JP5938962B2 - Mail program, mail device, and mail transmission method - Google Patents

Description

  This case relates to a mail program, a mail device, and a mail transmission method.

  Conventionally, in a mail system, a technique for improving convenience of a mail transmission source or transmission destination has been proposed.

  For example, in a mail system, a technique for creating and transmitting a mail in which a document corresponding to the human relationship between a transmission source and a transmission destination is inserted in a common part of a mail generated by the transmission source is known (for example, Patent Document 1).

JP-A-6-291777

  Normally, when a sender sends an email, the email is created and sent for the convenience of the sender, regardless of the schedule or convenience of the destination. For this reason, the mail may be uncomfortable depending on individual circumstances of the transmission destination. For example, if a lot of e-mails with contents such as “request” and “remind” are sent even though the destination is on a long vacation, the destination after the vacation may feel uncomfortable.

  On the other hand, since the technique of the above-mentioned patent document 1 changes the mail text according to the human relationship with the transmission destination and does not consider the other party's situation, the above problem cannot be solved.

  Therefore, the present case has been made in view of the above problems, and provides a mail program, a mail device, and a mail transmission method that can change the text of a transmission mail according to the situation of the transmission destination. Objective.

When the mail program described in this specification receives a transmission instruction for the created transmission mail , the mail program acquires the transmission destination information and acquires the transmission destination schedule from a schedule system that collectively manages the schedules of a plurality of users. and the destination information, based on the content of the schedule, by referring to the table defining in association with wording to be inserted in the mail, and the acquired and the acquired destination information schedule, the outgoing mail Is a mail program that causes a computer to execute a process of extracting a text to be inserted into the mail, inserting the extracted text into the transmission mail, and transmitting the transmission mail after inserting the text to the transmission destination.

When the mail device described in this specification receives a transmission instruction for the created transmission mail , the mail apparatus acquires the transmission destination information and acquires the transmission destination schedule from a schedule system that collectively manages the schedules of a plurality of users. an acquisition unit that, the destination of the information, based on the content of the schedule, by referring to the table defining in association with wording to be inserted in the mail, and the schedule and acquired the acquired destination information, A mail processing unit that extracts a text to be inserted into the transmission mail and inserts the text into the transmission mail; and a transmission unit that transmits the transmission mail after the text is inserted to the transmission destination.

In the mail transmission method described in this specification, when a transmission instruction for a created transmission mail is received, the transmission destination information is acquired, and the transmission destination schedule is obtained from a schedule system that collectively manages a plurality of user schedules. an acquisition step of acquiring the transmission destination information, on the basis of the contents of the schedule, by referring to the table defining in association with wording to be inserted in the mail, and the schedule and acquired the acquired destination information The computer executes a mail processing step of extracting a text to be inserted into the transmission mail, inserting the text into the transmission mail, and a transmission step of transmitting the transmission mail after the text is inserted to the transmission destination. This is a mail transmission method.

  The mail program, the mail device, and the mail transmission method described in the present specification have an effect that the text of the transmission mail can be changed according to the situation of the transmission destination.

It is a figure showing roughly the composition of the mail system concerning one embodiment. FIG. 2A is a diagram illustrating a hardware configuration of the mail server, and FIG. 2B is a diagram illustrating a hardware configuration of the client terminal. It is a functional block diagram of a mail server. It is a figure which shows a text master table. It is a figure which shows a transmission destination information table (the 1). It is a figure which shows a transmission destination information table (the 2). It is a figure which shows a season information master table. It is a figure which shows a season information table. It is a figure which shows a time zone information master table. It is a figure which shows a time slot | zone information table. It is a flowchart which shows a transmission destination information setting process. It is a figure which shows an entry screen. It is a flowchart which shows the specific process of step S16 of FIG. FIGS. 14A and 14B are diagrams illustrating an example of the entry screen (detailed information 1). It is a flowchart which shows the specific process of step S20 of FIG. It is a figure which shows an example of an entry screen (detailed information 2). It is a flowchart which shows the specific process of step S24 of FIG. It is a figure which shows an example of an entry screen (detailed information 3). It is a flowchart which shows a mail transmission process. It is a figure which shows a mail transmission screen. It is a figure which shows the state which added the text to the mail text. It is a figure which shows an example of a confirmation mail. It is a figure which shows an example of a transmission confirmation screen. It is a figure which shows an example of a text correction screen.

  Hereinafter, an embodiment of a mail system will be described in detail with reference to FIGS. FIG. 1 schematically shows the configuration of a mail system 100 according to an embodiment.

  As shown in FIG. 1, the mail system 100 includes a mail server 10 as a mail device, a client terminal 60, and a schedule system 70. The mail server 10, the client terminal 60, and the schedule system 70 are connected to a network such as the Internet or a LAN.

  The mail server 10 performs transmission / reception of mail and inserts a text into a mail body to be described later. In the present embodiment, it is assumed that the mail server 10 provides a service (Web mail service) for sending and receiving mail on a browser displayed on the client terminal 60. Here, the mail server 10 has a hardware configuration as shown in FIG. As shown in FIG. 2A, the mail server 10 includes a CPU 90, a ROM 92, a RAM 94, a storage unit (HDD (Hard Disk Drive)) 96, a network interface 97, a portable storage medium drive 99, and the like. Each component of the mail server 10 is connected to the bus 98. In the mail server 10, the CPU 90 executes a program (mail program) stored in the ROM 92 or the HDD 96 or a program (mail program) read from the portable storage medium 91 by the portable storage medium drive 99. 3 functions are realized.

  The client terminal 60 is a terminal for creating a mail on a browser and sending / receiving a mail. The client terminal 60 has a hardware configuration as shown in FIG. As shown in FIG. 2B, the client terminal 60 includes a CPU 190, a ROM 192, a RAM 194, a storage unit (HDD here) 196, a network interface 197, a display unit 193, an input unit 195, and a portable storage medium drive 199. The components of the client terminal 60 are connected to the bus 198. Note that the display unit 193 includes a liquid crystal display or the like, and the input unit 195 includes a keyboard, a mouse, or the like.

  The schedule system 70 is a system for managing the schedules of a large number of users. In this embodiment, the schedule information of users belonging to a predetermined company (what schedule classification (at present, in office, out of office) , Business trip, education, annual leave, return home, etc.) and internal schedule DB that manages presence information, etc., and external schedule DB that manages general user schedule information and presence information are possible It has become.

  FIG. 3 shows a functional block diagram of the mail server 10. As illustrated in FIG. 3, the mail server 10 realizes functions of a schedule information acquisition unit 12 as an acquisition unit, a mail processing unit 14, and a transmission / reception unit 16 as a transmission unit, by the CPU 90 executing a program. In FIG. 3, various tables (text master table 22, season information master table 24, time zone information master table 26, destination information table 32, season information table 34, time zone information table 36 stored in the HDD 96, etc. ) Is also illustrated.

  The schedule information acquisition unit 12 communicates with the schedule system 70 and acquires the user's schedule information from the schedule system 70. Further, the schedule information acquisition unit 12 transmits the acquired schedule information to the mail processing unit 14.

  The mail processing unit 14 uses the text master table 22 and generates the transmission destination information table 32 in response to an instruction from the client terminal 60. The mail processing unit 14 uses the season information master table 24 and generates the season information table 34 in response to an instruction from the client terminal 60. The mail processing unit 14 uses the time zone information master table 26 and generates the time zone information table 36 in response to an instruction from the client terminal 60. Further, the mail processing unit 14 acquires the transmission mail created in the client terminal 60 via the transmission / reception unit 16, and based on the transmission destination information table 32, the season information table 34, and the time zone information table 36, the transmission mail text Insert text on Hereinafter, each of the above-described tables will be described in detail.

  As shown in FIG. 4, the text master table 22 has fields of “human relation”, “text”, and “classification for each text”. In the “human relationship” field, a human relationship (superior, colleague, subordinate, friend, customer, family, etc.) with the transmission source of the transmission destination is entered. Also, in the “text” field, a text suitable for transmission to a boss, a colleague or the like is input. In the field of “Division by text”, the division of the schedule of the boss, colleagues, etc. (attended, in office, outing, business trip, education, annual leave, going home, etc.) is entered. That is, in the sentence master table 22, a sentence (standard sentence) to be inserted into the outgoing mail is defined for each human relationship and for each schedule. Note that the text of the text master table 22 is created by the administrator of the mail server 10 and the user of the client terminal 60 cannot change it.

  As shown in FIGS. 5 and 6, the transmission destination information table 32 has a “basic information” field and a “detailed information” field. The “basic information” field includes “mail address” and “schedule server” fields. In the “mail address” field, the destination mail address is entered. In the “schedule server” field, a connection destination (system or DB for managing schedule information), ID, password, presence / absence of cooperation, and cooperation start date and time are input.

  The “detailed information” field has fields of “human relation”, “text to be added”, and “classification for each text”. In the “human relation” field, the human relation with the transmission source of the user corresponding to the mail address is input. The “text to be added” field has fields of “season text”, “time text”, and “text corresponding to the schedule”. In the “season text” field, whether or not to insert a text related to the season is entered (valid / invalid). In the “time text” field, whether or not a text related to the time zone is inserted (valid / invalid) is input. In “text corresponding to schedule”, a text to be inserted according to the schedule of the transmission destination is input. In the “classification for each text” field, it is defined in what schedule (classification) the transmission destination user inserts “text corresponding to the schedule”.

  As shown in FIG. 7, the season information master table 24 has fields of “mail transmission month” and “text according to season”. In the season information master table 24, a sentence (standard sentence) to be inserted into the transmitted mail text is defined for each month in which the mail is transmitted.

  As shown in FIG. 8, the season information table 34 has fields of “mail address”, “month”, and “text according to season”. In the season information table 34, a text to be inserted for each month is defined corresponding to each transmission destination (mail address). Note that the text input in the “text according to season” field in FIG. 8 may be different from the “text according to season” field in the season information master table 24 in FIG. Because it may be.)

  As shown in FIG. 9, the time zone information master table 26 has fields of “mail transmission time zone” and “text according to the time zone”. In this time zone information master table 26, a text (standard text) to be inserted into the transmitted mail text is defined for each time zone in which the mail is transmitted.

  As shown in FIG. 10, the time zone information table 36 has fields of “mail address”, “mail transmission time zone”, and “text according to the time zone”. In this time zone information table 36, a text to be inserted is defined for each time zone for sending mail corresponding to each destination (mail address). Note that the text input in the “text according to time zone” field of FIG. 10 may be different from the “text according to time zone” field of the time zone information master table 26 of FIG. Because it may be modified by the user).

  Returning to FIG. 3, the transmission / reception unit 16 exchanges mail and other information (screen, data, etc.) between the mail processing unit 14 and the client terminal 60.

  Next, processing of the mail server 10 in the present embodiment will be described in detail with reference to FIGS. 11 to 24 and with reference to other drawings as appropriate.

(Destination information setting process)
FIG. 11 is a flowchart showing the destination information setting process. This process is a process of registering data in the transmission destination information table 32, the season information table 34, and the time zone information table 36 for each transmission destination under the instruction of the user.

  In the process of FIG. 11, first, in step S <b> 10, the mail processing unit 14 waits until a request to display a destination entry screen is issued from the client terminal 60. The user of the client terminal 60 can issue a display request for the destination entry screen by selecting (clicking) an icon or the like of a destination entry screen prepared in advance. When the display request for the transmission destination entry screen is thus issued, the mail processing unit 14 proceeds to step S12.

  In step S12, the mail processing unit 14 displays an entry screen (see FIG. 12) on the display unit 193 of the client terminal 60 via the transmission / reception unit 16. In this case, the mail processing unit 14 transmits an entry screen as shown in FIG. 12 to the client terminal 60 via the transmission / reception unit 16. Note that on the entry screen of FIG. 12, it is possible to input a destination mail address and set detailed information 1 to 3.

  Thereafter, in steps S14, S18, S22, S26, S28, and S30, the process waits until one of the setting buttons, the OK button (or the confirmation button), the cancel button, and the end button of detailed information 1 to 3 is pressed (each step). Is denied). In this case, for example, when the user of the client terminal 60 presses the setting button of the detailed information 1, the determination in step S14 is affirmed and the process proceeds to step S16.

  In step S16, a detailed information 1 setting process subroutine is executed. More specifically, in step S16, the process of FIG. 13 is executed. In the process of FIG. 13, first, in step S <b> 40, the mail processing unit 14 displays an entry screen (detailed information 1) on the display unit 193 of the client terminal 60 via the transmission / reception unit 16. This entry screen (detailed information 1) is assumed to be a screen as shown in FIG.

  Thereafter, in steps S42, S46, S50, and S52, the process waits until a human relationship is selected on the client terminal 60, or until one of the OK button, the cancel button, and the end button is pressed (each step is performed). Negated and loops). In this case, for example, if the user selects a human relationship on the client terminal 60, the determination in step S42 is affirmed, and the process proceeds to step S44.

  If transfering it to step S44, the mail process part 14 will extract and display the text corresponding to the selected human relationship from the text master table 22 (FIG. 4). For example, when “boss” is selected as the personal relationship, the mail processing unit 14 extracts a text corresponding to “boss” from FIG. 4 and performs display as shown in FIG. 14B can be changed and deleted on the client terminal 60.

  On the other hand, when the OK button is pressed on the client terminal 60, the determination in step S46 is affirmed and the process proceeds to step S48. In step S48, the mail processing unit 14 registers the information displayed on the entry screen (detailed information 1) in the transmission destination information table 32 (FIGS. 5 and 6). If the cancel button is pressed on the client terminal 60, the determination in step S50 is affirmed, and the mail processing unit 14 returns to step S40. In this case, the mail processing unit 14 displays a screen (an entry screen (detailed information 1) where no text is displayed) as shown in FIG. 14A in step S40.

  If the user presses the end button on the client terminal 60, the determination in step S52 is affirmed, so the mail processing unit 14 ends all the processes in FIG. The process proceeds to S18. Note that the end button may be pressed even though the OK button has not been pressed after step S44. In this case, the mail processing unit 14 may inquire of the user of the client terminal 60 whether or not to register the text displayed on the entry screen (detailed information 1).

  Returning to FIG. 11, when the setting button of the detailed information 2 is pressed on the client terminal 60, the determination in step S18 is affirmed and the process proceeds to step S20. In step S20, a detailed information 2 setting process subroutine is executed. Specifically, in step S20, the process of FIG. 15 is performed.

  In the processing of FIG. 15, first, in step S <b> 60, the mail processing unit 14 displays an entry screen (detailed information 2) on the display unit 193 of the client terminal 60 via the transmission / reception unit 16. This entry screen (detailed information 2) is a screen as shown in FIG. In the screen of FIG. 16, a destination mail address, a column for selecting whether to insert a text example according to the season (valid or invalid), and a text example are displayed. In this case, in step S60, the mail processing unit 14 extracts a text example from the season information master table 24 of FIG. 7 and displays it on the entry screen (detailed information 2). Note that each sentence in FIG. 16 can be changed or deleted on the client terminal 60.

  Thereafter, in steps S62, S66, and S68, the process waits until any one of the OK button, the cancel button, and the end button is pressed on the client terminal 60. In this case, for example, when the OK button is pressed on the client terminal 60, the determination in step S62 is affirmed, and the process proceeds to step S64. In step S64, the mail processing unit 14 registers the information displayed on the entry screen (detailed information 2) in the season information table 34 and the transmission destination information table 32. Specifically, the text example displayed on the entry screen (detailed information 2) is registered in the seasonal information table 34, and the valid or invalid information selected on the entry screen (detailed information 2) is stored in the destination information table. Register in 32 seasonal text fields.

  If the cancel button is pressed on the client terminal 60, the determination in step S66 is affirmed, and the mail processing unit 14 returns to step S60. In step S60, the mail processing unit 14 displays the screen illustrated in FIG. 16 on the client terminal 60 again.

  If the end button is pressed on the client terminal 60, the determination in step S68 is affirmed, so all the processes in FIG. 15 are terminated, and the process proceeds to step S22 in FIG. If the end button is pressed even though the OK button is not pressed, the user of the client terminal 60 is asked whether or not to register the information displayed on the entry screen (detailed information 2). It may be inquired.

  Returning to FIG. 11, when the setting button of the detailed information 3 is pressed on the client terminal 60, the determination in step S22 is affirmed and the process proceeds to step S24. In step S24, a detailed information 3 setting process subroutine is executed. Specifically, in step S24, the process of FIG. 17 is performed.

  In the process of FIG. 17, first, in step S <b> 80, the mail processing unit 14 displays an entry screen (detailed information 3) on the display unit 193 of the client terminal 60 via the transmission / reception unit 16. This entry screen (detailed information 3) is assumed to be a screen as shown in FIG. The screen of FIG. 18 displays a destination mail address, a column for selecting whether to insert a text example corresponding to the time zone (valid or invalid), and a text example. In this case, in step S80, the mail processing unit 14 extracts a text example from the time zone information master table 26 and displays it on the entry screen (detailed information 3). 18 can be changed or deleted on the client terminal 60.

  Thereafter, in steps S82, S86, and S88, the process waits until any of the OK button, cancel button, or end button is pressed on the client terminal 60. In this case, for example, when the OK button is pressed on the client terminal 60, the determination in step S82 is affirmed and the process proceeds to step S84. In step S84, the mail processing unit 14 registers the information displayed on the entry screen (detailed information 3) in the time zone information table 36 and the transmission destination information table 32. Specifically, the text example displayed on the entry screen (detailed information 3) is registered in the time zone information table 36, and the valid or invalid information selected on the entry screen (detailed information 3) is sent to the destination information. Register in the time text field of table 32.

  On the other hand, if the cancel button is pressed on the client terminal 60, the determination in step S86 is affirmed, and the mail processing unit 14 returns to step S80. That is, the mail processing unit 14 displays the screen shown in FIG. 18 on the client terminal 60 again.

  If the end button is pressed on the client terminal 60, the determination in step S88 is affirmed, so all the processes in FIG. 17 are terminated, and the process proceeds to step S26 in FIG. When the end button is pressed even though the OK button is not pressed, the user of the client terminal 60 is asked whether or not to register the information displayed on the entry screen (detailed information 3). It may be inquired.

  Returning to FIG. 11, when the OK button (or confirm button) on the entry screen of FIG. 12 is pressed on the client terminal 60, the determination in step S26 is affirmed, and the mail processing unit 14 proceeds to step S32. In step S32, the mail processing unit 14 confirms registration of each table 32, 34, 36, and returns to step S12. After step S12, the same processing as described above is performed. Note that information input on the entry screen of FIG. 12 until the OK button (or confirm button) is pressed is registered in the transmission destination information table 32 in step S32.

  On the other hand, when the cancel button on the entry screen of FIG. 12 is pressed on the client terminal 60, the determination in step S28 is affirmed, and the mail processing unit 14 proceeds to step S34. In step S34, the mail processing unit 14 cancels the registration of each table 32, 34, 36, and returns to step S12. After step S10, the same processing as described above is performed.

  If the end button of the entry screen in FIG. 12 is pressed on the client terminal 60, the determination in step S30 is affirmed, and the mail processing unit 14 ends all the processes in FIG.

  As described above, by executing the processing in accordance with the flowchart of FIG. 11 (FIGS. 13, 15, and 17), information corresponding to each transmission destination (text information to be inserted) is stored in each table 32, 34 and 36 are registered.

(E-mail transmission process)
Next, the mail transmission process will be described in detail along the flowchart of FIG. Note that the process of FIG. 19 shows a process in the case of transmitting an outgoing mail created in the client terminal 60.

  In the process of FIG. 19, first, in step S102, the schedule information acquisition unit 12 performs a schedule system cooperation confirmation process. Specifically, the schedule information acquisition unit 12 confirms that the schedule information can be normally acquired from the schedule system 70.

  Next, in step S104, the mail processing unit 14 executes mail creation processing. Specifically, in response to a mail creation request from the client terminal 60, the mail processing unit 14 displays a mail creation screen (a screen in which all the columns in FIG. 20 are blank) via the transmission / reception unit 16. Send to. Further, the mail processing unit 14 waits until the user of the client terminal 60 creates a transmission mail as shown in FIG. 20 and presses the transmission button. Then, the mail processing unit 14 acquires the created transmission mail via the transmission / reception unit 16 when the transmission button is pressed.

  Next, in step S106, the mail processing unit 14 confirms the destination information. In this case, the mail processing unit 14 confirms the transmission destination column of the acquired transmission mail.

  Next, in step S <b> 108, the mail processing unit 14 determines whether the transmission destination is included in the transmission destination information table 32. If the determination here is negative, the process moves to step S130, and the mail processing unit 14 transmits a transmission mail to the destination via the transmission / reception unit 16 (performs normal mail transmission). All 19 processes are completed.

  On the other hand, if the determination in step S108 is affirmative (if the destination mail address is present in the destination information table 32), the mail processing unit 14 proceeds to step S110.

  In step S <b> 110, the mail processing unit 14 instructs the schedule information acquisition unit 12 to acquire the latest schedule information and presence information of the transmission destination user from the schedule system 70.

  Next, in step S112, the mail processing unit 14 acquires the schedule information and presence information acquired by the schedule information acquisition unit 12, and executes the text addition processing based on these information. Specifically, in the case of the transmission mail of FIG. 20, the mail processing unit 14 refers to the transmission destination information table of FIG. 5 regarding the transmission destination (aaa@jp.abcde.com). Then, the mail processing unit 14 extracts the text “I am sorry for the mail while on a business trip” corresponding to the schedule information (for example, business trip) of the transmission destination. In addition, the mail processing unit 14 checks whether each of the seasonal text and the time text is valid or invalid. If the seasonal text is valid, the mail processing unit 14 obtains the current date and time (transmission timing) and the current information from the seasonal information table 34. The text corresponding to the season (month) is extracted. If the time text is valid, the mail processing unit 14 acquires the current time (transmission timing) and extracts the text corresponding to the current time from the time zone information table 36. In the case of the destination (aaa@jp.abcde.com), only the seasonal text is valid. For example, if the current date is February, the text “Still cold like midwinter” from the seasonal information table 34 in FIG. Extract every day. Then, the mail processing unit 14 inserts (adds) the extracted text to the mail text as indicated by an arrow in FIG.

  Next, in step S114, the mail processing unit 14 creates a confirmation mail as shown in FIG. Then, the mail processing unit 14 transmits the confirmation mail of FIG. 22 to the mail address of the client terminal 60 where the transmission mail is created and transmitted via the transmission / reception unit 16. It is assumed that the confirmation mail in FIG. 22 describes a URL for confirming the transmission mail with the text added. Further, the mail processing unit 14 holds the outgoing mail with the text inserted in a state in which the URL described in the confirmation mail is associated. Note that the mail processing unit 14 may pop up a screen having the same content as the confirmation mail of FIG. 22 on the client terminal 60 via the transmission / reception unit 16.

  Next, in step S116, the client terminal 60 waits until a URL described in the confirmation mail is selected. Then, when the URL is selected in the client terminal 60, the process proceeds to step S118.

  In step S118, the mail processing unit 14 displays a transmission confirmation screen (FIG. 23) on the client terminal 60. The transmission confirmation screen is provided with a correction button and a transmission button. The user of the client terminal 60 presses a correction button when he / she wants to correct the inserted text and / or mail text.

  Thereafter, the mail processing unit 14 stands by until a correction button or a transmission button is pressed in steps S120 and S126. And when a correction button is pushed by the user, judgment of Step S120 will be affirmed. In this case, in step S122, the mail processing unit 14 displays the text correction screen shown in FIG. 24, and proceeds to step S124. It is assumed that the user presses the OK button after correcting the text on the text correction screen.

  In step S124, the mail processing unit 14 stands by until the OK button is pressed. Then, when the user presses the OK button, the process returns to step S118.

  On the other hand, when the transmission button is pressed by the user, the determination in step S126 is affirmed, and the process proceeds to step S128. In step S128, the mail processing unit 14 adds a sender to the CC (Carbon Copy) of the transmitted mail. In step S <b> 130, the mail processing unit 14 transmits the transmission mail to the transmission destination and the CC (transmission source) via the transmission / reception unit 16.

  As described above, by executing the processing of FIG. 19, an appropriate text corresponding to the human relationship, schedule, season, time zone, and the like of the transmission destination can be inserted into the mail body and transmitted to the transmission destination. It is possible. In addition, since the inserted text and mail text can be corrected by the transmission source user, it is possible to eliminate difficulty in reading the mail text due to the text insertion. Furthermore, since the mail with the text added is also transmitted to the transmission source added to the CC, the transmission source user can confirm whether or not the mail has been transmitted normally.

  In some cases, the user may send a mail to a plurality of people at the same time (send a broadcast mail). In such a case, in step S112, the mail processing unit 14 extracts the text from the transmission destination information table 32 for each transmission destination, and inserts it into the mail text of each transmission destination. Further, in the process of step S114, the mail processing unit 14 transmits a confirmation mail (assuming that a different URL is described) regarding each destination. In step S128, when there are a plurality of transmission destinations having the same text (including the body text) of the transmission mail, the mail processing unit 14 combines the plurality of transmission destinations into one mail, and transmits and receives the transmission / reception unit. 16 can be transmitted. In this case, the transmission source may be added to the CC of the mail in which the transmission destinations are collected.

  As described above in detail, according to the present embodiment, the schedule information acquisition unit 12 acquires the transmission destination schedule of the outgoing mail (S110), and the mail processing unit 14 refers to the destination information table 32. Then, based on the destination and schedule, the text to be inserted into the outgoing mail is extracted, and the text is inserted into the outgoing mail (S112). And the transmission / reception part 16 transmits the transmission mail after inserting a text to a transmission destination (S130). Thereby, in this embodiment, since an appropriate text corresponding to the destination schedule is inserted in the mail body and the mail after insertion is transmitted, the situation of the destination when the mail is received (send destination schedule) Therefore, it is possible to prevent the transmission destination from feeling uncomfortable.

  Moreover, in this embodiment, the mail acquisition part 14 acquires the transmission timing (season and time zone) of a transmission mail. Then, the mail processing unit 14 refers to the season information table 34 and the time zone information table 36 and extracts and inserts an appropriate text corresponding to the transmission timing. Thereby, in this embodiment, the mail which inserted the text which considered the season and the time slot | zone can be transmitted.

  Moreover, in this embodiment, the mail process part 14 makes a user correct the mail in which the text was inserted, before transmitting a mail (S122). Thereby, the user (sender) can transmit the mail after correcting the text according to the mail text or correcting the mail text according to the text. Therefore, by automatically adding the text, it is possible to suppress the occurrence of a situation such as difficulty in reading the mail or inconsistency in the contents of the mail.

  Moreover, in this embodiment, the transmission / reception part 16 transmits the transmission mail after inserting the text also to the transmission origin of transmission mail by CC. As a result, the user (transmission source) can confirm whether or not an appropriate mail has been reliably transmitted.

  Further, in the present embodiment, by using the master tables 22, 24, and 26, sentence examples are automatically displayed on the entry screens (detailed information 1) to (detailed information 3). Thereby, the user can register the text in the tables 32, 34, and 36 by a simple operation such as deleting or correcting the text example.

  In the above-described embodiment, a case has been described in which three types of text can be inserted into the mail text by using three tables, the transmission destination information table 32, the season information table 34, and the time zone information table 36. However, the present invention is not limited to this, and at least one of the season information table 34 and the time zone information table 36 may not be used. If any of the seasonal information table 34 and the time zone information table 36 is not used, the field corresponding to the unused table among the “season text” and “time text” of the transmission destination information table 32 is displayed. It may be omitted.

  In addition, although the said embodiment demonstrated the case where each master table 22, 24, 26 was used, it is not restricted to this. For example, the user may manually input the text to be registered in the tables 32, 34, and 36 (no automatic input from the master tables 22, 24, and 26 is performed).

  In addition, although the said embodiment demonstrated the case where a user can correct a text at the time of registration of the text to the tables 32, 34, and 36, it is not restricted to this. For example, the text of the master table corresponding to the human relationship, schedule, season, and time zone may be registered in the tables 32, 34, and 36 as they are.

  In the above embodiment, the case where the mail server provides the web mail service has been described. However, the present invention is not limited to this. For example, the mail server may provide the mail service using the mail client. Good. In this case, the template of the entry screen, the transmission confirmation screen, and the text correction screen is assumed to be held by the client terminal 60, and the CPU 190 displays these screens on the display unit 193 in response to a request from the user. Shall.

  The above processing functions can be realized by a computer. In that case, a program describing the processing contents of the functions that the processing apparatus should have is provided. By executing the program on a computer, the above processing functions are realized on the computer. The program describing the processing contents can be recorded on a computer-readable recording medium.

  When the program is distributed, for example, it is sold in the form of a portable recording medium such as a DVD (Digital Versatile Disc) or a CD-ROM (Compact Disc Read Only Memory) on which the program is recorded. It is also possible to store the program in a storage device of a server computer and transfer the program from the server computer to another computer via a network.

  The computer that executes the program stores, for example, the program recorded on the portable recording medium or the program transferred from the server computer in its own storage device. Then, the computer reads the program from its own storage device and executes processing according to the program. The computer can also read the program directly from the portable recording medium and execute processing according to the program. Further, each time the program is transferred from the server computer, the computer can sequentially execute processing according to the received program.

  The above-described embodiment is an example of a preferred embodiment of the present invention. However, the present invention is not limited to this, and various modifications can be made without departing from the scope of the present invention.

In addition, the following additional notes are disclosed regarding the above description.
(Appendix 1) Get the destination schedule of the outgoing mail,
Refer to the table defined by associating the contents of the schedule and the text to be inserted into the mail for each destination, extract the text to be inserted into the outgoing mail based on the destination and the schedule, and Insert it into outgoing mail,
An e-mail program for causing a computer to execute a process of transmitting an e-mail after inserting the text to the destination.
(Appendix 2) Obtaining the transmission timing of the outgoing mail,
A process of extracting a text to be inserted into the transmission mail based on the transmission destination and the transmission timing with reference to a table defined by associating the transmission timing with a text to be inserted into the mail for each transmission destination. The e-mail program according to appendix 1, wherein the e-mail program is further executed by the computer.
(Additional remark 3) The mail program of Additional remark 1 or 2 which makes the said computer further perform the process which makes a user correct the transmitted mail in which the said text was inserted before the said process to transmit.
(Supplementary Note 4) In the transmission process, when the transmission mail is a broadcast mail, transmission destinations having the same text of the transmission mail are collectively transmitted as one transmission mail. The mail program in any one of -3.
(Supplementary Note 5) The mail program according to any one of Supplementary Notes 1 to 4, wherein, in the transmission process, the transmission mail after inserting the text is also transmitted to a transmission source of the transmission mail.
(Appendix 6) An acquisition unit that acquires a schedule of a destination of an outgoing mail;
Refer to the table defined by associating the contents of the schedule and the text to be inserted into the mail for each destination, extract the text to be inserted into the outgoing mail based on the destination and the schedule, and An email processor to insert into outgoing emails;
A mail device comprising: a transmission unit that transmits a transmission mail after inserting the text to the transmission destination.
(Additional remark 7) It further has a timing acquisition part which acquires the transmission timing of the said transmission mail,
The mail processing unit refers to a table defined by associating the transmission timing and the text to be inserted into the mail for each transmission destination, and the text to be inserted into the transmission mail based on the transmission destination and the transmission timing. The mail device according to appendix 6, wherein the mail device is extracted.
(Supplementary note 8) The mail device according to supplementary note 6 or 7, wherein the mail processing unit causes the user to correct the transmission mail in which the text is inserted before the transmission unit transmits the mail.
(Additional remark 9) When the said transmission mail is a broadcast mail, the said transmission part collectively transmits the transmission destination with the same text of the said transmission mail as one transmission mail, The additional remarks 6- 9. The mail device according to any one of 8.
(Additional remark 10) The said transmission part transmits the transmission mail after inserting the said text also to the transmission origin of the said transmission mail, The mail apparatus in any one of Additional remark 6-9 characterized by the above-mentioned.
(Additional remark 11) The acquisition process which acquires the schedule of the transmission destination of transmission mail,
Refer to the table defined by associating the contents of the schedule and the text to be inserted into the mail for each destination, extract the text to be inserted into the outgoing mail based on the destination and the schedule, and An email processing step to insert into outgoing emails;
A mail transmission method, wherein the computer executes a transmission step of transmitting a transmission mail after inserting the text to the transmission destination.
(Additional remark 12) The said computer further performs the timing acquisition process which acquires the transmission timing of the said transmission mail,
In the mail processing step, referring to a table defined by associating the transmission timing and the text to be inserted into the mail for each transmission destination, the text to be inserted into the transmission mail based on the transmission destination and the transmission timing The mail transmission method according to appendix 11, wherein the e-mail is extracted.
(Additional remark 13) The mail transmission method of Additional remark 11 or 12 characterized by making a user correct the transmitted mail in which the said text was inserted before the said transmission process transmits in the said mail process process.
(Additional remark 14) In the said transmission process, when the said transmission mail is a broadcast mail, the transmission destination with the same text of the said transmission mail is collectively transmitted as one transmission mail, The additional remarks 11-11 characterized by the above-mentioned. The mail transmission method according to any one of 13.
(Supplementary note 15) The mail transmission method according to any one of supplementary notes 11 to 14, wherein in the transmission step, the transmission mail after the text is inserted is also transmitted to a transmission source of the transmission mail.

10 Mail server (mail device)
12 Schedule information acquisition unit (acquisition unit)
14 Mail processing part (timing acquisition part)
16 Transmission / reception unit (transmission unit)
32 Destination information table 34 Seasonal information table 36 Time zone information table

Claims (7)

Upon receiving a transmission instruction for the created outgoing mail, the destination information is acquired, and the destination schedule is acquired from a schedule system that collectively manages the schedules of a plurality of users .
And destination information, based on the content of the schedule, by referring to the table defining in association with wording to be inserted in the mail, and the schedule and acquired the acquired destination information, inserted in the outgoing mail Extract the text to be inserted, insert the extracted text into the outgoing mail,
An e-mail program for causing a computer to execute a process of transmitting an e-mail after inserting the text to the destination. Obtain the transmission timing of the outgoing mail,
A process of extracting a text to be inserted into the transmission mail based on the transmission destination and the transmission timing with reference to a table defined by associating the transmission timing with a text to be inserted into the mail for each transmission destination. The mail program according to claim 1, further causing the computer to execute.   3. The mail program according to claim 1, further comprising: causing the computer to further execute a process of causing the user to correct the transmitted mail in which the text is inserted before the process of transmitting. If the sent mail is a broadcast mail, the computer further executes a process of classifying destinations having the same text of the sent mail,
In the inserting process, the extracted sentence is inserted into an outgoing mail addressed to the classified destination,
The mail program according to any one of claims 1 to 3, wherein, in the transmission process, a transmission mail after the sentence is inserted is transmitted.   5. The computer according to claim 1, further causing the computer to further execute a process of adding a transmission source of the transmission mail to a transmission destination of the transmission mail after the text is inserted in the insertion process. The mail program described in the section. Upon receiving a transmission instruction for the created outgoing mail, the acquisition unit acquires the transmission destination information and acquires the transmission destination schedule from a schedule system that collectively manages the schedules of a plurality of users ;
And destination information, based on the content of the schedule, by referring to the table defining in association with wording to be inserted in the mail, and the schedule and acquired the acquired destination information, inserted in the outgoing mail A mail processing unit that extracts a text to be inserted and inserts the text into the outgoing mail;
A mail device comprising: a transmission unit that transmits a transmission mail after inserting the text to the transmission destination. Upon receiving the created transmission mail transmission instruction, the acquisition step of acquiring the transmission destination information and acquiring the transmission destination schedule from a schedule system that collectively manages the schedules of a plurality of users ;
And destination information, based on the content of the schedule, by referring to the table defining in association with wording to be inserted in the mail, and the schedule and acquired the acquired destination information, inserted in the outgoing mail A mail processing step of extracting a text to be inserted and inserting the text into the outgoing mail;
A mail transmission method, wherein the computer executes a transmission step of transmitting a transmission mail after inserting the text to the transmission destination.

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