JP5150018B1 - Document management system and document management program - Google Patents

Abstract

The present invention manages a paper document itself from creation to disposal of the document.
Document data input means for reading document information, display means for displaying the document information, document data storage means for storing the document information, and document position determining means for determining a storage location of the document A document label printing unit that prints a bar code in which data for specifying the document is printed, a document search unit that retrieves document information, and a document that causes the display unit to display information on the storage period of the document A document management system comprising a storage expiration management means.
[Selection] Figure 1

Description

  The present invention relates to a document management system and a document management program for managing paper-based documents, and more particularly to a document management system and a document management program for managing documents over the entire period from creation to disposal of documents. .

  Conventionally, the created document is bound to a file for each category and stored on a shelf or the like, and the document whose age is long is stored in a storage box in a box or the like. In this case, it is difficult to find the necessary documents. In particular, searching for old documents stored in the vault requires visual inspection by humans and requires labor and time. Was.

  In addition, when there was an office move, it was difficult to find where it was stored and it was extremely difficult to find the necessary documents. Also, when discarding after the expiration date of storage, searching for and collecting documents to be discarded required extremely labor and time.

Therefore, a method has been developed in which a document is read by a scanner and stored and managed as electronic data. For example, the document management apparatus described in Patent Document 1 includes a registered printer and a scanner that reads the contents described on the paper as image information, and adds a unique document number to the registered document. And print control means for printing the document number at a predetermined position on the document when printing the document, and character recognition means for recognizing the document number read by the scanner.
As a result, the user can take out the document without inputting the document name or keyword, and there is no need to store or input the document number.

JP-A-11-96148

  However, with the conventional document management apparatus described in Patent Document 1, data documents, that is, documents such as image data can be managed, but paper documents themselves cannot be managed.

Even if the image data of all the documents are stored, the paper document itself as the original is still necessary at present, and it is necessary to manage the paper document itself.
In view of such circumstances, the present invention is intended to provide a document management system and a document management program that enable a paper document itself to be managed over the entire period from its creation to disposal.

The problems of the present invention can be solved by the following inventions.

That is, the document management system according to the present invention is a document management system that manages the document over the entire period from the time when the document is created to the time when the document is discarded. Means, display means for displaying the document information, document data storage means for storing the document information read by the document data input means, and based on the document information or based on a predetermined classification Or a document position determining means for determining the storage location of the document based on an instruction from an operator, and data for specifying the document on a print medium to be attached to a document storage container for storing the document. Document label printing means for printing the described bar code, and document verification for retrieving document information stored in the document data storage means. Searching means; based on information related to the storage deadline of the document in the document information stored in the document data storage means; document storage deadline management means for displaying information related to the storage deadline of the document on the display means; A lamp installed at the document storage location, and when the document management system reads information on the document to be searched from the document data input means, the display location stores the document to be searched for. A screen with text data and a screen that can visually identify the storage position is displayed on the monitor, and the lamp installed at the storage location of the document to be searched is different from the different flashing pattern for each type of search purpose. with turning on a combination of light emission by color, shelf life elapsed after the timing without depending on an instruction from outside is lit automatically It has been a major feature in that it comprises a document management system. As a result, the paper document itself can be managed from the time of document creation to the time of disposal.

In addition, the document management system of the present invention further includes a portable first external terminal for reading the barcode printed by the printing means, and the first external terminal adds the read barcode to the barcode. The described information is transmitted to the document search means via a network. The document search means searches for the document information specified by the received information described in the barcode, and the searched document information is The first feature is that the first external terminal displays the received document information.
Thereby, it is possible to know the documents stored in the storage means without taking out the documents from the storage means and reading them one by one.

Further, the document management system of the present invention further includes an IC tag storing information for specifying a document, and a second portable external terminal for reading the information of the IC tag, and the second The external terminal transmits the read IC tag information to the document search means via the network, and the document search means searches and searches the document information specified by the received IC tag information. The main feature is that the document information is transmitted to the second external terminal, and the second external terminal displays the received document information.
Thereby, it is possible to know the documents stored in the storage means without taking out the documents from the storage means and reading them one by one.

Furthermore, the document management system of the present invention further includes a third external terminal for reading information of the IC tag, and the third external terminal is installed at a doorway of a room for storing the document. The third external terminal reads and reads the information of the IC tag attached to the storage means when the storage means to which the IC tag is attached passes in front of the third external terminal. Information is transmitted to the document position determination means via a network, and the document position determination means is stored in the document data storage means based on the information of the installation position of the IC tag receiver. The main feature is to change the information about the position of the document specified by the information.
As a result, even when the position of the document is moved to, for example, another room, information on the document position is automatically updated. Still further, the document management system further includes alarm means, and when the document approaches the entrance of a room, the alarm means is sounded based on the information of the document read by the third external terminal. The document management system can also be provided.

The document management program of the present invention is a document management program for causing a computer system including a computer, a printer, a storage device, and a display to manage the document over the entire period from the creation of the document to the disposal of the document. The computer system includes a document data input unit that reads document information that is information about the document, a display unit that displays the document information, and the document information read by the document data input unit. Document data storage means for storing, document position determining means for determining the storage location of the document based on the document information, based on a predetermined classification, or based on an instruction from an operator, and the document Data for identifying the document on the print medium to be affixed to the document storage container The document label printing means for printing the barcode described in the document, the document search means for retrieving the document information stored in the document data storage means, and the document information stored in the document data storage means Based on the information on the storage period of the document, it functions as a document storage period management means for displaying the information on the storage period of the document on the display means, and a means for turning on a lamp installed in the storage place of the document. When information related to the document to be searched is read from the document data input means, the display means displays a screen for displaying the storage location of the document to be searched by text data and a screen for visually specifying the storage position on the monitor. further, the look for each object type of searching a lamp installed in the storage location of the document of interest, different different flashing patterns With turning on a combination of light emission by color, shelf life elapsed after the timing without depending on an external instruction are the key features to be realized and a function to be turned automatically. As a result, the paper document itself can be managed from the time of document creation to the time of disposal.

Furthermore, the document management program of the present invention receives information described in the barcode read by the portable first external terminal for reading the barcode printed by the printing means via the network. And a function of searching for document information specified by the information described in the received barcode and transmitting the searched document information to the first external terminal. ing.
Thereby, it is possible to know the documents stored in the storage means without taking out the documents from the storage means and reading them one by one.

Furthermore, the document management program of the present invention uses the network to transmit the information on the IC tag transmitted from the second portable external terminal for reading the information for specifying the document stored in the IC tag. And a function of searching for document information specified by the received IC tag information and transmitting the searched document information to the second external terminal.
Thereby, it is possible to know the documents stored in the storage means without taking out the documents from the storage means and reading them one by one.

Also, the document management program of the present invention has a function of receiving, via a network, information received by a third external terminal installed at the entrance of a room for storing the documents and reading the information of the IC tag. And a function of changing information on the position of the document specified by the received information stored in the document data storage means based on the received information and information on the installation position of the IC tag receiver. The main feature is to make it happen.
As a result, even when the position of the document is moved to, for example, another room, information on the document position is automatically updated.
Further, the computer system further functions as an alarm means for sounding an alarm device, and when the document approaches the entrance of a room, the alarm is based on the information of the document read by the third external terminal. It is also effective to use the document management program according to claim 9 which realizes a function for sounding means.

  The paper document itself can be managed from the creation to the disposal of the document.

It is the functional block diagram which showed the functional block of the document management system of this invention. It is a conceptual diagram which shows embodiment of the document management system of this invention. It is explanatory drawing which shows embodiment of the document management system of this invention.

  Hereinafter, embodiments for carrying out the present invention will be described in detail with reference to the accompanying drawings. Here, in the drawing, portions indicated by the same symbols are similar elements having similar functions.

  <Configuration of document management system>

The document management system of the present invention is a system for managing a document over the entire period from the time of creation of the document to the time of disposal or permanent storage of the document.
An embodiment of the present invention will be described with reference to the drawings. FIG. 1 is a functional block diagram showing functional blocks of the document management system of the present invention.

  As shown in FIG. 1, the document management system of the present invention mainly includes a main body 1 and an external terminal 70. The main body 1 includes a document data input means 10, a document data storage means 20, a document position determination means 30, a document label printing means 40, a document search means 50, a document storage expiration management means 60, a display means 80, It is mainly composed of.

  The document data input means 10 reads document information, which is information about the created document S, and the document data storage means 20 stores the read document information. Document information includes, for example, document creation date, document title, document creator, document creation department, document category, document keyword, type of work associated with document S, document storage location, document position, This includes at least one of the document storage deadline, the processing method of the document S after the document storage deadline, and the like. In addition, information other than those described above is included in the document information if it is information related to the document S.

  Reading of information related to these documents S by the document data input means 10 can be performed by the document data input means 10 reading the text data of the document S created at the time of document creation. It can also be performed by the document data input means 10 reading information input by an input means such as a mouse. The document data input means 10 can also read information data relating to the document S created in advance from a recording medium or via a network. The document data input means 10 can be constituted by a computer, a keyboard, a mouse, a scanner, an OCR, or the like.

  The document data storage unit 20 stores document information read by the document data input unit 10, position information of the document S determined by the document position determination unit 30, and the like. The document data storage means 20 can be composed of various recording devices such as a hard disk recording device, a semiconductor recording device such as an SSD or a flash memory, a Blu-ray recording device, a DVD recording device, and a CD recording device.

  The document position determining means 30 is constituted by a computer or the like, and determines a location for storing the document S based on the document information read by the document data input means 10. The storage location of the document S may be determined based on a predetermined classification or may be determined by receiving an instruction from an operator. The storage location can be determined at various timings, and may be determined a plurality of times. That is, the storage location can be changed by deciding to store the document in another location during document storage.

  The document label printing means 40 is provided on a printing medium such as a label P to be attached to a box B, a bag F, a cabinet, a shelf T or the like (collectively referred to as a document storage container in the present invention). Is printed as information that can be specified. At this time, the label P includes a document creation date and time, a document title, a document creator, a document creation department, a document category, a keyword in the document, a type of work associated with the document S, a document storage location, a document storage It is desirable to print so that the position, the storage period of the document, the processing method of the document S after the storage period of the document ends, and the like can be visually confirmed as necessary. However, the bar code is read by the external terminal 70 including a bar code reader or the like.

  Based on the data input from the document data input unit 10, the document search unit 50 acquires the document information specified by the data by searching the document data storage unit 20. The document search means 50 can display the acquired data on the display means 80. Further, the document search means 50 can search for document information specified by this data based on data received from the external terminal 70 via the network.

  The document search means 50 can transmit the document information obtained by the search to the external terminal 70 via the network, and the document S indicated by the document information obtained by the search is set in advance. It is also possible to determine whether or not the document S is the same and send data indicating the result to the external terminal 70 via the network.

  As a result, when searching for a specific document S, the barcode printed on the label P affixed to the box B, shelf T, etc. for storing the documents in the document store is read by the external terminal 70 so that the barcode is displayed on the external terminal. The document information specified by the code is displayed, or information indicating whether or not the document S specified by the barcode is the document S being searched is displayed, so that the document S being searched can be easily found. .

  The document storage period management unit 60 manages the storage period of the document S based on the document storage period in the document information stored in the document data storage unit 20. Specifically, when the storage period of the document S approaches within a predetermined period, information on the document S, the storage period of the document S, the processing method of the document S after the expiration of the storage period of the document S, etc. Can be displayed.

  The external terminal 70 can communicate with the main body 1 via the network 100. This communication may be bidirectional or unidirectional. The external terminal 70 may be a portable terminal that can be easily carried, or may be a terminal installed in a room different from the main body or in a different building. A plurality of external terminals 70 may exist.

  When the external terminal 70 is a portable terminal, it is desirable to include a barcode scanner. As a result, the barcode is printed on the label B affixed to the box B, the shelf T, or the like that stores the document S in the document store by the barcode scanner of the portable terminal, so that the portable terminal passes through the network 100. Information described as a barcode can be transmitted to the main body 1.

  The document retrieval unit 50 of the main body 1 retrieves the document information specified by the transmitted data by searching the document data storage unit 20, and transmits this information to the portable terminal via the network 100. Can do. The mobile terminal can receive and display the transmitted document information. Here, the portable terminal and the main body 1 are preferably connected to the network 100 using wireless communication such as a wireless LAN. This is because the freedom of carrying increases.

  In addition, a document S or a document S is stored together with a barcode or using an IC tag, RFID, or non-contact IC (collectively referred to as an IC tag) instead of a barcode. You can also wear this IC tag on your body. The same information that the barcode has can be input to the IC tag. In this case, the portable terminal preferably includes an IC tag communication device capable of communicating with the IC tag. Thus, by reading the information of the IC tag with the portable terminal close to the document container, the same operation as reading the barcode as described above can be performed.

  Further, an external terminal 70 having an IC tag communication device can be installed at the entrance / exit of each document storage, each shelf T, and the like. As a result, when the document S to which the IC tag is affixed or the document container is moved, for example, when it is taken out or brought in from the document store, the external terminal 70 at the entrance of the document store moves the moved document S. By reading the information of the IC tag affixed to the main body 1 and transmitting it to the main body 1 via the network 100, the main body 1 has received the document S specified by the IC tag, or It is possible to identify that the document has come out of the document store.

  Thus, by installing the external terminal 70 equipped with the IC tag communication device in various places, the main body 1 can easily grasp the movement of the document S and the place where the document S is stored. Can do.

  Note that only the main body 1 may be used in a stand-alone manner.

<Embodiment of Document Management System>
Next, an embodiment of the document management system of the present invention will be described with reference to FIG. FIG. 2 is a conceptual diagram showing an embodiment of the document management system of the present invention. FIG. 3 is an explanatory diagram showing an embodiment of the document management system of the present invention.

  As shown in FIG. 2, the document management system of the present invention mainly includes a computer device 110, an external computer device 120, and a portable device 130 connected via a network 100. The document management system of the present invention may further include an IC tag receiver 140 connected via the network 100.

  The external computer device 120 functions as the main body 1 shown in FIG. 1, and the external computer device 120, the portable device 130, and the IC tag receiver 140 function as the external terminal 70 shown in FIG. is there.

  The computer device 110 includes an input device such as a keyboard, a mouse, and a scanner that functions as the document data input means 10, a recording device such as a hard disk that functions as the document data storage means 20, a document position determination means 30, a document search means 50, A computer that functions as the document storage expiration management means 60, a printer that functions as the document label printing means 40, and a display that functions as the display means 80 are provided.

  The computer apparatus 110 receives data related to document information via the network 100, a recording medium such as a CD, a DVD, a USB memory, a magnetic disk, or a keyboard, and records the information on a recording apparatus of the hard disk.

  The external computer device 120 is installed in a different room or a different building from the computer device 110 and is connected to the computer device 110 via the network 100. The external computer device 120 can use the functions of the computer device 110 via the network 100. Thereby, the function of the computer apparatus 110 can be used even in a place where the computer apparatus 110 is not installed. The external computer device 120 can have the same hardware configuration as the computer device 110.

  At this time, some or all of the functions of the computer apparatus 110 may be configured to operate on the external computer apparatus 120 itself. That is, part or all of the computer software that causes the computer apparatus 110 to operate as the main body 1 may be installed in the external computer apparatus 120. At this time, the computer device 110 and the external computer device 120 need to be configured to share data.

  The portable device 130 functions as the external terminal 70 described above, and includes, for example, a barcode scanner and a mobile computer. Alternatively, dedicated hardware equipped with a barcode scanner may be used.

  The portable device 130 is connected to the computer device 110 by wireless communication such as a wireless LAN. When searching for the document S, the portable device 130 communicates with the computer device 110 by reading the barcode attached to each document storage container, document box B, etc. with the barcode scanner of the portable device 130 in the library. Data relating to the document S to which the barcode is attached can be displayed.

  An IC tag can be used instead of the bar code or in parallel with the bar code. In this case, the mobile device 130 can include an IC tag receiver 140. As a result, instead of reading the barcode, the information of the IC tag attached to each document storage container, document box B, etc. is read by the IC tag receiver in a non-contact manner. Information about the document S to which the IC tag is attached can be displayed. Here, since more information than the barcode can be input to the IC tag, the portable device 130 does not communicate with the computer device 110 and the IC tag input to the IC tag is attached. You may read the information about the existing document and display it.

  The IC tag receiver 140 may be installed at the entrance / exit of the library, corridor, shelf T, etc., and may be connected to the computer apparatus 110 via the network 100 by wire or wireless, or directly. As a result, when the document S or the document storage container to which the IC tag is attached is moved, the IC tag receiver 140 installed in the moving path or the destination storage location is attached to the document S or the document storage container. The information of the IC tag can be read and transmitted to the computer device 110. By reading the transmitted information, the computer device 110 can recognize the movement destination of the document S without being input by the operator, and can update the data related to the document storage location.

  This may be done manually using a bar code. By installing a barcode reader that is connected to the computer apparatus 110 in a wired or wireless manner via the network 100 or directly at the place where the IC tag receiver is installed, it can be placed in a document storage container or the like at that place. The attached barcode can be read. Thereby, the computer apparatus 110 can recognize the movement position of the document S and update the data regarding the location of the document S.

  The computer apparatus 110 can be caused to function as the main body 1 by installing a program that causes the computer to function as the main body 1 on the computer apparatus 110 and executing the program.

<Operation>
Next, an embodiment of the operation of the document management system of the present invention will be described with reference to FIG. When a new document S is created, the computer apparatus 110 relates to the document S, the date and time of document creation, the document title, the document creator, the document creation department, the category of the document, the keywords in the document, and the work associated with the document. Document information such as type, document storage location, document location, document storage deadline, and document processing method after the document storage deadline is received from the keyboard or externally as data.

  The computer device 110 records the received document information in a storage device such as a hard disk. The computer apparatus 110 may display a place where the document S should be stored on the display in accordance with an instruction from the outside or at a predetermined timing. Thereby, the document handler who is the person who handles the document can easily know the place where the document S should be stored.

  In addition, the computer device 110 converts the information for specifying the document S into a barcode and prints it on a sticker, paper, or the like, thereby creating a label P that is a barcode printed matter. When the document handler stores the document S in a predetermined storage location, the document handler can affix the barcode printed matter to a container that stores the document S or a shelf T that stores the document S.

  Here, it is also possible to use a document information IC tag which is an IC tag into which information for specifying the document S is input instead of or in combination with the barcode printed matter. In that case, an IC tag reader and an IC tag writer are included in the configuration of this system. The document information IC tag can be affixed to a container for storing the document S instead of the barcode printed matter or together.

  The computer device 110 can display the scheduled disposal date and time of the document according to an external instruction or at a predetermined timing. As a result, the document handler can easily know the scheduled disposal date and time, and can securely discard the document S. Further, it is possible to prevent a mistake of discarding the document S that should not be discarded yet.

  When the document S is moved to another location, the computer apparatus 110 records the movement destination as a new storage destination in the storage device by inputting a new movement destination from the keyboard or the portable terminal. At this time, if an IC tag is used, the container to which the IC is attached may be taken to a new storage location, and the IC tag may be read by an IC tag receiver at the new storage location.

  As a result, the IC tag receiver 140 transmits information specifying the document S to the computer apparatus 110 via the network 100, so that the computer apparatus 110 moves the document S to the place where the IC tag receiver is installed. I can recognize that. When recognizing that the document S has moved, the computer device 110 newly records the storage location of the document S in the storage device as the location where the IC tag receiver 140 is installed.

  When the document handler searches for the document S, the computer apparatus 110 enters a list of documents S having the input information as document information by inputting any information about the document S to be searched from the keyboard or the portable device 130. It is displayed on a display or a portable device. As a result, the document handler can easily search for the document S to be searched. In addition, since the computer device 110 can display the document storage location in the document information, the document handler can easily know the storage location of the document S being searched for.

  Also, the document handler can go to the document storage and read the barcode attached to the document container with the barcode reader attached to the portable device 130. Thereby, the mobile device 130 transmits the information described in the barcode to the computer device 110 via the network 100, and the computer device 110 identifies the document S specified by the information described in the barcode, and Document information regarding the document S can be transmitted to the portable device 130 and displayed on the portable device 130. Thereby, the document handler knows about the document S stored in the document container only by looking at the information displayed on the portable device 130 without taking out the document S from the document container and checking the contents. Can do.

  The external computer device 120 can be installed in a room or building where the computer device 110 is not installed. The external computer device 120 is connected to the computer device 110 via the network 100, and the computer device 110 can be used as a server.

  Thereby, the document handler can use the computer apparatus 110 even from a room or building where the computer apparatus 110 is not installed. At this time, the external computer device 120 does not use the computer device 110 as a server, but for example, the same program as the computer device 110 is installed so that the external computer device 120 itself has the same function as the computer device 110. May be. In this case, for example, it is preferable to share the storage device so that the data can be used in common.

  FIG. 3 is an explanatory diagram showing an embodiment of the document management system of the present invention. The document S is generally stored in a box B or a bag F, which is a document storage container, and the document storage container is generally stored in a cabinet, a shelf T, or the like. Here, in the case where there are a large number of storage rooms and storages, it may be difficult to understand simply by displaying the storage position on the monitor. In order to make the storage location specified by the document management system of the present invention clearer and clearer when a new document S is accommodated or an old document is searched for in a facility that stores a large amount of materials. The shelf T is provided with a plurality of color lamps L. For example, when searching, the storage room where the document S to be searched is located, the storage, and the corresponding portion of the shelf T at the storage position are lit in green. When it is taken out through a bar code or IC tag, the lamp L of blinking or different color is turned on. In addition, when the document S exists in a place where it should not be, the external computer apparatus 120 or the computer apparatus 110 may warn that the document S is erroneously contained and the position where it should originally be. Is possible.

  In addition, when taking the document S out of the storage room or when disposing it, the IC is placed near the entrance door of the storage room so that it can be recognized that the document S has been taken out from the storage room. It is also possible to provide a tag receiver 140 for management, or to function as a crime prevention system such as an alarm sounding when a document S that is prohibited to be taken out as a confidential document approaches the door by the IC tag receiver 140. .

  The document management system of the present invention has been described above by showing specific embodiments, but the present invention is not limited to these. A person skilled in the art can make various changes and improvements to the configuration and functions of the document management system in the above-described embodiment without departing from the scope of the present invention.

  The document management system according to the present invention is realized by an OS, an application, a barcode reader, and the like built on hardware resources including a computer CPU, memory, storage device, display, and the like. By managing certain document information, the process of managing the paper document S is specifically realized by using the above hardware resources, and therefore falls under the technical idea using the laws of nature. It can be used in various fields where it is necessary to manage the document S.

DESCRIPTION OF SYMBOLS 1 Main body 10 Document data input means 20 Document data storage means 30 Document position determination means 40 Document label printing means 50 Document search means 60 Document storage period management means 70 External terminal 80 Display means 100 Network 110 Computer apparatus 120 External computer apparatus 130 Portable apparatus 140 IC tag receiver S Document B Box F Bag P Label T Shelf L Lamp

Claims (10)

A document management system that manages the document over the entire period from the creation of the document to the disposal of the document,
Document data input means for reading document information that is information on the document;
Display means for displaying the document information;
Document data storage means for storing the document information read by the document data input means;
Document position determining means for determining a storage location of the document based on the document information, based on a predetermined classification, or based on an instruction from an operator;
A document label printing means for printing a barcode on which data for specifying the document is printed on a print medium to be attached to a document storage container for storing the document;
Document retrieval means for retrieving document information stored in the document data storage means;
Document storage period management means for displaying information on the storage period of the document on the display unit based on information on the storage period of the document in the document information stored in the document data storage unit;
A lamp installed in the storage location of the document;
With
When the document management system reads information relating to a document to be searched from the document data input unit, the display unit can visually display the storage location of the document to be searched and the storage position on the display unit Is displayed on the monitor, and the lamps installed in the storage location of the document to be searched are turned on by combining different flashing patterns and light emission by different colors for each type of search purpose, and in response to external instructions. A document management system that automatically turns on after the expiration date of storage . A portable first external terminal for reading the barcode printed by the printing means;
The first external terminal transmits the information described in the read barcode to the document search means via a network,
The document search means searches for document information specified by the information described in the received barcode, transmits the searched document information to the first external terminal,
The first external terminal displays the received document information;
The document management system according to claim 1. IC tag that stores information for identifying documents,
A portable external second terminal for reading the IC tag information;
The second external terminal transmits the read IC tag information to the document search means via a network,
The document retrieval means retrieves document information specified by the received information of the IC tag, transmits the retrieved document information to the second external terminal,
The second external terminal displays the received document information;
The document management system according to claim 1 or 2. A third external terminal for reading the IC tag information;
The third external terminal is installed at a doorway of a room for storing the documents,
The third external terminal reads the information of the IC tag affixed to the storage means when the storage means affixed with the IC tag passes in front of the third external terminal, and the read information Is transmitted to the document position determination means via the network,
The document position determination means changes information on the position of the document specified by the received information stored in the document data storage means, based on information on an installation position of the IC tag receiver. Document management system described in 1.   5. The apparatus according to claim 4, further comprising alarm means, wherein the document management system rings the alarm means based on information on the document read by the third external terminal when the document approaches the entrance of a room. Document management system described. A document management program for causing a computer system including a computer, a printer, a storage device, and a display to manage the document over the entire period from the time of document creation to the time of disposal of the document,
The computer system;
Document data input means for reading document information that is information on the document;
Display means for displaying the document information;
Document data storage means for storing the document information read by the document data input means;
Document position determining means for determining a storage location of the document based on the document information, based on a predetermined classification, or based on an instruction from an operator;
A document label printing means for printing a barcode on which data for specifying the document is printed on a print medium to be attached to a document storage container for storing the document;
Document retrieval means for retrieving document information stored in the document data storage means;
Document storage period management means for displaying information on the storage period of the document on the display unit based on information on the storage period of the document in the document information stored in the document data storage unit;
Means for turning on a lamp installed in the storage location of the document;
To function,
When the information on the document to be searched is read from the document data input means, the display means displays a screen where the storage location of the document to be searched is displayed by text data and the storage position can be visually specified on the monitor , Further, the lamps installed at the storage locations of the documents to be searched are turned on by combining different flashing patterns and light emission by different colors for each type of search purpose, and the storage deadline has passed without any external instructions. Document management program that realizes the function of automatically lighting after the timing . A function for receiving the information written in the barcode read by the portable first external terminal for reading the barcode printed by the printing means via a network;
A function of searching for document information specified by the information described in the received barcode and transmitting the searched document information to the first external terminal;
The document management program according to claim 6, further realizing the above. A function of receiving information of the IC tag transmitted from the portable second external terminal for reading information for specifying the document stored in the IC tag via a network;
A function of searching for document information specified by the received information of the IC tag and transmitting the searched document information to the second external terminal;
The document management program according to claim 6 or 7 which further realizes. A function of receiving, via a network, information received by a third external terminal installed at a doorway of a room for storing the documents and reading information of the IC tag;
Based on the received information and information on the installation position of the IC tag receiver, the function of further changing the information related to the position of the document specified by the received information stored in the document data storage means is further realized. The document management program according to claim 8. Making the computer system further function as alarm means for sounding an alarm device;
10. The document management program according to claim 9, wherein when the document approaches a doorway of a room, a function for sounding the alarm means is realized based on information on the document read by the third external terminal.