JP5998035B2 - Document creation support apparatus, document creation support method, and document creation support program - Google Patents

Description

  The present invention relates to a document creation support apparatus, a document creation support method, and a document creation support program.

As business transactions become larger, more frequent, and more complicated, it is obvious that it is important to create contracts that prevent troubles. When preparing a contract, usually one contractor (preparer) first prepares the contract document, and then the other contracting party (checker) places the points of caution in the contract document. Generally, the work of pointing out and instructing the creator to make corrections is performed. However, checkers often have to try to understand the contents of the contract from the beginning, and it takes a high level of knowledge, skill, and most time to find a point requiring attention and to give correct and specific correction instructions. Cost. This is especially true when the contract is written in a foreign language.
Conventionally, there is a technology that supports creation of an instruction format from such a checker to a creator. The document creation support apparatus of Patent Document 1 uses a rule that is a key for searching for a point requiring attention to extract a point requiring attention from the contract document. Then, the rule and the instruction word (answer example) are associated in advance, and the instruction word corresponding to the rule used when the point requiring attention is extracted is acquired. Furthermore, a point requiring attention and an instruction word are displayed in association with each other.

JP 2010-257413 A (paragraph 0006, FIG. 4, FIG. 16)

A contract manuscript is composed of many clauses, which are composed of a plurality of sentences, and each sentence has a considerable length. Based on these assumptions, the document creation support apparatus of Patent Document 1 outputs an answer sheet. In the answer sheet, instructions (answer examples) are written for each point requiring attention. When one clause includes a plurality of sentences and each sentence further has a plurality of points requiring attention, naturally, a plurality of instruction words are output for one clause. A checker who looks at the answer sheet and wants to correct a point requiring attention will naturally read these instructions one by one.
However, when this number increases, it is difficult for the creator to know how to actually correct it. And even if the correction method partially comes to mind, there are cases where the correction methods contradict each other in one sentence, and in addition, the post-correction argument becomes non-uniform in one clause. Eventually, the creator will rewrite the clause as a whole.

  Therefore, an object of the present invention is to provide a document creation support apparatus that displays that the entire clause is a point requiring attention.

The document creation support apparatus according to the present invention stores a storage unit in which a rule, which is a condition for extracting a cautionary part, and a cautionary part based on the rule from among the title of the provision in the document and the sentence included in the provision. Extract and determine whether the title falls under a point requiring attention. If the result of the determination is true, the sentence contained in the title and clause is included regardless of whether the sentence contains a point requiring attention. And a control unit that highlights on the screen.
Other means will be described in “Description of Embodiments”.

  According to the present invention, it is possible to provide a document creation support apparatus that displays that the entire clause is a point requiring attention.

It is a figure which shows an example of the requirement specification based on this embodiment. (A) And (b) is a figure which shows an example of the reply document which concerns on this embodiment. (A) And (b) is a block diagram of the document preparation assistance apparatus which concerns on this embodiment. It is a figure which shows an example of the document structure analysis result concerning this embodiment. It is a figure which shows an example of the main screen which concerns on this embodiment. It is a figure which shows an example of the main screen which concerns on this embodiment. It is a figure which shows an example of the main screen which concerns on this embodiment. It is a figure which shows an example of the main screen which concerns on this embodiment. It is a figure which shows an example of the main screen which concerns on this embodiment. It is a figure which shows an example of the reply document edit screen which concerns on this embodiment. It is a figure which shows an example of the important point extraction rule which concerns on this embodiment. It is a figure which shows an example of the important point extraction result which concerns on this embodiment. It is a figure which shows an example of the important point extraction result which concerns on this embodiment. It is a flowchart of the whole processing procedure which concerns on this embodiment. It is a flowchart of the document structure analysis processing procedure which concerns on this embodiment. It is a flowchart of the important point extraction process procedure which concerns on this embodiment. It is a flowchart of an answer sheet screen output processing procedure (1) according to the present embodiment. It is a flowchart of a reply document screen output processing procedure (2) according to the present embodiment. It is a flowchart of the reply document edit output process procedure which concerns on this embodiment.

Hereinafter, a mode for carrying out the present invention (referred to as “the present embodiment”) will be described in detail with reference to the drawings.
In general, the process of creating a contract is a process in which one of the contracting parties prepares a draft of the contract document, the other contracting party points out the points that need attention, and the prepared party modifies the draft based on the indications. The final contract is a plan that is repeated and agreed between the parties. Often the point of caution is the part of the contract that conflicts with the interests of the parties. In the following, the case of supporting the creation of a trade-related contract will be described as an example.

(Required specifications, answer sheet)
The requirement specification 1 is demonstrated along FIG. Requirement specification 1 in FIG. 1 is a draft of a contract created by one contracting party. The requirement specification 1 has a plurality of clauses 101. The clause 101 has a clause title 102 and a clause content 103. The clause content 103 includes one or more sentences.
The clause title 102 of the first clause 101 is “1.General”, and the clause content 103 is “Goods are deemed... (The goods are delivered by the buyer when delivered to the buyer's address on the delivery date). It is considered as received).
The clause title 102 of the next clause 101 is “2.Damages”, and the first sentence included in the clause content 103 is “Buyer has the right ... We have the right to inspect the merchandise and notify the seller of the complaint based on the status, grade and quality of the merchandise within 10 days). The second sentence included in the clause content 103 is “Such notice must... (The notification must specify the content of the claim in detail.)”

The answer sheet 2 will be described with reference to FIG. The reply document 2 in FIG. 2A is a description in which the other contracting party who has received the requirement specification 1 describes a reply sentence for each point requiring attention (detailed later) of the requirement specification 1.
In the section column 111, the clause title 102 of the clause 101 that includes a point requiring attention is displayed.
In the Requirement column 112, a sentence including a portion requiring attention (of which the portion requiring attention is highlighted) is described, and in the Comment column 113, a reply sentence is described.
For example, the following can be understood by referring to the first line.
(1) There is a cautionary point “Buyer's address” in the clause content 103 of the clause 101 with “1.General” as the clause title 102.
(2) For points requiring attention, “Goods shall not be ・ ・ ・ (Products shall not be delivered to the buyer's address. Answer.) "Is prepared.

Similarly, the following can be understood by referring to the second row.
(3) There should be a cautionary point “examine ... 10 days” in clause content 103 of clause 101 with clause title 102 as “2. Damages”.
(4) An answer sentence “Buyer shall examine ... (buyer shall accept within 3 days)” shall be prepared for the point requiring attention.
Furthermore, the following can be understood by referring to the third line.
(5) The notice content 103 of the clause 101 with “2. Damages” as the clause title 102 has a cautionary place “notice... Detail”.
(6) An answer sentence “The notice must include ...” (the notice must include a photo of the evidence for each package) shall be prepared.

  Here, the contracting party who has received the reply 2 in FIG. 2A modifies the clause content 103 whose clause title 102 is “1.General” and the clause content 103 whose clause title 102 is “2. Damages”. Will do. As for “1.General”, there is only one point that needs attention, so it seems that it can be corrected without any problems. On the other hand, with respect to “2. Damages”, the contracting party must create a new clause 103 that simultaneously satisfies the above (4) and (6). The contracting party will consider whether it is possible to verify the entire package and take a photograph within 3 days. If it does so, the said contract party will have to fundamentally review the whole including the 1st sentence and the 2nd sentence of "2. Damages". After trial and error, the contracting party reads a completely new sentence such as “The seller takes a picture of the object to be packed before packing and attaches the picture to the package”, and the clause title 102 is “2. You may consider a counter-proposal, etc., with a clause content of 103 “Damages”.

Now, it is assumed that the answer sheet 2 is as shown in FIG. The answer sheet 2 in FIG. 2 (b) is different from the answer sheet 2 in FIG. 2 (a). For “2. Damages”, there is only one line in which only “Damages” is written in the Requirement column 112. (2nd line). Then, the contracting party who has received the reply in FIG. 2B can immediately understand that “the clause content 103 whose clause title 102 is“ 2. Damages ”needs to be completely reviewed”. . There is a great merit that it is possible to distinguish at a glance a clause that requires partial revision, such as when the clause content 103 is very long, and a clause that should be completely reviewed.

  The requirement specification 1 is often exchanged between contract parties. However, the reply 2 is not necessarily exchanged between the contracting parties, and may be utilized inside the contracting party that has received the requirement specification 1. Furthermore, the requirement specification 1 and the reply 2 may be exchanged within one company.

(Document creation support device)
The document creation support apparatus 3 will be described with reference to FIG. The document creation support device 3 is a general computer, and includes a central control device 11, an input device 12 such as a keyboard and a mouse, a reading device 13 such as a scanner, an output device 14 such as a display, a main storage device 15, and an auxiliary storage device. 16 These are connected to each other by a bus. The auxiliary storage device 16 stores a document structure analysis result 31, a caution area extraction rule 32, and a caution area extraction result 33 (details will be described later). The document structure analysis unit 21, the cautionary point extraction unit 22, and the output control unit 23 in the main storage device 15 are programs. Thereafter, when the subject is described as “XX section”, the central control device 11 reads each program from the auxiliary storage device 16 and loads it into the main storage device 15, and then the function of each program (detailed later). Shall be realized.

  In FIG. 3A, the document creation support apparatus 3 has a single configuration. However, as illustrated in FIG. 3B, the document creation support device 3 (in this case, a server) may be connected to one or a plurality of terminal devices 5 via the network 4. In this way, the answer sheet 2 can be created by a plurality of users.

(Document structure analysis results)
The document structure analysis result 31 will be described with reference to FIG. The document structure analysis result 31 is a hierarchical representation of the structure of the requirement specification 1. The example of the document structure analysis result 31 here is described in xml (eXtensible Markup Language), but is not limited to this. A “sentence” tag 122 exists below the “section” tag 121. Below the “sentence” tag 122 are a “sentence_str” tag 123, a “subject” tag 124, a “predicate” tag 125, and an “object” tag 126. Each of these tags 123 to 126 stores a sentence, a sentence subject, a sentence predicate, and a sentence object.

The “section” tag 121 has a “name” attribute indicating the clause title 102 of the clause and a “level” attribute indicating the level of the clause title 102. The “sentence_str” tag 123, the “subject” tag 124, the “predicate” tag 125, and the “object” tag 126 have a “cnum” attribute. The “cnum” attribute indicates the number of characters from the beginning of the sentence. In addition,
A group of information between the “sentence” tag 122 and the “/ sentence” tag 127 corresponds to one sentence.

(Critical point extraction rules)
For convenience of explanation, FIGS. 5 to 10 will be described later, and the point-of-interest extraction rule 32 will be described with reference to FIG. In the critical point extraction rule 32, a rule is stored in the rule column 202 and an answer sentence is stored in the answer sentence column 203 in association with the rule ID stored in the rule ID field 201.
The rule ID in the rule ID column 201 is an identifier that uniquely identifies the rule. The rule is a condition for extracting a point requiring attention from the requirement specification 1.
The rules in the rule column 202 are the conditions described above.
The response text in the response text column 203 is a comment (instruction) from the other contracting party that the contracting party who created the contract should read in relation to the point requiring attention.

There are as many records of the important point extraction rule 32 as the number of rules. Incidentally, the following can be understood by referring to the record in the first row.
(1) When the noun “address” and the noun “buyer” are present within a distance of 40 characters or less, they should be “critical points”.
(2) The reply sentence “Goods shall not... If Buyer desires...” Is displayed in association with the “points requiring attention” corresponding to the rule.
Furthermore, the following can be understood by referring to the record in the second row.
(3) If “damages” exists in the clause title 102, the clause title 102 itself becomes “a point requiring attention”.
(4) In this case, no answer text is displayed.

(Important point extraction results)
The attention point extraction result 33 will be described with reference to FIGS. 12 and 13. The critical point extraction result 33 has two variations, a critical point extraction result 33a (FIG. 12) and a critical point extraction result 33b (FIG. 13). The difference between the two will be described later.
In the important point extraction results 33a and 33b, in association with the rule ID stored in the rule ID column 211, the clause title 102 is the clause title 102, the level column 213 is the level, and the sentence column 214 is the sentence. However, a flag requiring attention flag is stored in the flag column 215, and a point requiring attention is stored in the column requiring attention column 216.

The rule ID in the rule ID column 211 is the same as the rule ID in FIG.
The clause title in the clause title column 212 is the clause title 102 described above.
The level in the level column 213 is the level of the clause title 102. Level refers to the depth of the hierarchy. For example, as shown in FIG. 13, when the clause title “1.1.Responsibility” and the clause title “1.2.Special Responsibility” exist below the clause title “1.General”, the level of the clause title “1.General” is “1”, and the level of “1.1.Responsibility” and clause title “1.2.Special Responsibility” is “2”.
The sentence in the sentence column 214 is a sentence included in the clause content 103. Multiple sentences are separated into individual sentences by “.” (Period).
The caution flag in the flag column 215 is either “1” indicating that the sentence includes a point requiring attention or “0” indicating that the sentence does not include.
The caution area in the caution area 216 is a sentence part extracted (searched) by the rule. The caution area column 216 of the record whose caution flag is “0” is blank.

(Overall procedure)
The overall processing procedure will be described with reference to FIG.
In step S301, the document structure analysis unit 21 reads the requirement specification 1. Specifically, first, the document structure analysis unit 21 displays the main screen 51 (FIG. 5) on the output device 14. At this stage, the requirement specification column 141 is blank.
Secondly, the document structure analysis unit 21 accepts that the user sets the required specification 1 on the input device 12 or the reading device 13 and presses the required specification reading button 131. When the requirement specification 1 is text data, the document structure analysis unit 21 reads the requirement specification 1 via the input device 12. When the requirement specification 1 is image data such as a printed matter, the document structure analysis unit 21 reads the requirement specification 1 through the reading device 13. The reading device 13 converts image data into text data.

In step S302, the document structure analysis unit 21 executes a document structure analysis process. Although details of this step will be described later, as a result, the document structure analysis unit 21 creates a sentence structure analysis result 31 (FIG. 4).
In step S303, the caution point extraction unit 22 executes a caution point extraction process. Although details of this step will be described later, as a result, the caution point extraction unit 22 creates a caution point extraction result 33 (33a or 33b).
In step S304, the output control unit 23 executes an answer document screen output process. Although details of this step will be described later, as a result, the output control unit 23 outputs a point requiring attention via the output device 14 to the screen.
In step S <b> 305, the output control unit 23 executes an answer document edit output process. Details of this step will be described later.

(Document structure analysis processing procedure)
The document structure analysis processing procedure will be described with reference to FIG. The document structure analysis processing procedure is details of step S302 of the overall processing procedure.
In step S311, the document structure analysis unit 21 divides the clause content 103 into sentences. Specifically, the document structure analysis unit 21 divides the clause content 103 into a plurality of sentences, for example, with “.” (Period) as a delimiter. In order to prevent the document structure analysis unit 21 from using “.” Such as “LTD.” As a sentence delimiter, a dictionary such as an abbreviation is stored in the auxiliary storage device 16 and stored in the dictionary. What is stored is not considered a break.

In step S312, the document structure analysis unit 21 extracts the clause title 102. Specifically, first, the document structure analysis unit 21 accepts that the user presses the clause extraction button 132 (FIG. 5). Second, the document structure analysis unit 21 performs “1. General”, “1.1
As in “Responsibility”, all the clause titles 102 described in a predetermined regular expression are extracted. The regular expression is described as “^ ([0-9] + \.) [\ T] + [a-zA-Z] +”, for example.
In step S313, the document structure analysis unit 21 determines a part of speech. Specifically, first, the document structure analysis unit 21 acquires one unprocessed sentence.
Secondly, the document structure analysis unit 21 parses the sentence to be processed and determines the part of speech of each word constituting the sentence.
In step S314, the document structure analysis unit 21 extracts ternary relationships. Specifically, the document structure analysis unit 21 extracts a ternary relationship between a subject, a predicate, and an object from a sentence to be processed.

In step S315, the document structure analysis unit 21 acquires a ternary relation position. Specifically, the document structure analysis unit 21 acquires the appearance position (number of characters from the beginning of the sentence) of the subject, predicate, and object.
In step S316, the document structure analysis unit 21 creates a document structure analysis result 31 (FIG. 4). Specifically, the document structure analysis unit 21 writes data such as reference numerals 122 to 127 in FIG. 4 to the document structure analysis result 31 for the sentence to be processed.
In step S317, the document structure analysis unit 21 determines whether or not an unprocessed sentence remains. Specifically, the document structure analysis unit 21 returns to step S313 when an unprocessed sentence remains (step S317 “YES”), and is completed otherwise (step S317 “NO”). The document structure analysis result 31 is held and the process proceeds to step S303.

(Cautious point extraction process procedure)
The caution area extraction processing procedure will be described with reference to FIG. The important point extraction process procedure is the details of step S303 of the overall process procedure.
In step S321, the critical point extraction unit 22 reads the document structure analysis result 31. Specifically, the caution area extraction unit 22 reads the document structure analysis result 31 when the user presses the caution area extraction button 133 (FIG. 5).
In step S322, the point-of-interest extraction unit 22 acquires one rule. Specifically, the caution point extraction unit 22 acquires one of the unprocessed records of the caution point extraction rule 32 (FIG. 11), which has the smallest rule ID number, and the rule of the record To get.

In step S323, the critical point extraction unit 22 acquires one sentence. Specifically, the caution area extraction unit 22 is described first (above) among unprocessed sentences (for example, a group like reference numerals 122 to 127) of the document structure analysis result 31 (FIG. 4). Get one of them.
In step S324, the point-of-interest extraction unit 22 extracts a part that matches the rule. For example, assume that the rule to be processed is “nouns“ address ”and“ buyer ”exist within 40 characters” (rule ID = “1”). Assume that the sentence to be processed is a sentence “Goods are deemed...” Shown immediately after the tag 123 of the document structure analysis result 31. At this time, “Buyer's address” in the sentence is extracted as a point requiring attention. In some cases, a location that matches the rule may not be extracted.

In step S325, the caution area extraction unit 22 stores the extraction result. Specifically, first, the caution point extraction unit 22 creates a new record of the caution point extraction result 33 (33a or 33b).
Secondly, the caution area extraction unit 22 stores the rule ID of the rule acquired in step S322 in the rule ID column 211 of the new record.
Thirdly, the point-of-care-extracting part 22 includes the clause title 102 of the clause 101 including the sentence acquired in step S323 in the clause title column 212 and the level column 213 of the new record, respectively, and the clause title 102. Remember the level.
Fourthly, the caution area extracting unit 22 stores the sentence acquired in step S323 in the sentence field 214 of the new record.
Fifth, if a caution area that matches the rule is extracted in step S324, the caution area extraction unit 22 stores “1” in the flag field 215 of the new record and stores it in the caution area column 216. The extracted points requiring attention are stored. If a point requiring attention that matches the rule is not extracted in step S324, the point-of-interest extraction unit 22 stores “0” in the flag field 215 of the new record, and the point requiring attention field 216 is left blank. And

In step S326, the critical point extraction unit 22 determines whether or not an unprocessed sentence remains. Specifically, the critical point extraction unit 22 returns to step S323 if an unprocessed sentence remains (step S326 “YES”), and otherwise returns to step S326. Proceed to S327.
In step S327, the critical point extraction unit 22 determines whether or not an unprocessed rule remains. Specifically, the caution area extraction unit 22 returns to step S322 if an unprocessed rule remains (step S327 "YES"), and otherwise returns to step S322. The process proceeds to S304. Note that the critical point extraction unit 22 may display or print the completed required critical point extraction result 33 via the output device 14 immediately before proceeding to step S304.

(Variation of important point extraction result 33)
As described above, the clause 101 to be completely reviewed is identified. That is, the clause title 102 and all the sentences included in the clause 101 are highlighted after the clause title 102 is set as a “critical point”. Is big. The rule used for this is, for example, “noun“ damage ”exists in the clause title” (rule ID = “2”) in FIG. In this way, a rule that can directly extract the clause title 102 that should be a point requiring attention may be referred to as a “direct extraction rule”. The point-of-interest extraction result 33a in FIG. At this time, the clause title 102 itself is stored in the sentence column 214 (for example, the sixth line).

  However, if there are a plurality of points requiring attention in the same clause content 103, (i) it is more convenient to output the clause title 102 as one “point of interest”, or rather (ii) individual It is subtle whether it is more convenient to separately output the “points requiring attention”. In the case where there are, for example, 10 “critical points” in one clause content 103, it is obvious that (i) is more convenient. However, if there are only two “critical points” in one clause content 103, for example, (ii) may be more convenient for some users. In other words, it is possible to determine whether or not to output individual “cautionary points” separately without using a direct extraction rule, for example, depending on the number of points of interest in one clause 103 It is. The critical point extraction result 33b in FIG. 13 corresponds to such a method (rule ID = “2” is not used).

(Response screen output processing procedure)
A response screen output processing procedure (1) will be described with reference to FIG. The response document screen output processing procedure (1) is the details of step S304 of the overall processing procedure, and is in an alternative relationship with the response document screen output processing procedure (2) described later. The reply screen output processing procedure (1) corresponds to a case where a direct extraction rule exists as a rule.
In step S331, the output control unit 23 acquires a record of the caution point extraction result 33a (FIG. 12). Specifically, when the output control unit 23 accepts that the user presses the answer sheet display button 134 in FIG. 5, the output control unit 23 is first (upper) among the unprocessed records of the attention point extraction result 33 a. Get one thing. The record may be referred to as a “target record”.

In step S <b> 332, the output control unit 23 determines whether the sentence (column 214) is the same as the clause title 102. Specifically, the output control unit 23 compares the clause title of the target record with the sentence in the sentence column 214, and if both are the same (step S332 “YES”), the process proceeds to step S333. In other cases (step S332 “NO”), the process proceeds to step S336.
In step S333, the output control unit 23 determines whether or not the caution flag (column 215) is “1”. Specifically, the output control unit 23 proceeds to step S334 when the caution flag of the target record is “1” (step S333 “YES”), and otherwise (step S333 “NO”). The process proceeds to step S335.

In step S334, the output control unit 23 highlights the clause title 102 and all sentences of the clause 101. Specifically, first, the output control unit 23 acquires the clause title in the clause title field 212 of the target record.
Second, the output control unit 23 searches the document structure analysis result 31 (FIG. 4) using the acquired clause title as a search key, and acquires all the sentences included in the clause 101 including the clause title 102.
Thirdly, the output control unit 23 displays the main screen 51 (FIG. 7) via the output device 14. At this time, the clause title 102 acquired in “first” in step S334 and all sentences acquired in “second” in step S334 are highlighted (reference numerals 141e and 141f in FIG. 7).

Note that the output control unit 23 stores all the highlighted sentences once the “third” process in step S334 is executed, and in step S331 in the iterative process, the target record for the sentence is again stored. Not to get. That is, after passing through step S334, the output control unit 23 does not go through steps S336 to S338 for the target record of the sentence once highlighted. These indicate the following.
(1) When the clause title 102 itself is a “cautionary part”, the output control unit 23 determines whether or not a sentence requiring attention is included in the sentence included in the clause content 103 corresponding to the clause title 102. Don't do it.
(2) In other words, regardless of whether or not these sentences contain a point requiring attention, the clause title 102 acquired in “first” in step S334 and all sentences acquired in “second” in step S334 are displayed. To highlight.

  Note that “(clause title... Output)” described in a rectangle indicating the step in FIG. 17 will be described later and will be ignored here. The same applies to “()” described in steps S335, S337, and S338.

In step S335, the output control unit 23 normally displays the clause title 102. Specifically, the output control unit 23 displays the clause title 102 of the target record without highlighting.
In step S336, the output control unit 23 determines whether or not the caution flag is “1”. Specifically, the output control unit 23 proceeds to step S337 when the caution flag of the target record is “1” (step S336 “YES”), and otherwise (step S336 “NO”). The process proceeds to step S338.

In step S337, the output control unit 23 highlights a point requiring attention. Specifically, first, the output control unit 23 acquires a sentence in the sentence column 214 of the target record and a caution area in the caution area column 216.
Secondly, the output control unit 23 displays the main screen 51 (FIG. 7) via the output device 14. At this time, the point requiring attention acquired in “first” in step S337 is highlighted (reference numeral 141a in FIG. 7), and the portion other than the point requiring attention in the sentence is displayed without being highlighted.
In step S338, the output control unit 23 normally displays the sentence. Specifically, the output control unit 23 displays the sentence of the target record without highlighting.
In step S339, the output control unit 23 determines whether or not an unprocessed record remains. Specifically, the output control unit 23 returns to step S331 when an unprocessed target record remains (step S339 “YES”), and otherwise (step S339 “NO”). Proceed to

The reply screen output processing procedure (2) will be described with reference to FIG. The response document screen output processing procedure (2) is details of step S304 of the overall processing procedure, and is in an alternative relationship with the above-described response document screen output processing procedure (1). The response screen output process procedure (2) corresponds to a case where no direct extraction rule exists as a rule.
In step S341, the output control unit 23 acquires a record group having the same clause title in the clause title column 212 from the caution point extraction result 33b. Specifically, when the output control unit 23 accepts that the user presses the answer display button 134 in FIG. 5, the clause title in the clause title column 212 among the unprocessed records of the point-of-interest extraction result 33 b. And the rule IDs in the rule ID column 211 having the same rule ID are acquired in order from the first (upper) one. The one or more records may be referred to as a “target record group”. For example, the records on the first and second lines in FIG. 13 are one target record group.

In step S342, the output control unit 23 counts the number of records whose attention flag is “1”. Specifically, the output control unit 23 counts the number of records whose attention flag is “1” in the target record group. A record having a caution flag “1” may be referred to as a “caution record”.
In step S343, the output control unit 23 determines whether or not the number of records requiring attention is equal to or greater than a predetermined threshold value. Specifically, the output control unit 23 proceeds to step S344 when the number of records requiring attention is equal to or greater than a predetermined threshold (step S343 “YES”), and otherwise (step S343 “NO”). The process proceeds to step S345.

In step S344, the output control unit 23 highlights the clause title 102 and all sentences of the clause 101. Specifically, first, the output control unit 23 acquires the clause title in the clause title column 212 of the target record group.
Secondly, the output control unit 23 acquires the sentences in the sentence column 214 of all the records included in the target record group.
Thirdly, the output control unit 23 displays the main screen 51 (FIG. 7) via the output device 14. At this time, the sentence title 102 acquired in “first” in step S344 and the sentences of all records acquired in “second” in step S344 are highlighted (reference numerals 141e and 141f in FIG. 7).
Note that “(clause title... Output)” described in a rectangle indicating the step in FIG. 7 will be described later and will be ignored here. The same applies to “()” described in steps S347 and S348.

In step S345, the output control unit 23 acquires a record. Specifically, the output control unit 23 acquires one unprocessed record from the target record group. The record may also be referred to as a “target record”.
In step S346, the output control unit 23 determines whether or not the caution flag in the flag column 215 is “1”. Specifically, the output control unit 23 proceeds to step S347 when the caution flag of the target record is “1” (step S346 “YES”), and otherwise (step S346 “NO”). The process proceeds to step S348.

In step S347, the output control unit 23 highlights a point requiring attention. Specifically, first, the output control unit 23 acquires a sentence in the sentence column 214 of the target record and a caution area in the caution area column 216.
Secondly, the output control unit 23 displays the main screen 51 (FIG. 7) via the output device 14. At this time, the point requiring attention acquired in “first” in step S347 is highlighted (reference numeral 141a in FIG. 7), and the portion other than the point requiring attention in the sentence is displayed without being highlighted.
In step S348, the output control unit 23 normally displays the sentence. Specifically, the output control unit 23 displays the sentence of the target record without highlighting.
In step S349, the output control unit 23 determines whether or not an unprocessed record remains. Specifically, the output control unit 23 returns to step S345 when an unprocessed target record remains (step S349 “YES”), and otherwise returns to step S341. Return to.
In step S350, the output control unit 23 determines whether an unprocessed record group remains. Specifically, the output control unit 23 returns to step S341 if an unprocessed target record group remains (step S350 “YES”), and otherwise returns to step S341. The process proceeds to S305.

(Answer and edit processing procedure)
The response document edit output processing procedure will be described with reference to FIG. The reply document edit output processing procedure is the details of step S305 in the overall processing procedure. It is assumed that the main screen 51 (FIG. 5) is displayed on the output device 14 as a premise for starting the reply edit output processing procedure.
In step S361, first, the output control unit 23 accepts editing of a point requiring attention. Specifically, the output control unit 23 accepts that the user presses the cautionary part editing button 135 and drags, for example, a character string “2.Damages” with the cursor (reference numeral 141b in FIG. 6).
Second, the output control unit 23 displays a caution menu 141 c (FIG. 6) and a deletion menu 141 d (FIG. 6) on the main screen 51. In this state, when the user selects the caution menu 141c, the output control unit 23 deletes the highlights 141g, 141h, 141i, and 141j of the caution points from the main screen 51, and sets the clause title and its clause. All the sentences included are highlighted (reference numerals 141e and 141f in FIG. 7).
Thirdly, the output control unit 23 updates the point-of-interest extraction result 33 based on the accepted editing. For example, the output control unit 23 replaces the sentence in the sentence column 214 with the clause title in the clause title field 212 in the record on the first line in FIG.

On the other hand, it is possible to change from the state in which the clause title and all the sentences included in the clause are highlighted to the state in which individual points requiring attention are highlighted. Now, it is assumed that the main screen 51 (FIG. 7) is displayed on the output device 14.
At this time, fourthly, the output control unit 23 accepts that the user depresses the cautionary part editing button 135 and drags, for example, the character string “2.Damages” with the cursor (reference numeral 141 e in FIG. 7).
Fifth, the output control unit 23 displays a caution menu 141c (FIG. 6) and a delete menu 141d (FIG. 6) on the main screen 51. In this state, when the user selects the delete menu 141d, the output control unit 23 deletes the clause title highlighting 141e and the highlighting 141f of all the sentences requiring attention from the main screen 51 (FIG. 7). The highlights 141g, 141h, 141i, and 141j (FIG. 6) of the points requiring attention are restored and displayed.
Sixth, the output control unit 23 updates the point-of-interest extraction result 33 based on the accepted editing. For example, the output control unit 23 performs a process opposite to the process performed in “third” in step S361.

(Modification of step S361)
As described above, the output control unit 23 may display the caution area list column 142 on the main screen 51 (FIG. 8) instead of displaying the caution menu 141c and the deletion menu 141d. The point requiring attention column 142 displays the wording of each point requiring attention. A check box is displayed in association with the wording that requires attention. A state in which a certain check box is checked indicates that a corresponding point requiring attention is highlighted in the requirement specification column 141.

Assume that the user deletes the check of the reference numerals 142b, 142c, 142d, and 142e (for example, double-clicks with the mouse) and enters the check for the reference numeral 142a (for example, clicks with the mouse). Then, the output control unit 23 deletes the highlighting 141g, 141h, 141i, and 141j of each point requiring attention in the requirement specification column 141, and highlights the clause title and all sentences included in the clause (FIG. 9 code 141e, 141f).
Thereafter, the output control unit 23 updates the caution point extraction result 33 based on the received editing.

Similarly, processing in the opposite direction is possible. Now, it is assumed that the main screen 51 (FIG. 9) is displayed on the output device 14. At this time, it is assumed that the output control unit 23 deletes the check of the reference numeral 142a and enters the checks of the reference numerals 142b, 142c, 142d, and 142e. Then, the output control unit 23 deletes the clause title highlighting 141e and all the sentence highlighting 141f from the requirement specification column 141, and restores the highlights 141g, 141h, 141i, and 141j of each point requiring attention. Are displayed (FIG. 8).
Thereafter, the output control unit 23 updates the caution point extraction result 33 based on the received editing.

In step S362, the output control unit 23 accepts editing of the answer text. Specifically, first, when the output control unit 23 accepts that the user presses the answer edit button 136, the output control unit 23 displays the answer edit screen 52 (FIG. 10) on the output device 14.
In the reply document edit screen 52, the reply sentence is displayed in the reply sentence column 153 in association with the sentence displayed in the caution area 152. The output control unit 23 displays a sentence of a record having a caution flag “1” in the caution area extraction result 33 (33a or 33b) in the caution area column 152. The output control unit 23 searches the caution area extraction rule 32 (FIG. 11) using the rule ID of the record whose caution flag is “1” among the records of the caution area extraction result 33, and the corresponding record. Is displayed in the response text column 153. In this way, the output control unit 23 displays the number of records on the answer note editing screen 52 by the number of records whose attention flag is “1” among the records of the attention point extraction result 33.

  The record on the response document edit screen 52 has an edit field 151. The edit field 151 has an edit button 154 and a delete button 155. The user can manually correct the answer sentence after pressing the edit button 154 of an arbitrary record. For example, the reply sentence “... Time is not our proposal.” On the first line can be modified to “... time is not always our proposal.” The user can also delete the record by pressing the delete button 155 of an arbitrary record.

Second, when the output control unit 23 accepts that the user makes such a correction and presses the save button 156, the output control unit 23 associates it with the point of interest of the point-of-interest extraction result 33 (33a or 33b). Save the edited result. For example, when an answer sentence of a point requiring attention “Buyer's address” is edited, the edited answer sentence is stored in the main storage device 15 in association with “Buyer's address”. Further, for example, when a record in the response document edit screen 52 having a caution area “insurance fire” is deleted, the caution flag of the corresponding record in the caution area extraction result 33 is overwritten and updated to “0”.
Third, the output control unit 23 accepts that the user presses the end button 157.

  In step S363, the output control unit 23 outputs the answer sheet 2. The answer sheet 2 output here is, for example, electronic data of the answer sheet 2 sent to the creator of the contract. The creator can use the electronic data to print the answer sheet 2 in FIG. 2A or 2B or use it for other processing. Specifically, when the output control unit 23 accepts that the user presses the answer sheet output button 137 (FIG. 5), the above-described answer sheet screen output processing procedure (1) (FIG. 17) or answer sheet screen output The same process as process procedure (2) (FIG. 18) is executed. However, in steps S334 and S344 in FIGS. 17 and 18, when “()” is described, the output control unit 23 ignores the description other than “()” and describes it in “()”. Perform the process. Here, “output to a file” means, for example, storing the electronic data of the above-mentioned answer book 2 in a storage medium that can be exported, or transmitting it to another apparatus via the network 4. “Skip a sentence” means that processing such as storage and transmission is not performed for the sentence. Thereafter, when the output control unit 23 accepts that the user presses the end button 138, the output control unit 23 ends the entire processing procedure.

(Effect of embodiment)
According to the present embodiment, for example, even when the clause title 102 itself becomes a point requiring attention or when the clause content 103 includes many individual points requiring attention, the clause title 102 and All sentences included in the clause content 103 can be highlighted. As a result, the burden on the contracting party (creator) is reduced. Furthermore, since the point requiring attention can be edited, the user can freely select between the highlighting of the clause title 102 and all sentences and the highlighting of each point requiring attention as necessary. .

  The present invention is not limited to the above-described embodiment, and can be modified without departing from the gist of the present invention.

DESCRIPTION OF SYMBOLS 1 Requirement specification 2 Reply 3 Document creation support device 4 Network 5 Terminal device 11 Central control device (control part)
12 Input Device 13 Reading Device 14 Output Device 15 Main Storage Device (Storage Unit)
16 Auxiliary storage device (storage unit)
21 Document Structure Analysis Unit 22 Critical Section Extraction Unit 23 Output Control Unit 31 Document Structure Analysis Results 32 Critical Section Extraction Rules 33 Critical Section Extraction Results 51 Main Screen 52 Answer Form Editing Screen

Claims (7)

A storage unit for storing rules that are conditions for determining whether or not the titles of the clauses in the document and the words that constitute the sentences included in the clauses correspond to points requiring attention ;
Based on the rules, the important points are extracted from the title itself and the words constituting the sentence .
Determine whether the title itself has been extracted as a point of interest;
A result of the determination, when it is extracted, whether or not suspicious portion is extracted from words constituting the sentence, the title itself and before Kibun highlight the screen,
When a predetermined instruction is received from the user, the title itself and the highlighting of the sentence are erased,
In the case where the highlighting of the sentence is erased, when there is a word corresponding to a point requiring attention among the words constituting the sentence, the word is highlighted.
When a predetermined instruction is further received from the user, the highlighting of the word is erased and the title itself and the sentence are highlighted again ,
A document creation support apparatus characterized by comprising: The controller is
As a result of the determination, if the word corresponding to the point requiring attention is present in the sentence , the word corresponding to the point requiring attention is highlighted on the screen when the word is present in the sentence.
The document creation support apparatus according to claim 1. The controller is
Count the number of words corresponding to the suspicious points among words constituting the front Kibun,
Based on the magnitude relation between the counted number with a predetermined threshold value, prior to Northern title that itself is to determine whether extracted as suspicious location,
The document creation support apparatus according to claim 2. The controller is
A result of the determination, if the extracted may be the file output the title itself and before Kibun,
The document creation support apparatus according to claim 1. The controller is
As a result of the determination, if there is a word corresponding to the point requiring attention in the sentence that is not extracted , outputting the point requiring attention included in the sentence to a file,
The document creation support apparatus according to claim 1 . The storage unit
Stores rules that are conditions that determine whether the titles of the clauses in the document themselves and the words that make up the sentences included in the clauses fall under the cautionary point ,
The control unit
Based on the rules, the important points are extracted from the title itself and the words constituting the sentence .
Determine whether the title itself has been extracted as a point of interest;
A result of the determination, when it is extracted, whether or not suspicious portion is extracted from words constituting the sentence, the title itself and before Kibun highlight the screen,
When a predetermined instruction is received from the user, the title itself and the highlighting of the sentence are erased,
In the case where the highlighting of the sentence is erased, when there is a word corresponding to a point requiring attention among the words constituting the sentence, the word is highlighted.
When further receiving a predetermined instruction from the user, the highlighting of the word is erased, and the title itself and the sentence are highlighted again ,
A document creation support method for a document creation support apparatus comprising the storage unit and the control unit. For storage
A rule that is a condition for determining whether or not a word constituting the clause itself in the document and a word constituting the sentence included in the clause corresponds to a point requiring attention ;
For the control unit
Based on the rules, the important points are extracted from the title itself and the words constituting the sentence .
Determine whether the title itself has been extracted as a point of interest;
A result of the determination, when it is extracted, whether or not suspicious portion is extracted from words constituting the sentence, the title itself and before Kibun highlight the screen,
When a predetermined instruction is received from the user, the title itself and the highlighting of the sentence are erased,
In the case where the highlighting of the sentence is erased, when there is a word corresponding to a point requiring attention among the words constituting the sentence, the word is highlighted.
When further receiving a predetermined instruction from the user, the highlighting of the word is deleted, and the title itself and the sentence are highlighted again ,
A document creation support program for causing a document creation support apparatus including the storage unit and the control unit to function.

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