JP5082326B2 - Document processing apparatus, document processing method, and document processing program - Google Patents

Description

  The present invention is applied to an image forming apparatus such as an MFP (Multi function peripherals) which is a multi-function digital multifunction peripheral, and outputs a predetermined document from a series of related documents, a document processing method, and a computer The present invention relates to a document processing program for causing a user to execute document processing.

  In daily life, there are scenes where it is necessary to process documents in a predetermined order of submission in order. For example, if you fill out an answer to a learning printon given according to your learning progress at a cram school and submit it, you will be given the next learning print, or you will first submit a business trip application and then settle the business trip after the business trip This is the case of submitting a report or business trip report. In such a case, conventionally, a series of documents is stored in advance in a printing device or a personal computer (simply called a personal computer), and a user retrieves and prints the necessary documents from the personal computer as necessary.

  However, in the past, even for a series of documents in which the order of submission was determined in advance, the relevance between documents such as the output order of those documents was not stored in a personal computer or the like. Every time the document processing is completed, the next required document has to be retrieved and output, which is a heavy burden.

  Therefore, the user himself / herself searches for a document stored in the printing apparatus or the like, attaches the same sticky note on the screen to a plurality of related documents that require output, and selects one document from a plurality of documents having the same sticky note. A technique has been proposed in which a user's burden is reduced by obtaining and outputting all of a series of related documents required by a user by performing a search and output once (for example, Patent Document 1). reference).

In addition, the user retrieves a plurality of documents stored in the printing device, stores the relation between the documents, and adds a serial number on the screen to the documents retrieved by the user, for example. There has also been proposed a technique in which a series of related documents are integrated and managed by giving the relations to each other, and at the time of printing, the series of related documents are output at a time. (For example, refer to Patent Document 2).
JP 7-56934 A Japanese Patent Laid-Open No. 10-21220

  However, in the technique described in Patent Document 1, the user himself / herself searches for a document in the printing apparatus and attaches a tag to the desired related document on the screen, and thus the user has to search for the related document. . In addition, when a document is output after pasting a sticky note, related documents are output at a time, which causes a problem that the management of the output document becomes complicated.

  Also in the technique described in Patent Document 2, in order to assign a serial number to a series of related documents and perform integrated management, the user himself / herself has to search for a document stored in the apparatus. Further, since related documents are output at once in the order of serial numbers, it is necessary for the user to manage the output document, and the user is burdened with document management.

  This invention eliminates the burden of the user searching for the next output target document and outputs all documents at once when the user processes the documents in which the output order is determined in order. An object of the present invention is to provide a document processing apparatus, a document processing method, and a document processing program that can eliminate the complexity of document management.

The above problem is solved by the following means.
(1) Reading means for reading a document, identification means for identifying a document by reading document identification information attached to the read document, and a document for storing a plurality of related documents whose output order is determined in advance Based on the document identified by the identification unit, the storage unit, a retrieval unit that retrieves a next output target document from a plurality of documents stored in the document storage unit, and the retrieval unit Output means for outputting the document, measurement means for measuring the elapsed time from the output of the document by the output means to the reading time of the output document by the reading means, and the output based on the measured elapsed time An output range determining unit that determines an output range of a target document.
(2) Reading means for reading a document, identification means for identifying a document by reading document identification information attached to the read document, and a document for storing a plurality of related documents whose output order is determined in advance Based on the document identified by the identification unit, the storage unit, a retrieval unit that retrieves a next output target document from a plurality of documents stored in the document storage unit, and the retrieval unit An output means for outputting the document, the document read by the reading means is stored in the document storage means, and a document having the same content as the document read by the reading means is further stored in the document storage means A document identity judging means for judging whether or not already stored in the document, and a warning display means for displaying a warning when judged identical by the document identity judging means, If the document having the same content by serial document identification determination unit has already been determined to be stored, document processing apparatus, characterized in that the output of the next output target document of the read document is not performed.
(3) The document processing apparatus according to (1) or (2), wherein the output unit is a printing unit that prints a document.
(4) The document processing apparatus according to item 1 or 2, wherein the document identification information added to the document is a barcode or a digital watermark.
(5) Discrimination means for discriminating whether a user who uses the document processing apparatus is an administrator who registers the document or a general user who uses the document processing apparatus; If the, when the mode of the device, set the document transmitted from the read document or outside the reading unit to a document registration mode to be stored in the document storage means, it is determined that the general user 3. A document processing apparatus according to claim 1 or 2, further comprising mode setting means for setting a document output mode for outputting a document to be output next to the read document.
(6) The document processing apparatus according to (1) or (2), wherein the document storage unit includes a plurality of related document boxes for storing the plurality of related documents for each related document.
(7) The document processing apparatus according to item 1 or 2, further comprising output status display means for displaying output statuses of a plurality of documents stored in the document storage means.
(8) The output status display means displays only an unoutput document or distinguishes an unoutput document from an output document depending on whether the document has been output or not output. 8. The document processing apparatus according to item 7, wherein the output status of the document is displayed.
(9) When a document is transmitted from the external device in a state where the related document box is specified on the screen of the printer driver installed in the external device, the related document box in which the transmission document is specified 7. The document processing device according to item 6, wherein the document processing device is stored.
(10) Elapsed time comparison means for comparing the measurement time measured by the measurement means with a predetermined time, and message display means for displaying different messages according to the comparison result. 2. The document processing apparatus according to item 1.
(11) The document processing apparatus according to (1) or (2), further including a transmission unit configured to transmit a document read by the reading unit to a mail address designated in advance.
(12) Identification information determination means for determining whether or not a document having the same document identification information as the document read by the reading means is already stored in the document storage means; and the same document as the read document When it is determined that the document having the document identification information is already stored, when it is determined that the contents of the two documents are different, the stored document is replaced with the read document. 3. A document processing apparatus according to item 2, further comprising: accepting means for accepting an instruction from the user as to whether or not.
(13) In the document registration mode for storing a document in the document storage unit, a display unit that displays a related document box that is a candidate for a storage destination of the document, and a user selects from the related document box displayed on the display unit A receiving unit that receives the received related document box as a storage destination and receives an instruction from the user as to whether or not the document stored in the related document box is a final document of the plurality of related documents; 7. The control unit according to claim 6, further comprising: a control unit that causes a display unit to display only a related document box that has not received an instruction to be the final document in the document registration mode as a storage destination candidate for the document. Document processing device.
(14) A reading step for reading a document, an identification step for identifying a document by reading document identification information attached to the read document, and saving in the document storage unit based on the document identified in the identification step A search step for searching for a next output target document from among a plurality of documents whose output order is determined in advance, an output step for outputting the document searched by the search step, and the output step A measurement step for measuring an elapsed time from a document output time to a reading time of the output document in the reading step; an output range determination step for determining an output range of the output target document based on the measured elapsed time; A document processing method comprising:
(15) A reading step for reading a document, an identification step for identifying a document by reading document identification information attached to the read document, and saving in the document storage unit based on the document identified in the identification step A search step for searching for a next output target document from among a plurality of documents in which the output order is determined in advance, an output step for outputting the document searched by the search step, and the reading step A step of storing the read document in the document storage unit; and a document identity determination step of determining whether a document having the same content as the document read in the reading step is already stored in the document storage unit; A warning display step for displaying a warning when it is determined that the document is the same in the document identity determination step, For example, if it is determined that the document having the same content is already stored in the document identification determination step, a document processing method characterized by not perform the output of the next output target document of the read document .
(16) A reading step for reading a document, an identification step for identifying a document by reading document identification information attached to the read document, and storing in the document storage unit based on the document identified by the identification step A search step for searching for a next output target document from among a plurality of documents whose output order is determined in advance, an output step for outputting the document searched by the search step, and the output step A measurement step for measuring an elapsed time from a document output time to a reading time of the output document in the reading step; an output range determination step for determining an output range of the output target document based on the measured elapsed time; , A document processing program for causing a computer to execute.
(17) A reading step for reading a document, an identification step for identifying a document by reading document identification information attached to the read document, and saving in the document storage unit based on the document identified in the identification step A search step for searching for a next output target document from among a plurality of documents in which the output order is determined in advance, an output step for outputting the document searched by the search step, and the reading step A step of storing the read document in the document storage unit; and a document identity determination step of determining whether a document having the same content as the document read in the reading step is already stored in the document storage unit; A warning display step for displaying a warning when it is determined that the document is the same in the document identity determination step, Computer is executed, if the document of the same content in the document identification determination step has already been determined to be stored, the computer does not perform the output of the next output target document of the read document Document processing program.

According to the invention described in item (1) above, since the document read by the reading unit is identified, and the next output target document is searched and output based on the identified document, the user reads the document. The next required document can be obtained automatically simply by having it read. For this reason, the user does not need to search for the next necessary document on the apparatus or instruct to output, so the burden of searching or the like can be eliminated. In addition, since only the next output target document is output, the complexity of document management due to the output of all documents at once can be eliminated. Further, by changing the output range of the output target document based on the measurement result, it is possible to improve the efficiency of the user's document processing.
According to the invention described in item (2), the processed document can be stored in the document processing apparatus, and the user can recognize that the same document has been read.

According to the invention described in item (3) above, since the output unit is a printing unit, the user can obtain the next document on a paper medium.

According to the invention described in item (4) above, the document identification information attached to the read document is a barcode or a digital watermark, so that the document can be easily identified.

According to the invention described in item (5) above, when the document processing apparatus is used, the document registration mode or the document output mode is set depending on whether the document is registered as an administrator or a general user. As a result, the administrator can register a plurality of documents in advance. In addition, general users can obtain the following output target documents.

According to the invention described in item (6) above, a series of related documents are stored in each related document box for each related document, thereby facilitating the search by the related document search means.

According to the invention described in item (7) above, by providing the output status display means, the user can know the output status of a series of related documents currently being processed.

According to the invention described in item (8) above, since the output status display means displays only the unoutput document or displays the unoutput document and the output document separately, the user can visually recognize the related document. You can know the output status of.

According to the invention described in item (9) above, document registration from an external device to a related document box becomes possible.

  According to the invention described in item (10) above, different messages are displayed according to the result of the elapsed time comparison means, so that the user can know whether the document processing is slow or fast.

According to the invention described in the preceding item (11) , the read document can be transmitted to the mail address designated in advance by the transmission means.

According to the invention described in the preceding item (12) , the general user can replace the read document with a document that has been read and stored in the storage unit.

According to the invention described in the preceding item (13) , since only the related document box in which the final document is not registered is displayed, the user can easily select the related document box at the time of document registration.

According to the invention described in the preceding item (14) , the user can automatically obtain the next document by reading the document, identifying the document, storing the related document, and searching for the next output target document. Is eliminated.

According to the invention described in the preceding item (16) , it is possible to cause a computer to read a document, identify a document, save a related document, and search for a next output target document.

Hereinafter, an embodiment of the present invention will be described with reference to the drawings.
<Overall configuration>
FIG. 1 is an overall configuration diagram of a document processing system using a document processing apparatus according to an embodiment of the present invention.

  The document processing system includes a document processing device 2, a document processing device 3, and a terminal device 5. The document processing devices 2, 3, and the terminal device 5 are connected to each other via a network 4. Yes.

  FIG. 2 is a block diagram showing the configuration of the document processing apparatuses 2 and 3. Since the document processing apparatuses 2 and 3 have the same configuration, the document processing apparatus 2 will be described below.

  The document processing apparatus 2 includes a control unit 11, an image reading unit 12, a ROM 13, a storage unit 14, an operation / display unit 15, an image memory 16, a printing unit 17, an image processing unit 18, a RAM 19, and a communication unit 20. These are respectively connected to the control unit 11.

  The control unit 11 includes a UPU (not shown) and controls the entire document processing apparatus 2 and performs the following processing in this embodiment.

  That is, whether the user of the document processing apparatus 2 is an administrator or a general user who registers a document, mode setting of the document registration mode or the document output mode, detection of the document ID of the read document, and reading It is determined whether or not the document ID attached to the document matches the document ID of the document already read and stored in the related document box of the storage unit 14.

  Further, in the document output mode, the content is determined to be compared by comparing the content of the read document with the content of the document already read and stored in the related document box of the storage unit 14, and the read document is already read and stored. 14 accepts a user instruction as to whether or not to replace the document stored in the related document box, accepts a user selection for the related document box that stores the read document, and the read document is a related document box The user's instruction about whether or not the document is the last document to be stored is received.

    Further, it is determined whether or not a document ID is attached to the read document, and whether or not the document ID of the read document matches the document ID of the document that has already been read and stored in the storage unit 14. Determination, determination of whether or not the contents of the two documents match when it is determined that the document IDs of the two documents match, determination of the two documents when the contents do not match due to the determination of the contents The user instruction regarding whether or not to replace is received, the time from the document output to the time of reading the document is measured, the measured time is compared with a predetermined time, and the number of printed sheets is determined.

  The above processing by the control unit 11 will be described later.

  The image reading unit 12 includes, for example, a scanner and reads a document original. A document ID that is document identification information for identifying the document is added to the manuscript. This document ID is made up of, for example, a barcode or a digital watermark. As described above, since the document ID is composed of a barcode, a digital watermark or the like, the document can be easily identified.

  The ROM 13 stores programs executed by the CPU of the control unit 11 and other data.

  The storage unit 14 includes a storage medium such as a hard disk, and includes a plurality of related document boxes that are storage areas. In each related document box, a plurality of related documents and respective document IDs are stored in advance for each related document. In addition, the printing order of a plurality of related documents is determined in advance, and each piece of information is also stored in the related document box.

  The operation / display unit 15 displays a message and an input screen or selection screen for the user, and allows the user to perform various input operations. The operation / display unit 15 includes a key input unit such as a numeric keypad and a touch panel type liquid crystal display unit. Yes.

  The image memory 16 temporarily stores the document read by the image reading unit 12.

  The print unit 17 prints a document on a sheet in accordance with an instruction from the control unit 11.

  The image processing unit 18 performs known image processing such as gamma correction on the image data read by the image reading unit 12 and temporarily stored in the image memory 16.

  The RAM 19 is a temporary storage medium, and temporarily stores document identification information detected by the image processing unit 18 and data when the CPU of the control unit 11 executes the program.

The communication unit 20 transmits / receives data to / from the terminal device 5 or the like, and can send / receive electronic mail via the communication unit 20.
<Operation of Document Processing Device>
Next, the operation of the document processing apparatus 2 will be described using the flowchart shown in FIG. This operation is realized by the CPU of the control unit 11 executing a program stored in the ROM 13.

  A login screen 50 shown in FIG. 4 is displayed on the operation / display unit 15 for the user who wants to use the document processing apparatus 2, and the control unit 11 receives input from the user in the user ID box 51 and the password box 52 ( Step S101).

  When the “Cancel” button 54 is pressed, the control unit 11 clears the input user ID and password, and displays the login screen 50 again.

  When the “OK” button 53 is pressed, the control unit 11 determines whether the user is a document manager or a general user based on the received user ID (step S102).

  If it is determined in step S102 that it is a document manager (YES in step S102), the control unit 11 sets a document registration mode (step S103). If it is determined that the user is a general user (NO in step S102), the document output mode is set. Is set (step S117).

In the document registration mode, a document set by the user (administrator) is read via the image reading unit 12 (step S104).
The control unit 11 detects the document ID attached to the read document (step S105), and proceeds to step S106.
In step S <b> 106, the control unit 11 determines whether or not the document ID of the read document matches the document ID of the document stored in the related document box of the storage unit 14.

  In step S106, when the document ID of the read document matches the document ID of the stored document (YES in step S106), the process proceeds to step S107.

  In step S107, the control unit 11 determines whether or not the contents of the two documents having the same document ID are the same. If it is determined that the contents are not the same (NO in step S107), 2 in step S108. A document replacement confirmation screen 55 (shown in FIG. 5) is displayed on the operation / display unit 15 for confirming to the user whether or not to replace a read document among the two documents with a document stored in the related document box. To do. Next, in step S109, it is determined whether the user has selected replacement (“YES” button 56) or not (“NO” button 57).

  If the user selects replacement in step S109 and the “YES” button 56 is pressed (YES in step S109), the control unit 11 accepts this and stores the read document in the related document box. The document is replaced and saved (step S113), and the process proceeds to step S114. Thereby, the document manager can update the document.

  When the user selects not to replace in step S109 and the “NO” button 57 is pressed (NO in step S109), the control unit 11 accepts this and ends the process.

  In step S114, the control unit 11 asks the operation / display unit 15 to check with the administrator whether or not the received document is the final document to be registered in the related document box. 6) is displayed, and it is determined which of “YES” button 59 or “NO” button 60 has been selected (step S115).

  If it is determined in step S115 that the “YES” button 59 has been selected (YES in step S115), the final document registered information indicating that the final document has been registered in the related document box is stored in the storage unit 14. The document is stored in the document box (step S116), and the process ends.

  If it is determined in step S115 that the “NO” button 60 has been selected (NO in step S115), the process ends. Thereby, the user can give information on whether or not the final document is stored in the related document box in the storage unit 14.

  If the control unit 11 determines in step S107 that the contents of the two documents having the same document ID are the same (YES in step S107), the process proceeds to step S110.

  In step S110, the control unit 11 displays a warning display screen 61 (shown in FIG. 7) indicating that the contents of the two documents are the same on the operation / display unit 15 (step S110), and ends the processing. . Thereby, the registrant of the document can recognize that the same document is to be stored, and can avoid duplicate registration.

  If it is determined in step S106 that the document ID of the read document does not match any of the document IDs of the documents stored in the related document box of the storage unit 14 (NO in step S106), the document is a new registered document. Therefore, the control unit 11 displays a final document unregistered related document box screen 62 (shown in FIG. 8) representing a related document box in which the final document is not registered (step S111), and the user box is displayed. Selection of a selection button (in this example, group A button 63 or group B button 64) is accepted (step S112). Note that when displaying the related document box that is the storage destination of the document, the related document box in which the final document is registered is not displayed, so that the user can easily select the related document box.

When the button selection is accepted in step S112, the control unit 11 stores the read document together with the output order information in the corresponding document box (step S113), and the process proceeds to step S114. (In this example, when the group A button 63 is pressed, the control unit 11 stores the read document together with the output order information in the related document box of the group A in the storage unit 14. Similarly, the group B When the button 64 is pressed, the information is stored in the related document box of the group B in the storage unit 14 together with the output order information.)
As a result, the user can store a plurality of read documents with the order of output in the desired related document box.

    In step S114, the control unit 11 displays a final document confirmation screen 58 (shown in FIG. 6) for confirming whether or not the received document is the final document to be registered in the related document box on the operation / display unit 15. (Step S114), it is received from the user whether or not the stored document is the final document stored in the related document box (Step S115).

  When the “YES” button 59 is pressed in step S115, the control unit 11 stores the last document registered information in the related document box in which the document is stored in step S113 in the storage unit 14 (step S116), and ends the processing. To do.

  If the “NO” button 60 is pressed in step S115, the process is terminated.

  Thus, the administrator (registrant) can register a series of documents in the related document box.

  If it is determined in step S102 that the user is a general user (NO in step S102), the control unit 11 sets the mode of the document processing apparatus 2 to the document output mode (step S117), and then images the document set by the user. Reading is performed via the reading unit 12 (step S118), the document ID attached to the read document is detected (step S119), and the process proceeds to step S120.

  In step S120, it is determined whether or not the document ID of the document read by the control unit 11 exists. If the document ID exists (YES in step S120), the control unit 11 reads the document attached to the read document. It is determined whether or not the ID matches any of the document IDs of documents already read and stored in the storage unit 14 (step S121).

  If it is determined in step S121 that the document ID assigned to the read document does not match any of the document IDs of already stored documents (NO in step S121), the control unit 11 relates to the read document. After the related document box is displayed on the operation / display unit 15 (step S122), an output status display screen 65 (shown in FIG. 9) indicating the number of documents that have not yet been printed (the user has not processed) is displayed. The information is displayed on the unit 15 (step S123). Thereby, the user can know the processing status of the document processing.

  In this example, the number of unprinted documents is displayed and the output status is displayed. However, the number of printed documents may be displayed, or the printed document and the unprinted document may be displayed in different colors. You may change and display it.

  Next, the control unit 11 measures the elapsed time from when the read document is printed to when it is read, and compares the elapsed time with a predetermined time (step S124).

  If it is determined in step S124 that the elapsed time is less than the predetermined time (NO in step S124), a message screen 66 (shown in FIG. 10) indicating that the elapsed time is within the predetermined time. The information is displayed on the operation / display unit 15 (step S125).

  If it is determined in step S124 that the elapsed time is equal to or longer than the predetermined time (YES in step S124), a message screen 67 (shown in FIG. 11) indicating that the elapsed time has exceeded the predetermined time. The information is displayed on the operation / display unit 15 (step S126). Thereby, the user can know whether the self-processing of the document read by the image reading unit 12 is early or late.

Further, the control unit 11 determines the print range of the next document based on the measurement result (step S127), and prints the document in the determined range from the print unit 17 (step S128).
For example, when the user's processing is fast (when the elapsed time is short), it can be considered that the processing capability is high, so when a plurality of documents are printed and provided, and the processing is slow (the elapsed time is long) In the case), only the next sheet is printed.

  As a result, the user can obtain the number of documents corresponding to the ability. In addition, since only the next output target document is printed, and all the documents are not printed at once, there is no trouble in managing the printed document.

  Next, the control unit 11 stores the read document in the related document box of the storage unit 14 (step S129), transmits the document to a predetermined mail address (step S130), and ends the process.

  Thereby, the user can transmit the read document to his / her external terminal 5.

  On the other hand, when the control unit 11 determines in step S121 that the document ID attached to the read document matches the document ID of the already stored document (YES in step S121), the process proceeds to step S131.

  In step S131, the control unit 11 determines whether the contents of the two documents having the same document ID are the same.

  If it is determined that the contents of the two documents do not match (NO in step S131), the control unit 11 confirms whether or not to replace the read document with a document that has already been stored. A screen 68 (shown in FIG. 12) is displayed on the operation / display unit 15 (step S132), and a user's selection as to whether or not to replace the two documents is accepted (step S133).

  When selection of the “YES” button 69 is accepted (YES in step S133), the control unit 11 replaces the read document with the already stored document and stores it in the storage unit 14 (step S134), and ends the process. .

  Thereby, the apparatus user can update the processed document.

  If the control unit 11 accepts the selection of the “NO” button 70 in step S133 (NO in step S133), the process ends.

  In step S131, when it is determined that the content of the document read by the control unit 11 matches the content of the already stored document (YES in step S131), a warning screen 71 indicating that the read document is already stored. (Shown in FIG. 13) is displayed (step S135), and the process ends. This warning display allows the user to know that the processed document has already been read and stored.

If it is determined in step S120 that the document read by the control unit 11 is not attached with a document ID (NO in step S120), the control unit 11 gives a warning indicating that the document ID is not attached to the read document. After the screen 72 (shown in FIG. 14) is displayed on the operation / display unit 15, the process ends. This warning allows the user to know that the document read by the image reading unit 12 is a non-standard document that cannot be handled by the document processing apparatus 5.
<Document Registration from Terminal Device 5>
In this embodiment, an administrator who registers a document can transmit a document from the terminal device 5 to the document processing device 2 and register it in the related document box. The operation of the terminal device 5 at the time of document registration will be described using the flowchart shown in FIG.

  The terminal device 5 acquires the related document box ID from the document processing device 2 (step S140), and displays the related document box selection screen 73 (shown in FIG. 16) on the display unit of the terminal device 5 (step S141). Since the boxes displayed on this screen are only related document boxes in which the final document is not registered, as described in FIG. 8, the user can easily select the related document box.

  The terminal device 5 accepts input of the related document box ID selected by the user (step S142), displays a document transmission setting screen (not shown) on the display unit (step S143), and accepts document transmission settings from the user. (Step S144).

  If the “cancel” button is pressed in step S144, the process is terminated, the process returns to step S141, the related document box display screen 73 is displayed, and the input from the user is awaited again.

  If the “execute” button is pressed, the terminal device 5 transmits the document to the document processing device 2 via the communication unit in step S145.

  Next, the operation when the document processing apparatus 2 registers the document transmitted from the terminal apparatus 5 in the related document box will be described with reference to the flowchart shown in FIG.

  The control unit 11 receives the transmitted document from the terminal device 5 via the network 4 by the communication unit 10 (step S150).

  Next, the control unit 11 determines whether or not the related document box ID added to the received document matches any of the related document box IDs stored in the storage unit 14 (step S151).

  If it is determined in step S151 that they match (YES in step S151), the control unit 11 stores the received document in the related document box with the matching ID (step S152), and ends the process.

  If it is determined in step S151 that they do not match (NO in step S151), the control unit 11 creates a new related document box in the storage unit 14 (step S153), stores the received document there (step S152), and The process ends.

  Thereby, the user can register a document from the external terminal 5 to the document processing apparatus 2 via the network 4.

1 is a configuration diagram of a document processing system in which a document processing apparatus according to an embodiment of the present invention is used. It is a block diagram which shows the structure of the document processing apparatus which concerns on one Embodiment of this invention. 3 is a flowchart for explaining the operation of the document processing apparatus shown in FIG. 2. It is a login screen at the start of use of the document processing apparatus. This is a screen for allowing the user to confirm whether or not to replace the read document with a stored document in the document registration mode. This is a screen for allowing the user to check whether or not the read document is the last document to be registered in the corresponding related document box in the document registration mode. It is a warning screen informing the user that the read document has already been saved in the document registration mode. It is a screen which receives the user selection of the related document box which preserve | saves the read document. It is an output status display screen for informing the user of the output status of related documents. It is a screen which shows that the output document processing was complete | finished within the predetermined time. It is a screen which shows that the output document processing was not complete | finished within predetermined time. This is a screen that allows the user to confirm whether or not to replace the read document with a document that has already been saved in the general user mode. This is a warning screen for notifying the user that the read document is already stored in the document output mode by a general user. This is a warning screen informing the user that the document ID is not attached to the read document in the document mode by the general user. It is a flowchart for demonstrating the processing operation of a terminal device at the time of registering a document from a terminal device to a document processing device. It is a related document box selection screen displayed on the display part of a terminal device. It is a flowchart for demonstrating the process of the document processing apparatus when the document from a terminal device is received.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 ... System configuration 2, 3 ... Document processing apparatus 4 ... Network 5 ... Terminal apparatus 11 ... Control part 12 ... Image reading part 13 ... ROM
14 ... Storage unit 15 ... Operation / display unit 16 ... Image memory 17 ... Print unit 18 ... Image processing unit 19 ... RAM
20 ... Communication Department

Claims (17)

Reading means for reading a document;
An identification means for identifying the document by reading the document identification information attached to the read document;
Document storage means for storing a plurality of related documents in which an output order is determined in advance;
Search means for searching for a next output target document from among a plurality of documents stored in the document storage means based on the document identified by the identification means;
Output means for outputting the document searched by the search means;
A measuring unit that measures an elapsed time from the output of the document by the output unit to the reading of the output document by the reading unit;
Output range determining means for determining an output range of the output target document based on the measured elapsed time;
A document processing apparatus comprising: Reading means for reading a document;
An identification means for identifying the document by reading the document identification information attached to the read document;
Document storage means for storing a plurality of related documents in which an output order is determined in advance;
Search means for searching for a next output target document from among a plurality of documents stored in the document storage means based on the document identified by the identification means;
Output means for outputting the document searched by the search means;
With
Storing the document read by the reading unit in the document storage unit;
A document identity determination unit that determines whether a document having the same content as the document read by the reading unit is already stored in the document storage unit;
Warning display means for displaying a warning when the document identity judgment means judges that they are the same;
With
The document processing apparatus, wherein if the document identity determination unit determines that a document having the same content has already been stored, the output target document next to the read document is not output.   The document processing apparatus according to claim 1, wherein the output unit is a printing unit that prints a document.   The document processing apparatus according to claim 1, wherein the document identification information added to the document is a barcode or a digital watermark. Determining means for determining whether a user who uses the document processing apparatus is an administrator who registers the document or a general user who uses the document processing apparatus;
Wherein when it is determined that the administrator by determination means, the mode of the device, set the document transmitted from the document or an external read by the reading unit to a document registration mode to be stored in the document storage means, generally A mode setting means for setting a document output mode for outputting a document to be output next to the read document if it is determined as a user;
The document processing apparatus according to claim 1, further comprising:   The document processing apparatus according to claim 1, wherein the document storage unit includes a plurality of related document boxes for storing the plurality of related documents for each related document. 3. The document processing apparatus according to claim 1, further comprising output status display means for displaying output statuses of a plurality of documents stored in the document storage means.   The output status display means displays only the document that has not been output, or displays the document that has not been output and the document that has already been output, depending on whether the document has been output or has not been output. The document processing apparatus according to claim 7, wherein the output status of the document is displayed.   When a document is transmitted from the external device in a state where the related document box is designated on the screen of the printer driver installed in the external device, the transmission document is stored in the designated related document box. The document processing apparatus according to claim 6. An elapsed time comparison means for comparing the measurement time measured by the measurement means with a predetermined time;
Message display means for displaying different messages according to the comparison result;
The document processing apparatus according to claim 1, further comprising:   The document processing apparatus according to claim 1, further comprising a transmission unit configured to transmit a document read by the reading unit to a mail address designated in advance. Identification information determination means for determining whether or not a document having the same document identification information as the document read by the reading means is already stored in the document storage means;
When it is determined that a document having the same document identification information as that of the read document is already stored, if it is determined that the contents of the two documents are different, the stored document Receiving means for receiving an instruction from the user as to whether or not to replace the read document with the read document;
The document processing apparatus according to claim 2, further comprising: The document registration mode to store the document in the document storage means, display means for displaying the related document box is storage destination candidate documents,
The related document box selected by the user from the related document boxes displayed on the display unit is accepted as a storage destination, and the document stored in the related document box is the final document among the plurality of related documents. Accepting means for accepting an instruction from the user as to whether or not there is,
A control unit that causes the display unit to display only a related document box that is not accepted as an instruction to be the final document in the document registration mode;
A document processing apparatus according to claim 6. A reading step for reading the document;
An identification step for identifying the document by reading the document identification information attached to the read document;
Based on the document identified in the identification step, a search step for searching for the next output target document from among a plurality of documents stored in the document storage means and having a predetermined output order;
An output step of outputting the document searched by the search step;
A measuring step of measuring an elapsed time from the output of the document in the output step to the reading time of the output document in the reading step;
An output range determining step for determining an output range of the output target document based on the measured elapsed time;
A document processing method comprising: A reading step for reading the document;
An identification step for identifying the document by reading the document identification information attached to the read document;
Based on the document identified in the identification step, a search step for searching for the next output target document from among a plurality of documents stored in the document storage means and having a predetermined output order;
An output step of outputting the document searched by the search step;
Storing the document read in the reading step in the document storage means;
A document identity determination step for determining whether a document having the same content as the document read in the reading step is already stored in the document storage means;
A warning display step for displaying a warning when it is determined to be the same in the document identity determination step;
With
A document processing method, wherein if it is determined in the document identity determination step that a document having the same content has already been stored, the output target document next to the read document is not output. A reading step for reading the document;
An identification step for identifying the document by reading the document identification information attached to the read document;
Based on the document identified by the identification step, a search step for retrieving a next output target document from among a plurality of documents stored in the document storage unit and having a predetermined output order;
An output step of outputting the document searched by the search step;
A measuring step of measuring an elapsed time from the output of the document in the output step to the reading time of the output document in the reading step;
An output range determining step for determining an output range of the output target document based on the measured elapsed time;
Document processing program for causing a computer to execute. A reading step for reading the document;
An identification step for identifying the document by reading the document identification information attached to the read document;
Based on the document identified in the identification step, a search step for searching for the next output target document from among a plurality of documents stored in the document storage means and having a predetermined output order;
An output step of outputting the document searched by the search step;
Storing the document read in the reading step in the document storage means;
A document identity determination step for determining whether a document having the same content as the document read in the reading step is already stored in the document storage means;
A warning display step for displaying a warning when it is determined to be the same in the document identity determination step;
To the computer,
A document processing program for preventing the computer from outputting a document to be output next to the read document when it is determined in the document identity determination step that a document having the same content is already stored.

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