reception address.

  When the processing of S1406 is completed, when the department information corresponding to the received address cannot be extracted in S1408 (YES in S1410), or when the processing of S1412 is completed, in S1414, the determination unit 710 It is determined whether or not the processing from S1404 to S1412 has been completed for the receiving address of the transmission destination. If the determination unit 710 determines that the processes from S1404 to S1412 have been completed for all the received addresses (YES in S1414), the receiver information acquisition process ends. On the other hand, when determining that the processes from S1404 to S1412 have not been completed for some of the received addresses, the determination unit 710 executes the processes of S1402 to S1412 for the received addresses. Note that the process of acquiring the recipient information is not limited to this embodiment. In another embodiment, the user information storage unit 530 may be referred to first before referring to the organization information storage unit 140 in S1406.

  FIG. 15 schematically illustrates an example of a determination process related to a mail address specified as an e-mail destination in the determination process in the determination unit 640. FIG. 15 may be an example of the process in S1312 of FIG. According to the present embodiment, in S1502, the determination unit 640 acquires the transmission address of the transmission source of the email to be inspected from the header analysis unit 620. In step S <b> 1504, the upper address checking unit 832 refers to the user information storage unit 530 and determines whether or not the upper information corresponding to the transmission address is stored in the user information storage unit 530. When the superior information is not stored in the user information storage unit 530 (NO in S1504), the superior information generation unit 834 generates the superior information in S1506. When the user belongs to a plurality of departments, the superior information generation unit 834 generates superior information for each department.

  When the upper information is stored in the user information storage unit 530 (YES in S1504), or when the process for generating the upper information in S1506 is completed, the process proceeds to S1508. In step S1508, the superior address inspection unit 832 determines whether the user belongs to a plurality of departments.

  In one embodiment, when the superior information for each department is stored as a separate electronic file, the superior address inspection unit 832 determines that the user has a plurality of departments based on the number of electronic files storing the superior information. Whether or not he belongs to. In other embodiments, in the superior information, when the information for identifying the department to which the user belongs is associated with the superior reception address, the superior address inspection unit 832 refers to the superior information. Then, it is determined whether or not the user belongs to a plurality of departments.

  When the superior address inspection unit 832 determines that the user belongs to a plurality of departments, the superior address inspection unit 832 executes processing for determining the user's position. For example, the superior address inspection unit 832 controls the screen generation unit 650 to generate a confirmation screen for confirming in which department the employee belongs to which e-mail is transmitted. For example, the screen generation unit 650 generates a screen for allowing the user to select one department from a plurality of departments to which the user belongs. The output unit 540 outputs the confirmation screen generated by the screen generation unit 650. In response to the confirmation screen, the user inputs to the input unit 550 an instruction indicating that a specific department is to be selected. The superior address inspection unit 832 determines the position of the user based on the user instruction received by the input unit 550.

  In step S <b> 1510, the upper address inspection unit 832 acquires the reception address of the e-mail transmission destination from the header analysis unit 620. The superior address checking unit 832 compares the superior information corresponding to the sender's position determined in S1508 with the reception address of the transmission destination acquired in S1510, and sets the upper address information to the reception address of the transmission destination. It is determined whether or not a long reception address is included. If it is determined in S1508 that the user belongs to a single department, the superior address checking unit 832 acquires the superior information stored in the user information storage unit 530 and the information acquired in S1510. It is compared with the reception address of the transmission destination, and it is determined whether or not the upper reception address is included in the reception address of the transmission destination.

  When the superior information includes a plurality of superior reception addresses, according to an embodiment, the superior address inspection unit 832 includes a plurality of superior addresses among the reception addresses of the transmission destination acquired in S1510. When at least one of the received addresses is included, it is determined that the upper received address is included in the received address of the transmission destination. According to another embodiment, the upper address checking unit 832 selects the upper received address selected by the user from the plurality of upper received addresses among the received addresses received in S1510. , It may be determined that the upper receiving address is included in the receiving address of the transmission destination.

  In the present embodiment, a case has been described in which the determination unit 640 determines whether or not a user's superior reception address is included in the mail address specified as the destination of the electronic mail. However, the determination process in the determination unit 640 is not limited to this embodiment. In another embodiment, the determination unit 640 may determine whether at least one of the body of the email, the attached file, and the header meets a specific condition. In still another embodiment, the determination unit 640 may execute the determination process when the email matches a specific condition, and may not execute the determination process otherwise. Specific conditions are not particularly limited, but examples include cases where a specific character string is included in the body, subject or header of an email, or where a specific type of file is attached to the email. it can.

  As mentioned above, although this invention was demonstrated using embodiment, the technical scope of this invention is not limited to the range as described in the said embodiment. It will be apparent to those skilled in the art that various modifications or improvements can be added to the above-described embodiment. For example, at least one of the data tables described above may be configured by a plurality of data tables, and at least two of the data tables described above may be configured as a single data table. In addition, some or all of the processes in specific components of the mail transmission system 100 may be executed by other components. In addition, the matters described in the specific embodiment can be applied to other embodiments within a technically consistent range. It is apparent from the scope of the claims that the embodiments added with such changes or improvements can be included in the technical scope of the present invention.

  The order of execution of each process such as operations, procedures, steps, and stages in the apparatus, system, program, and method shown in the claims, the description, and the drawings is particularly “before” or “prior to”. It should be noted that the output can be realized in any order unless the output of the previous process is used in the subsequent process. Regarding the operation flow in the claims, the description, and the drawings, even if it is described using “first”, “next”, etc. for convenience, it means that it is essential to carry out in this order. It is not a thing.

  10 communication network, 20 receiving terminal, 22 sending mail server, 24 receiving mail server, 100 mail sending system, 102 employee information providing server, 104 organization information providing server, 106 sending terminal, 120 employee information storage unit, 140 organization information storage unit , 200 data table, 202 employee ID, 204 e-mail address, 206 department information, 208 job title, 212 staff, 214 department, 216 department, 218 business department, 300 data table, 302 job title, 304 rank, 400 data table, 402 Domain name, 404 Organization name, 510 Mail creation section, 520 Mail confirmation section, 530 User information storage section, 540 Output section, 550 Input section, 560 Communication control section, 610 Mail acquisition section, 620 Header analysis section, 630 Recipient information acquisition unit, 640 determination unit, 650 screen generation unit, 660 transmission processing control unit, 710 discrimination unit, 720 department determination unit, 730 organization determination unit, 810 body inspection unit, 820 attachment file inspection unit, 830 reception address inspection , 832 Superior Address Checking Unit, 834 Superior Information Generation Unit, 910 Rank Information Acquisition Unit, 920 Department Information Extraction Unit, 930 Member Information Extraction Unit, 940 Superior Information Extraction Unit, 950 Superior Length Selection Unit, 1000 Data Table, 1002 mail address, 1004 organization name, 1006 department information, 1012 department, 1014 section, 1016 department, 1018 department, 1020 record, 1030 record, 1040 record, 1100 data table, 1102 sender address, 1104 superior information 1112 Mail Address, 1114 department, 1116 superior name, 1118 selection status, 1200 confirmation screen, 1210 judgment result display section, 1212 icon, 1214 button, 1220 address display section, 1222 icon, 1224 icon, 1226 button, 1230 button, 1240 button 1250 icon, 1260 icon

Claims (13)

An affiliation information storage unit that stores each reception address of one or more members belonging to an organization and affiliation department identification information for identifying the affiliation department identification information for identifying the department belonging to the organization of each of the one or more members A client terminal computer that sends and receives information to and from a server via a communication line.
A department information storage unit that stores at least a part of the reception addresses of the one or more members and the department identification information of the members in association with each other;
An address information acquisition unit for acquiring a reception address of a message transmission destination;
(I) When the receiving address of the transmission destination is stored in the department information storage unit, the department identification information associated with the receiving address of the transmission destination is extracted with reference to the department information storage unit And (ii) if the receiving address of the transmission destination is not stored in the department information storage unit, the belonging department identification information associated with the receiving address of the transmission destination with reference to the belonging information storage unit Department information extraction unit,
To function as,
The address information acquisition unit further acquires a transmission address of a transmission source of the message,
The program further includes the computer,
Based on the transmission address of the transmission source and the reception address of the transmission destination, an organization determination unit that determines whether the sender and receiver of the message belong to the same organization,
As a program to function as
When it is determined by the organization determination unit that the sender and receiver of the message belong to the same organization, the division information extraction unit refers to the division information storage unit and sets the reception address of the transmission destination. A program for extracting the associated department identification information associated therewith . An affiliation information storage unit that stores each reception address of one or more members belonging to an organization and affiliation department identification information for identifying the affiliation department identification information for identifying the department belonging to the organization of each of the one or more members A client terminal computer that sends and receives information to and from a server via a communication line.
A department information storage unit that stores at least a part of the reception addresses of the one or more members and the department identification information of the members in association with each other;
An address information acquisition unit for acquiring a reception address of a message transmission destination;
(I) When the receiving address of the transmission destination is stored in the department information storage unit, the department identification information associated with the receiving address of the transmission destination is extracted with reference to the department information storage unit And (ii) if the receiving address of the transmission destination is not stored in the department information storage unit, the belonging department identification information associated with the receiving address of the transmission destination with reference to the belonging information storage unit Department information extraction unit,
To function as,
Said computer further
With reference to an organization information storage unit that stores organization identification information for identifying each of one or more organizations and a symbol included in a reception address of each member of the one or more organizations in association with the destination Organization information extraction unit that extracts the organization identification information of the organization to which the recipient of the message belongs based on the received address of
Program to function as . An affiliation information storage unit that stores each reception address of one or more members belonging to an organization and affiliation department identification information for identifying the affiliation department identification information for identifying the department belonging to the organization of each of the one or more members A client terminal computer that sends and receives information to and from a server via a communication line.
A department information storage unit that stores at least a part of the reception addresses of the one or more members and the department identification information of the members in association with each other;
An address information acquisition unit for acquiring a reception address of a message transmission destination;
(I) When the receiving address of the transmission destination is stored in the department information storage unit, the department identification information associated with the receiving address of the transmission destination is extracted with reference to the department information storage unit And (ii) if the receiving address of the transmission destination is not stored in the department information storage unit, the belonging department identification information associated with the receiving address of the transmission destination with reference to the belonging information storage unit Department information extraction unit,
To function as,
The affiliation information storage unit associates each reception address of the one or more members, the affiliation department identification information of the constituency, and position identification information that identifies the position of the affiliation in the department Store and
The address information acquisition unit further acquires a transmission address of a transmission source of the message,
The program further includes the computer,
A rank information acquisition unit for acquiring rank information indicating the vertical relationship of the position identified by the position identification information;
Referring to the affiliation information storage unit, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message and the title identification Member information extraction unit for extracting information,
Based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit, among the reception addresses of the members extracted by the member information extraction unit, the A superior information extraction unit that extracts the reception address of members of positions higher than the sender of the message,
Program to function as . Said computer further
Confirmation in association with the recipient identification information for identifying the recipient address of the transmission destination or the recipient of the message, and information indicating the department identified by the department identification information extracted by the department information extraction unit Confirmation screen generator that generates screens,
To function as
The program according to any one of claims 1 to 3 . Receiving addresses of one or more members belonging to the organization, belonging department identification information for identifying the belonging departments of the one or more members in the organization, and the belongings of the one or more members A computer of a client terminal that transmits and receives information via a communication line with a server having an affiliation information storage unit that associates and stores job identification information that identifies job titles in a department,
An address information acquisition unit for acquiring a transmission address of a message transmission source;
A rank information acquisition unit for acquiring rank information indicating the vertical relationship of the position identified by the position identification information;
Referring to the affiliation information storage unit, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message and the title identification Member information extraction unit for extracting information,
Based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit, among the reception addresses of the members extracted by the member information extraction unit, the A superior information extraction unit that extracts the reception address of members of positions higher than the sender of the message,
Program to function as. Said computer further
With reference to the affiliation information storage unit, based on the transmission address of the transmission source, a department information extraction unit that extracts the affiliation department identification information and the post identification information of the sender of the message,
Is a program for functioning as
The member information extraction unit refers to the affiliation information storage unit, based on the affiliation department identification information of the sender of the message extracted by the department information extraction unit, among the one or more members, Extracting the receiving address of the member belonging to the same department as the sender of the message and the post identifying information,
When the department information extraction unit extracts a plurality of belonging department identification information, the member information extraction unit is the same as the sender of the message for each department identified by each of the plurality of belonging department identification information The member's receiving address and the position identification information are extracted, and the superior information extracting unit extracts, from the sender of the message, for each department identified by each of the plurality of belonging department identification information. Also extract the receiving addresses of members of higher ranks,
The program according to claim 5 . Said computer further
An upper information storage unit for storing the transmission address of the sender of the message and the received address of a member of a higher rank than the sender of the message extracted by the upper information extracting unit;
To function as
The program according to claim 5 or 6 . The address information acquisition unit further acquires a reception address of the transmission destination of the message,
Said computer further
A determination unit that determines whether or not the reception address of the transmission destination includes a reception address of a member of a higher rank than the sender of the message extracted by the superior information extraction unit;
To function as
The program according to any one of claims 5 to 7 . Said computer further
When the determination unit determines that the reception address of the transmission destination does not include a reception address of a member of a higher rank than the sender of the message extracted by the superior information extraction unit, A confirmation screen generation unit for generating a confirmation screen for displaying information indicating that a member of the higher rank is not included in the transmission destination of the message;
To function as
The program according to claim 8 . An affiliation information storage unit that stores each reception address of one or more members belonging to an organization and affiliation department identification information for identifying the affiliation department identification information for identifying the department belonging to the organization of each of the one or more members An information processing apparatus that sends and receives information to and from a server via a communication line,
A department information storage unit that stores at least a part of the reception addresses of the one or more members and the department identification information of the members in association with each other;
An address information acquisition unit for acquiring a reception address of a message transmission destination;
(I) When the receiving address of the transmission destination is stored in the department information storage unit, the department identification information associated with the receiving address of the transmission destination is extracted with reference to the department information storage unit And (ii) if the receiving address of the transmission destination is not stored in the department information storage unit, the belonging department identification information associated with the receiving address of the transmission destination with reference to the belonging information storage unit A department information extraction unit for extracting
Equipped with a,
The affiliation information storage unit associates each reception address of the one or more members, the affiliation department identification information of the constituency, and position identification information that identifies the position of the affiliation in the department Store and
The address information acquisition unit further acquires a transmission address of a transmission source of the message,
The information processing apparatus includes:
A rank information acquisition unit that acquires rank information indicating the vertical relationship of the position identified by the position identification information;
Referring to the affiliation information storage unit, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message and the title identification A member information extraction unit for extracting information;
Based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit, among the reception addresses of the members extracted by the member information extraction unit, the A superior information extraction unit that extracts a reception address of a member of a higher rank than the sender of the message;
An information processing apparatus further comprising: Receiving addresses of one or more members belonging to the organization, belonging department identification information for identifying the belonging departments of the one or more members in the organization, and the belongings of the one or more members An information processing apparatus that transmits and receives information via a communication line with a server that includes an affiliation information storage unit that associates and stores position identification information that identifies a position in a department,
An address information acquisition unit for acquiring a transmission address of a message transmission source;
A rank information acquisition unit that acquires rank information indicating the vertical relationship of the position identified by the position identification information;
Referring to the affiliation information storage unit, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message and the title identification A member information extraction unit for extracting information;
Based on the position identification information extracted by the member information extraction unit and the rank information acquired by the rank information acquisition unit, among the reception addresses of the members extracted by the member information extraction unit, the A superior information extraction unit that extracts a reception address of a member of a higher rank than the sender of the message;
An information processing apparatus comprising: An affiliation information storage unit that stores each reception address of one or more members belonging to an organization and affiliation department identification information for identifying the affiliation department identification information for identifying the department belonging to the organization of each of the one or more members A client terminal computer that transmits and receives information to and from a server via a communication line in the department information storage unit of the client terminal; and at least a part of the reception addresses of the one or more members; Storing the department identification information of the employee in association with each other;
The computer obtaining a receiving address of a message destination;
When the computer stores the reception address of the transmission destination in the department information storage unit, the department information storage unit is referred to, and the department identification information associated with the reception address of the transmission destination is referred to. Extracting, and
When the computer does not store the destination reception address in the department information storage unit, the computer refers to the affiliation information storage unit and determines the department identification information associated with the destination reception address. Extracting, and
I have a,
The affiliation information storage unit associates each reception address of the one or more members, the affiliation department identification information of the constituency, and position identification information that identifies the position of the affiliation in the department Store and
The information processing method includes:
Obtaining a transmission address of a source of the message;
A rank information acquisition stage for acquiring rank information indicating the vertical relationship of the position identified by the position identification information;
Referring to the affiliation information storage unit, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message and the title identification A member information extraction stage for extracting information;
Based on the position identification information extracted in the member information extraction step and the rank information acquired in the rank information acquisition step, among the reception addresses of the members extracted in the member information extraction step From the step of extracting the receiving address of the member of the position higher than the sender of the message,
An information processing method further comprising : Receiving addresses of one or more members belonging to the organization, belonging department identification information for identifying the belonging departments of the one or more members in the organization, and the belongings of the one or more members The client terminal computer that sends / receives information via a communication line to / from a server equipped with an affiliation information storage unit that associates and stores job identification information that identifies job titles in the department is the transmission address of the message transmission source Address information acquisition stage to acquire,
A rank information acquisition stage for acquiring rank information indicating the vertical relationship of the position identified by the position identification information;
Referring to the affiliation information storage unit, based on the transmission address of the transmission source, among the one or more members, the reception address of the member belonging to the same department as the sender of the message and the title identification A member information extraction stage for extracting information;
Based on the position identification information extracted in the member information extraction step and the rank information acquired in the rank information acquisition step, among the reception addresses of the members extracted in the member information extraction step From the step of extracting the receiving address of a member of a higher rank than the sender of the message,
An information processing method comprising: