JP5252256B2 - Document management system - Google Patents

Description

  The present invention relates to a document management system, a document operation device, and a document operation program.

  Patent Document 1 proposes an image processing apparatus and an image forming apparatus that reliably prevent unauthorized copying of a specific document image for which unauthorized copying is prohibited without impairing image formation efficiency.

  The invention disclosed in Patent Document 1 is configured to stop the copying operation when the predetermined information added to the document data input by the data input means includes specific information indicating that unauthorized copying is prohibited. It is performed regardless of the authority and role of the operator of the document data.

  Patent Document 2 proposes an image forming apparatus, a policy distribution server, and a policy interpretation server that perform processing control based on a security policy by acquiring a document attribute of a document.

The invention disclosed in Patent Document 2 holds a security policy in which rules for handling a document are described by the policy holding unit, and controls the operation on the document by the operation control unit in accordance with the security policy managed by the policy management unit. It is composed of. In addition, security information is added to a paper document output from the image forming apparatus without being confirmed by the user as needed.
JP 2002-305646 A JP 2004-166241 A

  The present invention allows the operator to confirm the contents of the security information of the document before the document is processed when operating the document in which the security information that defines the handling rules of the document is set according to the authority of the operator. Accordingly, an object of the present invention is to provide a document management system, a document operation device, and a document operation program that enable determination of subsequent operations.

To achieve the above object, the invention of the document management system according to claim 1 is a document management apparatus that manages documents, and an operation authority management that manages operation authority information corresponding to the documents managed by the document management apparatus. An apparatus and a document operation device that operates a document managed by the document management device, the document operation device prior to performing an operation instructed by an operator on a document managed by the document management device, detection means for detecting the identification information of the document from the document, the operation authority information acquiring means for acquiring operation authority information of the document identification information of the document is detected and transmitted to the operating authority management device by said detecting means If, when the operation authority information of the document acquired by the operation authority information acquiring means is not the information indicating the prohibition of the operation on the document, and displays the operation authority information, follow with the operation authority information ; And a selecting means for selectively to該操author whether or not to perform the operation on the document Te, the operation authority management device, the document on the basis of the identification information of the document transmitted from the document handling device And an operation authority information transmitting unit for transmitting the operation authority information specified by the specifying unit to the document operation device.

The invention of claim 2 further comprises an operator management device that manages the identification information of the operator and the operator information related to the operator in association with the invention of claim 1, and the operation authority management device. Corresponds to a document managed by the document management apparatus, and manages operation authority information specified by a combination of identification information of the document and operator information related to the operator of the document. prior to the implementation of operations that the operator has instructed, further comprising an authentication means for authenticating the該操author sends the identification information of該操author to the operator control apparatus, the operation authority information obtaining means The identification information of the operator authenticated by the authentication means and the identification information of the document detected by the detection means are transmitted to the operation authority management device to acquire the operation authority information of the document, and the specifying means includes: From the document operation device Acquires operator information corresponding to the identification information of該操author identification information signal by said operator by sending to said operator management apparatus, in the document based on 該操author information and identification information of the document The corresponding operation authority information is specified.

The invention according to claim 3 is the invention according to claim 1 or 2, wherein when the document operation device is selected to be executed by the selection means, the document instructed to operate is selected as the document. Further comprising: processing means for performing processing corresponding to the operation according to the operation authority information; and registration means for registering operation authority information corresponding to the document processed by the processing means in the operation authority management apparatus. To do.

According to a fourth aspect of the present invention, in the invention of the third aspect , the detection means identifies the paper document from image information read from the paper document when the operation instructed by the operator is a copy of the paper document. The operation authority information acquisition unit detects the information and transmits the identification information of the operator authenticated by the authentication unit and the identification information of the paper document detected by the detection unit to the operation authority management device. obtains operation authority information of the document, said selecting means, when the operation authority information of the paper document acquired by the operation authority information acquiring means is not the information indicating the prohibition of duplication of the paper document, the operation authority information And displaying the paper document identification information detected by the detecting means to the operator to select whether or not to perform the copying process on the paper document according to the operation authority information. Through the management device An original document acquisition unit that transmits to the document management apparatus and acquires the original electronic document of the paper document is further provided, and the original electronic document of the paper document acquired by the original document acquisition unit is operated on the paper document. A duplication process is performed according to the authority information .

According to a fifth aspect of the present invention, in the invention according to any one of the first to fourth aspects, the document operating device includes a usage condition presenting means for presenting a usage condition for the document to the operator, and the usage condition presenting means. It further comprises an operation condition acquisition means for acquiring an operation condition that satisfies the use condition presented by .

The invention according to claim 6 is the invention according to claim 5, wherein the document operation device further includes operation condition presenting means for presenting the operation condition of the document acquired by the operation condition acquisition means to the operator. The processing means processes the document according to the operation condition when an operation based on the operation condition presented by the operation condition presenting means is selected by the operator .

According to another aspect of the invention, the operation authority information managing means for managing the operation authority information of the document in association with the identification information of the document, and the operation instructed by the operator for the document are performed. Detection means for detecting the identification information of the document, and the operation authority information associated with the identification information of the document detected by the detection means from among the operation authority information managed by the operation authority information management means If the operation authority information specifying means for specifying the operation authority information of the document specified by the operation authority information specifying means is not the information indicating the prohibition of the operation on the document, and displays the operation authority information, the And selecting means for allowing the operator to select whether or not to perform the operation on the document in accordance with the operation authority information .

The invention according to claim 8 is the invention according to claim 7 , wherein the operation authority information managing means manages the operation authority information in association with identification information of the document and operator information regarding the operator of the document. The operation authority information specifying means specifies the operation authority information corresponding to the identification information of the document and operator information related to the operator of the document .

According to a ninth aspect of the present invention, there is provided an operation authority information management means for managing a computer in association with operation authority information of a document in association with identification information of the document, and performing an operation instructed by an operator for the document. Prior to the detection, the detection means for detecting the identification information of the document, the operation authority information associated with the identification information of the document detected by the detection means is included in the operation authority information managed by the operation authority information management means. operation authority information specifying means for specifying from, when the operation authority information of the document specified by the operation authority information specifying means is not the information indicating the prohibition of the operation on the document, and displays the operation authority information, the It is characterized by functioning as selection means for allowing the operator to select whether or not to perform the operation on the document according to the operation authority information .

  According to the document management system of claim 1, when operating a document, the operator of the document can confirm the operation authority information of the operator before the processing is performed on the document. Is possible.

  Further, according to the document management system of claim 2, since it becomes possible to give the operation authority to the document for each operator, it is possible to appropriately set and strengthen the security for the paper document.

  According to the document management system of claim 3, when operating the paper document, the operator of the paper document confirms the operation authority information of the operator for the paper document, and the paper based on the operation authority information. Document copy processing can be performed.

  According to the document management system of claim 4, when operating the electronic document, the operator of the electronic document confirms the operation authority information of the operator for the electronic document, and the electronic document based on the operation authority information Document editing processing can be performed.

  According to the document management system of claim 5, when the document is processed, the document is processed based on the operation authority information specified by the combination of the document and the operator of the document, and generated by processing. A document can be registered in association with new operation authority information for the document.

  According to the document management system of the sixth aspect, when a document is processed, it is possible to cause the document to be processed after confirming the operation authority information of the operator on the document, and to avoid document processing unintended by the operator. be able to.

  According to the document management system of claim 7, when processing the document, when the operation authority of the operator for the document is prohibited, the predetermined procedure for releasing or changing the operation authority is performed. I can know.

  According to the document management system of claim 8, when processing a document, the operator can know the use condition of the document and the operation condition that satisfies the use condition, and the operation condition that satisfies the use condition. The document can be used by operating the document.

  According to the document management system of the ninth aspect, when the document is processed, after the operator confirms the operation condition of the document, the document can be processed by the selection operation of the operator based on the operation condition. it can.

  According to the document operation device of the tenth aspect, when operating the document, the operator of the document can confirm the operation authority information of the operator before the processing is performed on the document. Can be determined.

  In addition, according to the document operation device of the eleventh aspect, it becomes possible to give an operation authority to the document for each operator, and it is possible to appropriately set and strengthen the security for the paper document.

  According to the document operation program of claim 12, when the document is operated, the operator of the document can confirm the operation authority information of the operator before the process is performed on the document. Can be determined.

  Hereinafter, an embodiment of a document management system, a document operation device, and a document operation program according to the present invention will be described in detail with reference to the accompanying drawings.

  FIG. 1 is a configuration diagram showing the main configuration of a document management system 100 according to the present invention.

  As shown in FIG. 1, a document management system 100 includes a client PC 1 and a multifunction peripheral 2 of a document operation apparatus according to the present invention, a document management apparatus 3, an operation authority management apparatus 4, and an operator management apparatus 5. (= Local Area Network) and the like, and the client PC 1, the operator management device 5, the operation authority management device 4, and the document management device 3 are input devices (for example, a keyboard and a mouse), It is a general computer configured by an output device (for example, a display), a central processing unit (for example, a CPU), a storage device (ROM, RAM, hard disk, external storage device, etc.) and the like.

  CPU is an abbreviation for Central Processing Unit, ROM is an abbreviation for Read Only Memory, and RAM is an abbreviation for Random Access Memory. In addition to the above-described devices, the document management system 100 is connected to various devices such as a server that manages various devices connected to the network 6. The network 6 includes a client PC 1, a multifunction device 2, and the like. A plurality of devices may be connected.

  By the way, the document management system 100 sets operator information such as a department or job title of an operator who processes a document, and security information that defines a handling rule regarding a document specified from a combination of the document, In operation, the operator is made to confirm the security information specified from the document and the operator information of the operator, and the document is processed according to the security information based on the confirmation result.

  Further, the security information specified from the combination of the operator information of the operator and the document is configured so that the contents of the security information can be easily changed by a predetermined procedure as required.

  In addition, each document managed by the document management system 100 is managed with identification information (hereinafter referred to as “document ID”) unique to each document, and the original document and editing source of the document are determined from the document ID. It is configured to be able to track the derivation relationship of a document group related to the document, such as a document, a copy source document, a transfer source document, and a latest version document.

  In order to realize such document management, each device constituting the document management system 100 is configured to have the following functions.

  In order for a document to be processed according to the security information, the document processed according to the security information, the operator information of the operator who operates the document, and the contents of the security information are registered in the document management system 100 in association with each other. The client PC 1 registers such information in the document management apparatus 3 and the operation authority management apparatus 4.

  Further, when the operator instructs the processing of the document, the client PC 1 sets the security information specified from the combination of the document and operator information indicating information such as the department to which the operator belongs and the title of the operator. And confirms with the operator whether or not to process the document according to the security information, and executes each process such as printing, copying, and moving the document based on the instruction of the operator.

  In addition, if necessary, the operator is notified of the process of changing the security information identified from the combination of the document and the operator information of the operator of the document, and the operator is informed whether the security information can be changed. In addition to making a selection, the change licensee is notified of a change procedure request according to the selection result.

  The registration of the document, the operator information of the operator who operates the document, and the contents of the security information, specifically, displays a document registration screen (not shown) on the display of the client PC 1 according to the operator's instruction. Then, a document to be processed according to the security information is selected from the document data list displayed on this screen, or the document data created by the operator is selected as a document to be processed according to the security information.

  In addition, the registration of the contents of the operator information and security information is specifically performed from the operation authority information indicating the operation authority for the document displayed on the document registration screen and the list information such as the department to which the operator belongs and the job title. The operation authority information for the document to be processed according to the security information, the operator information is selected, the selected document is stored and registered in the document management apparatus 3, the selected document, the operator information, and the operation authority information Is stored in the operation authority management device 4 and registered.

  For example, when prohibiting copy processing of a paper document in a document operation device such as the multifunction device 2, operation authority information (for example, a value “1”) indicating operation authority of copy prohibition processing for the paper document, and the operation authority The operator information of the operator who gives is selected and set from each information list.

  In this embodiment, the paper document is described as a document in which images and print data are formed on paper. However, the paper document is not limited to paper, but a plastic sheet, a vinyl sheet, or electronic paper. It may be a document in which images and print data are formed on various media such as.

  FIG. 2 is a diagram showing an example of the operation authority management table 10 showing the operation authority information and the contents thereof in the present embodiment.

  As shown in FIG. 2, the operation authority management table 10 includes “operation authority information” 11 indicating the operation authority, and “operation authority contents” 12 indicating the contents of the operation authority indicated by the values set in the operation authority information 11. And the value “1” of, for example, the operation authority information 11 in the operation authority management table 10 prohibits printing, copying, scanning, and facsimile communication processing, and log information of the processing operation. Is acquired, stored and held, and the operation control to notify the administrator (contents of operation authority) is shown.

  Further, the value “2” of the operation authority information 11 is subjected to front side WM printing (sakura paper printing process) in the case of printing processing, and encryption processing of scanned and read image data in the case of scanning processing. Facsimile transmission is prohibited, log information of the processing operation is acquired, stored and held, and operation control for notifying the administrator is performed (contents of operation authority).

  Further, the value “3” of the operation authority information 11 is processed so that the document ID unique to the paper document is added to the header / footer and output to the paper document output by printing, copying, or facsimile transmission. (Contents of operation authority).

  The value “4” of the operation authority information 11 indicates that each process of printing, copying, scanning, and facsimile communication is performed according to the instruction (contents of operation authority).

  The operation authority management table 10 shows an example of each operation authority information and contents of the operation authority when the multifunction device 2 prints, copies, scans, and facsimiles a paper document. 10 is created and stored in advance in the client PC 1, the MFP 2, and the operation authority management device 4. In addition, as the information in the operation authority management table 10, arbitrary information can be set according to the operation target device (client PC 1 or other device). Details of the operator information will be described later.

  As described above, the registration of the document and its security information is performed by allowing the operator to select the document for which the security information is set by the client PC 1 and its security information, and transmitting the document data of the selected document to the document management apparatus 3 for registration. Then, the selected security information is transmitted to the operation authority management device 4 and registered.

  The multifunction device 2 is an apparatus configured to be able to perform various processes such as copying of paper documents, facsimile communication, scanning, and printing. These processes are performed after authentication of an operator who operates the multifunction device 2. It is configured so that it can only be implemented.

  In addition, when an instruction is given for copying, facsimile communication, scanning, printing, or the like of a paper document in which security information is set, the multi function device 2 determines whether or not the processing according to the security information set in the paper document can be performed. This is executed by confirming with the operator, and if necessary, the operator is notified of a method of releasing or changing the security information set in the paper document.

  Specifically, when processing of a paper document for which security information is set is instructed, the multifunction device 2 extracts and detects a document ID attached to the paper document from image data read from the paper document. Then, the security information of the paper document based on the document ID and the operator ID of the operator is acquired from the operation authority management device 4, and the operator confirms whether the processing according to the acquired security information can be performed. carry out.

  If the security information of the paper document acquired from the operation authority management apparatus 4 is prohibited from processing, the operator is notified of a method for releasing or changing the security information.

  The document management apparatus 3 stores and manages the document requested for registration in a predetermined storage location, and acquires the document requested for transmission from the location where the document is stored (hereinafter simply referred to as “storage destination”). Then, document processing corresponding to various requests such as transmission to the transmission destination is performed.

  Specifically, the document data transmitted together with the document registration request is stored in a predetermined storage location of the document DB 30 constructed in the storage device (eg, hard disk) of the document management device 3, and the document ID of the document is manipulated. Acquired by requesting the authority management device 4 and manages the document ID by storing it in the document management table 31 as shown in FIG. 3 in association with the document data storage location information of the document.

  As shown in FIG. 3, the document management table 31 includes a “document ID” 311 indicating the document ID of a document registered in the document management system 100, and a “document storage destination” indicating the storage destination information of the document data of the document ID. 312 and the like, and the document data of the document ID “D0001” in the document management table 31, for example, is a place indicated by “https://abc.def.co.jp/129” ( The document storage location).

  By managing the document in this way, the document management apparatus 3 can acquire and retrieve the document data of the document identified by the document ID from the storage location associated with the document ID.

  Note that each time a document is registered in the document DB 30, the document management table 31 sequentially stores and records the document ID of the document and the storage destination information of the document data. The document management table 31 is stored and held in the document DB 30, but is not limited to the document DB 30.

  Further, the document management device 3 specifies the document data storage destination of the request document with reference to the document management table 31 in response to the document transmission request, acquires the document data from the specified storage destination, and obtains the request source or Send to the requested destination. Further, as in the case of registering a document in the document management system 100, each time the document management table 31 stores the document ID and the storage destination information of the document data associated with the document ID, the information is operated. Notify the management device 4.

  The operation authority management device 4 issues a new document ID in response to a document ID issuance request, creates a security information management table 40 (see FIG. 4) described later, and sets security information, and its security. It manages the correspondence of information and notifies the inquiry source of the response to the inquiry about security information.

  Specifically, in response to a document ID issuance request from the client PC 1, the MFP 2, and the document management apparatus 3, a new document ID is issued and notified to the request source, and at the time of document registration or security of the registered document FIG. 4 is based on the document ID of the registered document notified from each device when the information is changed, the storage location information of the document data associated with the document ID, the operation authority information, and the operator information of the operator ID. A security information management table 40 as shown is created and stored.

  As shown in FIG. 4, the security information management table 40 includes a “document ID” 401 indicating the document ID of a document registered in the document management system 100, and a “document storage” indicating storage location information of document data of the document ID. "Destination" 402, "operation authority information" 403 indicating the operation authority for the document data, "affiliation" 404 indicating the department to which the operator who is given the operation authority indicated by the operation authority information, and "position" indicating the position "405" and a location indicated by "https://abc.def.co.jp/129" of the document ID "D0001" in the security information management table 40 (document storage destination) The operation indicated by the value “1” set in the operation authority information 403 for general employees (positions) belonging to the accounting department for the document data stored in It indicates that limit is given.

  Note that “Any” (affiliation) in the security information management table 40 indicates all departments, and the value “1” in the operation authority information 403 indicates the above-described operation authority management table 10 (see FIG. 2). As shown in FIG. 4, the MFP 2 prohibits printing, copying, scanning, and facsimile communication processing, acquires and stores log information of the processing operation, and notifies the administrator of the processing operation (operation (Contents of authority).

  Further, the operation authority management device 4 requests the security information corresponding to the security information inquiry based on the document ID of the operation target document and the operator information of the operator (for example, the document management device 3, the multifunction device 2, and the client). PC1 etc.).

  The operator management device 5 manages the operator authentication information (operator ID, password, IC card, biometric authentication information, etc.) and the operator information of the operator (information such as belonging organization, post) in association with each other. Then, an answer to the inquiry about the operator information is notified to the inquiry source.

  In this embodiment, specifically, an operator information management table 50 as shown in FIG. 5 in which the operator ID of the operator is associated with the operator information of the operator is created and stored and managed. An authentication inquiry is made with reference to the operator information management table 50, and an authentication result for the inquiry is notified to the inquiry source.

  Note that the operator information is not limited to the organization or title of the operator, but may be attribute information to which the operator such as the gender and age group of the operator belongs, identification information unique to the operator, or the like. Good.

  As shown in FIG. 5, the operator information management table 50 includes an “operator ID” 501 indicating an operator ID of each operator, an “affiliation” 502 indicating a department to which the operator of the operator ID belongs, The operator ID “P1201” in the operator information management table 50 is associated with, for example, the development department (affiliation). ) Officers (positions).

  The document management system 100 configured in this way is capable of copying, facsimile communication, scanning, printing, etc., a paper document in which security information having different operation authority is set depending on, for example, an operator's title or department. When performing each process, the MFP 2 specifies operation authority information corresponding to the combination of the operator information of the operator and the document ID of the paper document, and determines whether or not the process according to the operation authority information can be performed. After confirmation, the operation of the multifunction device 2 is controlled according to the operation authority information to maintain information security for the document.

  The processing operation of the main part of the document management according to the present invention performed by the document management system 100 will be described with reference to FIGS.

  As described above, in order to process a document according to security information, it is necessary to register the document for which security information is set and the security information in the document management system 100.

  FIG. 6 is a flowchart illustrating an example of a processing operation in the case of newly registering an electronic document (an electronic document) in the document management system 100.

  As shown in FIG. 6, when a new electronic document for setting security information is newly registered in the document management system 100, first, the client PC 1 is activated and login information such as an operator ID and password of the operator is input. After authentication, the process starts by selecting “document registration” from a selection menu (not shown) (step S600).

  For authentication of the operator, when the client PC 1 is activated, a login screen (not shown) for inputting an operator ID, a password, etc. is displayed on the display of the client PC 1, and authentication for the login information is performed based on the input login information. An inquiry is made to the operator management device 5.

  After the operator authentication, the client PC 1 displays a selection menu on the display, and when “document registration” is selected by the operator in the selection menu, the document to be registered, operation authority information for the document, and its operation Allows the operator of the electronic document to select or input the operator information of the operator who gives authority, sends the document data of the selected document to the document management apparatus 3, requests registration of the document data, and inputs The operation authority information and the operator information thus transmitted are transmitted to the operation authority management apparatus 4 to request registration thereof (step S601).

  Specifically, on the display of the client PC 1 after the operator authentication, there is a selection menu (not shown) for selecting various document processes such as document printing, copying, moving and document registration, and security information change according to the security information. When “document registration” is selected in this selection menu, a document registration screen (not shown) is displayed on the display. On this screen, the operator designates the registered document, operates authority information for the document, and The operator information of the operator who gives the operation authority is inputted.

  When the registered document, the operation authority information and the operator information of the document are selected or input by the operator, the client PC 1 transmits the document data of the selected document to the document management apparatus 3 to request the registration, Further, the input operation authority information and the operator information thereof are transmitted to the operation authority management apparatus 4 to request registration thereof.

  The document management apparatus 3 stores the document data in the document DB 30 in response to the document data transmitted from the client PC 1 and its registration request, and requests the operation authority management apparatus 4 to issue a document ID of the document data (step) S602).

  In response to the document ID issuance request from the document management apparatus 3, the operation authority management apparatus 4 issues a new document ID and notifies the request source document management apparatus 3 (step S603).

  The document management apparatus 3 that has received the notification of the new document ID from the operation authority management apparatus 4 associates the document ID with the storage location information of the registered document (document data), and stores the document management table 31 (see FIG. 3). And the document ID and its storage location information are notified to the operation authority management device 4 (step S604).

  Further, the operation authority management apparatus 4 responds to the registration request for the operation authority information and the operator information transmitted from the client PC 1, the operation authority information and the operator information, the document ID notified from the document management apparatus 3, and the The storage location information of the document with the document ID is associated and recorded in the security information management table 40 (see FIG. 4), and the document management apparatus 3 is notified that the security information has been registered (step S605).

  The document management apparatus 3 that has received the notification of the completion of security information registration from the operation authority management apparatus 4 notifies the requesting client PC 1 that requested the registration of the document that the document registration has been completed, and a new electronic document is created. The registration process ends (step S606).

  Next, a processing operation when a paper document is newly registered in the document management system 100 will be described.

  FIG. 7 is a flowchart showing an example of processing operation when a paper document is newly registered in the document management system 100.

  As shown in FIG. 7, when a paper document is newly registered in the document management system 100, login information such as an operator ID and a password of an operator who operates the multifunction device 2 is authenticated, and then “ The process starts by selecting “Register Document” (step S700).

  The authentication of the operator is performed by displaying a login screen (not shown) on a control panel (not shown) of the multifunction machine 2 and inquiring the operator management apparatus 5 for authentication of the operator based on the inputted login information.

  After the operator authentication, the multifunction device 2 displays a selection menu (not shown) for performing various operations such as copying a paper document, facsimile communication, scanning, printing and document registration, and changing security information on the control panel according to the security information. Display.

  When “Register Document” is selected by the operator in the selection menu, the operation authority information for the paper document to be registered and the operator information of the operator who gives the operation authority are input, and the operator is not shown on the control panel. The operator is prompted to press the “start button” and operated.

  When the operation authority information and the operator information are input and the “start button” is pressed, the multifunction device 2 scans a paper document placed on a platen glass (not shown) of the multifunction device 2 and scans the image data. Is sent to the document management apparatus 3 to request registration of the image data, and the input operation authority information and its operator information are transmitted to the operation authority management apparatus 4 for registration. Is requested (step S701).

  The document management apparatus 3 stores the image data in the document DB 30 in response to the image data transmitted from the MFP 2 and its registration request, and requests the operation authority management apparatus 4 to issue the document ID of the image data ( Step S702).

  In response to the document ID issuance request from the document management apparatus 3, the operation authority management apparatus 4 issues a new document ID and notifies the request source document management apparatus 3 (step S703).

  Upon receiving the notification of the new document ID from the operation authority management device 4, the document management device 3 associates the document ID with the storage location information of the registered document (image data), and stores the document management table 31 (see FIG. 3). The document ID and its storage location information are notified to the operation authority management device 4 (step S704).

  The operation authority management apparatus 4 responds to the registration request for the operation authority information and the operator information transmitted from the MFP 2, the operation authority information and the operator information, the document ID notified from the document management apparatus 3, and the The storage location information of the document with the document ID is associated and recorded in the security information management table 40 (see FIG. 4), and the document management apparatus 3 is notified that the security information has been registered (step S705).

  The document management apparatus 3 that has received the notification of the completion of the security information registration from the operation authority management apparatus 4 notifies the requesting multifunction peripheral 2 that requested the document registration that the document registration has been completed. The new registration process ends (step S706).

  The document management processing operation according to the present invention in the document management system 100 in which the document and the security information of the document are registered by such processing operation will be described with reference to FIGS.

  FIG. 8 is a flowchart showing an example of the document management processing operation according to the present invention in the copying process of the multifunction peripheral 2 which is the document operation device.

  In FIG. 8, the paper document X (document ID is printed on the header / footer) output by the operator A to the operator B between the operators A and B having different operation authority for the document. An example will be described in which the paper document X is handed over, and the operator B uses the multifunction device 2 to copy, facsimile communication, and scan. Further, the operator A is an officer of the development department and the operator ID is “P1201”, the operator B is a manager of the accounting department, the operator ID is “P1301”, and the document ID of the paper document X is “D0001”. It shall be.

  As shown in FIG. 8, the operator B enters the login information such as the operator ID and password on the login screen (not shown) displayed on the control panel (not shown) of the copying machine 2 and authenticates it. When “copy” is selected in a selection menu (not shown) displayed on the screen, the copying process of the paper document X by the multifunction device 2 is started (step S800).

  The authentication operation of the operator B is performed by inquiring of the operator management apparatus 5 based on the login information input by the operator B, as in the case of the new registration of the paper document (see FIG. 7).

  After the operator authentication, the paper document X is placed on the platen glass (not shown) of the multifunction device 2, "Copy" is selected in the selection menu, and the "start button" (not shown) arranged on the control panel is the operator. Is pressed, the MFP 2 requests the operation authority management device 4 to issue the operation authority information of the operator B for the paper document X and a new document ID to be added to the paper document output in the copying process. (Step S801).

  Specifically, when the “start button” is pressed by the operator B, the multifunction device 2 scans the paper document X, reads the image data, analyzes the read image data, and adds it to the paper document X. The extracted document ID is extracted and detected, and the detected document ID and the operator ID of the login information input by the operator are transmitted to the operation authority management device 4 to operate the operator B with respect to the paper document X. Requests transmission of information and a new document ID.

  In this example, the MFP 2 transmits the document ID “D0001” of the paper document X and the operator ID “P1301” of the operator B to the operation authority management device 4, and the operation authority of the operator B for the paper document X is transmitted. Requests transmission of information and a new document ID to be added to a paper document that is copied from the paper document X and output.

  The operation authority management device 4 inquires and acquires the operator information (affiliation, title) of the operator ID transmitted from the multifunction device 2 from the operator management device 5 (step S802), and acquires the obtained operator information and the multifunction device. The operation authority information associated with the document ID of the paper document X transmitted from 2 is confirmed with reference to the security information management table 40 (step S804).

  Note that the operator information of the operator B is that the operation authority management device 4 transmits the operator ID transmitted from the multifunction device 2 to the operator management device 5, and the operator information corresponding to the operator ID is transmitted to the operator. The management device 5 is identified by referring to the operator information management table 50 (see FIG. 5) and notified to the operation authority management device 4 (step S803).

  In the case of this example, the operator management apparatus 5 has the operator ID 501 of the operator information management table 50 (see FIG. 5) that matches the operator ID “P1301” of the operator B transmitted from the operation authority management apparatus 4. The value is searched, and the “accounting department” (affiliation 502) and “manager” (position 503) associated with the searched “P1301” (operator ID 501) are specified as the operator information of the operator B.

The operation authority management device 4 also includes all the values of the document ID “D0001” of the paper document X transmitted from the multifunction device 2 and the operator information (accounting department, manager) specified by the operator management device 5. The values of the document ID 401, the affiliation 404, and the post 405 in the matching security information management table 40 (see FIG. 4) are searched, and the searched “D0001” (document ID 401), “Accounting department” (affiliation 404), “management” are searched. The operation authority indicated by the value “ 2 ” of the operation authority information 403 associated with “position” (position 405) is confirmed.

  After confirming the security information in step S804, the operation authority management device 4 sends the electronic document data of the paper document X (referred to as “original document data” for convenience of explanation) to the multifunction device 2 in accordance with the confirmed operation authority information. The document management apparatus 3 is requested to transmit (step S805).

  Specifically, when the operation authority of the operator B with respect to the paper document X is not copy prohibition, the operation authority management device 4 transmits the document ID of the paper document X to the document management device 3 and the paper document X of the document ID. A request is made to send the original document data to the multifunction device 2.

  When the operation authority of the operator B for the paper document X is copy prohibition, the operation authority management apparatus 4 transmits only the operation authority information indicating copy prohibition to the multifunction device 2 without issuing a new document ID. .

  In the case of this example, the value of the operation authority information of the operator B with respect to the paper document X is “2”, that is, the operation authority of the operator B with respect to the paper document X is not copy-prohibited. The document ID of the document X is transmitted to the document management apparatus 3, and the original document data of the paper document X having the document ID is requested to be transmitted to the multifunction device 2.

  In step S <b> 805, after requesting transmission of the original document data of the paper document X to the multifunction device 2, the operation authority management device 4 issues a new document ID in response to a new document ID transmission request from the multifunction device 2. The issued document ID and the operation authority information of the operator B for the paper document X confirmed in step S805 (in this case, the value of the operation authority information is “2”) are transmitted to the MFP 2 (step S806). .

  The document management apparatus 3 requested to transmit the original document data of the paper document X to the multifunction device 2 refers to the document management table 31 (see FIG. 3) based on the document ID of the paper document X, and stores the document ID of the document ID. The storage location of the original document data of the paper document X is specified, and the original document data is extracted from the specified storage location and transmitted to the multifunction device 2 (step S807).

  Specifically, in the case of this example, the operation authority management device 4 transmits the document ID “D0001” of the paper document X to the document management device 3, and the original document data of the paper document X of the document ID is combined with the multifunction device 2. The document management apparatus 3 retrieves the value of the document ID 311 in the document management table 31 that matches the document ID “D0001”, and associates “D0001” (document ID 311) with the retrieved “D0001”. The document data stored in “https://abc.def.co.jp/129” (document storage destination 312) is extracted and transmitted to the multifunction device 2.

  Note that the storage location of “https://abc.def.co.jp/129” (document storage destination 312) associated with the document ID “D0001” (document ID 311) of the paper document X includes the paper document X Is stored original document data which is print data (electronic document data).

  The multi-function device 2 uses the operation authority information transmitted from the operation authority management apparatus 4 and the new document ID and document transmitted from the operation authority management apparatus 4 according to the operation authority information (when the value is not “1”). The original document data of the paper document X transmitted from the management device 3 is received, the contents of the received operation authority information are displayed on the control panel, and the operator B has the operation authority for the paper document X indicated by the operation authority information. The operator B is made to select whether or not to perform the copying process for the paper document X (step S808).

  Specifically, the MFP 2 refers to the operation authority management table 31 based on the operation authority information transmitted from the operation authority management device 4 and controls the contents of the operation authority indicated by the operation authority information to control the MFP 2. Displayed on the panel and prompts the operator B to select whether or not to execute the copying process of the paper document X with the operation authority.

  For example, when the value of the received operation authority information is “2”, the content of the operation authority associated with the operation authority information value “2”, that is, “the original document data of the paper document X is the cherry paper print data. Is displayed on the control panel of the MFP 2, and the operator selects whether to execute the copying process with this processing content. .

  When the value of the received operation authority information is “3”, the content of the operation authority associated with the operation authority information value “3”, that is, “new document ID in original document data of paper document X”. "Are you sure you want to execute the copy process with the header / footer added?" Is displayed, and the user selects whether or not to execute the copy process.

  If the value of the received operation authority information is “4”, the contents of the operation authority associated with the operation authority information value “4”, that is, “original document data of paper document X is copied as instructed. "Are you sure you want to execute the process?" Is displayed, and the user is asked to select whether or not to execute the copy process.

  If the value of the received operation authority information is “1”, a message such as “The operation authority given to you cannot copy this paper document X” is displayed, and the copy processing operation is stopped. The process ends.

  In the case of this example, the value of the operation authority information received by the MFP 2 is “2”. Therefore, “Copy processing with cherry paper print data added to the original document data of paper document X is performed. A message such as “Are you sure?” Is displayed on the control panel of the multi-function device 2 and the operator is made to select whether or not to perform the copying process with this processing content.

  In step S808, if the operator instructs to perform the copying process with the operation authority displayed on the control panel, the multi function device 2 performs the copying process of the paper document X with the operation authority (step S809). If the operator instructs that the copy process should not be performed with the operation authority displayed on the control panel, the copy process operation is stopped and the process is terminated.

  In step S809, if the operator selects and instructs that the copy process is performed with the operation authority displayed on the control panel, the multifunction device 2 specifically determines the content of the operation authority from the value of the received operation authority information. The paper authority X is identified with reference to the operation authority management table 31, and the paper document X is processed under the processing conditions indicated by the contents of the operation authority.

  For example, when the value of the operation authority information is “2”, cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3 and printed out. In this case, the original document data is output with a predetermined pattern printed on the back. The log information of the operation includes information such as operation date and time, operator ID (in this case, operator B), operation content (copying operation), processing operation content (copying operation with operation authority information “2”), and the like. Acquire, store and hold, and notify the document manager to that effect (log information contents).

  When the value of the operation authority information is “3”, a new document ID transmitted from the operation authority management apparatus 4 is added to the original document data of the paper document X transmitted from the document management apparatus 3 to the header / footer. Print out.

  When the value of the operation authority information is “4”, the original document data of the paper document X transmitted from the document management apparatus 3 is printed out as it is.

In this example, since the value of the operation authority information is “2”, the cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3 and printed out. log information processing notifies the (operation time and date, operator ID, operation content, the process operation content of the information) acquired by accumulating held to the treated is carried out was that the document administrator.

  As described above, the MFP 2 performs a copying process according to the security information set according to the operator B for the paper document X, and when the paper document Y is output in the copying process, The security information is registered in the operation authority management device 4 and the copying process is terminated (step S810).

  Specifically, when the multifunction device 2 copies the paper document X according to the operation authority information and outputs the paper document Y, the multifunction device 2 registers the security information of the paper document Y in the operation authority management device 4. The operation authority management device 4 receives the security information registration request from the multifunction device 2 and receives the operation authority information of the paper document Y, the document ID of the paper document Y, and the storage location information of the original document data of the paper document Y. After the operator information of the operator B is associated and recorded in the security information management table 40 (see FIG. 4), the copying process of the paper document X according to the operation authority information is terminated.

  In the case of this example, for example, “D0004” is stored in the document ID 401 of the security information management table 40, and “https://abc.def.co.jp/” is stored in the document storage destination 402 of the original document data of the paper document Y. 129 ”, the operation authority information 403 has the same value“ 2 ”as the operation authority information for the paper document X of the operator B, and the affiliation 404 and the post 405 have“ accounting department ”indicating the operator information of the operator B. , Security information in which each value of “manager” is set is recorded.

  When the multifunction device 2 performs the copy prohibition operation for the paper document X in accordance with the value “1” of the operation authority information, the operator notifies the operator that the paper document X is copy-prohibited as described above, and performs the operation. Log information is stored and held, and the document manager is notified of this (contents of log information), and the copying process is terminated.

  FIG. 9 is a flowchart showing an example of the processing operation of the MFP 2 when the operation authority of the operator B for the paper document X is copy prohibition in the copying process described above (FIG. 8).

  Note that steps S900 to S904 in FIG. 9 are the same as steps S800 to S804 shown in FIG.

  As shown in FIG. 9, after the login information (operator ID, password, etc.) entered by the operator B is authenticated, “Copy” is selected from the selection menu displayed on the control panel, so that the multifunction device 2 starts copying the paper document X (step S900).

  After authentication of the operator B, a paper document X is placed on a platen glass (not shown) of the multifunction device 2, and after selecting “copy” in the selection menu, the “start button” is pressed. The image data read from the paper document X is analyzed to detect the document ID of the paper document X, and the detected document ID and the input operator ID are transmitted to the operation authority management device 4 to operate the paper document X. Request is made to transmit the operation authority information of the user B and a new document ID (step S901).

  The operation authority management device 4 inquires and acquires the operator information (affiliation, title) of the operator ID transmitted from the multifunction device 2 from the operator management device 5 (step S902), and acquires the obtained operator information and the multifunction device. The operation authority information is specified by referring to the security information management table 41 from the combination of document IDs of the paper document X transmitted from step 2 (step S904).

  On the other hand, the operator management device 5 specifies the operator information associated with the operator ID from the operator ID transmitted from the operation authority management device 4 with reference to the operator information management table 50 (see FIG. 4). Then, the operator information is notified to the operation authority management device 4 (step S903).

  In step S904, when the operation authority indicated by the specified operation authority information is a copy prohibition process, the operation authority management apparatus 4 transmits a message to that effect to the MFP 2 (step S905).

  Specifically, the operation authority management device 4 notifies the MFP 2 of the value “1” of the operation authority information for the paper document X of the operator B, and the MFP 2 is notified from the operation authority management device 4. Based on the value “1” of the operation authority information, the operation authority management table 10 is referred to display on the control panel of the MFP 2 that the copying process of the paper document X by the operator B is prohibited. Accordingly, the copy processing operation is stopped (step S906).

  Also, information such as a method and procedure for changing the operation authority (in this case, copy prohibition) of the operator B with respect to the paper document X is displayed on the control panel and notified to the operator for guidance and copying processing. The operation is terminated (step S907).

  FIG. 10 shows an example of processing operations other than the processing operation (FIG. 9) of the multifunction device 2 when the operation authority of the operator B for the paper document X is copy prohibition in the copying processing described above (FIG. 8). It is a flowchart.

  Note that steps S1000 to S1006 in FIG. 10 are the same as steps S900 to S906 shown in FIG.

  As shown in FIG. 10, after the login information (operator ID, password, etc.) input by the operator B is authenticated, “Copy” is selected from the selection menu displayed on the control panel, so that the multifunction device 2 starts copying the paper document X (step S1000).

  After authentication of the operator B, a paper document X is placed on a platen glass (not shown) of the multifunction device 2, and after selecting “copy” in the selection menu, the “start button” is pressed. The image data read from the paper document X is analyzed to detect the document ID of the paper document X, and the detected document ID and the input operator ID are transmitted to the operation authority management device 4 to operate the operator on the paper document X. Request is made to transmit the operation authority information of B and a new document ID (step S1001).

  The operation authority management device 4 inquires and acquires the operator information (affiliation, title) of the operator ID transmitted from the multifunction device 2 from the operator management device 5 (step S1002), and acquires the obtained operator information and the multifunction device. The operation authority information is specified from the combination of document IDs of the paper document X transmitted from 2 with reference to the security information management table 41 (step S1004).

  On the other hand, the operator management device 5 specifies the operator information associated with the operator ID from the operator ID transmitted from the operation authority management device 4 with reference to the operator information management table 50 (see FIG. 4). Then, the operator information is notified to the operation authority management device 4 (step S1003).

  In step S1004, when the operation authority indicated by the specified operation authority information is a copy prohibition process, the operation authority management apparatus 4 transmits a message to that effect to the multi-function device 2 (step S1005).

  Specifically, the operation authority management device 4 notifies the MFP 2 of the value “1” of the operation authority information for the paper document X of the operator B, and the MFP 2 is notified from the operation authority management device 4. Based on the value “1” of the operation authority information, the operation authority management table 10 is referred to display on the control panel of the MFP 2 that the copying process of the paper document X by the operator B is prohibited. Accordingly, the copying process is stopped (step S1006).

  Also, information such as a method or procedure for changing the operation authority (in this case, copy prohibition) of the operator B with respect to the paper document X is displayed on the control panel and notified to the operator for guidance. The operator is allowed to select whether or not to execute the procedure to change the procedure, and the selection result is transmitted to the operation authority management device 4 (step S1007).

  In step S1007, if the operator selects to execute the procedure for changing the operation authority, the multifunction device 2 notifies the operation authority management device 4 to that effect, and the operation authority management device 4 transmits the paper document X and the operator B. Information necessary for changing the operation authority information associated with the combination of the operator information is an authorized person or document administrator (hereinafter referred to as “change authorized person”) who is permitted to perform the process of the change procedure. To the terminal (for example, client PC 1), and requests the change of the security information including the operation authority information associated with the combination of the operator information of the paper document X and the operator B (step S1008).

  The change authority who received the security information change request including the operation authority information of the operator B for the paper document X is managed by the operation authority management device 4 by the security information changing means of the terminal (for example, the client PC 1) of the change authority. The change authority determines the setting value of the operation authority information associated with the combination of the operator information of the operator B of the security information management table 40 and the document ID of the paper document X based on the request contents, and creates a new value. Change to and update.

  FIG. 11 shows an example of processing operations other than the processing operation (FIG. 10) of the MFP 2 when the operation authority of the operator B for the paper document X is copy prohibition in the copying processing described above (FIG. 8). It is a flowchart.

  The processing operation from S1100 to step S1108 in FIG. 11 is the same as the processing operation described above (FIG. 10), and the description of the processing from S1100 to step S1105 is omitted for convenience of explanation.

  As shown in FIG. 11, the multifunction device 2 that has received the copy-permitted operation authority information (value is “1”) from the operation authority management device 4 displays a message to that effect on the control panel of the multifunction device 2 and performs copy processing. Is stopped (step S1106).

  In addition, in order to change the operation authority (in this case, copy prohibition) of the operator B for the paper document X, the change procedure method, the change authority authorized to perform the change process, and the contact information, etc. are included. The operator selects whether to execute the change procedure, and transmits the selection result to the operation authority management apparatus 4 (step S1107).

  In step S1007, if the operator selects to execute the procedure for changing the operation authority, the multifunction device 2 notifies the operation authority management device 4 to that effect, and the operation authority management device 4 transmits the paper document X and the operator B. Information necessary for changing the operation authority information associated with the combination of the operator information is a terminal of an authorized person or document administrator (change authorized person) who is permitted to perform the process of the change procedure (for example, client PC1) ) To request the change of the security information including the operation authority information associated with the combination of the operator information of the paper document X and the operator B (step S1108).

  The change authority who has received the request to change the security information of the paper document X operates the security information management table 40 managed by the operation authority management device 4 by the security information change means of the terminal of the change authority (for example, the client PC 1). The change authority person determines the setting value of the operation authority information associated with the combination of the operator information of the operator B and the document ID of the paper document X based on the request contents, and changes and updates it.

  Specifically, when the change authority selects “change security information” in the selection menu displayed on the display of the terminal of the change authority, the document ID of the document whose security information is to be changed is displayed on the display of the terminal. Then, a security information change screen (not shown) for inputting the security information change contents and the operator information is displayed, and the information input on this screen is transmitted from the terminal of the change authority to the operation authority management device 4, and the security information is displayed. Change is requested (step S1109).

  The operation authority management device 4 uses the security information management table 40 (see FIG. 5) based on the document ID, security information change contents (copy prohibition release, etc.) and the operator information transmitted together with the security information change request from the terminal of the change authority. 4), the setting value of the operation authority information associated with the combination of the document ID and the operator information recorded in (4) is rewritten and recorded with the value of the operation authority information transmitted from the terminal of the change authority. S1110).

  After changing the security information for the paper document X of the operator B, the operation authority management device 4 transmits the document ID of the paper document X to the document management device 3 and transmits the original document data of the paper document X to the multifunction device 2. (Step S1111).

  In step S <b> 1111, after requesting transmission of the original document data of the paper document X to the multifunction device 2, the operation authority management device 4 issues a new document ID in response to a new document ID transmission request from the multifunction device 2. The issued document ID and the changed operation authority information are transmitted to the MFP 2 (step S1112).

  The document management apparatus 3 that is requested to transmit the original document data of the paper document X to the multifunction peripheral 2 refers to the document management table 31 (see FIG. 3) based on the document ID of the paper document X. The storage location of the original document data is specified, and the original document data is extracted from the specified storage location and transmitted to the multi function device 2 (step S1113).

  The multifunction device 2 receives the new document ID and the changed operation authority information transmitted from the operation authority management device 4, and the original document data of the paper document X transmitted from the document management device 3, and performs the operation after the change. It is confirmed with the operator whether or not the copy processing of the paper document X is executed in accordance with the operation authority indicated by the authority information (step S1114).

  Specifically, the content of the operation authority is identified from the received operation authority information after the change with reference to the operation authority management table 31, and the content of the identified operation authority is displayed on the control panel of the MFP 2. The operator is prompted to select whether or not to execute the copying process of the paper document X with the operation authority.

  For example, when the value of the operation authority information after the change is “2”, notification is made that the cherry paper print data is added to the document data of the paper document X and the printout is performed, and whether or not the copy process is performed in this process. Let them choose whether or not.

  If the value of the operation authority information after the change is “3”, the document data of the paper document X is notified that a new document ID is added to the header / footer and printed out. To select whether or not to implement.

  Further, when the value of the operation authority information after the change is “4”, it is notified that the document data of the paper document X is printed out as it is, and this processing is made to select whether or not to execute the copying process.

  In step S1114, when the operator instructs to perform the copy process with the changed operation authority, the multifunction machine 2 performs the copy process of the paper document X under the processing conditions indicated by the changed operation authority information (step S1114). S1115), when the operator instructs that the copy process is not performed with the changed operation authority, the copy process operation is stopped and the process is terminated.

  Specifically, the copying process according to the operation authority information by the MFP 2 refers to the operation authority management table 31 based on the operation authority information after the change, for example, when the value of the operation authority information is “2”. The cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3 and printed out. In this case, the original document data is output with a predetermined pattern printed on the back. The log information of the operation includes information such as operation date and time, operator ID (in this case, operator B), operation content (copying operation), processing operation content (copying operation with operation authority information “2”), and the like. Acquire, store and hold, and notify the document manager to that effect (log information contents).

  When the value of the operation authority information after the change is “3”, the new document ID transmitted from the operation authority management apparatus 4 is added to the original document data of the paper document X transmitted from the document management apparatus 3 in the header / footer. Add and print out.

  When the value of the operation authority information after the change is “4”, the original document data of the paper document X transmitted from the document management apparatus 3 is printed out as it is.

  In this example, since the value of the operation authority information is “2”, the cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3 and printed out. Processing log information (information such as operation date / time, operator ID, operation content, processing operation content) is acquired, stored, and notified to the document manager that the processing has been performed.

  When the copying process according to the changed processing condition information is performed as described above, the multifunction device 2 registers the security information of the paper document Y output in the copying process in the operation authority management device 4 and performs the copying process. Is terminated (step S1116).

  Specifically, when the multifunction device 2 copies the paper document X according to the operation authority information and outputs the paper document Y, the multifunction device 2 registers the security information of the paper document Y in the operation authority management device 4. The operation authority management device 4 receives the security information registration request from the multifunction device 2 and receives the operation authority information of the paper document Y, the document ID of the paper document Y, and the storage location information of the original document data of the paper document Y. After the operator information of the operator is associated and recorded in the security information management table 40 (see FIG. 4), the copying process of the paper document X according to the operation authority information is terminated.

  When the multifunction device 2 performs the scanning prohibition operation for the paper document X in accordance with the operation authority information, as described above, it notifies the operator that the paper document X is prohibited from being copied, and logs the operation log information. At the same time, the document manager is notified of this (contents of log information), and the copying process is terminated.

  In the processing operation by each apparatus of the present invention described above, a storage medium that records a program code of software that realizes the functions of the above-described embodiments is supplied to each apparatus constituting the document management system 100. You may comprise so that CPU may implement | achieve by reading and executing the program code stored in the storage medium.

  In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the storage medium storing the program code constitutes the present invention.

  Further, after the program code read from the storage medium is written in a memory provided in a function expansion card inserted in each device constituting the document management system 100 or a function expansion unit connected to the CPU, the program code is read. The CPU of the function expansion card or function expansion unit may perform part or all of the actual processing based on the code instruction, and the functions of the above-described embodiments may be realized by the processing.

  The present invention can be applied to document management techniques corresponding to various usage forms of documents.

1 is a block diagram showing the main configuration of a document management system 100 according to the present invention. The figure which shows an example of the operation authority management table 10 The figure which shows an example of the document management table 31 The figure which shows an example of the security information management table 40 The figure which shows an example of the operator information management table 50, Flow chart showing an example of a new registration process of an electronic document (a computerized document) Flow chart showing an example of a new registration process for paper documents (documents printed on paper) Flow chart showing an example of a copy processing operation according to the security information of a paper document by the multifunction device 2 Flow chart showing an example of processing operation of the multifunction device 2 when the processing content of the paper document X is copy-prohibited Flow chart showing another example of processing operation of multifunction device 2 when the processing content of paper document X is copy-prohibited Flow chart showing another example of processing operation of multifunction device 2 when the processing content of paper document X is copy-prohibited

Explanation of symbols

1 Client PC
2 MFP 3 Document Management Device 30 Document DB
4 Operation Authority Management Device 5 Operator Management Device 6 Network 10 Operation Authority Management Table 31 Document Management Table 40 Security Information Management Table 50 Operator Information Management Table

Claims (2)

A document management device for managing documents;
An operation authority management device that manages operation authority information corresponding to a document managed by the document management apparatus;
A document operation device for operating a document managed by the document management device,
The document operation device includes:
Detecting means for detecting identification information of the document from the document prior to performing an operation instructed by an operator for the document managed by the document management device;
Operation authority information acquisition means for transmitting the identification information of the document detected by the detection means to the operation authority management device and acquiring operation authority information of the document;
When the operation authority information of the document acquired by the operation authority information acquisition unit is not information indicating prohibition of the operation on the document, the operation authority information is displayed, and the operation on the document is performed according to the operation authority information. Selecting means for allowing the operator to select whether or not to implement,
The operation authority management device includes:
Specifying means for specifying operation authority information corresponding to the document based on identification information of the document transmitted from the document operation device;
An operation authority information transmitting unit that transmits the operation authority information specified by the specifying unit to the document operation device;
An operator management device that manages the identification information of the operator and the operator information related to the operator in association with each other;
The operation authority management device includes:
Corresponding to a document managed by the document management apparatus, managing operation authority information specified by a combination of identification information of the document and operator information related to the operator of the document,
The document operation device includes:
Prior to performing the operation instructed by the operator, further comprising authentication means for transmitting the operator identification information to the operator management device to authenticate the operator,
The operation authority information acquisition means includes
Transmitting the operator's identification information authenticated by the authentication means and the document's identification information detected by the detection means to the operation authority management device to obtain the operation authority information of the document;
The specifying means is:
The operator identification information transmitted from the document manipulation device is transmitted to the operator management device to obtain operator information corresponding to the operator identification information. The operator information and the document identification information To specify the operation authority information corresponding to the document based on
The document operation device includes:
Processing means for performing processing corresponding to the operation in accordance with the operation authority information of the document when the operator selects to execute the document;
A registration unit for registering operation authority information corresponding to the document processed by the processing unit in the operation authority management device;
The detection means includes
When the operation instructed by the operator is a copy of a paper document, the identification information of the paper document is detected from image information read from the paper document;
The operation authority information acquisition means includes
Transmitting the identification information of the operator authenticated by the authentication means and the identification information of the paper document detected by the detection means to the operation authority management device to obtain the operation authority information of the paper document;
The selection means includes
When the operation authority information of the paper document acquired by the operation authority information acquisition unit is not information indicating that the copy of the paper document is prohibited, the operation authority information is displayed, and the copy of the paper document is performed according to the operation authority information. Let the operator select whether or not to perform the process,
The processing means includes
Further comprising original document acquisition means for acquiring the original electronic document of the paper document by transmitting the identification information of the paper document detected by the detection means to the document management apparatus via the operation authority management apparatus,
The original electronic document of the paper document acquired by the original document acquisition unit is copied according to the operation authority information of the paper document ,
The document operation device includes:
When the operation authority information is information indicating prohibition of copying operation of the document, a use condition presenting means for presenting the use condition of the document to the operator;
An operation condition acquisition unit that acquires an operation condition that satisfies the use condition presented by the use condition presenting unit;
A document management system in which operation authority information of the operation authority information device is changed to information for canceling prohibition of duplication operation when an operation condition acquired by the operation condition acquisition unit is permitted by a change authority . The document operation device includes:
An operation condition presenting means for presenting the operation condition of the document acquired by the operation condition acquiring means to the operator;
The processing means includes
The document management system according to claim 1, wherein when an operation based on an operation condition presented by the operation condition presenting unit is selected by the operator, the document is processed according to the operation condition.

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