JP4453914B2 - Document data distribution management device - Google Patents

Description

  The present invention relates to a document data distribution management apparatus that distributes document data to each document management apparatus via a network from a document data receiving apparatus that receives document data such as FAX data from an external public line or the like.

  In recent years, networking of business processing systems has progressed, and a system has been proposed in which document data such as FAX data received from the outside is distributed to a personal computer (PC) which is a document management apparatus of a corresponding department via the network. In Patent Document 1, a digital multi-function peripheral (MFP) having a plurality of functions such as a printer, a copier, and a facsimile machine is used as a receiving device that receives data from the outside, and the digital multi-function peripheral stores document data. It is described that by providing a large-capacity non-volatile memory for storing document data once in the apparatus, the distribution server distributes the document data to each client apparatus via a network.

When document data is distributed via a network, the convenience is improved, but the possibility of inadvertent leakage of confidential document data increases, so it is necessary to take safety measures against information leakage. For example, in Patent Document 2, when distributing image data from a network scanner, a distribution destination table is provided so that a folder for storing image data of a distribution destination terminal device can be designated by a box number. It is described that a user / password is registered in advance in a network scanner file, and the user / password is registered at that time, and authentication is performed with the registered password when receiving a FAX. Also, in Patent Document 3, the sender FAX transmits the sender and destination information together with the data, and the receiver FAX displays the sender and destination information on the display unit and inputs a password corresponding to the person indicated by the destination information. The received data can be output when the correct password is input.
JP 2004-46817 A JP 2002-44361 A JP 2003-234869 A

  In Patent Documents 2 and 3, when a data is received, whether it is a valid recipient or not is authenticated by a password to improve safety. However, when a network becomes large, a large number of distribution destinations are registered. As a result, the delivery destination may be changed without permission and delivered to a document management apparatus different from the authorized delivery destination. Since such a change in the delivery destination is delayed for the sender and the receiver, the response will be delayed. Therefore, it is necessary to take measures to prevent the delivery destination from being changed without permission.

  SUMMARY An advantage of some aspects of the invention is that it provides a document data distribution management apparatus provided with sufficient safety measures against a change in distribution destination.

A document data distribution management apparatus according to the present invention includes a transmission / reception unit that transmits and receives information between a document data reception apparatus and a plurality of document management apparatuses, and a setting that registers and registers a distribution destination document management apparatus for each document data reception apparatus. A storage unit for storing setting registration data including registration data, data specifying a document data receiving apparatus that is distribution source data, and data specifying a directory of a document management database of the document management apparatus that is distribution destination data When, a document data distribution management device that includes a delivery control unit that distributes document data to each document management system from the document data receiving device based on the setting registration data, the distribution control unit, the document data received a different access rights for each device, first authentication hand to authenticate access to the setting screen for setting registration document data receiver When the a different access rights for each document management system, the authentication condition of the first authentication unit, the document management data in the document management apparatus as a destination of document data for setting registration directory, Second authentication means for authenticating access authority to the document management database, the setting screen is displayed only when authenticated by the first authentication means, and only when authenticated by the second authentication means. input of the directory and said can der Rukoto. Furthermore, the prior SL distribution control unit, characterized in that it comprises a deletion processing means for the distribution source data only disabled when deleting processing the setting registration data.

A distribution control program according to the present invention includes a transmission / reception unit that transmits and receives information between a document data receiving apparatus and a plurality of document management apparatuses, and setting registration data that sets and registers a distribution destination document management apparatus for each document data receiving apparatus. A storage unit that stores setting registration data including data specifying a document data receiving device that is distribution source data and data specifying a directory of a document management database of the document management device that is distribution destination data ; the computer of the document data distribution management device that includes a delivery control unit that distributes document data to each document management system from the document data receiving device based on the setting registration data, there in different access rights for each document data receiver Te, a first authentication means for authenticating access to a setting screen for setting registration of document data receiving apparatus, the document A different access privileges for each physical device, wherein the authentication condition of the first authentication unit, the document management data in the document management apparatus as a destination of document data for the setting registration directory, the document management database second authentication is hand stage and to the ability to authenticate access to, only when authenticated by the first authentication means to display the setting screen, the directory of the document data only when authenticated by second authentication means It is possible to input .

Delivery control program Ru engagement to the present invention is a distribution control program according to claim 3, the computer of the document data distribution management device, disable only the distribution source data to delete processing the setting registration data It is made to function as a means to do .

  The document data distribution management apparatus according to the present invention has the above-described configuration, so that first authentication means for authenticating access authority for setting registration of the document data receiving apparatus and document management serving as a distribution destination of the document data Since the second authentication means for authenticating the access authority for device setting registration is provided, setting registration such as addition / change / deletion of the setting registration data related to the document management device of the delivery destination corresponding to the document data receiving device is performed. In the case of performing the setting, if the authenticity of both the document data receiving apparatus and the document management apparatus is not confirmed, setting registration cannot be performed, and it is possible to prevent the distribution destination from being changed without permission.

  In addition, when the setting registration data is deleted, a deletion processing unit that sets only the distribution source data to be invalid is provided, so that only the distribution source data is invalidated even if deletion processing is performed to change the distribution destination. The destination data is stored as it is without being changed, and the change of the delivery destination can be surely prevented.

  In this specification, “document data” means general data related to a document such as text data, image data, and image reading data.

  Hereinafter, embodiments according to the present invention will be described in detail. The embodiments described below are preferable specific examples for carrying out the present invention, and thus various technical limitations are made. However, the present invention clearly indicates that the invention is particularly limited in the following description. Unless otherwise specified, the present invention is not limited to these forms.

  FIG. 1 is a schematic block diagram of a document data distribution system including a document data distribution management device according to an embodiment of the present invention.

  The document data distribution system includes a digital multi-function peripheral (MFP) 4 that functions as a document data receiving apparatus connected to an external public line, and a personal computer (PC) that functions as a document management apparatus to which document data received by the MFP 4 is distributed. 2 and a distribution server 1 that functions as a document distribution management device that sorts and stores data stored in the MFP 4 into a plurality of trays, stores them, and distributes them to the PC 2 via a network 3. . Here, as the network 3, any network such as a local area network (LAN), an intranet, and the Internet may be used, and it does not matter whether it is wired or wireless.

  The distribution server 1 includes a CPU 11, a ROM 12, a RAM 13, a hard disk drive (HDD) 14, a display interface (I / F) 15, and a network I / F 16, which are known PCs connected by a system bus 17. The network I / F 16 functions as a transmission / reception unit that transmits / receives information to / from the PC 2 and the MFP 4 via the network 3. A distribution processing program 18 (server module) for performing distribution processing is installed in the HDD 14 of the distribution server 1, and a setting table 19 for storing setting registration data necessary for distribution processing is stored. By causing the CPU 11 to execute the distribution processing program 18, the CPU 11 functions as a distribution control unit.

  In addition, a display 20 is connected to the distribution server 1 via a display I / F 15, and a graphical user interface (GUI) for receiving an instruction from the administrator through the display 20, an operation result, and the like. Can be displayed. Further, although not shown, an operation unit such as a keyboard or a mouse is also provided, and an instruction or operation from an administrator can be received.

  The PC 2 includes a CPU 21, a ROM 22, a RAM 23, a hard disk drive (HDD) 24, a display interface (I / F) 25, and a network I / F 26, which are connected by a system bus 27 and also connected via the network I / F 26. 3 is connected. Then, by installing various application programs in the HDD 24 and causing the CPU 21 to execute them, various functions can be achieved as a document management apparatus. Further, a display 28 is connected to the PC 2 via a display I / F 25.

  The MFP 4 includes a control unit 40, a printer engine 50, and a scanner engine 51. The control unit 40 includes a CPU 41, a ROM 42, a RAM 43, a data storage unit 44, a network I / F 45, an engine I / F 46, a scanner I / F 47, and a facsimile (FAX) communication unit 48, which are connected by a system bus 49. Has been. The CPU 41 executes a control program stored in the ROM 42 to control the operation of each unit including image formation by the printer engine 50, image reading by the scanner engine 51, image information transmission / reception by the facsimile communication means 48, and the like. In addition, information is transmitted to and received from the PC 2 and the distribution server 1 via the network I / F 45.

  The data storage means 44 is means for storing data such as documents, and is constituted by a large-capacity nonvolatile storage means such as an HDD. Examples of the stored data include image reading data of the scanner engine 52, document data received by the facsimile communication unit 48, document data received from the PC 2 via the network I / F 45, and the like.

  The facsimile communication means 48 is constituted by a network control unit, a FAX modem, etc., and is a means for performing facsimile communication with other devices via a public line.

  FIG. 2 shows an example in which two MFPs 4 are connected in FIG. 1, and the document management database DB 1 for storing the distributed document data is stored in the HDD 24 in the PC 2. Two FAX ports 4A1, 4A2, 4B1, and 4B2 are set in the two MFPs 4A and 4B, respectively.

  FIG. 3 shows a distribution setting process flow for distributing from the MFP 4A, 4B to the PC 2. In the distribution setting process, first, a list of MFPs connected to the network 3 is displayed (S100). In this example, as shown in FIG. 4, “MFP1” and “MFP2” are displayed in a list corresponding to the two MFPs 4A and 4B. When a distribution source MFP is selected in the list display (S101), an MFP authentication screen is displayed (S102). For example, when “MFP 1” is selected, authentication data such as a password corresponding to the MFP 4A is input. The input authentication data is checked (S103), and if the authentication data is valid, an MFP setting screen is displayed (S104). In this example, as shown in FIG. 5, “FAX port 1” and “FAX port 2” corresponding to the two FAX ports 4A1 and 4A2 set in the MFP 4A and input fields for setting the respective delivery destinations are displayed. The When “FAX port 1” is selected as a distribution source (S105), a distribution destination input authentication screen is displayed (S106). In this example, authentication data such as a personal identification number necessary for accessing the document management database DB1 of the PC 2 is input. The input authentication data is checked (S107). If the authentication data is valid, the directory of DB1 can be input, and the distribution destination directory is input (S108). Then, a setting registration confirmation screen is displayed (S109), and the process ends. If the authentication data input in steps S103 and S107 is not valid, an error message is displayed (S110) and the process ends.

  With the above setting process, setting registration data is stored in the setting table 19 of the distribution server 1 as shown in FIG. FIG. 6A is an MFP setting table, in which valid (in the case of 1) or invalid (in the case of 0) is set by an enable flag. FIG. 6B is a port table in which each FAX port as a distribution source and a directory of a document management database as a distribution destination corresponding to the FAX port are stored. In FIG. 6, both the MFPs 4A and 4B are set to be valid, and [DB1] \ [root] \ [directory 1] is set as the distribution destination in the FAX port 4A1.

  In such a setting table, when adding, changing, or deleting setting registration data, as described above, authentication is performed in the MFP setting as the distribution source and the directory setting as the distribution destination in the addition and change processing. Although the distribution destination is not arbitrarily changed, in the deletion process, if all the setting data related to the MFP is deleted and then resetting is performed, the distribution destination directory may be reset to another directory. For this reason, the distribution server 1 performs processing so as not to delete the directory that is the data of the distribution destination only by setting the enable flag in the MFP setting table to 0 in the deletion processing.

  FIG. 7 shows a processing flow when setting registration data is deleted. First, a list of MFPs is displayed (S200). When an MFP to be deleted is selected (S201), the enable flag of the corresponding MFP is changed to 0 (S202), and the process ends. As described above, since the delivery destination data is stored as it is, when the deleted MFP is made valid again, the document data is delivered to the saved delivery destination data, and the delivery destination may be arbitrarily changed. Absent.

1 is a schematic block diagram relating to a document data distribution system including a document data distribution management device according to an embodiment of the present invention. FIG. 2 is a schematic diagram relating to a document data distribution system in which two MFPs are connected in FIG. 1. FIG. 3 is a distribution setting process flow for distributing from the MFP to the PC. It is an example of an MFP list display screen. It is an example of an MFP setting screen. It is explanatory drawing which shows a setting table. It is a processing flow in the case of deleting setting registration data.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 ... Distribution server 2 ... PC 3 ... Network 4 ... MFP 18 ... Distribution processing program 19 ... Setting table

Claims (4)

Transmission / reception unit for transmitting / receiving information between the document data receiving apparatus and the plurality of document management apparatuses, and setting registration data for setting and registering a document management apparatus as a distribution destination for each document data receiving apparatus, and distribution source data and data for specifying the document data receiving apparatus, a storage unit for storing setting registration data comprising the specific data the directory of the document management database of the document management apparatus is the delivery destination data, the document on the basis of the setting registration data A document data distribution management device comprising a distribution control unit for distributing document data from the data receiving device to each document management device;
The distribution control unit has different access authority for each document data receiving apparatus, and first authentication means for authenticating access authority to a setting screen for setting registration of the document data receiving apparatus;
A different access rights for each of the document management apparatus, the authentication condition of the first authentication unit, the document management data in the document management apparatus as a destination of document data for the setting registration directory, the document A second authentication means for authenticating the access authority to the management database ;
It is the setting screen is displayed only when it is authenticated by the first authentication unit, the document data distribution management device according to claim capable der Rukoto input of the document data directory only when authenticated by the second authentication means. Before SL distribution control unit, the document data distribution management device according to claim 1, characterized in that it comprises a deletion processing means for the distribution to set the original data only disabled when deleting processing the setting registration data. Transmission / reception unit for transmitting / receiving information between the document data receiving apparatus and the plurality of document management apparatuses, and setting registration data for setting and registering a document management apparatus as a distribution destination for each document data receiving apparatus, which is distribution source data and data for specifying the document data receiving apparatus, a storage unit for storing setting registration data comprising the specific data the directory of the document management database of the document management apparatus is the delivery destination data, the document on the basis of the setting registration data A computer of a document data distribution management device comprising a distribution control unit for distributing document data from the data receiving device to each document management device,
A different access rights for each document data receiver, a first authentication means for authenticating access to a setting screen for setting registration of document data receiving device,
A different access rights for each of the document management apparatus, the authentication condition of the first authentication unit, the document management data in the document management apparatus as a destination of document data for the setting registration directory, the document second authentication hand to stage and to the ability to authenticate access to the management database,
A delivery control program that displays the setting screen only when authenticated by the first authenticating means, and enables the input of the document data directory only when authenticated by the second authenticating means . The distribution control program according to claim 3 , wherein the computer of the document data distribution management apparatus functions as means for invalidating only the distribution source data when the setting registration data is deleted.

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