JP4177353B2 - Personnel change support system - Google Patents

Description

The present invention relates to a personnel change support system used for personnel management of a company having a head office that controls the entire company and a plurality of branch offices .

  In companies, organizations, and government offices of a certain size or more, a large number of personnel are enrolled in these companies, organizations, and government offices (hereinafter collectively referred to as companies in this specification). Personnel information database of personnel management computer for personnel information such as name, age, gender, address, family structure, employee number (code), title, qualification, length of service, department, years of employment, salary, etc. for such a large number of personnel I am trying to register with.

When personnel changes at the head office become necessary, the personnel information database of the personnel management computer is searched based on the transfer conditions created based on job title, department, age, etc. Read candidates for transfer that satisfy the conditions. The personnel manager at the headquarters created a transfer plan for one or more of the searched transfer candidates, thereby improving the efficiency of the personnel transfer operation and ensuring the fairness of the personnel transfer (see Patent Document 1). ).
JP-A-8-55159

  In the case of a company with a small number of branch offices and a small number of employees (employees) belonging to the company, as described above, the personnel manager at the headquarters performs personnel transfer operations for all personnel belonging to the company in a lump. Was.

  However, in a company where the size of the company has increased or the number of branch offices has increased due to business needs, and the number of employees belonging to each branch office has increased, personnel at the headquarters can be assigned to the entire company, for example. We plan and manage personnel changes for company-wide executives such as the president and general managers, but leave the planning and management of personnel changes to general personnel other than executives such as branch presidents and general managers within each branch office to the relevant branch office. Only the results are reported.

  In the case where such a personnel management method is adopted, the personnel manager at the head office needs to coordinate the personnel change of the executive personnel between the branch offices in the entire company. In this case, there is no system that efficiently handles personnel changes between the head office and each branch office, and adjustments and changes of personnel changes can be made manually while always communicating via telephone, e-mail, facsimile, spreadsheet software, etc. It was carried out.

The present invention has been made in view of such circumstances, and a branch office related to personnel changes is carried out by independently carrying out personnel changes with respect to executive transferees throughout the company and personnel changes for each branch office. While ensuring mutual security, it is easy to coordinate between personnel changes at each branch and company-wide personnel changes, and it is possible to efficiently implement personnel changes throughout the company, including personnel changes at each branch. The purpose is to provide a personnel change support system.

In order to solve the above problems, the present invention provides a personnel change support system in which a plurality of branch office devices are connected to a head office device via a communication network.
To the headquarters unit, the name of each personnel belonging to the company with a head office and multiple branch offices, affiliation, and personnel information database for storing personnel information, including length of service, job title, job title, tenure of the relevant job title, years of service The extraction condition memory for storing the transfer condition set based on the above, and the transfer candidate satisfying the transfer condition stored in the extraction condition memory from the personnel information database are extracted and stored in the transfer candidate and the extraction condition memory. Transfer candidate extraction means for displaying the change reason of the transfer condition on the display unit, and writing the actual transfer target specified by the operation from the transfer candidates displayed on the display unit to the transfer target file The transfer target is specified for the transfer target person and the transfer target person written in the transfer target person file is based on the position of the transfer target person stored in the personnel information database. The classification means to classify the company-wide transfer target and the scope of transfer within the branch office to which the transfer is restricted, and send the classified company-wide transfer target person to all the branch offices. The transfer target person transmission means for transmitting the transfer target person to the branch office specified by the affiliation stored in the personnel information database, and the transfer plan of each company transfer target person received from each branch office device is displayed on the display unit, and Company-wide transfer creation determining means for creating and determining a transfer designated for the company-wide transfer target is added.
In addition, for each branch office device, a company-wide transfer target person transfer file and a branch office transfer target person transfer file that store each company-wide transfer target person and branch office transfer target person received from the head office apparatus, and a company-wide transfer target change The company-wide change plan creation means for creating a change plan within the relevant branch office that has been specified for operations for a part of the company-wide transfer target person stored in the file and sending it to the head office device; A branch change creation determination means for creating and determining a change in the branch designated for the stored branch change target operation is added.

  In the personnel change support system configured as described above, for example, the personnel manager in the head office department searches the personnel database with the transfer conditions set based on, for example, job title, years of employment of the relevant job, years of service, age, etc. Ask for transferees. This transfer target person is classified into a company-wide transfer target person whose transfer range covers the entire company and a branch office transfer target person whose transfer range is limited to the affiliated branch office. Personnel in charge of personnel at each branch office may prepare a transfer plan for the company-wide transfer targets and the internal transfer targets. Personnel representatives at the headquarters determine company-wide changes to company-wide transfer targets by referring to company-wide transfer targets created at each branch office.

  Therefore, personnel changes for employees who are subject to company-wide changes throughout the company and personnel changes for those who are subject to change within each branch office are carried out independently of each other. Property).

Furthermore, the person in charge of personnel at the branch office and the person in charge of personnel at the head office who prepares the transfer plan and decides the transfer can easily refer to the reason why the transfer target person became the transfer target person.

  In the present invention, personnel changes with respect to executive change targets throughout the company and personnel changes for each branch office are performed independently of each other.

  Therefore, while ensuring the security between the branch offices regarding personnel changes, it is possible to easily coordinate the personnel changes of each branch and company-wide personnel changes, and the entire company including personnel changes of each branch efficiently. Can be implemented.

  Hereinafter, an embodiment of the present invention will be described with reference to the drawings.

FIG. 1 is a schematic diagram showing a personnel change support system according to an embodiment of the present invention. Connected to the communication network 1 are a database search device 3 for searching a personnel information database 2, a head office personnel management device 4, and a plurality of branch office personnel management devices 5a, 5b and 5c. The database search device 3 and the head office personnel management device 4 belong to the head office department 6 of the company, and the branch office personnel management devices 5a, 5b and 5c belong to the respective branch offices. For example, the devices 3, 4, 5 a to 5 c configured by a computer can exchange information with each other via the communication network 1.

  The personnel information database 2 stores personnel information of all employees (all employees) belonging to a company having a head office and a plurality of branch offices. Specifically, for example, as shown in FIG. 2, the employee number (employee code), name, age, gender, affiliation (branch office, etc.), length of service, title, salary, number of years of employment of the relevant position, company Work history, etc. are stored.

  FIG. 3 is a functional block diagram showing a schematic configuration of the database search device 3 provided in the head office section 6. In the database search device 3, a GUI 9 including a display 7 and an operation unit 8 such as a keyboard and a mouse, and a storage unit 10 are provided. In the storage unit 10, an extraction condition memory 11, a transfer candidate file 12, and a transfer target person file 13 are formed.

  The extraction condition setting unit 14 stores, for example, a change condition set based on, for example, a job title, the number of years of employment of the job title, the length of service, the age, or the like, which is input by the HR staff in the head office department 6 using the GUI 9. 10 extraction condition memories 11 are written. The search unit 15 searches the personnel information database 2 under the transfer condition stored in the extraction condition memory 11, extracts personnel who satisfy the transfer condition as transfer candidates, displays the output on the display unit 7, and stores the storage unit 10. Write to the transfer candidate file 12.

  In addition, the reason (candidate reason) that the said transfer candidate became a transfer candidate is added to each extracted transfer candidate. This candidate reason is, for example, which item of the transfer condition the transfer candidate is based on. FIG. 4 is a diagram showing the stored contents of the transfer candidate file 12. The search unit 15 writes the employee number (employee code), name, affiliation (branch office, etc.), job title, candidate reason, etc. of each transfer candidate.

  The transfer target person designating unit 16 includes each transfer candidate specified by the operation unit 8 by the personnel affairs person in the head office department 6 in a state where each transfer candidate is displayed on the display unit 7 together with the reason for the candidate. The actual transfer target person is written in the transfer target person file 13 shown in FIG. Specifically, the employee number (employee code), name, affiliation (branch office, etc.), job title, and candidate reason of the person to be transferred are written.

  The transfer target person classifying unit 17 assigns each specified transfer target person to the entire company transfer target person and the transfer range based on the instruction through the operation unit 8 of the personnel personnel in the head office department 6. It is classified as a branch office transfer target person who is restricted to the affiliated branch office, and is written in the transfer target person file 13 as a part of “environment”.

  The transfer target person distribution unit 20 distributes each company-wide transfer target person to each branch office based on an instruction via the operation unit 8 of the personnel person in the head office department 6 and responds to each branch office transfer target person. Distribution to branch offices, and the distribution result (distribution destination) is written in the transfer target person file 13.

  “Environment (XY)” in the transfer target person file 13 is, for example, a combination of the organization Y and the personnel transfer range X in the company. As shown in FIG. ), B (B branch office), and C (C branch office), and the transfer range X includes X = S (company) and T (branch office).

  The transfer target person transmission unit 21 stores the employee number (employee code), name, affiliation (branch office, etc.), job title, candidate reason, and environment of each transfer target person stored in the transfer target person file 13 It transmits via the communication network 1 to the branch office personnel management apparatus 5a-5c of each branch office to designate.

  FIG. 6 is a flowchart showing the operation of the database search apparatus 3. When a change condition (extraction condition) set based on a job title, years of employment, years of service, age, etc. is input (step S1), the personnel information database 2 is searched (S2). Persons to be satisfied are extracted as transfer candidates, displayed on the display 7 as a transfer candidate list, and stored (S3).

  When a transfer target person is specified (S4) and classification is specified (S5), a transfer target person list is created, displayed on the display unit 7, and stored (S6). Then, distribution to each “environment” (S7). Each transfer target person (company-wide transfer target person, branch office transfer target person) corresponding to each branch office is transmitted (S8).

  FIG. 7 is a functional block diagram showing a schematic configuration of the branch office personnel management device 5a provided in the branch office. Since the other branch office personnel management devices 5b and 5c have substantially the same configuration as the branch office personnel management device 5a, the description thereof will be omitted.

In this branch office personnel management apparatus 5a, a company-wide transfer target person transfer file 22, a branch office transfer person transfer file 23, a branch office personnel information file 24, a display 27, and a GUI 27 including an operation unit 26 are provided.

  The transfer target person receiving unit 28 receives each transfer target person (company-wide transfer target person, branch office transfer target person) addressed to the own branch office from the data search device 3 via the communication network 1. The company-wide transfer target person is written in the company-wide transfer target person transfer file 22 and the branch office transfer target person among the transfer target persons is written in the branch office transfer person transfer file 23. In addition, the transfer target person receiving unit 28 displays and outputs the received company-wide transfer target person and branch office transfer target person in a list form in individual areas in the display unit 25 of the GUI 27.

  The company-wide transfer target person change plan creation unit 29 creates a change plan in the branch office for each listed company-wide transfer target person in accordance with an instruction via the operation unit 26 of the personnel manager of this branch office. The plan is set for each company transfer target person in the company transfer target person transfer file 22. Similarly, the branch transfer target person transfer plan creation unit 30 creates a transfer plan in this branch for the listed branch transfer target person in accordance with an instruction via the operation unit 26 of the personnel manager of this branch. Thus, this change plan is set to each branch office transfer target person in the branch office transfer person transfer file 23.

  The person in charge of personnel at this branch office refers to the candidate reasons for each transfer target person displayed on the display unit 25 and creates a transfer plan for each transfer target person.

  The transfer plan transmission unit 31 is a communication network for the transfer plan of each company-wide transfer target person stored in the company-wide transfer target person transfer file 22 and the transfer plan of each branch office transfer target person stored in the branch-company transfer person transfer file 22. 1 to the headquarters personnel management device 4.

  The transfer plan adjustment unit 32 adjusts according to the instructions of the person in charge of personnel of this branch office to the transfer plan of each company-wide transfer target distributed to the own branch office received from the head office personnel management device 4, and the company-wide transfer in the adjustment result The change plan of the target person transfer file 22 is corrected.

  The transfer information input unit 33 displays on the display unit 25 the final determined transfer of each company-wide transfer target distributed to the own branch office received from the head office personnel management apparatus 4 and writes it to the branch office personnel information file 24.

  FIG. 8 is a flowchart showing the operation of the branch office personnel management device 5a. When each transfer target person (company-wide transfer target person, branch office transfer target person) addressed to the own branch office is input via the communication network 1 (step Q1), a transfer plan for the company-wide transfer target person is created (Q2), A change plan is prepared for the person to be transferred in the branch office (Q3), and if each prepared change plan is judged to be good (Q4), the created change plan is transmitted to the head office personnel management device 4 (Q5).

  From the headquarters personnel management device 4, the appropriate response of the change plan for the branch office to the company-wide transfer target person is input (Q 6). If this response is disapproved (Q7), the transfer plan for the company-wide transfer target person is adjusted with the head office personnel management device 4 (Q8), and the process returns to Q2.

  If the response is approval (Q7), the personnel change of this branch office is determined (Q9). Subsequently, received from the headquarters personnel management device 4 (Q10), the final change of each company-wide transfer target assigned to the company's own branch, and the change of the company's previously determined change in the branch office are displayed. The information is displayed on the container 25 and written to the branch office personnel information file 24 (Q11).

  FIG. 9 is a functional block diagram showing a schematic configuration of the head office personnel management apparatus 4 provided in the head office section 6. In the headquarters personnel management apparatus 4, a GU 38 including a company-wide transfer target person transfer file 34, all branch office transfer target person transfer files 35, a display 36 and an operation unit 37 is provided.

  The transfer plan receiving unit 40 writes the transfer plan of the company transfer target person in the transfer plan for each branch office received from the branch office personnel management devices 5a, 5b, and 5c via the communication network 1 to the company transfer target transfer file 34. And display output on the display 36. Further, the transfer plan receiving unit 40 writes the transfer plan of the transfer target person in the branch office in the received transfer plan for each branch office to all the transfer information in the transfer target person transfer file 35 and outputs it to the display 36.

  The company-wide transfer target person change plan creation unit 41 considers the entire company by referring to the transfer plan of the company-wide transfer target person across all the branch offices displayed on the display unit 36 based on the instructions of the personnel manager at the head office. The transfer plan for each company transfer target person as the head office is created again and added to the company transfer target person transfer file 34 and written.

  The company-wide transfer target person transfer transmission unit 42 transmits the transfer plan of the company-wide transfer target person of each branch office additionally written in the company-wide transfer target person transfer file 34 to the corresponding branch office. In this case, if the newly written change plan as the headquarters is the same as the change plan created at the branch office, add a comment “Approve”, and if it does not match the change plan created at the branch office, it will be “Disapproved”. And send it to the corresponding branch office.

  The transfer plan adjustment unit 43 adjusts the transfer plan of each company-wide transfer target person of the corresponding branch office with the branch office personnel management devices 5a, 5b, and 5c that have transmitted the comments “not approved”. As a result, the original transfer plan of the company-wide transfer target person transfer file 34 is corrected, and the additional transfer plan is deleted. That is, when the adjustment work is completed, only one type of change plan is stored in each company transfer target person of the company transfer target person transfer file 34.

  When the transfer plan adjustment work in the transfer plan adjustment unit 43 is completed, the settlement unit 44 approves the transfer plan for each company transfer target person in the company transfer target person transfer file 34 based on an instruction from the person in charge of personnel at the head office. . Note that the transfer plan for the transfer target person in each branch office written in the transfer target file 35 for all the branch offices is approved as it is without being changed by the person in charge of personnel at the head office.

  The database update unit 45 determines the transfer information (transfer result) of each company-wide transfer target person in the company-wide transfer target person transfer file 34, and each branch company transfer target person in the company-wide transfer target person transfer file 35. The stored contents of the personnel information database 2 are updated via the database search unit 3 with the transfer information (transfer result).

  The transfer information transmission unit 46 transmits the transfer information (transfer result) approved by each company-wide transfer target person of each branch of the company-wide transfer target person transfer file 34 to each corresponding branch personnel management device 5a, 5b, 5c. .

  FIG. 10 is a flowchart showing the operation of the head office personnel management apparatus 4. When the change plan of each branch office is input from each branch office personnel management device 5a, 5b, 5c (R1), the entire company of the company transfer target person is considered with reference to the change plan of the company transfer target person in this change plan The transfer plan for each company-wide transfer target person as the head office is created again (R2). The transfer plan created again is transmitted to the corresponding branch office personnel management devices 5a, 5b, and 5c (R3).

  If the transfer plan created again is different from the transfer plan created by the branch office personnel management devices 5a, 5b, 5c (R4) (R4), the company-wide transfer of the relevant branch office between the branch personnel management devices 5a, 5b, 5c Adjustments are made to the subject's change plan (R5), and the process returns to R1.

  When the transfer plan created again matches (approves) the transfer plan created by the branch office personnel management devices 5a, 5b, and 5c, the transfer plan of the company-wide transfer target person is confirmed (R6). Then, the transfer of each company-wide transfer target person and the transfer of each branch office transfer target person are finalized (R7). Next, the stored contents of the personnel information database 2 are updated with the approved change information (change result) via the database search unit 3 (R8). Finally, the transfer information (transfer result) approved by each company in each branch office is transmitted to the corresponding branch office personnel management devices 5a, 5b, and 5c (R9).

  The characteristics of the personnel change support system to which the thus configured personnel change support method is applied will be described.

  Among companies with multiple branch offices, personnel managers at headquarters are responsible for personnel changes of company-wide executives (for example, company presidents and general managers) at each branch office. Planning and management of personnel changes to personnel specific to the branch office (persons subject to transfer within the branch office) other than executives such as branch presidents and general managers in each branch office. Human resources management methods that receive only report of results may be adopted.

  In the personnel change support system of the embodiment shown in FIG. 1, such a personnel management method can be easily realized. In other words, the head office division 6 has personnel information (employee number (employee code), name, age, gender, affiliation (branch office, etc.), length of service, title, salary, and enrollment of the title of all personnel belonging to this company. A personnel information database 2 for storing the number of years, work history in the company,.

  Then, the database search device 3 of the head office department 6 selects a transfer target person who satisfies the transfer condition from the personnel belonging to the company by using the personnel information database 2, and the transfer range covers the entire company. The company is classified as a company-wide transfer target person and a transfer target person whose scope of transfer is restricted to the affiliated branch office, and is sent to each corresponding branch office.

  Therefore, since only the company-wide transfer target persons and the branch transfer target persons that are really necessary for the own branch office are transmitted from the database search apparatus 3 to the branch office personnel management apparatuses 5a, 5b, and 5c of each branch office. The person in charge cannot see the personnel information of employees who are subject to change in other branch offices. As a result, it is possible to ensure security (information safety) between the branch offices regarding personnel changes.

  In addition, the transfer plans for the company-wide transfer targets created by the branch office personnel management devices 5a, 5b, and 5c are individually prepared again by the head office personnel management device 4, and if both transfer plans do not match, The transfer plan can be adjusted between the two. In this way, it is possible to easily adjust the personnel changes of each branch office and the company-wide personnel changes, and it is possible to efficiently implement personnel changes of the entire company including personnel changes of each branch office.

  In addition, personnel personnel at each branch office and personnel personnel at the headquarters can refer to the reasons for the candidates for the transfer on the display when preparing the transfer for each transfer target. Can be created.

In addition, this invention is not limited to embodiment mentioned above . For example, the transfer candidate searched in the personnel information database 2 under the transfer condition may be selected as the transfer target person as it is.

1 is a schematic configuration diagram showing a personnel change support system according to an embodiment of the present invention. The figure which shows the memory content of the personnel information database incorporated in the personnel transfer assistance system of the embodiment. The functional block diagram which shows schematic structure of the database search device integrated in the personnel change assistance system of the embodiment. The figure which shows the memory content of the transfer candidate file provided in the database search device. The figure which shows the memory content of the transfer subject person file provided in the database search apparatus. The flowchart which shows operation | movement of the database search apparatus. The functional block diagram which shows schematic structure of the branch office personnel management apparatus integrated in the personnel transfer support system of the embodiment. The flowchart which shows operation | movement of the branch office personnel management apparatus. The functional block diagram which shows schematic structure of the head office personnel management apparatus integrated in the personnel transfer support system of the embodiment. The flowchart which shows operation | movement of the head office personnel management apparatus.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 1 ... Communication network, 2 ... Personnel information database, 3 ... Database search apparatus, 4 ... Head office personnel management apparatus, 5a, 5b, 5c ... Branch office personnel management apparatus, 6 ... Head office department, 9, 27, 38 ... GIU, 12 ... Transfer candidate file, 13 ... Transfer target person file, 14 ... Extraction condition setting section, 15 ... Search section, 16 ... Transfer target person specifying section, 17 ... Transfer target person classification section, 20 ... Transfer target person sorting section, 21 ... Transfer target person transmission unit, 22, 34 ... Company transfer target person transfer file, 23 ... Branch office transfer person transfer file, 28 ... Transfer target person receiving part, 29, 41 ... Company transfer target person transfer plan creation part, 30 ... Branch change person creation plan, 31 ... Change plan transmission part, 32, 43 ... Change plan adjustment part, 35 ... Change job change file for all branch offices, 40 ... Change plan reception part, 42 ... Change for company change target person Plan transmitter, 44 ... Court section

Claims (1)

In the personnel change support system in which multiple branch office devices are connected to the head office device via a communication network,
The head office equipment is
A personnel information database that stores personnel information including the name, affiliation, length of service, and title of each employee who belongs to a company that has a head office and multiple branch offices;
An extraction condition memory for storing the transfer conditions set based on the job title, the period of employment of the job title, and the length of service;
A candidate for change satisfying the change condition stored in the extraction condition memory is extracted from the personnel information database, and the change candidate and the reason for change of the change condition stored in the extraction condition memory are displayed and output on a display. Transfer candidate extraction means;
A transfer target designation means for writing the actual transfer target operation designated from the transfer candidates displayed and extracted on the display unit to the transfer target file;
The transfer target person written in the transfer target person file is transferred to the company-wide transfer target person and the transfer range within the affiliated branch office based on the position of the target transfer target person stored in the personnel information database. Classifying means for classifying restricted branch transfer targets,
The classified company-wide transfer target person is transmitted to all branch offices, and the transfer target person transmitting means for transmitting each branch company transfer target person to the branch office designated by the affiliation stored in the personnel information database,
A company-wide transfer creation determination means for creating and determining a change designated for operation for the company-wide transfer target person, while displaying the change plan of the company-wide transfer target person received from each branch office device on a display. Have
Each of the branch office devices is
A company-wide transfer target person transfer file and a branch office transfer target person transfer file for storing each company-wide transfer target person and branch office transfer target person received from the head office device;
A company-wide change plan creating means for creating a change plan within the branch office designated for operation with respect to a part of the company-wide transfer target person stored in the company-wide transfer target person transfer file;
<br><br><br><br><br><br><br><br>; A personnel change support system characterized by this.

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