JP5316313B2 - COMMUNICATION SYSTEM, CENTRAL DEVICE, INFORMATION PROCESSING METHOD, AND PROGRAM - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a communication system, etc. for storing an e-mail received by a terminal device into a central apparatus as one unit. <P>SOLUTION: A personal computer 2 accepts the received e-mail and a storing address in a server computer 1 for the e-mail, and transmits the accepted e-mail and the storing address to the server computer 1. The server 1 separates an e-mail title and an e-mail text from the received e-mail. The server 1 generates a title document corresponding to the separated e-mail title. The server 1 stores the generated title document into the storing address. The server 1 generates a text file corresponding to the separated e-mail text, and stores the generated text file in association with a lower layer of the title document. <P>COPYRIGHT: (C)2010,JPO&amp;INPIT

Description

The present invention relates to a communication system and the like.

  E-mail contains a lot of important information, and it is common practice to improve the efficiency of work by sharing such information (knowledge). A user interacts with a mail server via a mailer, and manages the sent and received mail information on each personal computer. The mailer can manage sent and received mail information by organizing it into folders, but it is unsuitable for sharing information publicly. Therefore, the e-mail information managed by the mailer is managed as a document by another apparatus to share the mail information.

  However, when the electronic mail information managed by the mailer is managed as a document by another apparatus, management of the attached file becomes a problem. It is desirable that the attached file is registered and managed as one document logically with the body of the e-mail, but there is a case where the relevance may be cut off when registering (need to be registered separately) , It may break the relationship). In addition, when an attached file is registered in the same folder as the body of the e-mail, an operation such as saving the attached file in a target folder is necessary, which takes time and effort for the user.

  Therefore, techniques shown in Patent Documents 1 and 2 are disclosed as techniques relating to these problems. Each of the techniques disclosed in Patent Documents 1 and 2 is a technique for managing an email text and an attached file in association with each other.

JP 2003-91484 A Japanese Patent Laid-Open No. 11-194982

  However, in the technique disclosed in Patent Document 1, when there are a plurality of attached files in one electronic mail, the relationship between the attached files may be difficult to understand. For example, when the attached files a and b are attached to the email A, the relationship between the email A and the attached file a or between the email A and the attached file b can be intuitively grasped. Since the relationship between the attached file a and the attached file b needs to be via the electronic mail A, there is a problem that it cannot be intuitively grasped.

  The technique disclosed in Patent Document 2 is intended for management of personal mail in a mail server, and has an expanded mailer function. Therefore, the technique is unsuitable for sharing and managing electronic mail information. Further, when there are a plurality of attachment files, it is difficult to instantly grasp how many attachment files are present, and for example, when there are ten attachment files, the tenth attachment file is displayed. Has a problem that the user has to press the “next file” button 10 times, which requires a troublesome operation for the user.

SUMMARY OF THE INVENTION An object of the present invention is to provide a communication system that can manage one electronic mail as a unit by a central device, and can be easily viewed or approved by a third party.

  The system disclosed in the present application is a communication system in which a terminal device and a central device are connected via a communication network, and the terminal device accepts received electronic mail and a storage destination address of the electronic device in the central device. And a transmission means for transmitting the electronic mail received by the reception means and the storage destination address to the central apparatus, wherein the central apparatus receives the electronic mail and the storage destination address transmitted by the transmission means. Separating means for separating the e-mail title and e-mail body from the e-mail received by the receiving means, generating means for generating a title document corresponding to the e-mail title separated by the separating means, The title document generated by the generating means is stored in the storage destination address. Storage processing means for storing, text generating means for generating a text file corresponding to the email text separated by the separating means, and storing the text file generated by the text generating means in association with a lower layer of the title document Text storage processing means.

  According to one aspect of the system, one electronic mail can be managed as one unit by the central apparatus, and a third party can easily browse or approve.

It is a hardware block diagram of the document management apparatus which concerns on 1st Embodiment. It is a functional block diagram of the document management apparatus which concerns on 1st Embodiment. It is a flowchart which shows operation | movement of the document management apparatus concerning 1st Embodiment. It is a figure which shows the motion of the screen of the document management apparatus which concerns on 1st Embodiment. It is a functional block diagram of the document management apparatus which concerns on 2nd Embodiment. It is a flowchart which shows operation | movement of the document management apparatus concerning 2nd Embodiment. It is a figure which shows the motion of the screen of the document management apparatus which concerns on 2nd Embodiment. It is a functional block diagram of the document management apparatus which concerns on other embodiment (Embodiment 3). It is a flowchart which shows operation | movement of the document management apparatus which concerns on other embodiment (Embodiment 3). It is a 1st figure which shows the motion of the screen of the document management apparatus which concerns on other embodiment (Embodiment 3). It is a 2nd figure which shows the motion of the screen of the document management apparatus which concerns on other embodiment (Embodiment 3). It is a 3rd figure which shows the motion of the screen of the document management apparatus which concerns on other embodiment (Embodiment 3). FIG. 10 is a schematic diagram showing an outline of a communication system according to a fourth embodiment. It is a block diagram which shows the hardware group of a personal computer. It is a block diagram which shows the hardware group of a server computer. It is explanatory drawing which shows the memory content of a system file typically. It is explanatory drawing which shows the image of a display screen. It is explanatory drawing which shows the memory | storage process image of a document and a file. It is a flowchart which shows the procedure of a memory | storage process. It is a flowchart which shows the procedure of a memory | storage process. It is a flowchart which shows the procedure of a memory | storage process. FIG. 10 is an explanatory diagram showing a document and file storage processing image according to a fifth embodiment. 10 is an explanatory diagram showing an image of a display screen according to Embodiment 5. FIG. It is a flowchart which shows the storage processing procedure of an attached file. It is a flowchart which shows the storage processing procedure of an attached file. It is a flowchart which shows the storage processing procedure of an attached file. It is explanatory drawing which shows the image at the time of memorize | storing a file. It is explanatory drawing which shows the display image of a management screen. It is a flowchart which shows the storage processing procedure of a preservation | save file. It is a flowchart which shows the storage processing procedure of a preservation | save file. It is explanatory drawing which shows the image of a management screen. It is explanatory drawing which shows the image of a management screen. It is a flowchart which shows the movement process procedure of an attached file. It is a flowchart which shows the movement process procedure of an attached file. It is a flowchart which shows the movement process procedure of an attached file. It is explanatory drawing which shows the image of a management screen. It is a flowchart which shows the procedure of a display setting process. It is a flowchart which shows the procedure of a display setting process. FIG. 25 is a block diagram illustrating a hardware group of a server computer according to a ninth embodiment. It is explanatory drawing which shows the record layout of a keyword table. It is explanatory drawing which shows the image of a management screen. It is a flowchart which shows the procedure of a classification process. FIG. 38 is a block diagram illustrating a hardware group of a server computer according to the tenth embodiment.

  Embodiments of the present invention will be described below. The present invention can be implemented in many different forms. Therefore, the present invention should not be construed based only on the description of the present embodiment. Also, the same reference numerals are given to the same elements throughout the present embodiment.

  In the following embodiments, the apparatus will be mainly described. However, as is apparent to those skilled in the art, the present invention can also be implemented as a method and a program for operating a computer. In addition, the present invention can be implemented in hardware, software, or hardware and software embodiments. The program can be recorded on any computer-readable medium such as a hard disk, CD-ROM, DVD-ROM, optical storage device, or magnetic storage device. Furthermore, the program can be recorded on another computer via a network.

(First embodiment of the present invention)
A document management apparatus according to the present embodiment will be described with reference to FIGS. FIG. 1 is a hardware configuration diagram of the document management apparatus according to the present embodiment, FIG. 2 is a functional block diagram of the document management apparatus according to the present embodiment, and FIG. 3 illustrates an operation of the document management apparatus according to the present embodiment. FIG. 4 is a flowchart showing the movement of the screen of the document management apparatus according to this embodiment.

(1. Configuration)
The configuration of the document management apparatus according to this embodiment will be described below. In FIG. 1, a computer 1 includes a CPU (Central Processing Unit) 101, a RAM (Random Access Memory) 102, a ROM (Read Only Memory) 103, a flash memory (Flash Memory) 104, and an external storage device HD (Hard Disk). 105, a LAN (Local Area Network) card 106, a mouse 107, a keyboard 108, a video card 109, a display 109 a that is a display device electrically connected to the video card 109, a sound card 110, and the sound card 110 electrically A drive for reading and writing a storage medium such as a speaker 110a as a sound output device to be connected and a flexible disk, CD-ROM, DVD-ROM, etc. 111.
Note that the above hardware configuration is merely an example, and it is natural that the components can be changed.

2, the document management apparatus 200 includes an input unit 210, a mail information analysis unit 220, a display pattern determination unit 230, a display control unit 240, and mail information 250.
The input unit 210 receives and inputs input information 210 from the user. The input information includes mail information (including the mail text and attached file) related to the mail received by the mailer, and operation instruction information from the user.
The mail information analysis unit 220 performs processing for analyzing the mail information input by the input unit 210. Specifically, it is determined whether or not an attached file is included in the mail information.

  The display pattern determination unit 230 performs a process of determining a display pattern for displaying mail information. When the mail information analysis unit 220 determines that the attached file is included in the mail information, the display pattern is determined according to the group of the mail text and the attached file.

  The display control unit 240 displays the mail information on the display 109a based on the display pattern determined by the display pattern determination unit 230, and performs display control for displaying the mail text and the contents of the attached file on the preview screen on the display 109a. Do.

  The mail information 250 stores mail information related to mail. The mail information includes the mail text and attached file, and a copy of the entered mail information is stored among the information received by the mailer, so it is managed independently of the information managed by the mailer . As for the attached file, a copy of the attached file itself may be stored, or only display information to be displayed on the preview screen (only text data, for example, for realizing functions of spreadsheet software and word processing software) May be stored).

(2. Operation)
The operation of the document management apparatus according to this embodiment will be described below. In FIG. 3, first, an email is received by a personal mailer (step S301), and an email to be managed is identified and selected from the received emails (step S302). The selected electronic mail is dragged and input to the document management area on the same screen (step S303). It is determined whether or not an attached file is included in the input e-mail information (step S304). If the attached file is included, a display pattern is determined by classification of the e-mail body and all attached files as a group. (Step S305) If the attached file is not included, the display pattern is determined with the electronic mail text as one category (Step S306). When the display pattern is determined in step S305 or step S306, the e-mail information is stored (step S307), displayed on the display 109a in the display pattern of the stored e-mail information (step S308), and the process ends.

  The above operation will be described in more detail with reference to FIG. In FIG. 4, a mail management area (mailer) 410 and a document management area 420 are displayed on the display 109a. The mailer 410 is divided into three areas: a folder structure 401, a mail list 402, and mail contents 403. The folder structure 401 displays the structure of the folder, and received mail, transmitted mail, transmitted mail, and the like are stored for each folder. The mail list 402 displays a list of the contents of the folder selected in the folder configuration 401. That is, when a reception folder is selected, a list of received mails is displayed. The mail content 403 displays the contents (mail text) of the mail selected in the mail list 402.

  In FIG. 4, the receiving folder of the folder structure 401 is selected, the mail 404 (title “Re: About Order Form”) in the mail list 402 is selected, and the content of the mail 404 is displayed in the mail content 403. In addition, an attached file 405 (file name “a.jpg”) and an attached file 406 (file name “PLCS Invitation August 27.pdf”) are attached to the mail 404.

  In order to manage the mail 404 as a document, the user drags the mail 404 to an arbitrary folder in the data configuration display area 420a of the document management area 420 with a mouse. The dragged e-mail information is displayed in the document management area with a category 411 (category name “Re: About Order Form”) that includes a mail body and attached files 405 and 406 as a group. In other words, the mail information input by dragging the mouse is registered and displayed in the section 411 having “a.jpg”, “body.txt (email body)”, and “PLCS Invitation August 27.pdf” as a group. The

  The e-mail text and the attached file may be displayed at different levels. That is, “body.txt (e-mail text)” is displayed immediately below the category 411, and “a.jpg” and “PLCS Invitation August 27.pdf” are moved down from “body.txt (e-mail text)”. May be displayed in parallel.

  The category 411 includes formal information of these three files (e-mail body, attached files 405 and 406). For example, the access right for each user to each file is set. Yes. When the section 411 is selected in the data configuration display area 420a, the contents of any of the information included in the section 411 are displayed on the preview screen 420b. Here, the content of “body.txt”, which is the body of the e-mail, is displayed on the preview screen 420b.

  Note that when the category 411 is selected, the user may arbitrarily set the file whose contents are displayed on the preview screen 420b. The default setting of the preview screen when the category is selected will be described later in detail in another embodiment.

  When any file included in the category 411 is selected in the data structure display area 420a, the contents of the selected file are displayed on the preview screen 420b. For example, if the attached file 405 (“a.jpg”) is selected, a. The contents of the jpg file are displayed on the preview screen 420b. That is, in order to refer to the attached file from the mailer 410, it is necessary to start the attached file and refer to it in a separate window. However, in the document management area 420, the contents of the attached file are displayed on the preview screen 420b. It is not necessary to start the file, and it is possible to refer to the document management area 420.

  As described above, according to the document management apparatus according to the present embodiment, when the electronic mail information related to the electronic mail received by the mailer is input and an attached file is included in the input electronic mail information, it is related. A display pattern to be displayed in a group of email body and attached file is determined, the email information is displayed with the determined display pattern, and any one piece of information included in the displayed email information is displayed. When selected, the contents of the selected information are displayed in the preview area, so the relevance between the email text and the attached file can be clarified and intuitively understood, and the email text can be referenced. In the same way as you do, you can refer to the contents of the attached file on the preview screen, and share information with improved user operability and visibility It is possible to improve the efficiency of work by performing.

  In addition, when the attachment information is included in the e-mail information, the e-mail body and the attachment file included in the e-mail information are displayed at different levels. While displaying the contents of the file on the preview screen, it is possible to intuitively distinguish between the e-mail body and the attached file, improving the visibility of the user, and improving work efficiency.

(Second embodiment of the present invention)
The document management apparatus according to this embodiment will be described with reference to FIGS. 5 is a functional block diagram of the document management apparatus according to the present embodiment, FIG. 6 is a flowchart showing the operation of the document management apparatus according to the present embodiment, and FIG. 7 is a screen of the document management apparatus according to the present embodiment. It is a figure which shows a motion.

In the present embodiment, descriptions overlapping with those in the first embodiment are omitted. (1. Configuration)
The configuration of the document management apparatus according to this embodiment will be described below. Since the hardware configuration of the document management apparatus according to this embodiment is the same as that of the first embodiment, description thereof is omitted.
5, the document management apparatus 200 includes an input unit 210, a mail information analysis unit 220, a display pattern determination unit 230, a display control unit 240, mail information 250, a distribution unit 510, and keyword distribution information 515.
The mail information analysis unit 220 analyzes the mail information input by the input unit 210 and passes the analysis result to the display pattern determination unit 230 and the distribution unit 510.

  Based on the analysis result passed to the mail information analysis unit 220, the distribution unit 510 is set in advance from the file name and / or the file of the attachment file if the mail information includes an attachment file. Keyword extraction. And based on the extracted keyword, the process which distributes an attachment file to a predetermined division is performed.

The keyword distribution information 515 stores information in which a keyword set in advance by a user is associated with which category the keyword is assigned to a file name and / or an attached file included in the file.
Since the configuration and functions of the input unit 210, the display control unit 240, and the mail information 250 are the same as those in the first embodiment, the description thereof is omitted.

(2. Operation)
The operation of the document management apparatus according to this embodiment will be described below. In FIG. 6, first, an email is received by a personal mailer (step S601), and an email to be managed is specified and selected from the received emails (step S602). The selected electronic mail is dragged and input to the document management area on the same screen (step S603). It is determined whether or not an attached file is included in the input e-mail information (step S604). If the attached file is included, the keyword distribution information 515 is determined from the file name of the attached file and / or the file. The set keyword is extracted (step S605), and the attached file is distributed to the category associated with the keyword (step 606). Then, the display pattern is determined according to the group of the electronic mail text input in step S603 and all the attached files (step S607).
At this time, the attached file distributed by the distribution unit 510 may or may not be included in the group of groups in step S607.

If the attached file is not included in step S604, the keyword set in the keyword distribution information 515 is extracted from the title of the mail text and / or the mail text (step S608), and is associated with the keyword. The mail text is sorted into the classified categories (step 609). Then, the display pattern is determined with the electronic mail text as one category (step S610).
At this time, the mail text sorted by the sorting unit 510 may or may not be displayed as one section in step S610.
The processes in steps S611 and S612 are the same as the processes in steps S308 and S308 in FIG.

  The above operation will be described in more detail with reference to FIG. In FIG. 7, as in the case of FIG. 4, a mailer 410 and a document management area 420 are displayed on the display 109a. In order to manage the mail 404 as a document, the user drags the mail 404 to the data configuration display area 420a of the document management area 420 with a mouse. The dragged e-mail information is displayed in the document management area in a group 411 (group name “Re: About Order Form”) including the mail body and the attached files 405 and 406 as a group, and the attached files 405 and 406 are displayed. Distribution processing is performed. The distribution process is performed based on the keyword distribution information 515.

As shown in FIG. 7, if the keyword “jpg” and the category “sss” are associated with the keyword distribution information 515, “jpg” is obtained from the file name of the attached file 405 (“a.jpg”). The extracted attached file 405 is sorted into the category “sss”. As for the attached file 406 (assuming that the keyword set in the keyword distribution information 515 is not included in the file), the keyword set in the keyword distribution information 515 is included in the file name and / or file. Distribution processing is not performed.
Further, if the keyword “invoice” is included in the file name and / or the file text of the attached file, the attached file is assigned to the category “invoice”.

In the keyword distribution information 515, the keyword item may be subdivided into a file name and a file, and a keyword may be set for each.
As described above, according to the document management apparatus according to the present embodiment, a keyword set in advance is extracted from the file name of the attached file and / or the text of the file, and the attached file is extracted based on the extracted keyword. Since the files are sorted according to the categories, it is not necessary for the user to sort the attached file or the mail text by an operation by manual input, and it is possible to efficiently manage the electronic mail information without the work.

Other embodiments (Embodiment 3)
A document management apparatus according to this embodiment will be described with reference to FIGS. FIG. 8 is a functional block diagram of the document management apparatus according to the present embodiment, FIG. 9 is a flowchart showing the operation of the document management apparatus according to the present embodiment, and FIG. 10 is a screen of the document management apparatus according to the present embodiment. FIG. 11 shows the movement of the screen of the document management apparatus according to the present embodiment. FIG. 12 shows the movement of the screen of the document management apparatus according to the present embodiment. FIG.
In addition, in this embodiment, the description which overlaps with the said 1st or 2nd embodiment is abbreviate | omitted.

(1. Configuration)
The configuration of the document management apparatus according to this embodiment will be described below. Since the hardware configuration of the document management apparatus according to this embodiment is the same as that of the first embodiment, description thereof is omitted.
8, the document management apparatus 200 includes an input unit 210, a mail information analysis unit 220, a display pattern determination unit 230, a display control unit 240, a mail information 250, a distribution unit 510, keyword distribution information 515, and an editing processing unit 810. The editing processing unit 810 includes a content editing unit 820, a promotion unit 830, and an initial display setting unit 840.
The content editing unit 820 performs processing for editing the content of the mail text or attached file displayed on the preview screen 420b on the preview screen 420b.

The promotion unit 540 performs a process of extracting only the attached file from the group including the mail body and the attached file as a group, and displaying the extracted attached file as one category (elevating the attached file to the category).
The initial display setting unit 550 performs processing for setting a file whose contents are to be displayed on the preview screen 420b when a category is selected in the data configuration display area 420a.

  Regarding the configuration and functions of the input unit 210, the mail information analysis unit 220, the display pattern determination unit 230, the display control unit 240, the mail information 250, the distribution unit 510, and the keyword distribution information 515, the first or second Since it is the same as that of embodiment, description is abbreviate | omitted.

In the present embodiment, the editing processing unit 520 includes the content editing unit 530, the promotion unit 540, and the initial display setting unit 550. However, any configuration including at least one processing unit may be used.
Further, the distribution unit 510 and the keyword distribution information 515 may be omitted.

(2. Operation)
The operation of the document management apparatus according to this embodiment will be described below. In FIG. 9, the processing from step S601 to step S612 is the same as that of the second embodiment, and thus the description thereof is omitted. When the e-mail information is displayed on the display 109a in step S612, it is determined whether or not to set the initial display of the e-mail information (step S613), and in the case of setting, based on an instruction from the user, One arbitrary file is selected from the group of attached files as a group, and set as a default display (step S614).

  The processing in step S614 will be described in detail with reference to FIG. In FIG. 10, mail information is displayed in a section 1010 (group name: headquarter district June patent excavation meeting) that includes three files 1020 as a group. Here, the file 1020a and the file 1020b are attached files, and the file 1020c is a mail text. At this time, as shown in FIG. 10, it is assumed that the file 1020a is set as an initial display file at the time of preview in accordance with an instruction from the user. After the setting, as shown in FIG. 10, when the category 1010 is selected, the contents of the set file 1020a are displayed on the preview screen 420b.

  At this time, even if the file 1020a is selected, the content of the file 1020a is displayed on the preview screen 420b. When the file 1020b and the file 1020c are selected, the contents of the file 1020b and the file 1020c are displayed on the preview screen 420b.

  If the initial display file is not set, the mail text may be set as the default display, or the top-level attached file or mail text may be set.

  Returning to FIG. 9, if the initial display of the mail information is not set in step S613, or if the initial display of the mail information is set in step S614, it is determined whether or not the mail information is edited (step S615). If the mail information is edited, the mail information is edited on the preview screen (step S616).

  The processing in step 616 will be described in detail with reference to FIG. In FIG. 11, if the file 1020a is selected, the contents of the file 1020a are displayed on the preview screen 420b. The user performs an editing operation on the displayed content on the preview screen 420b, and the edited content is reflected and document management is performed.

  At this time, the contents of the file 1020a may be displayed in a text format, and editing may be performed only for editing the text, or may be displayed on the preview screen 420b using software associated with the file 1020a, and the software You may enable it to edit using. That is, when the file 1020a is created by, for example, spreadsheet software, when the file 1020a is displayed on the preview screen 420b, the file 1020a is also activated and displayed by the spreadsheet software. A function may be realized so as to improve the efficiency of editing.

  Returning to FIG. 9, if the mail information has not been edited in step S615, or if the mail information has been edited in step S616, it is determined whether the mail information is to be promoted (step S617). In the case of promotion, any one file is displayed as one division based on a user instruction. (Step S618).

  The processing in step 618 will be described in detail with reference to FIG. In FIG. 12, a file 1210 “a.jpg” included in the category 411 is assumed to be handled alone. Handling a file as a single unit means, for example, that when a file is to be approved (when a supervisor of a file 1210 is to be approved), the file is set as a single document by setting it as a separate item from the category 411. Can be handled, and document management efficiency can be improved. In order to handle the file 1210 as a single unit, management as an independent section is referred to as promotion here.

  When promoting, select the file to be promoted (file 1210 in FIG. 12) and drag (copy) it to an arbitrary folder (in FIG. 12, the same folder “20080723_document” as the category 411). After the promotion, one section 1220 (section name: a.jpg) of the file 1210 alone is generated. At this time, the same folder management is performed on the file 1210 included in the category 411 as it is. That is, the file 1210 can be extracted from the mail information in the section 411 and can be managed separately from the mail information in the section 411.

  Returning to FIG. 9, when the e-mail information is not promoted in step S617, or when e-mail information promotion is completed in step S618, the e-mail information is stored in the determined display pattern (step S619). The electronic mail information is redisplayed on the display in the display pattern (step S620), and the process ends.

  As described above, according to the document management apparatus according to the present embodiment, when a related electronic mail text and an attached file are displayed in a group, the group is included in the group when the group is selected. Because the information to be displayed in the preview area is set and displayed from among the information to be displayed, important information in the category and frequently referenced information can be displayed by default. By facilitating access to frequently referenced information, work efficiency can be improved.

In addition, when displaying the related e-mail text and attached file as a group, any one of the displayed information is displayed as one category. When it is desired to handle an attachment file as a single unit rather than as a group of text and an attachment file, by managing the attachment file to be handled as a single unit, the attachment file can be handled as a single unit.
Furthermore, since the information displayed in the preview area is edited, there is no trouble of editing the attached file once it is opened, and the work can be performed efficiently.

Although the present invention has been described with the above embodiments, the technical scope of the present invention is not limited to the scope described in the embodiments, and various modifications or improvements can be added to these embodiments. . And embodiment which added such a change or improvement is also contained in the technical scope of the present invention. This is apparent from the claims and the means for solving the problems.
The document management apparatus according to each of the above embodiments can also be applied as a display control apparatus that displays mail information on a display in a predetermined display pattern.

Embodiment 4
FIG. 13 is a schematic diagram showing an outline of a communication system according to the fourth embodiment. The communication system includes a central device 1 and a plurality of terminal devices 2, 2, 2,. The central device 1 is, for example, a server computer or a personal computer, and the terminal device 2 is, for example, a personal computer, a PDA (Personal Digital Assistant), a mobile phone, or the like. In the following, description will be made assuming that the central device 1 is the server computer 1 and the terminal device 2 is the personal computer 2 as an example. The server computer 1 and the plurality of personal computers 2 are connected to each other via a communication network N such as the Internet, and transmit / receive information using HTTP (HyperText Transfer Protocol) or the like.

  Next, an outline of the communication system will be described. The personal computer 2 accepts input of an electronic mail received from the outside and a storage address of the electronic mail in the server computer 1. A storage process is performed on the server computer 1 in order to make the contents of the e-mail available to other personal computer 2 users. In the example of FIG. 13, the “project A” folder in the shared data folder of the server computer 1 is input as the storage destination address. The personal computer 2 associates the electronic mail with the storage destination address and transmits it to the server computer 1.

  When the server computer 1 receives the e-mail and storage address associated with each other, the server computer 1 separates the e-mail title and the e-mail body. In the example of FIG. 13, the title of the e-mail is “About Meeting”. The server computer 1 generates a title document to which a separate e-mail title is assigned. The server computer 1 stores the generated title document in the storage destination address. As a result, as shown in FIG. 13, a title document called “About Meeting” is stored in the project A folder. Further, the server computer 1 generates a text file based on the separated text, for example, in a text file format or the like.

  The server computer 1 stores the generated text file in association with the lower layer in the title document tree structure. As shown in the tree structure of FIG. 13, the title document “text.txt” is stored as a lower layer of the title document “meeting”. Details will be described below.

  FIG. 14 is a block diagram showing a hardware group of the personal computer 2. The personal computer 2 includes a central processing unit (CPU) 21 as a control unit, a random access memory (RAM) 22, an input unit 23, a display unit 24, a communication unit 26, a clock unit 28, a storage unit 25, and the like. The CPU 21 is connected to each hardware part of the personal computer 2 via the bus 27. The CPU 21 controls each part of the hardware and executes various software functions according to the control program 25P stored in the storage unit 25.

  The display unit 24 is, for example, a liquid crystal display or an organic EL (electroluminescence) display, and displays information according to instructions from the CPU 21. The input unit 23 is a keyboard and a mouse. Information input from the input unit 23 is output to the CPU 21. Note that a touch panel type in which the input unit 23 is stacked on the display unit 24 may be used. The communication unit 26 is a wireless or preferential LAN (Local Area Network) card or the like, and transmits and receives information to and from the server computer 1 and the like. The clock unit 28 outputs date / time information to the CPU 21.

  The storage unit 25 is a hard disk or a large-capacity memory, and stores a mailer 251 and a browser 252 in addition to the control program 25P. The mailer 251 may use, for example, Microsoft Outlook Express (registered trademark). The browser 252 may use, for example, Microsoft Internet Explorer (registered trademark).

  FIG. 15 is a block diagram showing a hardware group of the server computer 1. The server computer 1 includes a CPU 11 as a control unit, a RAM 12, an input unit 13, a display unit 14, a communication unit 16, a clock unit 18, a storage unit 15, and the like. The CPU 11 is connected to each hardware part of the server computer 1 via the bus 17. The CPU 11 controls each part of the hardware and executes various software functions according to the control program 15P stored in the storage unit 15.

  The display unit 14 is, for example, a liquid crystal display or an organic EL display, and displays information according to instructions from the CPU 11. The input unit 13 is a keyboard and a mouse. Information input from the input unit 13 is output to the CPU 11. The communication unit 16 is a gateway or a LAN card that functions as a firewall, and transmits and receives information to and from the personal computer 2 and the like. The clock unit 18 outputs date information to the CPU 11.

  The storage unit 15 is a hard disk or a large-capacity memory, and stores a data storage file 151, a system file 152, and the like in addition to the control program 15P. The data storage file 151 stores various files and folders such as e-mails, PDF files, spreadsheet files, moving image files or image files transmitted from the personal computer 2. The system file 152 stores the relationship between each file and folder stored in the data storage file 151 as a tree structure. The data storage file 151 and the like are stored in the storage unit 15 of the server computer 1, but the present invention is not limited to this. For example, the data storage file 151 may be stored in an external database (not shown), and information may be read out as necessary.

  FIG. 16 is an explanatory diagram schematically showing the storage contents of the system file 152. Each file or folder stored in the data storage file 151 is managed by a tree structure having the root as a vertex. In the example of FIG. 16, a “shared data” folder is stored in the lower layer of the route. In addition, a “project A” folder, a “project B” folder, and the like are stored in a lower layer of the “shared data” folder. A document is stored in a lower layer of the “Project A” folder. In the example of FIG. 16, “in-house meeting” document, “meeting” document, “quote sending” document, and the like are stored as documents. A folder may be stored in the same layer as the document.

  In the lower layer of the document are text files, image files, video files, PDF files, text files created with Microsoft Word (registered trademark), spreadsheet files created with Microsoft Excel (registered trademark), etc. Remembered. The document functions as a directory in the tree structure, and stores management information of files belonging to lower layers. For example, the document “About Meeting” stores, as management information, information including the document name “About Meeting” and a “text” text file in the lower layer.

  The system file 152 has a user ID field, a registration date / time field, an address field, and the like in association with each folder, file, and document. The user ID is a unique ID for specifying a user who uses the personal computer 2. The user ID field stores a user ID associated with the user who has transmitted these to the server computer 1 in association with the folder, file, and document. For example, the “project A” folder indicates that a registration instruction for the “project A” folder is transmitted from the personal computer 2 of the user with the user ID “000” to the server computer 1.

  The registration date / time field stores the date / time output from the clock unit 18 when the folder, file, and document are stored in the data storage file 151. Addresses in the data storage file 151 of folders, files, and documents are stored in the address field.

  FIG. 17 is an explanatory diagram showing an image of a display screen. A display screen 241 including a management screen 242 and a preview screen 243 is displayed on the display unit 24 of the personal computer 2. The CPU 11 of the server computer 1 refers to the system file 152 and the data storage file 151, and transmits information necessary for displaying the management screen 242 and the preview screen 243 to the personal computer 2. The CPU 21 of the personal computer 2 displays a display screen 241 including a management screen 242 and a preview screen 243 on the display unit 24.

  The CPU 11 of the server computer 1 describes a management screen 242 shown in a tree structure based on the system file 152 and transmits it to the personal computer 2. The CPU 21 of the personal computer 2 receives specification information of a document or file desired to be displayed on the preview screen 243 via the input unit 23. Specifically, the user operates a pointer 244 indicated by a white arrow with the input unit 23 to designate a document or a file. In the example of FIG. 17, it can be understood that the “meeting” document is designated.

  The CPU 21 transmits the document or file designation information input via the input unit 23 to the server computer 1. The CPU 11 of the server computer 1 receives the designation information via the communication unit 16. The CPU 11 reads data corresponding to the designation information from the data storage file 151 and transmits it to the personal computer 2. In the example of FIG. 17, since the “meeting” document is designated, the “text.txt” file in the lower layer of the document is read and transmitted to the personal computer 2. The CPU 21 of the personal computer 2 activates an application associated with the file and expands the file on the preview screen 243.

  In the example of FIG. 17, a text display application is activated, and “XX, next meeting is on August 20th. Note that the same information is also displayed when the “text.txt” file, which is a lower layer of the “meeting” document, is specified. When a “quote send” document is designated, a “text.txt” file that is a lower layer of the document is sent and displayed on the preview screen 243. Note that the files existing in the lower layers of each document are not necessarily displayed on the management screen 242. In the example of FIG. 17, the “in-house meeting” document does not display the lower layer files. The display screen 241 shown in FIG. 17 can be similarly viewed from other personal computers 2.

  Next, document storage processing will be described. In the present embodiment, a description will be given by taking, as an example, processing performed when the title “Regarding the meeting” described above is registered in the email received by the personal computer 2. FIG. 18 is an explanatory diagram showing a storage processing image of a document and a file. The CPU 21 activates the mailer 251 and displays the inbox on the display unit 24. An e-mail received by the personal computer 2 via the communication unit 26 is stored in the inbox. The inbox includes a title column, a reception date / time column, and a preview column. In the title column, the title (subject, subject) of the received e-mail is displayed. The date and time when the electronic mail is received is stored in the reception date and time column. In the preview field, the body of the e-mail corresponding to the title designated by the pointer 244 is displayed in text or HTML (HyperText Markup Language) format.

  The user selects one electronic mail desired to be stored in the server computer 1, and drags and drops it to the desired storage destination in the management area 242. In the example of FIG. 18, an e-mail whose title is “About meeting” is selected by the pointer 244. Then, the e-mail is dropped between the “in-house meeting” document and the “send quote” document in the “project A” folder. The CPU 21 accepts selection of an e-mail to be transmitted from the input unit 23 to the server computer 1 for storage. Further, the CPU 21 receives a storage destination address indicating an address for storing an electronic mail in the server computer 1 based on the drop destination information in the management area 242 from the input unit 23.

  The CPU 21 associates the user ID of the personal computer 2 with the electronic mail received from the input unit 23 and the storage destination address, and transmits them to the server computer 1 via the communication unit 26. Specifically, the information of the e-mail including the title of the selected one e-mail, the e-mail body, the reception date and time, the e-mail transmission source, and the e-mail transmission destination is transmitted. Also, as the storage destination address, information indicating between the “in-house meeting” document in the “project A” folder and the “send estimate” document is transmitted.

  If the user ID is transmitted when logging in to the server computer 1, it is not always necessary to transmit the user ID each time the server computer 1 transmits an e-mail. Instead of the user ID, unique information for specifying the personal computer 2 or the communication unit 26, for example, a MAC (Media Access Control) address or the like may be transmitted. In addition, although drag & drop was shown as an example of selection of an e-mail and an input of a storage destination address, it is not restricted to this. The CPU 21 reads from the storage unit 25 an input screen including an input field for specifying an e-mail and an input field for inputting a storage destination address. The CPU 21 displays the read input screen on the display unit 24. The user inputs the subject of the e-mail from the input unit 23 while looking at the input screen, and also inputs the storage destination address.

  The CPU 11 receives the mutually related electronic mail and the storage destination address transmitted from the personal computer 2 via the communication unit 16. The CPU 11 refers to the title header of the transmitted e-mail and separates the title described as the title from the e-mail body described in the body header. The CPU 11 generates a document (hereinafter referred to as a title document) corresponding to the separated title. The CPU 11 stores the generated title document in the storage unit 15 with reference to the received storage destination address. Further, the CPU 11 generates a file (hereinafter referred to as a text file) corresponding to the electronic mail text. The CPU 11 stores the generated text file in the storage unit 15 as a lower layer of the title document.

  Specifically, the CPU 11 generates a title document having the title of the separated email as a name on the file system. This title document stores management information indicating that a text file to be generated is present in the lower layer. In the example shown in FIG. 17, the title document “About meeting” is stored between the “in-house meeting” title document and the “send estimate” title document in the “project A” folder which is the storage destination address. The CPU 11 stores the title document data in the data storage file 151 and also stores the storage destination address in the system file 152.

  Further, the CPU 11 refers to the extension of the separated e-mail text. When the extension of the e-mail body is in text format, the CPU 11 generates the e-mail body as a text file in text format. When the extension of the e-mail text is in the HTML format, the CPU 11 generates the e-mail text as a text file in the HTML format. In the following description, for the sake of easy explanation, the extension of the body of the electronic mail is assumed to be in text format. The CPU 11 stores the text file in the data storage file 151, and stores information indicating that the text file is a lower layer of the title document in the system file 152. In the present embodiment, an example is shown in which a title document and a text file are generated and stored in order to publish an e-mail to a third party on a file system indicated by a tree structure. However, the present invention is not limited to this. For example, a title document and a body text file may be generated and stored in order to publish an e-mail to a third party on a bulletin board similarly shown in a tree structure.

  A procedure for storing and displaying an e-mail in the above hardware will be described with reference to a flowchart. 19 to 21 are flowcharts showing the procedure of the storage process. The user activates the browser 252 via the input unit 23. The CPU 21 of the personal computer 2 activates the browser 252 (step S191). The CPU 21 accesses the server computer 1 in accordance with the input URL (Uniform Resource Locator) or IP (Internet Protocol) address (step S192). The server computer 1 transmits a user ID and password input screen to the personal computer 2.

  The CPU 21 of the personal computer 2 accepts input of a user ID and password via the input unit 23 (step S193). The CPU 21 transmits the received user ID and password to the server computer 1 (step S194). The CPU 11 of the server computer 1 receives the user ID and password (step S195). The CPU 11 refers to the user ID and password stored in the storage unit 15 and determines whether or not it matches the transmitted user ID and password (step S196).

  If the CPU 11 determines that they do not match (NO in step S196), the process ends. If the CPU 11 determines that they match (YES in step S196), it reads the system file 152. (Step S197). The CPU 11 generates a management screen 242 describing a tree structure based on the stored contents of the system file 152 (step S198). The CPU 11 transmits a management screen 242 to the personal computer 2 (step S199). Needless to say, the management screen 242 may be generated by the CPU 21 of the personal computer 2.

  The CPU 21 receives the management screen 242 (step S201). The CPU 21 displays the display screen 241 including the management screen 242 on the display unit 24 (step S202). The user activates the mailer 251 (step S203). The mailer 251 stores e-mails received from a POP (Post Office Protocol) server (not shown) in the inbox. The user inputs an electronic mail desired to be disclosed on the server computer 1 and a storage destination address via the input unit 23.

  The CPU 21 receives the selection of the electronic mail and the storage destination address via the input unit 23 (step S204). The CPU 21 associates the e-mail and the storage destination address and transmits them to the server computer 1 (step S205). For example, a unique process ID for specifying the user ID and the process is assigned to the e-mail and the storage destination address, and transmitted to the server computer 1. The CPU 11 of the server computer 1 receives the electronic mail and the storage destination address related to each other (step S206). The CPU 11 can recognize that the electronic mail and the storage destination address are associated with each other by the above-described unique processing ID.

  The CPU 11 refers to the header of the received e-mail and separates the e-mail title from the e-mail body (step S207). The CPU 11 uses the title as a name for identifying itself, and generates a title document in which management information such as information indicating that a text document in the body of an e-mail exists in the lower layer and management information such as the storage location of the title document is described as management information ( Step S208). The CPU 11 stores the title document at the storage destination address (step S209).

  The CPU 11 extracts the text of the e-mail body and generates a body file (step S211). In the present embodiment, the example of generating the title document has been described above, but the present invention is not limited to this. A text file may be generated first. The file name of the text file may be a fixed “text”, or a file name in which the reception date is added to the “text” with reference to the reception date in the e-mail. The CPU 11 stores the text file in the lower layer of the title document (step S212). The CPU 11 stores the title document and the text file in the data storage file 151 and updates the storage contents of the system file 152 with reference to the storage destination address. The CPU 11 reads the updated system file 152 (step S213). The CPU 11 updates the management screen 242 (step S214). The CPU 11 transmits the updated management screen 242 to the personal computer 2 (step S215).

  The CPU 21 of the personal computer 2 receives the management screen 242 (step S216). The CPU 21 displays the display screen 241 including the management screen 242 on the display unit 24 (step S217). A user using each personal computer 2 can view the contents of various files displayed on the display screen 241. The user designates a title document or a text file desired to be displayed from the input unit 23. The CPU 21 receives the designation information of the title document or text file in the management screen 242 via the input unit 23 (step S218).

  The CPU 21 transmits designation information of the title document or text file to the server computer 1 (step S219). The CPU 11 of the server computer 1 receives the designation information of the title document or text file (step S2111). The CPU 11 refers to the management information of the system file 152 or the title document, and reads the lower layer text file or the corresponding text file of the corresponding title document from the data storage file 151 (step S2112).

  The CPU 11 transmits a text file to the personal computer 2 (step S2113). The CPU 21 of the personal computer 2 receives the text file (step S2114). The CPU 21 activates an application associated with the text file (step S2115). The CPU 11 displays the text file on the preview screen 243 (step S2116). Thus, one electronic mail can be managed as one unit by the server computer 1, and a third party can easily browse or approve.

Embodiment 5
The fifth embodiment relates to a mode in which an attached file attached with an e-mail is also stored. FIG. 22 is an explanatory diagram showing a document and file storage processing image according to the fifth embodiment. In the received e-mail, a PDF file is attached as an attached file to the title “Design drawing”. The user operates the pointer 244 using the input unit 23 and drags an e-mail related to the title “Design drawing”. Then, the user drags to an appropriate position in the management screen 242 to specify the storage destination address. In this example, a storage destination address is set between the “in-house meeting” document and the “send estimate” document in the “project A” folder.

  FIG. 23 is an explanatory diagram showing an image of the display screen 241 according to the fifth embodiment. Between the “in-house meeting” document in the “project A” folder on the management screen 242 and the “send estimate” document, a title document labeled “I am a design drawing” is displayed. In the lower layer of the title document, the attached file indicated by “design drawing.pdf” is displayed in the same layer as the text file indicated by “text.txt”. The preview screen 243 displays the content of “text.txt” “send design drawing [PDF]”. When “design drawing.pdf” as an attached file is designated by the pointer 244, the design drawing is displayed on the preview screen 243.

  The CPU 21 of the personal computer 2 transmits the e-mail, the attached file attached to the e-mail, and the storage address to the server computer 1 in association with each other. At this time, as described above, the process ID is added to the e-mail, attached file, and storage destination address to be transmitted. The CPU 11 of the server computer 1 stores the attached file in the lower layer of the title document in addition to the title document and the body file described in the fourth embodiment. The CPU 11 stores the attached file in the data storage file 151. Further, the CPU 11 stores in the system file 152 information indicating that the attached file is the same layer as the body file and is a lower layer of the title document.

  24 to 26 are flowcharts showing the storage processing procedure of the attached file. Since the processing in steps S191 to S203 is as described above, a description thereof will be omitted. The following processing is performed after step S203. The user clicks the title of the e-mail with the pointer 244 to publish the e-mail with the attached file attached, and drops it on the storage destination address on the management screen 242. The CPU 21 accepts the selection and storage destination address of the email with the attached file attached via the input unit 23 (step S241). The CPU 21 reads the e-mail and the attached file attached to the e-mail from the storage unit 25. The CPU 21 associates the read e-mail, attached file, and storage destination address with each other and transmits them to the server computer 1 (step S242). At this time, the process ID indicating that the electronic mail, the attached file, and the storage destination address are associated is also transmitted. In addition, a flag indicating that the attached file is transmitted together with the electronic mail and the storage destination address may be set.

  The CPU 11 of the server computer 1 determines whether or not the mutually related e-mail, attached file, and storage destination address have been received (step S243). If the same processing ID is assigned to all of the e-mail, attached file, and storage destination address, or if the flag is set, the associated e-mail, attachment file, and storage destination address are received. Judge that When the CPU 11 determines that the mutually related e-mail, the attached file, and the storage destination address are not received (NO in step S243), for example, it is determined that two of the e-mail and the storage destination address are associated and transmitted. If so, the process proceeds to step S206.

  If the CPU 11 determines that the e-mail, the attached file, and the storage destination address related to each other have been received (YES in step S243), the CPU 11 separates the e-mail title from the e-mail text (step S244). The CPU 11 generates a title document whose name is the e-mail title (step S245). Note that the title document describes, as management information, a storage destination address and information indicating that a text file and an attached file are included in a lower layer.

  The CPU 11 stores the generated title document at the storage destination address (step S246). Subsequently, the CPU 11 generates a text file based on the description of the electronic mail text (step S247). The CPU 11 stores the text file in the lower layer of the title document (step S248). The CPU 11 stores the attached file in the lower layer of the document and in the same layer as the text file (step S249). Through the above processing, the title document, the text file, and the attached file are stored in the data storage file 151. Information indicating that the text file and the attached file belong to the lower layer of the title document in the same layer is also stored in the system file 152.

  The CPU 11 reads out management screen generation information necessary for generating the management screen 242 from the system file 152 (step S251). The management screen generation information is information necessary for displaying the relationship between each folder, file, document, etc. in a tree structure as shown in FIG. The CPU 11 transmits the read management screen generation information to the personal computer 2 (step S252).

  The CPU 21 of the personal computer 2 receives the management screen generation information (step S253). The CPU 21 generates a management screen 242 as shown in FIG. 23 based on the management screen generation information defined by the tree structure (step S254). The CPU 21 displays the management screen 242 on the display unit 24 (step S255). A user using each personal computer 2 can view the contents of various files displayed on the display screen 241. The user designates a title document, a text file or an attached file to be displayed from the input unit 23. The CPU 11 receives the designation information of the title document, the text file or the attached file in the management screen 242 via the input unit 23 (step S256).

  The CPU 21 transmits designation information of a title document, a text file, or an attached file to the server computer 1 (step S257). The CPU 11 of the server computer 1 receives the designation information of the title document, text file or attached file (step S258). The CPU 11 determines whether or not attachment file designation information has been received (step S259). If the CPU 11 determines that the attached file designation information has not been received (NO in step S259), the process proceeds to step S261. The CPU 11 refers to the management information of the system file 152 or the title document, and reads the corresponding text file from the data storage file 151 (step S261).

  The CPU 11 transmits a text file to the personal computer 2 (step S262). The CPU 21 of the personal computer 2 receives the text file (step S263). If the CPU 11 of the server computer 1 determines that the attachment file designation information has been received (YES in step S259), the corresponding attachment file is read from the data storage file 151 (step S264). The CPU 11 transmits the attached file to the personal computer 2 (step S265). The CPU 21 of the personal computer 2 receives the transmitted attached file (step S266). CPU21 starts the application linked | related with a text file or an attachment file (step S267). If the attached file is a PDF file, Adobe Acrobat Reader (registered trademark) is activated.

  The CPU 21 displays the text file or the attached file on the preview screen 243 (step S268). In the present embodiment, for ease of explanation, an example of storing one attached file has been described. However, a plurality of attached files may be stored. In addition to the PDF file, the attached file may be a document file, a spreadsheet file, a CAD (Computer-Aided Design) file, an image file, a video file, or the like. When storing a plurality of attached files, the body file and the plurality of attached files are stored in the same layer in the lower layer of the title document. As a result, it is possible to handle attachments that are strongly related to the e-mail as one unit with the same rank as the e-mail text. In addition, it is possible to easily publish an electronic mail text and an attached file that are strongly related to each other on the same layer to other users.

  The fifth embodiment is as described above, and the other parts are the same as those of the fourth embodiment. Therefore, the corresponding parts are denoted by the same reference numerals and detailed description thereof is omitted.

Embodiment 6
The sixth embodiment relates to a mode for storing files in the personal computer 2. As shown in the sixth embodiment, various files (hereinafter, saved files) stored in the storage unit 25 of the personal computer 2 may be stored in the server computer 1 in addition to the electronic mail. FIG. 27 is an explanatory diagram showing an image when a file is stored. FIG. 28 is an explanatory diagram showing a display image of the management screen 242. The user activates file management software 260 such as Explorer (registered trademark) in order to designate a saved file stored in the storage unit 25 of the personal computer 2. When the CPU 21 receives an activation command for the file management software 260 from the input unit 23, the CPU 21 activates the file management software 260 and displays it on the display unit 24.

  The CPU 21 provides a tree structure area 261 in the left half of the file management software 260 and displays folders and the like stored in the storage unit 25 in the personal computer 2 in a tree structure. Further, the CPU 21 displays a display area 262 for displaying a folder or file existing in the folder on the right half of the file management software 260. In the example of FIG. 27, it is shown that a save file called “specification” is stored in the PDF format in the “specification” folder in the “document” folder of the storage unit 25. The storage file may be in any other form as long as it is a file stored in the storage unit 25 of the personal computer 2, and is, for example, a document file, a spreadsheet file, an image file, a moving image file, or the like.

  The user operates the pointer 244 with the input unit 23 and clicks a saved file desired to be stored in the server computer 1. Then, the input unit 23 is operated to specify a storage destination address in the management screen 242. In the example of FIG. 27, the save file is a lower layer of the “project A” folder, and the same layer as the title document of “in-house conference” and the title document of “send estimate” is specified as the storage destination address. The CPU 21 receives a saved file and a storage destination address from the input unit 23.

  The CPU 21 associates the saved file with the storage destination address and transmits it to the server computer 1. At this time, in addition to adding the process ID to the storage file and the storage destination address, information indicating that the storage file should be stored in the storage destination address is added. The CPU 11 of the server computer 1 extracts the file name of the saved file. In this example, the file name “specification” is extracted. The CPU 11 generates a document with the extracted file name. Hereinafter, a document generated based on the file name of the saved file is referred to as a file name document. The CPU 11 stores the file name document at the storage destination address.

  In addition to the file name, the CPU 11 describes information indicating that the storage file exists in the storage destination address and the lower layer as management information of the file name document. The CPU 11 stores the saved file in the lower layer of the generated file name document. In the example of FIG. 28, a title document called “specifications” is displayed on the management screen 242 and a saved file called “specifications.pdf” is displayed in the lower layer. The CPU 11 stores the title document and the save file in the data storage file 151. Further, the CPU 11 stores the relationship between the title document and the saved file in the system file 152. The preview screen 243 displays the contents of the saved file. In the example of FIG. 28, the contents of the specification are displayed.

  29 and 30 are flowcharts showing the storage file storage processing procedure. Since the processing of steps S191 to S202 is as described above, a description thereof will be omitted. The following processing is performed after step S202. The CPU 21 activates the file management software 260 (step S291). The CPU 21 displays the file management software 260 on the display unit 24. The user clicks the title of the saved file with the pointer 244 to publish the saved file stored in the storage unit 25 and drops it on the storage destination address on the management screen 242. The CPU 21 receives a file selection and storage destination address via the input unit 23 (step S292). The CPU 21 reads the saved file from the storage unit 25. The CPU 21 associates the read saved file and the storage destination address, and transmits them to the server computer 1 (step S293).

  The CPU 11 of the server computer 1 receives the storage file and the storage destination address that are associated with each other (step S294). Specifically, when the same processing ID is assigned to the storage file and the storage destination address, it may be determined that they are related to each other. The CPU 11 extracts the file name of the saved file (step S295). The CPU 11 generates a file name document whose name is the extracted file name (step S296). At the time of generation, the CPU 11 describes a file name, a lower layer storage file, and a storage destination address as management information.

  The CPU 11 stores the file name document at the storage destination address (step S297). The CPU 11 stores the saved file in the lower layer of the file name document (step S298). Through the above processing, the file name document and the save file are stored in the data storage file 151. Information indicating that the saved file belongs to the lower layer of the title document is also stored in the system file 152.

  The CPU 11 reads management screen generation information necessary for generating the management screen 242 from the system file 152 (step S299). The management screen generation information is information necessary for displaying the relationship between each folder, file, document, etc. in a tree structure as shown in FIG. The CPU 11 transmits the read management screen generation information to the personal computer 2 (step S301).

  The CPU 21 of the personal computer 2 receives the management screen generation information (step S302). The CPU 21 generates a management screen 242 as shown in FIG. 28 based on the management screen generation information defined by the tree structure (step S303). The CPU 21 displays the management screen 242 on the display unit 24 (step S304). A user using each personal computer 2 can view the contents of various files displayed on the display screen 241. The user designates a file name document or a storage file to be displayed from the input unit 23. The CPU 21 receives the file name document or the save file designation information in the management screen 242 via the input unit 23 (step S305).

  The CPU 21 transmits file name document or storage file designation information to the server computer 1 (step S306). The CPU 11 of the server computer 1 receives the file name document or the designation information of the saved file (step S307). The CPU 11 refers to the system file 152, and reads a saved file corresponding to the designation information from the data storage file 151 (step S308). When the file name document is the specified information, the storage file belonging to the lower layer is read with reference to the management information of the file name document.

  The CPU 11 transmits the saved file to the personal computer 2 (step S309). The CPU 21 of the personal computer 2 receives the saved file (step S3011). The CPU 21 activates an application associated with the saved file (step S3012). The CPU 21 displays the saved file on the preview screen 243 (step S3013). As a result, it is possible to easily publish the saved file stored in the personal computer 2 other than the electronic mail.

  The sixth embodiment is as described above, and the others are the same as those of the fourth and fifth embodiments. Therefore, the corresponding parts are denoted by the same reference numerals, and detailed description thereof is omitted.

Embodiment 7
Embodiment 7 relates to a form for moving an attached file or the like stored in a lower layer. The user moves the attached file, the body file or the saved file stored in the lower layer of the title document or the file name document. In this example, as an example, a mode of moving an attached file stored in a lower layer of a title document related to an e-mail will be described as an example.

  FIG. 31 is an explanatory diagram showing an image of the management screen 242. FIG. 31 shows an example of moving “design drawing.pdf” stored as a lower layer of the title document called “design drawing”. In this example, it is moved to the lower layer of the “project B” folder in the same layer as the “project A” folder, that is, the same layer as the title document “send estimate”. The user operates the pointer 244 with the input unit 23 to designate an attached file to be moved. Then, the storage destination address as the movement destination is determined by drag and drop. The CPU 21 receives attachment file designation information and a storage destination address from the input unit 23. The CPU 21 associates the designation information of the attached file and the storage destination address and transmits it to the server computer 1.

  FIG. 32 is an explanatory diagram showing an image of the management screen 242. The CPU 11 of the server computer 1 receives the designation information and the storage destination address of the attached files that are related to each other. At this time, the designation information of the attached file and the process ID added to the storage destination address are received together. If the CPU 11 determines that the storage destination address is higher than the layer in which the attached file was previously stored and is the same layer as the other file name document or title document, the CPU 11 extracts the file name of the attached file. To do. The CPU 11 stores the file name document with the extracted file name at the storage destination address. The CPU 11 stores the attached file in the lower layer of the stored file name document. In the example of FIG. 32, the “design drawing” file name document is displayed in the “project B” folder, and the attached file “design drawing.pdf” is displayed in the lower layer. A design drawing is displayed on the preview screen 243.

  FIG. 33 to FIG. 35 are flowcharts showing the attached file movement processing procedure. Since the processing of steps S191 to S202 is as described above, a description thereof will be omitted. The following processing is performed after step S202. The user clicks the title of the attached file with the pointer 244 to move the attached file displayed on the management screen 242 and drops it on the storage destination address on the management screen 242. The CPU 21 receives specification information and a storage destination address for specifying the attached file specified by the input unit 23 via the input unit 23 (step S331). The CPU 21 transmits the attached file designation information and the storage destination address in association with each other to the server computer 1 (step S332).

  The CPU 11 of the server computer 1 receives the attached file designation information and the storage destination address (step S333). Specifically, when the same processing ID is attached to the designation information (file name or path) of the attached file and the storage destination address, it may be determined that they are related to each other. The CPU 11 refers to the designation information and reads the attached file designated by the user from the data storage file 151. The CPU 11 determines whether or not the storage destination address is in the same layer as the title document or file name document (step S334).

  If the CPU 11 determines that the title document or file name document is not in the same layer (NO in step S334), the CPU 11 determines that the title document or file name document is moved to a lower layer and proceeds to step S335. The CPU 11 stores the attached file at the storage destination address (step S335). In this case, in the example of FIG. 32, the attached file of “design drawing.pdf” is moved from the lower layer of the “design drawing” title document to the lower layer of the “send estimate” title document. When the attached file is moved, the attachment file at the storage source may be deleted or may be left. In the present embodiment, an example will be described that is left behind.

  When the CPU 11 determines that the storage destination address is in the same layer as the title document or file name document (YES in step S334), the CPU 11 extracts the file name of the attached file (step S336). The CPU 11 generates a file name document whose name is the extracted file name (step S337). At the time of generation, the CPU 11 describes a file name, a lower layer attached file, and a storage destination address as management information.

  The CPU 11 stores the file name document at the storage destination address (step S338). The CPU 11 stores the attached file in the lower layer of the file name document (step S339). Through the above movement process, the file name document and the attached file are stored in the data storage file 151. Information indicating that the attached file belongs to a lower layer of the title document is also stored in the system file 152.

  The CPU 11 reads management screen generation information necessary for generating the management screen 242 from the system file 152 (step S341). The management screen generation information is information necessary for displaying the relationship between each folder, file, document, etc. in a tree structure as shown in FIG. The CPU 11 transmits the read management screen generation information to the personal computer 2 (step S342).

  The CPU 21 of the personal computer 2 receives the management screen generation information (step S343). The CPU 21 generates a management screen 242 as shown in FIG. 32 based on the management screen generation information defined by the tree structure (step S344). The CPU 21 displays the management screen 242 on the display unit 24 (step S345). A user using each personal computer 2 can view the contents of various files displayed on the display screen 241. The user designates a file name document or an attached file to be displayed from the input unit 23. The CPU 21 receives the designation information of the file name document or attached file in the management screen 242 via the input unit 23 (step S346).

  The CPU 21 transmits file name document or attached file designation information to the server computer 1 (step S347). The CPU 11 of the server computer 1 receives the designation information of the file name document or the attached file (step S348). The CPU 11 refers to the system file 152 and reads an attached file corresponding to the designation information from the data storage file 151 (step S349). If the file name document is specified information, the attached file belonging to the lower layer is read with reference to the management information of the file name document.

  The CPU 11 transmits the attached file to the personal computer 2 (step S3411). The CPU 21 of the personal computer 2 receives the attached file (step S3412). The CPU 21 activates an application associated with the saved file (step S3413). The CPU 11 displays the attached file on the preview screen 243 (step S3414). As a result, the attached file, the saved file, and the body file can be promoted and processed in the same manner as other title documents and file name documents.

  The seventh embodiment is as described above, and the other parts are the same as those of the fourth to sixth embodiments. Therefore, the corresponding parts are denoted by the same reference numerals, and detailed description thereof is omitted.

Embodiment 8
The eighth embodiment relates to preview setting. FIG. 36 is an explanatory diagram showing an image of the management screen 242. When a plurality of files are stored in the lower layer of the title document or file name document, the user can select a file displayed on the preview screen 243 when the title document or file name document is designated. In this embodiment, for ease of explanation, an example will be described in which two files, a body file and an attached file, are stored in a lower layer of the title document.

  The user operates the pointer 244 of the input unit 23 to select a file to be prioritized for display by a preview of either a text file or an attached file. In this embodiment, an example in which priority is given to display of an attached file will be described. After selecting the attached file, the user displays a processing window by right-clicking or the like. Then click “Select as preview”. As a result, the attached file to be displayed with priority is selected. The CPU 21 transmits information on the attached file selected via the input unit 23 to the server computer 1 as selection information. The selection information includes a file name or path as information for specifying an attached file, and information indicating that the file is preferentially displayed.

  When the CPU 11 of the server computer 1 receives the attachment file selection information, it sets a flag indicating that the system file 152 should be preferentially displayed in association with the attachment file. When the title document is transmitted as the designation information, the CPU 11 determines whether or not a flag is set in either the attached file or the body file in the lower layer of the title document. The CPU 11 reads the file on the side on which the flag is set and transmits it to the personal computer 2.

  37 and 38 are flowcharts showing the procedure of the display setting process. Since the processing of steps S191 to S202 is as described above, a description thereof will be omitted. The following processing is performed after step S202. The user clicks either the title of the attached file or the body text file displayed with priority by the pointer 244. The user designates a file and inputs information indicating that the file should be preferentially displayed from the input unit 23 as selection information. The CPU 21 receives selection information of either an attached file or a text file designated by the input unit 23 via the input unit 23 (step S371). The CPU 21 transmits attached file selection information to the server computer 1 (step S372). For example, the selection information includes unique information for specifying the selected file and information indicating that the file should be displayed with priority.

  The CPU 11 of the server computer 1 receives the transmitted selection information (step S373). Based on the selection information, the CPU 11 of the server computer 1 sets a flag for the attached file or text file in the system file 152 (step S374). Note that setting information related to the preview screen 243 for the attached file or text file may be stored in an appropriate area of the storage unit 15 as appropriate.

  A user using each personal computer 2 can view the contents of various files displayed on the display screen 241. The user designates a title document desired to be displayed from the input unit 23. The CPU 21 receives the designation information of the title document in the management screen 242 via the input unit 23 (step S375).

  The CPU 21 transmits title document designation information to the server computer 1 (step S376). This designation information includes unique information for identifying the user ID and the designated title document. The CPU 11 of the server computer 1 receives the title document designation information (step S377). The CPU 11 refers to the system file 152 and determines whether or not a flag is set in the attached file in the lower layer of the title document related to the designation information (step S378). If the CPU 11 determines that the flag is set (YES in step S378), it reads the attached file (step S379).

  The CPU 11 transmits the attached file to the personal computer 2 (step S381). The CPU 21 of the personal computer 2 receives the attached file (step S382). CPU21 starts the application linked | related with an attached file (step S383). The CPU 21 displays the attached file on the preview screen 243 (step S384).

  If the CPU 11 determines that the flag is not set for the attached file (NO in step S378), the CPU 11 reads the text file in the lower layer of the title document in order to prioritize the display of the text file (step S385). Of course, instead of the processing in step S378, a file with a flag set may be extracted, and the extracted file may be transmitted to the personal computer 2. The CPU 11 transmits a text file to the personal computer 2 (step S386). The CPU 21 of the personal computer 2 receives the text file (step S387). The CPU 21 activates an application associated with the text file (step S388). The CPU 21 displays the text file on the preview screen 243 (step S389). As a result, even when a title document or file name document, which is an upper layer, is selected, one file that is desired to be displayed is displayed preferentially, so that the business can be advanced promptly.

  The eighth embodiment is as described above, and the others are the same as in the fourth to seventh embodiments. Therefore, the corresponding parts are denoted by the same reference numerals, and detailed description thereof is omitted.

Embodiment 9
FIG. 39 is a block diagram illustrating a hardware group of the server computer 1 according to the ninth embodiment. A keyword table 153 is stored in the storage unit 15. FIG. 40 is an explanatory diagram showing a record layout of the keyword table 153. The keyword table 153 includes a keyword field and a storage destination address. The keyword field stores a keyword used for classifying the attached file, the text file, or the saved file. The keyword can be set as appropriate from the input unit 23 of the personal computer 2 or the input unit 13 of the server computer 1. In the storage destination address field, the storage destination address of the classification destination is stored in association with the keyword.

  Similarly, the storage destination address can be appropriately set from the input unit 23 of the personal computer 2 or the input unit 13 of the server computer 1. In the example of FIG. 40, a keyword “patent” and a keyword “invoice” are stored. Further, it is stored in the “project A” folder as a storage destination address in association with the keyword “patent”, and is stored in the “project A” folder as a storage destination address in association with the keyword “invoice”.

  FIG. 41 is an explanatory diagram showing an image of the management screen 242. The CPU 11 of the server computer 1 refers to the keyword table 153 and extracts keywords. The CPU 11 generates a document whose name is a keyword (hereinafter referred to as a keyword document). The CPU 11 stores the keyword document at the storage destination address. In the example of FIG. 41, it can be understood that the “patent” keyword document and the “invoice” keyword document are stored in the “project A” folder.

  The CPU 11 performs the classification process when it receives information from the input unit 13 or the input unit 23 that the classification should be performed, or periodically. In the present embodiment, an example of regular (for example, every hour) classification will be described. The CPU 11 searches the file name of the text file, the attached file or the storage file stored in the data storage file 151 and whether or not a keyword is included in the text of the file. In addition to searching for a text file, an attached file, or a saved file, all may be searched. In addition to searching for either the file name or the text of the file, both the file name and the text of the file may be searched.

  The CPU 11 extracts a text file, an attached file, or a saved file that includes a keyword in the title or file text. Then, the extracted body file, attached file or saved file is stored in the lower layer of the keyword document corresponding to the keyword. The system file 152 stores an association between a keyword document and a text file, an attached file, or a saved file that is a lower layer of the keyword document. In the example of FIG. 41, an attached file or a saved file called “patent specification.pdf” is associated with the lower layer of the “patent” keyword document. Further, a text file called “text.txt” is associated with a lower layer of the “patent” keyword document. It can be understood that the text in the text file includes the word “patent”.

  FIG. 42 is a flowchart showing the procedure of the classification process. The CPU 11 refers to the keyword table 153 and reads the keyword and the storage destination address (step S421). The CPU 11 generates a keyword document with the keyword as a name (step S422). The keyword document management information includes information such as keywords and storage destination addresses. The CPU 11 stores the keyword document at the storage destination address (step S423). In the present embodiment, an example of generating a keyword document having the same name as the keyword is given, but the present invention is not limited to this. A name corresponding to the keyword may be stored in the keyword table 153 in advance, and a keyword document having the name may be generated. For example, a keyword document having a keyword “patent” and a name “Patent” as a corresponding name may be generated.

  The CPU 11 refers to the output of the clock unit 18 and determines whether or not the predetermined time stored in the storage unit 15 has elapsed (step S424). If the CPU 11 determines that the predetermined time has not elapsed (NO in step S424), the CPU 11 waits until the predetermined time elapses. If the CPU 11 determines that the predetermined time has elapsed (YES in step S424), the CPU 11 reads the keyword from the keyword table 153 (step S425). The CPU 11 refers to the data storage file 151 and extracts a text file, an attached file, or a saved file that includes a keyword in the file name or file text (step S426).

  The CPU 11 stores the extracted text file, attached file, or saved file in the lower layer of the keyword document (step S427). The CPU 11 determines whether or not the classification process has been completed for all keywords stored in the keyword table 153 (step S428). If the CPU 11 determines that the process has not been completed (NO in step S428), the process proceeds to step S425, and the same classification process is performed for other keywords. If the CPU 11 determines that the classification process has been completed for all keywords (YES in step S428), the series of processes ends. As a result, the body text file, the attached file, or the saved file stored in the lower layer of the title document or the file name document can be classified. In addition, the group of files after classification can be handled as one unit as a keyword document, and the efficiency of information collection can be improved.

  The ninth embodiment is as described above, and the other parts are the same as in the fourth to eighth embodiments. Therefore, the corresponding parts are denoted by the same reference numerals, and detailed description thereof is omitted.

Embodiment 10
FIG. 43 is a block diagram illustrating a hardware group of the server computer 1 according to the tenth embodiment. A program for operating the server computer 1 according to the fourth to ninth embodiments may be stored in the RAM 12 by reading the portable recording medium 1A such as a CD-ROM as in the tenth embodiment. The program can also be downloaded from another server computer (not shown) connected via a communication network N such as the Internet. The contents will be described below.

  The server computer 1 shown in FIG. 43 reads a program for executing the above-described processing from the portable recording medium 1A. Alternatively, the server computer 1 downloads a program for executing the processing described above from another server computer (not shown) via the communication network N. The program is installed as the control program 15P, loaded into the RAM 12, and executed. Thereby, it functions as the server computer 1 described above.

  The tenth embodiment is as described above, and the others are the same as in the fourth to ninth embodiments. Therefore, the corresponding parts are denoted by the same reference numerals, and detailed description thereof is omitted.

  With respect to the embodiments including the above first to tenth embodiments, the following additional notes are further disclosed.

The following additional notes will be given with respect to the above embodiments.
(Appendix 1)
In the document management apparatus for registering and managing the received e-mail as a document, an input means for inputting e-mail information related to the e-mail received by the mailer, and an attachment file is included in the e-mail information input by the input means An analysis means for analyzing whether or not there is an attached file in the e-mail information as a result of the analysis by the analyzing means, and a display for displaying the related e-mail body and the attached file as a group Display pattern determining means for determining a pattern, and displaying the electronic mail information in the display pattern determined by the display pattern determining means, and when selecting any one information included in the displayed electronic mail information, A document management apparatus comprising display control means for displaying the contents of the selected information in a preview area.

(Appendix 2)
In the document management apparatus according to attachment 1, when the display pattern determination unit includes an attachment file in the e-mail information, the e-mail body and the attachment file included in the e-mail information are displayed at different levels. A document management apparatus that determines a display pattern.

(Appendix 3)
In the document management apparatus according to attachment 1 or 2, when an attachment file is included in the e-mail information, a preset keyword is extracted from the file name of the attachment file and / or the text of the file. Document management comprising distribution means for distributing the attached file for each category based on the extracted keyword, wherein the display pattern determining means determines a display pattern based on the information distributed by the distribution means apparatus.

(Appendix 4)
In the document management device according to any one of appendices 1 to 3, when the relevant e-mail text and attached file are displayed in a group, the category is included when the category is selected. Initial display setting means for setting information to be initially displayed in the preview area is selected from the information, and the display control means displays information set by the initial display setting means in the preview area when the section is selected. Document management device for initial display.

(Appendix 5)
In the document management device according to any one of appendices 1 to 4, when the related electronic mail text and the attached file are displayed in a group, the arbitrary one of the displayed information A document management device that displays information as a single category.

(Appendix 6)
The document management apparatus according to any one of attachments 1 to 5, further comprising editing means for editing information displayed in the preview area, wherein the display control means performs a preview based on the information edited by the editing means. A document management device that displays an area.

(Appendix 7)
In a display control device that displays information about document-managed e-mails, select e-mails listed in the mailer, drag the selected e-mails to the document management area, and select the selected e-mails. When a file is attached, it is displayed in the document management area in a group with the email body and attached file as a group, and when any one of the information included in the category is selected A display control apparatus for displaying the contents of the selected information in the preview area.

(Appendix 8)
In a document management method for registering and managing received e-mail as a document, an input step for inputting e-mail information related to the e-mail received by the mailer, and an attachment file is included in the e-mail information input in the input step An analysis step for analyzing whether or not an attachment is included in the email information as a result of the analysis in the analysis step. A display pattern determining step for determining a display pattern to be displayed, and displaying the electronic mail information in the display pattern determined in the display pattern determining step, and selecting any one piece of information included in the displayed electronic mail information Display control step for displaying the contents of the selected information in the preview area Document management method, including.

(Appendix 9)
The document management method according to attachment 8, wherein when the display pattern determining step includes an attachment file in the e-mail information, the e-mail text and the attachment file included in the e-mail information are displayed at different levels. A document management method for determining display patterns.

(Appendix 10)
In the document management method according to attachment 8 or 9, when an attachment file is included in the e-mail information, a preset keyword is extracted from the file name of the attachment file and / or the text of the file. A document including a distribution step of distributing the attached file for each category based on the extracted keyword, wherein the display pattern determining step determines a display pattern based on the information distributed in the distribution step Management method.

(Appendix 11)
In the document management method described in any one of Appendices 8 to 10, when the relevant e-mail body and attached file are displayed in a group, the category is included when the category is selected An initial display setting step for setting information to be initially displayed in the preview area from the information, and when the display control step selects the category, the information set in the initial display setting step is displayed in the preview area Document management method that is initially displayed on the screen.

(Appendix 12)
In the document management method according to any one of appendices 8 to 11, when the related e-mail body and attached file are displayed in a group, the arbitrary one of the displayed information A document management method that displays information as a single category.

(Appendix 13)
The document management method according to any one of appendices 8 to 12, further comprising an editing step of editing information displayed in the preview area, wherein the display control step is based on the information edited in the editing step. Document management method to display the area.

(Appendix 14)
In the display control method for displaying information related to document-managed emails, select emails listed in the mailer, drag the selected emails to the document management area, and select the selected emails. When a file is attached, it is displayed in the document management area in a group with the email body and attached file as a group, and when any one of the information included in the category is selected A display control method for displaying the contents of the selected information in the preview area.

(Appendix 15)
In a document management program for causing a computer to function so as to register and manage received e-mail as a document, input means for inputting e-mail information related to e-mail received by a mailer, e-mail input by the input means Analyzing means for analyzing whether or not an attachment file is included in the information, and as a result of the analysis by the analyzing means, when the attachment information is included in the e-mail information, the related e-mail text and the attached file are grouped. Display pattern determining means for determining a display pattern to be displayed in the classification to be displayed, displaying the electronic mail information in the display pattern determined by the display pattern determining means, and any one piece of information included in the displayed electronic mail information When selected, the display control method displays the contents of the selected information in the preview area. Document management program for causing a computer to function as.

(Appendix 16)
In the document management program according to attachment 15, when the display pattern determination unit includes an attachment file in the e-mail information, the e-mail body and the attachment file included in the e-mail information are displayed at different levels. A document management program that determines display patterns.

(Appendix 17)
In the document management program according to attachment 15 or 16, when an attachment file is included in the e-mail information, a preset keyword is extracted from the file name of the attachment file and / or the text of the file. Based on the extracted keyword, the computer functions as a distribution unit that distributes the attached file for each category, and the display pattern determination unit determines a display pattern based on the information distributed by the distribution unit. Document management program.

(Appendix 18)
In the document management program according to any one of appendices 15 to 17, when the relevant e-mail text and attached file are displayed in a group, the category is included when the category is selected. Information set by the initial display setting means when the computer is caused to function as an initial display setting means for setting information to be initially displayed in the preview area, and the display control means selects the category. Document management program that initially displays in the preview area.

(Appendix 19)
In the document management program according to any one of appendices 15 to 18, when the related electronic mail text and the attached file are displayed in a group, the arbitrary one of the displayed information A document management program that displays information as a single category.

(Appendix 20)
The document management program according to any one of appendices 15 to 19, wherein the computer functions as editing means for editing the information displayed in the preview area, and the display control means converts the information edited by the editing means to the information edited by the editing means. A document management program that displays a preview area based on it.

(Appendix 21)
In a display control program that operates a computer to display information about document-managed emails, select an email listed in the mailer, drag the selected email to the document management area, and If a file is attached to the selected e-mail, the e-mail body and the attached file are displayed in the document management area as a group, and any one of the information included in the class A display control program for operating a computer to display the contents of the selected information in a preview area when is selected.

(Appendix 22)
In a communication system in which a terminal device and a central device are connected via a communication network,
The terminal device
Receiving means for receiving the received e-mail and the storage address of the e-mail in the central device;
A transmission means for transmitting the electronic mail received by the reception means and the storage destination address to the central device,
The central device is
Receiving means for receiving the email and the storage destination address transmitted by the transmitting means;
Separating means for separating the title of the email and the body of the email from the email received by the receiving means;
Generating means for generating a title document corresponding to the title of the email separated by the separating means;
Storage processing means for storing the title document generated by the generating means at the storage destination address;
Text generation means for generating a text file corresponding to the email text separated by the separation means;
A communication system comprising: a text storage processing unit that stores a text file generated by the text generation unit in association with a lower layer of the title document.

(Appendix 23)
The transmission means includes
When an attached file is attached to the email received by the accepting means, the email, the attached file, and the storage address are transmitted in association with the central device,
The receiving means includes
Receiving the mutually related e-mail, attachment file and storage destination address sent by the sending means,
The central device is
When the receiving unit receives the mutually related e-mail, the attached file, and the storage destination address, the attached file received by the receiving unit is a lower layer of the title document and the same layer as the body file. The communication system according to attachment 22, further comprising: an attached storage processing unit that stores the information in association with each other.

(Appendix 24)
The terminal device
Save accepting means for accepting a save file stored in the storage unit and a storage destination address of the save file in the central device;
A storage transmission unit that transmits the storage file received by the storage reception unit and the storage destination address in association with the central device;
The central device is
A storage receiving means for receiving a storage file and a storage destination address associated with each other transmitted by the transmission means;
Extraction means for extracting a file name of the storage file from the storage file when the storage file and storage destination address associated with each other are received by the storage reception means;
Save generation means for generating a file name document corresponding to the file name of the save file extracted by the extraction means;
File name storage processing means for storing the file name document generated by the storage generation means at the storage destination address;
24. The communication system according to appendix 22 or 23, further comprising: save file storage processing means for storing the save file in association with a lower layer of the file name document.

(Appendix 25)
The terminal device
Means for receiving the designation information of the attachment file stored by the attachment storage processing means and the storage destination address of the attachment file in the central device;
Means for transmitting the received designation information of the attached file and the storage destination address to the central device,
The central device is
Means for receiving the designation information of the attached file and the storage destination address;
Means for generating a file name document corresponding to the file name of the attached file when receiving the designation information of the attached file and the storage destination address;
Means for storing the generated file name document at the storage destination address;
The communication system according to appendix 23 or 24, comprising: means for storing the attached file in association with a lower layer of the file name document.

(Appendix 26)
The terminal device
Means for receiving designation information of the title document stored by the storage processing means;
Means for transmitting designation information of the title document to the central device,
The central device is
Means for receiving designation information of the title document;
Means for reading a text file associated with the title document stored by the text storage processing means when receiving the designation information of the title document;
The communication system according to appendix 22, comprising means for transmitting the read text file to the terminal device.

(Appendix 27)
The terminal device
Means for accepting selection information of either a text file associated with the title document stored by the text storage processing means or an attachment file associated with the title document stored by the attachment storage processing means;
Means for transmitting the accepted selection information to the central device;
Means for receiving designation information of the title document;
Means for transmitting designation information of the title document to the central device,
The central device is
Means for receiving the selection information;
Means for receiving designation information of the title document;
Means for reading a text file associated with the title document stored by the text storage processing means when the designation information of the title document is received and the selection information is selection of the text file;
Means for transmitting the read text file to the terminal device;
Means for reading the attachment file associated with the title document stored by the attachment storage processing means when the designation information of the title document is received and the selection information is selection of the attachment file;
The communication system according to appendix 23, comprising: means for transmitting the read attached file to the terminal device.

(Appendix 28)
The central device is
A table in which keywords and storage addresses corresponding to the keywords are stored in association with each other;
Means for generating a keyword document corresponding to the keyword;
Means for storing the generated keyword document at the storage destination address;
Means for referring to the text file stored by the text storage processing means and the attachment file stored by the attachment storage processing means and extracting the text file or the attachment file including the keyword stored in the table;
24. The communication system according to appendix 23, comprising means for storing the extracted text file or attached file in association with a lower layer of the keyword document.

(Appendix 29)
In a central device connected to a terminal device via a communication network,
Receiving means for receiving the e-mail transmitted from the terminal device and the storage address of the e-mail;
Separating means for separating the title of the email and the body of the email from the email received by the receiving means;
Generating means for generating a title document corresponding to the title of the email separated by the separating means;
Storage processing means for storing the title document generated by the generating means at the storage destination address;
Text generation means for generating a text file corresponding to the email text separated by the separation means;
A central apparatus comprising: a text storage processing unit that stores a text file generated by the text generation unit in association with a lower layer of the title document.

(Appendix 30)
The receiving means includes
Receiving a mutually related e-mail transmitted from the terminal device, an attached file attached to the e-mail, and a storage destination address;
When the receiving unit receives the mutually related e-mail, the attached file, and the storage destination address, the attached file received by the receiving unit is a lower layer of the title document and the same layer as the body file. The central apparatus according to appendix 29, further comprising attached storage processing means for storing in association with.

(Appendix 31)
A storage receiving means for correlating the storage file stored in the storage unit of the terminal device and the storage destination address of the storage file and receiving from the terminal device;
Extraction means for extracting a file name of the storage file from the storage file when the storage file and storage destination address associated with each other are received by the storage reception means;
Save generation means for generating a file name document corresponding to the file name of the save file extracted by the extraction means;
File name storage processing means for storing the file name document generated by the storage generation means at the storage destination address;
31. The central apparatus according to appendix 29 or 30, further comprising: a storage file storage processing unit that stores the storage file in association with a lower layer of the file name document.

(Appendix 32)
In an information processing method by a central device connected to a terminal device via a communication network,
A receiving step in which the control unit of the central device receives the electronic mail transmitted from the terminal device and the storage destination address of the electronic mail;
A separation step in which the control unit separates the title of the email and the body of the email from the email received by the receiving step;
A generation step in which the control unit generates a title document corresponding to the title of the email separated by the separation step;
A storage processing step in which the control unit stores the title document generated in the generation step at the storage destination address;
A text generation step in which the control unit generates a text file corresponding to the email text separated by the separation step;
A text storage processing step in which the control unit stores the text file generated by the text generation step in association with a lower layer of the title document.

(Appendix 33)
The receiving step includes
The control unit receives the interrelated e-mail transmitted from the terminal device, the attached file attached to the e-mail, and the storage destination address,
When the receiving step receives the mutually related e-mail, attached file, and storage destination address, the control unit is the lower layer of the title document, and the body text is the attached file received by the receiving step. The information processing method according to attachment 32, further comprising an attached storage processing step of storing the file in association with the same layer.

(Appendix 34)
A storage reception step received by the control unit from the terminal device in association with a storage file stored in the storage unit of the terminal device and a storage destination address of the storage file;
An extraction step in which the control unit extracts the file name of the storage file from the storage file when the storage file and the storage destination address associated with each other are received by the storage reception step;
A storage generation step in which the control unit generates a file name document corresponding to the file name of the storage file extracted in the extraction step;
A file name storage processing step in which the control unit stores the file name document generated by the storage generation step at the storage destination address;
The information processing method according to attachment 32 or 33, further comprising: a storage file storage processing step in which the control unit stores the storage file in association with a lower layer of the file name document.

(Appendix 35)
In a program used for a computer connected to a terminal device via a communication network,
On the computer,
A receiving step in which the control unit of the computer receives the electronic mail transmitted from the terminal device and the storage destination address of the electronic mail;
A separation step in which the control unit separates the title of the email and the body of the email from the email received by the receiving step;
A generation step in which the control unit generates a title document corresponding to the title of the email separated by the separation step;
A storage processing step in which the control unit stores the title document generated in the generation step at the storage destination address;
A text generation step in which the control unit generates a text file corresponding to the email text separated by the separation step;
A text storage processing step in which the control unit stores the text file generated by the text generation step in association with a lower layer of the title document.

(Appendix 36)
The receiving step includes
The control unit receives the interrelated e-mail transmitted from the terminal device, the attached file attached to the e-mail, and the storage destination address,
When the receiving step receives the mutually related e-mail, attached file, and storage destination address, the control unit is the lower layer of the title document, and the body text is the attached file received by the receiving step. 36. The program according to appendix 35, which executes an attached storage processing step for storing the file in association with the same layer as the file.

(Appendix 37)
A storage reception step received by the control unit from the terminal device in association with a storage file stored in the storage unit of the terminal device and a storage destination address of the storage file;
An extraction step in which the control unit extracts the file name of the storage file from the storage file when the storage file and the storage destination address associated with each other are received by the storage reception step;
A storage generation step in which the control unit generates a file name document corresponding to the file name of the storage file extracted in the extraction step;
A file name storage processing step in which the control unit stores the file name document generated by the storage generation step at the storage destination address;
37. The program according to appendix 35 or 36, wherein the storage unit stores the storage file in association with a lower layer of the file name document.

1 Computer 101 CPU
102 RAM
103 ROM
104 Flash memory 105 HD
106 LAN card 107 Mouse 108 Keyboard 109 Video card 109a Display 110 Sound card 110a Speaker 111 Drive 200 Document management device 210 Input unit 220 Mail information analysis unit 230 Display pattern determination unit 240 Display control unit 250 Mail information 401 Folder configuration 402 Mail list 403 Mail contents 404 Mail 405, 406 Attached file 410 Mailer 411 Classification 420 Document management area 420a Data structure display area 420b Preview screen 510 Distribution section 515 Keyword distribution information 810 Edit processing section 820 Contents editing section 830 Promotion section 840 Initial display setting section 1010 Category 1020 File 1020a, 1020b File (attached file)
1020c File (Email text)
1210 File 1220 Category 1 Server computer 1A Portable recording medium 2 Personal computer 11 CPU
12 RAM
13 Input unit 14 Display unit 15 Storage unit 15P Control program 16 Communication unit 18 Clock unit 21 CPU
22 RAM
23 Input unit 24 Display unit 25 Storage unit 25P Control program 26 Communication unit 28 Clock unit 151 Data storage file 152 System file 153 Keyword table 241 Display screen 242 Management screen 243 Preview screen 244 Pointer 251 Mailer 252 Browser 261 Tree structure area 262 Display area N communication network

Claims (8)

In a communication system in which a terminal device and a central device are connected via a communication network,
The terminal device
Receiving means for receiving the received e-mail and the storage address of the e-mail in the central device;
A transmission means for transmitting the electronic mail received by the reception means and the storage destination address to the central device,
The central device is
Receiving means for receiving the email and the storage destination address transmitted by the transmitting means;
Separating means for separating the title of the email and the body of the email from the email received by the receiving means;
Generating means for generating a title document corresponding to the title of the email separated by the separating means;
Storage processing means for storing the title document generated by the generating means at the storage destination address;
Text generation means for generating a text file corresponding to the email text separated by the separation means;
A communication system comprising: a text storage processing unit that stores a text file generated by the text generation unit in association with a lower layer of the title document. The transmission means includes
When an attached file is attached to the e-mail received by the receiving means, the e-mail, the attached file and the storage destination address are transmitted in association with the central device,
The receiving means includes
Receiving the mutually related e-mail, attachment file and storage destination address sent by the sending means,
The central device is
When the receiving unit receives the mutually related e-mail, the attached file, and the storage destination address, the attached file received by the receiving unit is a lower layer of the title document and the same layer as the body file. The communication system according to claim 1 , further comprising an attached storage processing unit that stores the information in association with each other. The terminal device
Save accepting means for accepting a save file stored in the storage unit and a storage destination address of the save file in the central device;
A storage transmission unit that transmits the storage file received by the storage reception unit and the storage destination address in association with the central device;
The central device is
A storage receiving means for receiving a storage file and a storage destination address associated with each other transmitted by the transmission means;
Extraction means for extracting a file name of the storage file from the storage file when the storage file and storage destination address associated with each other are received by the storage reception means;
Save generation means for generating a file name document corresponding to the file name of the save file extracted by the extraction means;
File name storage processing means for storing the file name document generated by the storage generation means at the storage destination address;
Communication system according to claim 1 or 2 and a save file storage processing means for storing the save file in association with the lower layer of the file name document. The terminal device
Means for receiving the designation information of the attachment file stored by the attachment storage processing means and the storage destination address of the attachment file in the central device;
Means for transmitting the received designation information of the attached file and the storage destination address to the central device,
The central device is
Means for receiving the designation information of the attached file and the storage destination address;
Means for generating a file name document corresponding to the file name of the attached file when receiving the designation information of the attached file and the storage destination address;
Means for storing the generated file name document at the storage destination address;
Communication system according to claim 2 or 3 and means for storing the attachment in relation to the lower layer of the file name document. The terminal device
Means for receiving designation information of the title document stored by the storage processing means;
Means for transmitting designation information of the title document to the central device,
The central device is
Means for receiving designation information of the title document;
Means for reading a text file associated with the title document stored by the text storage processing means when receiving the designation information of the title document;
The communication system according to claim 1 , further comprising: means for transmitting the read text file to the terminal device. In a central device connected to a terminal device via a communication network,
Receiving means for receiving the e-mail transmitted from the terminal device and the storage address of the e-mail;
Separating means for separating the title of the email and the body of the email from the email received by the receiving means;
Generating means for generating a title document corresponding to the title of the email separated by the separating means;
Storage processing means for storing the title document generated by the generating means at the storage destination address;
Text generation means for generating a text file corresponding to the email text separated by the separation means;
A central apparatus comprising: a text storage processing unit that stores a text file generated by the text generation unit in association with a lower layer of the title document. In an information processing method by a central device connected to a terminal device via a communication network,
A receiving step in which the control unit of the central device receives the electronic mail transmitted from the terminal device and the storage destination address of the electronic mail;
A separation step in which the control unit separates the title of the email and the body of the email from the email received by the receiving step;
A generation step in which the control unit generates a title document corresponding to the title of the email separated by the separation step;
A storage processing step in which the control unit stores the title document generated in the generation step at the storage destination address;
A text generation step in which the control unit generates a text file corresponding to the email text separated by the separation step;
A text storage processing step in which the control unit stores the text file generated by the text generation step in association with a lower layer of the title document. In a program used for a computer connected to a terminal device via a communication network,
On the computer,
A receiving step in which the control unit of the computer receives the electronic mail transmitted from the terminal device and the storage destination address of the electronic mail;
A separation step in which the control unit separates the title of the email and the body of the email from the email received by the receiving step;
A generation step in which the control unit generates a title document corresponding to the title of the email separated by the separation step;
A storage processing step in which the control unit stores the title document generated in the generation step at the storage destination address;
A text generation step in which the control unit generates a text file corresponding to the email text separated by the separation step;
A text storage processing step in which the control unit stores the text file generated by the text generation step in association with a lower layer of the title document.

Images