JP4011430B2 - Recording medium management method, system, and program - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a recording medium management method, system, and program.
[0002]
[Prior art]
In recent years, document creation in an office is often performed using a computer. Since a document created by a computer is stored as electronic data, no storage location is required. In addition, it is easy to search for data, and even if the data is deleted, no waste is generated. Data reuse is easy. If e-mail is used, it is also possible to send document data to a plurality of parties instantly. Therefore, it is not necessary to circulate documents on the computer.
[0003]
With regard to security management, high reliability has come to be obtained due to recent rapid advances in technology such as password-based browsing restrictions, copy guard prevention using copy guard, and decryption prevention using encryption technology. Due to these various advantages, documents created in an office are often created using a computer.
[0004]
However, even with the progress of computerization, there are still a large number of paper media documents. Rather, as computerization progressed, paper-based documents began to overflow. One reason for this is that document productivity has been improved by computerization, and the amount of documents in the office has increased, so it is more convenient to view the documents on paper.
[0005]
In such a situation where paper-based documents are overflowing, it is important for the efficient execution of business to properly manage the documents on a daily basis. The management of documents is usually performed by classifying the documents into predetermined groups and file them. Retrieval of filed documents can only be done by visual inspection using an index or the like. For this reason, when filing a document, various measures such as the order of binding and how to categorize are taken into consideration for ease of later retrieval. The file created in this way is placed in a predetermined location, stored and managed.
[0006]
But documents are not just files that can be filed. For example, a document for a case that has not been processed or a document that has only been circulated temporarily is usually placed on a desk. Even a document that should be originally filed may be left on the desk due to lack of storage space or lack of time for organizing documents.
[0007]
[Problems to be solved by the invention]
As described above, documents are often scattered on the desk. The conventional document management method cannot manage documents scattered on the desk. When searching for the target document from among the scattered documents, you have to investigate it until you find the document you need.
[0008]
It is also possible that the document being circulated is buried in a pile of other documents. The administrator of the circulation document had to confirm whether or not he / she had the document if the document did not return after the circulation deadline.
[0009]
It is also conceivable that a document whose business processing deadline has passed is buried in a document scattered on the desk and left as it is.
[0010]
In addition, security management is difficult for paper documents. For example, since documents handled by companies are basically confidential documents, taking them outside the company should be prohibited by regulations, etc., but if employees are malicious, they cannot be physically taken out. is not. Moreover, even if the original document management is performed, confidential information easily leaks to the outside if the original document is copied or photographed.
[0011]
Also, after the paper medium becomes unnecessary, it is discarded in large quantities as garbage. In recent years, many companies have obtained ISO 14000 certification and are conducting strict environmental management. For example, when disposing of paper media, strict management is performed, such as sorting into paper that can be reused as paper and paper that is not, and recording the amount of each discharged regularly. Since these managements are performed by manually measuring the amount of paper discarded every day, they are complicated and prone to mistakes.
[0012]
[Means for Solving the Problems]
A method of managing a recording medium on which a wireless IC chip storing unique storage information is stored in association with the storage information, the computer recording data from a reader device that has read the recording medium The step of acquiring the storage information of the wireless IC chip mounted on the medium, and the step of collating the acquired storage information with a database recording the correspondence between the storage information and the recording medium for each wireless IC chip, and specifying the recording medium And a step of performing management processing on the corresponding recording medium in accordance with management contents set in advance for the specified recording medium, and outputting the result of the management processing to an output device. .
In addition, the problems disclosed in the present application and the solutions thereof will be clarified by the column of the embodiment of the invention, the column of the example and the drawings.
[0013]
DETAILED DESCRIPTION OF THE INVENTION
At least the following will be clarified by the description of the present specification.
One aspect of a recording medium management method according to the present invention is a management method by a computer of a recording medium on which a wireless IC chip storing unique storage information is associated and stored. The step of acquiring the storage information of the wireless IC chip mounted on the recording medium from the reader device that performed the reading operation on the medium, and the correspondence between the storage information for each wireless IC chip and the recording medium recorded. A step of collating with a database and specifying a recording medium, a step of performing a management process on a corresponding recording medium in accordance with a management content preset for the specified recording medium, and a result of the management process to an output device And outputting.
By managing the recording medium in such a manner, it becomes possible to manage a paper medium or the like that is not converted into an electronic medium by a computer.
[0014]
  An aspect of the recording medium management method according to the present invention is as follows.Wireless storing unique storage information associated with it I c A method of managing a recording medium on which a chip is mounted by a computer, wherein the computer stores storage information of a recording medium to be searched in a search table, and the computer reads a plurality of recording media. Wirelessly mounted on the recording medium from the reader device that performed I c A step of acquiring chip storage information, a step of comparing the acquired storage information with the search table to determine whether the computer is a search target, and the computer outputting the determination result. And outputting toIt can be.
  By managing the recording medium in such a manner, it is possible to easily search for a document that is not converted into an electronic medium such as a paper medium. In addition, it is possible to easily find a document such as a paper medium that is missing.
[0015]
  An aspect of the recording medium management method according to the present invention is as follows.Wireless storing unique storage information associated with it I c A method of managing a recording medium on which a chip is mounted by a computer, wherein the computer stores storage information of a recording medium to be searched in a search table, and the computer specifies a search range of the recording medium Receiving the input of information, transmitting the storage information reading instruction using a reader device that performs a reading process on the recording medium to each computer within the search range, and the reading instruction A computer that has transmitted the received storage information from each computer that has received the read instruction; and a computer that has transmitted the read instruction collates the received storage information with the search table; The computer that has transmitted the reading instruction receives the reading instruction. Sending information identifying the computer that has read the stored information that matches the stored information registered in the search table to each computer that has received the instruction, and storing that matches the stored information registered in the search table A computer that has read the information includes outputting information indicating that the search target recording medium has been detected to an output device.Can be.
  By managing the recording medium in such a manner, it is possible to easily find a document that is not converted to an electronic medium such as a paper medium around a reader device connected to a computer via a network. Therefore, for example, even when a circulation document is missing, a circulation document can be easily found by issuing a command from the computer.
[0016]
  An aspect of the recording medium management method according to the present invention is as follows.Wireless storing unique storage information associated with it I c A method of managing a recording medium on which a chip is mounted by a computer, wherein the computer stores information stored in a recording medium to be considered for confidentiality in a confidentiality table, and the computer performs a reading process on the recording medium. A step of connecting to a processing device having a reader device to perform, and a wireless device mounted on the recording medium from the processing device on which the computer has read the recording medium I c A step of acquiring storage information of the chip, and the computer compares the acquired storage information with the confidentiality table and determines whether or not the recording medium specified by the storage information is subject to confidentiality consideration And, when the recording medium is subject to confidentiality considerations, the computer transmits an operation content for confidentiality to the processing device, and the processing device is in accordance with the operation content. And a step of operatingIt can be.
  By managing the recording medium in such a manner, it is possible to manage confidential documents of documents that are not converted into electronic media such as paper media.
[0017]
  An aspect of the recording medium management method according to the present invention is as follows.The processing device is any one of a copying machine, a check gate, a camera, a facsimile transceiver, and a scanner.It can be.
  By managing the recording medium in this way, it is possible to prevent copying, taking out, sending by facsimile, photographing, image reading by a scanner device, etc. of confidential documents that are not converted into electronic media, It will be possible to reliably prevent secret leakage.
[0018]
  An aspect of the recording medium management method according to the present invention is as follows.Wireless storing unique storage information associated with it I c A method of managing a recording medium on which a chip is mounted by a computer, wherein the computer stores storage information of a recording medium that is a management target of a processing deadline in a deadline table, and the computer searches for the recording medium Receiving the input of information designating, the step of transmitting an instruction to read stored information using a reader device that performs a reading process on a recording medium to each computer within the search range, The computer that has transmitted the read instruction receives the read storage information from each computer that has received the read instruction, and the computer that has transmitted the read instruction collates the received storage information with the deadline table. And a computer that has transmitted the reading instruction A step of transmitting information identifying a computer that has read storage information that matches the storage information registered in the time limit table to each computer that has received the reading instruction; and the storage information registered in the time limit table. A computer that reads stored information includes outputting to the output device information indicating that the recording medium subject to management of the processing deadline has been detected.It can be.
  By managing the recording medium in such a manner, it is possible to reliably manage the time limit of a document with a fixed processing time limit.
[0019]
  An aspect of the recording medium management method according to the present invention is as follows.The computer isWhen storing the recording medium, from the reader device that performed the reading operation on the discard recording medium, obtaining stored information of the wireless IC chip mounted on the discard recording medium;The computer isCollating the acquired storage information with a database that records the correspondence between the storage information and the recording medium for each wireless IC chip, and identifying the disposal recording medium;The computer isErasing the record information in the database of the identified discard recording medium, or associating the information indicating that it has been discarded in the database with the discard recording medium.
  By managing the recording medium in such a manner, it becomes possible to accurately manage the disposal of documents.
[0020]
  According to another aspect of the recording medium management method of the present invention, there is provided a recording medium management system in which a wireless IC chip storing unique storage information is associated and stored. Acquire stored information of the wireless IC chip mounted on the recording medium from the reader devicemeansThen, the acquired storage information is collated with a database that records the correspondence between the storage information for each wireless IC chip and the recording medium, and the recording medium is specified.meansAnd the management process for the corresponding recording medium is performed according to the management content set in advance for the specified recording mediummeansAnd output the result of the management process to the output devicemeansAnd can be included.
[0021]
  Also, one aspect of the recording medium management method according to the present invention is a recording medium on which a wireless IC chip storing unique storage information is stored in association therewith.ManagementA program for causing a computer to execute the computerIn addition,The step of obtaining the stored information of the wireless IC chip mounted on the recording medium from the reader device that has performed the reading operation on the recording medium, and the correspondence between the stored information for each wireless IC chip and the recording medium is recorded. Checking the recorded database, specifying the recording medium, performing the management process on the corresponding recording medium in accordance with the management content preset for the specified recording medium, and outputting the result of the management process A step to output toCan be a recording medium management program for executing.
[0022]
Furthermore, the recording medium management program described above may be recorded on a computer-readable recording medium.
[0023]
【Example】
The configuration of the system in this embodiment is shown in FIG.
The ID management center 100 is an organization that manages the document 300 to which the wireless IC chip 301 is attached. Management of the document 300 is performed based on the stored information stored in the wireless IC chip 301. The server 101 includes a database 102. Various information regarding the document 300 is recorded in the database 102 for each identification number of the wireless IC chip 301.
[0024]
When the wireless IC chip 301 recognizes a wireless signal from the outside, the wireless IC chip 301 has a function of wirelessly transmitting data recorded in a memory on the chip. The wireless IC chip 301 is also referred to as an RFID (Radio Frequency IDentification) chip, but is characterized in that it has a size of only a micrometer unit. For this reason, it is possible to slip into the paper at the time of paper manufacture.
[0025]
The wireless IC chip 301 includes a central processing unit (CPU), a memory, and an antenna. When the antenna receives a radio signal from the outside, it operates using the energy of the radio signal as a power source, and transmits data stored in the memory from the antenna. Data (storage information) stored in the memory is 128 bits long, and includes a unique identification number of the wireless IC chip 301 in addition to header information for wireless communication. The identification number is written when the wireless IC chip 301 is manufactured, and is uniquely assigned to each wireless IC chip 301.
[0026]
As described above, since the wireless IC chip 301 has only a micrometer size, it can be inserted into the paper when the paper is manufactured. The paper 300 in which the wireless IC chip is inserted is not different from an ordinary paper except that the wireless IC chip 301 is inserted therein. For this reason, there is no problem in normal usage such as writing on paper or printing. In addition, the wireless IC chip 301 can be attached to the paper 302 manufactured without the wireless IC chip 301 being inserted by a seal or the like later.
[0027]
The ID management center 100 is an organization for managing the document 300 based on the identification number of the wireless IC chip 301. The server 101 is connected to the computer 200 via a network. The server 101 accepts registration and inquiry of the document 300 and other requests through the computer 200. However, the server 101 does not need to be distinguished from the computer 200 at all. The server 101 is a computer 200. Of the computers 200 connected to each other via a network, those installed in the ID management center 100 are simply called the server 101 for convenience of explanation. In this embodiment, the computer 200 installed in the ID management center 100 is called a server 101, and the server 101 is the computer 200.
[0028]
The reader device 202 is connected to the computer 200 and reads the identification number of the wireless IC chip 301. The reader device 202 has a function of outputting a wireless signal in response to an instruction from the computer 200 and receiving a wireless signal from the wireless IC chip 301 in response thereto. The reader device 202 can be placed on a table or can be handheld. Further, it may be configured to be built in the computer 200. A plurality of computers may be provided in one computer 200.
[0029]
Registration of the document 300 is performed as follows. First, the identification number of the wireless IC chip 301 is read by the reader device 202. This identification number is sent from the computer 200 to the server 101 of the ID management center 100 via the network. The server 101 searches the database 102 to check whether the same identification number has already been registered. If unregistered, the server 101 notifies the computer 200 that it has not been registered. The computer 200 displays a screen for inputting information related to the document 300 to be newly registered, and transmits the input information to the server 101 together with the identification number of the wireless IC chip 301. The server 101 adds these pieces of information to the database 102. This completes the registration of the document 300.
[0030]
The information regarding the document 300 input by the computer 200 includes, for example, the date of creation of the document, the document name, the document number, the document creator, the processing deadline, the creation department, the document registrant, the paper size, and the like. Also, the image data of the document can be registered. In this case, reading of image data can be performed by the reader device 202 by providing the reader device 202 with an image reading function, or can be performed by a separate scanner device or the like. As described above, information regarding the document 300 is registered in the database 102 of the ID management center 100 for each identification number of the wireless IC chip 301.
[0031]
Next, FIG. 2 shows an outline of document registration and disposal in the present embodiment. A flowchart is shown in FIG.
Since the wireless IC chip 301 has a size of a micrometer unit, it can be inserted into the paper when manufacturing the paper (step A10). Therefore, at the time of paper purchase, the wireless IC chip 301 is already attached to the inside of the paper. If a paper without the wireless IC chip 301 is purchased, the wireless IC chip 301 can be attached to the paper later. Each sheet of paper 300 to which the wireless IC chip 301 is attached registers the user name, paper size, and the like in the ID management center 100 (step A20). If it is troublesome to carry out one sheet at a time, it is also possible to read and register the identification number with the reader device 202 for the bundle at the time of paper purchase. The registered user name can be a personal name or a user department signature. Also register the paper size and date.
[0032]
The registered sheet 300 can be used in the same way as a normal sheet. That is, writing, drawing, printing, etc. are possible. It is also possible to bend the paper. This is because there is no difference from ordinary paper except that the wireless IC chip 301 is inserted. For example, when a document is created using a computer, after the document is created (step A30), printing is performed using a printer on the paper sheet 300 in which the wireless IC chip 301 is inserted. However, there are cases where errors are found and correction is required. In this case, a sheet on which a document including an error is printed becomes unnecessary. The paper that is finally required is only a paper on which a document with no correction is printed. In this way, after use, the paper 300 is classified into one that is discarded and one that is stored (step A40).
[0033]
The stored paper is stored and registered (step A50). The storage registration is performed by inputting the date of storage registration, the user of the paper, the name of the registered document, and the like from the computer 200 after reading the identification number of the paper with the reader device 202. It is also possible to register document image data. After performing the storage registration procedure, the document is stored as a paper medium (step A60). On the other hand, the document to be discarded is registered for discard (step A70). The disposal registration is performed by reading the identification number of the sheet by the reader device 202 and inputting a disposal registration date, a disposal person, and the like from the computer 200. In addition, when it is complicated to perform the registration for disposal one by one, for example, a disposal sheet collection box is prepared, and after periodically reading the identification number of the sheet by the reader device 202, It is also possible to register for disposal all at once.
[0034]
By performing registration management in this way, it is possible to easily manage paper media, such as handwritten memos, that have been difficult to convert into electronic media.
In addition, by performing disposal registration, environmental management represented by ISO 14000 can be easily and reliably performed. This is because the used amount and discarded amount of paper are always recorded in the database 102 of the ID management center 100.
[0035]
Next, FIG. 4 shows a flow of processing on the computer system for performing the above registration processing.
When the computer 200 receives a request for registration of the document 300 (step B10), the computer 200 outputs a wireless signal from the reader device 202. When there is a response from the wireless IC chip 301 to the wireless signal, the response is accepted and the identification number is read (step B20). This identification number is sent from the computer 200 via the network to the server 101 of the ID management center 100 (step B30).
[0036]
The server 101 searches the database 102 based on the transmitted identification number, and extracts data of the identification number recorded in the database 102 (step B40, step B50). The server 101 transmits the extracted data to the computer 200 (step B60). If the same identification number as the identification number cannot be found on the database 102, the server 101 notifies the computer 200 that it has not been registered (step B60).
[0037]
The computer 200 receives data from the server 101 (step B70), and displays the contents of the data on the screen (step B80). If it is not registered or there is data that is not partly registered, the data column is left blank and displayed on the screen. Then, the input about the displayed content is received (step B90). If there is an input in the blank part because it is not registered, the input data is accepted. In addition, if there is an input for correction of already registered data, the data change is accepted. When the input data is confirmed, the computer 200 transmits the data to the server 101 (step B100). The server 101 receives these data and updates the database 102 (step B110, step B120). Thus, registration of the document 300 is completed.
[0038]
When the paper is registered for discard (step A70), an input to discard the paper may be made in step B90. In this case, the server 101 records in the data relating to the identification number on the database 102 that it has been discarded. Alternatively, the data relating to the identification number can be deleted from the database 102.
[0039]
Next, FIG. 5 is a diagram for illustrating a document search method according to the present embodiment. A flowchart is shown in FIG.
Finding the documents you need out of a pile of documents left cluttered on your desk takes a lot of effort. In the document search method according to the present embodiment, the location of the target document can be found by bringing the reader device 202 close to the pile of documents.
[0040]
First, the unique identification number of the wireless IC chip 301 attached to the document to be searched is checked (step C10). The investigation is performed by accessing the database 102 of the ID management center 100 from the computer 200 and specifying a unique identification number based on data such as a document name. Of course, if the identification number is known from the beginning, there is no need to investigate. Subsequently, the identification number of the target document is input to the computer 200 (step C20). When the reader device 202 is held over a pile of documents (step C30), an identification number is transmitted from each wireless IC chip 301 in response to a wireless signal transmitted from the reader device 202. The computer 200 checks whether there is an identification number that matches the target identification number among the identification numbers transmitted from the wireless IC chip 301. If there is a match, the buzzer sounds (step C40). ).
[0041]
If the buzzer sounds, the target document is searched from the pile of documents (step C50). If the stack of documents is large, the stack of documents is further divided into a plurality of stacks, and the reader device 202 is again held over each stack, and the stack is gradually reduced. The target document can be easily found. On the other hand, if the buzzer does not sound in step C40, the target document does not exist in the mountain of the document, so another mountain may be searched (step C70).
[0042]
If the buzzer does not sound after searching all the piles of documents (step C60), the documents are not on the desk. In this case, since the target document is in another location, the computer 200 accesses the ID management center 100 to search for another target computer 200 connected to the server 101 via the network. To do. In this case, the procedure is the same as the retrieval of the circulation document described later.
[0043]
In step C40, it is possible that the buzzer is sounded by the reader device 202. Further, instead of sounding a buzzer, it is possible to take various forms such as causing an indicator lamp to emit light or vibrating the reader device 202.
[0044]
Next, FIG. 7 shows a flow of processing on the computer system for performing the above search processing.
When the computer 200 receives a search request for the document 300 (step D10), the computer 200 displays a screen for specifying an identification number uniquely assigned to the document 300 and receives an input (step D20). The data input to specify the identification number is, for example, a document number, a document creator, a document name, or the like. The computer 200 transmits the input data to the server 101 of the ID management center 100 (step D30).
[0045]
The server 101 searches the database 102 using the transmitted data as a search condition, and extracts data that matches the condition (step D40, step D50). The server 101 transmits the extracted data to the computer 200 (step D60). If no data matching the condition can be found on the database 102, the server 101 notifies the computer 200 (step D60).
[0046]
The computer 200 receives data from the server 101 (step D70), and displays a list of data contents on the screen (step D80). If there is no data matching the condition, a message to that effect is displayed. In that case, the conditions are changed and the process is started again (step D90). Subsequently, when a target document is selected from the list displayed on the screen (step D100), the identification number of the selected data is registered in the search table (step D110), and a radio signal is transmitted from the reader device 202. Is output. The search table is a list of identification numbers of documents to be searched, and is created on a storage device included in the computer 200. If there is a response from the wireless IC chip 301 to the wireless signal, the response is accepted and the identification number is read (step D120). The read identification number is compared with the identification number registered in the search table. If they match (step D130), a buzzer is output (step D140). Thus, according to the method according to the present embodiment, the target document can be easily found.
[0047]
Next, FIG. 8 shows a diagram for illustrating a method for searching for circulation documents in the present embodiment. A flowchart is shown in FIG.
Circulation documents are difficult to find if lost. This is because it is necessary to check with each person who has it. In the worst case, even the person you own may not be aware of what you have. As long as the person who has the circulation document can be identified, it is easy to obtain the target document. This is because even if circulation documents are buried in a pile of documents, it is easy to find them by performing a search using the document search method described above.
[0048]
The procedure for searching for circulation documents will be described with reference to the flowchart of FIG.
First, before circulating the document, the person in charge of circulation attaches the wireless IC chip 301 to the circulation document with a seal or the like (step E10). Note that when the wireless IC chip is inserted in the circulation document from the beginning, the pasting operation is not necessary. Next, the contents of the circulation document are registered in the database 102 together with the identification number of the wireless IC chip 301 (step E20). Registration is performed from the computer 200 after reading the identification number of the wireless IC chip pasted on the circulation document by the reader device 202. The contents to be registered are, for example, the title of the circulation document, the circulation deadline, the circulation area, the circulation manager, and the like. After performing the above registration work, the document is sent to circulation (step E30).
[0049]
There is no problem if the circulation document returns to the person in charge of the circulation safely, but if the circulation document suddenly becomes necessary during the circulation, or if the circulation document expires, it will not return and will be missing (Step E40), the identification number of the wireless IC chip attached to the circulation document is specified (step E50), and a search instruction is given to the computer 200 in the circulation area (step E60). ). The identification number can be identified by accessing the database 102 of the ID management center 100 from the computer 200 and searching based on the data registered before circulation.
[0050]
Receiving the search instruction, the computers 200 in the circulation area respectively transmit radio waves from the reader device 202, and receive a response of the identification number from the wireless IC chip of the document placed in the vicinity (step E70). The computer 200 that has found the one that matches the identification number of the target circulation document among all the identification numbers that have responded outputs a buzzer (step E80). It is also possible to display the location of the circulation document on the computer 200 that issued the search request. Thereafter, the missing circulation document can be easily found by searching around the computer 200 where the circulation document is found (step E90).
[0051]
Next, FIG. 10 and FIG. 11 show the flow of processing on the computer system for performing the circulation document search processing.
When the computer 200 receives a search request for the circulation document 300 (step F10), the computer 200 displays a screen for specifying an identification number uniquely assigned to the document 300 and receives an input (step F20). The data input to specify the identification number is, for example, the administrator name of the circulation document, the circulation time limit, and the like. The computer 200 transmits the input data to the server 101 of the ID management center 100 (step F30).
[0052]
The server 101 searches the database 102 using the transmitted data as a search condition, and extracts data that matches the condition (step F40, step F50). The server 101 transmits the extracted data to the computer 200 (step F60). If data matching the conditions cannot be found on the database 102, the server 101 notifies the computer 200 of that (step F60).
[0053]
The computer 200 receives the data from the server 101 (step F70), and displays the contents of the data as a list on the screen (step F80). If there is no data matching the condition, a message to that effect is displayed. In that case, the conditions are changed and the process is started again (step F90). Subsequently, when the target circulation document is selected from the list displayed on the screen (step F100), the identification number of the selected data is registered in the search table (step F110). The search table is a list of identification numbers of circulation documents to be searched, and is created on a storage device included in the computer 200.
[0054]
Next, the input of the assumed search range is received from the circulation area of the document (step F120). For example, when the circulation document is circulated in one part, the computer 200 in the part is designated as the search range. The computer 200 instructs the computer 200 within the designated search range to read the document identification number using the reader device 202 (step F130). Receiving the identification number reading instruction, the computer 200 outputs a radio signal from the reader device 202 (step F140). If there is a response from the wireless IC chip 301 to the wireless signal, the response is accepted and the identification number is read (step F150). The read identification number is transmitted to the computer 200 that issued the reading instruction (step F160).
[0055]
The computer 200 that issued the reading instruction compares the received identification number with the identification number registered in the search table (step F170, step F180). If a match is found, information identifying the computer 200 that has read the identification number is transmitted to the computers 200 in the area (step F190, step F200). The computer 200 that has read the identification number of the target circulation document outputs a buzzer and ends the processing (steps F210 and F220). The other computer 200 ends the process as it is. As described above, according to the method according to the present embodiment, it is possible to easily find out even if the document being circulated is missing.
[0056]
Next, FIG. 12 is a diagram for illustrating a document security management method according to the present embodiment. A flowchart is shown in FIG.
A server 101 of the ID management center 100 is connected to a computer 200 and a processing device through a network 103. The processing devices are a copying machine 204, a check gate 205, a camera 207, a facsimile transceiver 208, and a scanner 209. The processing device includes a reader device 202 and has a function of reading the identification number of the wireless IC chip 301 attached to the document. The processing apparatus can be configured to be connected to the network by a cable or the like, or can be configured to be connected to the network wirelessly. The check gate 205 is installed in the vicinity of the door 206 at the entrance of the building, and when a confidential document tries to pass through the check gate 205, it sounds a buzzer to notify that it is prohibited to take out. At the same time, the door 206 is locked to prevent taking out confidential documents. The computer 200 obtains a list of confidential documents from the database 102 of the ID management center 100, and checks whether the document whose identification number has been read by the processing device is not a confidential document.
[0057]
The procedure of confidentiality management according to the present embodiment is performed by first accessing the database 102 of the ID management center 100 from the computer 200 and registering the identification number of the confidential document (step G10). The contents of registration include an identification number of a confidential document, a document manager, a confidential level, and a confidentiality expiration date. Depending on the content of the document, the level of confidentiality is, for example, a level that can be accepted except for taking outside the building, taking out outside the building, copying by the copying machine 204, transmission by the facsimile 208, photographing by the camera 207, scanner Several levels can be determined, up to a level that prohibits any reading by 209.
[0058]
Subsequently, the processing device such as the copying machine 204 installed in the building reads the identification number when copying, photographing, transmitting, reading the recorded contents or passing the recorded contents, and the computer 200 connected via the network. (Step G20). The computer 200 checks whether the document is a confidential document from the transmitted identification number (step G30), and transmits it to the processing device. If the document is a confidential document (step G40), the processing device sounds a buzzer, stops copying, photographing, transmitting, and reading the document, or prevents the document from passing according to the security level. (Step G50).
[0059]
Next, FIG. 14 shows a processing flow on the computer system for managing the confidentiality of documents.
The computer 200 periodically transmits a confidential document list request to the server 110 (step H10). When receiving the request (step H20), the server 101 searches the database 102 to extract data registered as confidential documents (step H30), and transmits the extracted data to the computer 200 (step H40). When the computer 200 receives data related to the confidential document from the server 101 (step H50), the computer 200 updates the confidentiality table (step H60). The confidentiality table is a list of identification numbers and confidential levels of documents that need to be managed as confidential documents, and is created on a storage device included in the computer 200.
[0060]
On the other hand, when the processing device such as the copying machine 204 reads the document identification number from the reader device 202 (step H70), the processing device transmits the read identification number to the computer 200 (step H80). The computer 200 compares the received identification number with the identification number registered in the confidentiality table (step H90, step H100). If a match is found, the confidentiality level is specified from the confidentiality table (step H110), and the operation content for confidentiality is determined (step H120). If no match is found with the identification number registered in the confidentiality table (step H100), it is determined that no confidentiality operation is required (step H130). The computer 200 determines the operation to be performed by the processing device as described above (step H120, step H130), and transmits it to the processing device (step H140). The processing device operates according to the processing content determined by the computer 200 (step H150, step H160). As described above, according to the method according to the present embodiment, confidential documents can be reliably managed.
[0061]
Next, FIG. 15 is a diagram for illustrating a document deadline management method according to the present embodiment. A flowchart is shown in FIG.
In FIG. 15, a document A (304) held by the person in charge A (400) and a document B (305) held by the person in charge B (401) are documents whose processing deadlines have passed. In the office, the desks of the persons in charge 401 to 404 are overflowing with documents, and it is fully conceivable that documents whose processing deadlines have passed are buried in the piles of documents. In this case, until the person in charge A (400) and person in charge B (401) notice that the documents whose processing deadline has passed are buried in the mountains, or they receive a reminder from others, It will be left unattended.
[0062]
Document deadline management in this embodiment is performed by first registering the document deadline (step J10). The registration is performed by reading the document identification number with the reader device 202 and registering the processing deadline, the document name, the person in charge, etc. in the database 102. Next, the computer 200 accesses the server 101 of the ID management center 100, obtains a list of documents whose processing deadlines have passed, and stores them as a deadline table (step J20). Subsequently, an area for searching for a document whose processing deadline has passed is designated, and the computer 200 instructs the other computer in the designated area to read the identification number of the document by the reader device (step J30). The computer 200 in the area reads the identification number (step J40) and transmits it to the computer 200 that has made the read request. The computer 200 that has made the reading request compares the received identification number with the identification number registered in the time limit table, and notifies the person in charge if there is a document whose processing time limit has passed (step J50, step J50). J60). For the notification, an e-mail can be sent to the person in charge, or a warning buzzer of the person's computer 200 can be sounded.
[0063]
Next, FIG. 17 and FIG. 18 show the flow of processing on the computer system for managing document deadlines.
When the computer 200 receives a request for managing the time limit of the document 300 (step K10), the computer 200 specifies an identification number uniquely assigned to the document 300 whose processing time limit has passed or the document 300 whose processing time limit is approaching. To display a screen for accepting the input (step K20). The data input to specify the identification number is, for example, the processing deadline, but can be narrowed down by the person in charge or the document name.
[0064]
The computer 200 transmits the input data to the server 101 of the ID management center 100 (step K30). The server 101 searches the database 102 using the transmitted data as a search condition, and extracts data that matches the condition (step K40, step K50). The server 101 transmits the extracted data to the computer 200 (step K60).
[0065]
The computer 200 receives data from the server 101 (step K70), and displays a list of data contents on the screen (step K80). It is possible to change the conditions and start again (step K90). Subsequently, the identification numbers of the list data displayed on the screen are registered in the time limit table (step K100).
[0066]
Next, an input of a document search range is accepted (step K110). For example, when it is desired to find a document whose processing deadline has been exceeded in the department, the computer 200 in the department is designated as the search range. The computer 200 instructs the computer 200 within the designated search range to read the document identification number using the reader device 202 (step K120). Receiving the identification number reading instruction, the computer 200 outputs a radio signal from the reader device 202 (step K130). If there is a response from the wireless IC chip 301 to the wireless signal, the response is accepted and the identification number is read (step K140). The read identification number is transmitted to the computer 200 that issued the reading instruction (step K150).
[0067]
The computer 200 that has issued the reading instruction compares the received identification number with the identification number registered in the time limit table (step K160, step K170). If a match is found, the computer 200 that has read the identification number is specified (step K180), and the information regarding the document subject to the deadline management and the document are sent to the computer 200 in the area. Information on the found computer is transmitted (step K190). Based on the above information, the computer 200 in the area notifies the person in charge of the document whose processing deadline is approaching by sending an e-mail, for example. Alternatively, a buzzer is output and notified (step K200, step K210, step K220). As described above, according to the method according to the present embodiment, it is possible to notify or warn a person who has left a document whose processing deadline is approaching or a document whose processing deadline has passed without leaking. Become.
[0068]
As mentioned above, although the Example which concerns on this Embodiment was described, this invention is not limited to the said Example. Various modifications can be made without departing from the scope of the present invention.
[0069]
According to the present embodiment, the following effects can be achieved.
That is, a recording medium that is not an electronic medium such as paper can be managed by a computer. In addition, it is possible to easily and surely search for documents that are not electronic media such as paper, time limit management, disposal management, and confidentiality management. Furthermore, it becomes possible to easily find a missing document.
[0070]
【The invention's effect】
It becomes possible to easily manage a recording medium that is not an electronic medium such as paper.
[Brief description of the drawings]
FIG. 1 is a diagram illustrating a configuration of a system according to an embodiment.
FIG. 2 is a diagram showing an outline of document registration and disposal in the present embodiment.
FIG. 3 is a flowchart for illustrating a document registration procedure according to the present embodiment.
FIG. 4 is a flowchart showing processing on a computer system for performing document registration in the present embodiment.
FIG. 5 is a diagram illustrating a document search method according to the present embodiment.
FIG. 6 is a flowchart for illustrating a document search procedure according to the present embodiment.
FIG. 7 is a flowchart showing processing on a computer system for performing document search in the present embodiment.
FIG. 8 is a diagram for illustrating a circulation document search method according to the present embodiment;
FIG. 9 is a flowchart for showing a circulation document search procedure in the present embodiment;
FIG. 10 is a flowchart showing processing up to creation of a search table among processing on a computer system for searching for circulation documents in the present embodiment.
FIG. 11 is a flowchart showing processing for searching based on a search table among processing on a computer system for searching for circulation documents according to the present embodiment;
FIG. 12 is a diagram for illustrating a document security management method according to the present embodiment;
FIG. 13 is a flowchart for illustrating a procedure for document confidentiality management according to the present embodiment;
FIG. 14 is a flowchart showing processing on a computer system for performing confidential management of documents according to the present embodiment.
FIG. 15 is a diagram for illustrating a document deadline management method according to the present embodiment;
FIG. 16 is a flowchart for illustrating a procedure for document deadline management in the present embodiment;
FIG. 17 is a flowchart showing processing up to creation of a time limit table in processing on a computer system for performing document time limit management according to the present embodiment;
FIG. 18 is a flowchart showing processing for document management based on a time limit table in processing on a computer system for performing time limit management of documents in the present embodiment.
[Explanation of symbols]
100 ID management center
101 server
102 database
103 network
200 computers
202 Reader device
203 Scanning of reader device
204 Copier
205 Confidentiality check gate
206 Doorway
207 Camera
208 Facsimile transceiver
209 Scanner
300 Recording medium with wireless IC chip
301 wireless IC chip
302 recording medium
303 Circulars
304 Processing deadline document A
305 Processing deadline document B
400 Person in charge A
401 Person in charge B
402 Person in charge C
403 Person in charge D

Claims (9)

A method for managing by a computer a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
The computer storing storage information of a recording medium to be searched in a search table;
The computer acquires storage information of a wireless IC chip mounted on the recording medium from a reader device that has performed reading processing on a plurality of recording media; and
The computer collates the acquired storage information with the search table and determines whether or not it is a search target;
The computer outputting the determination result to an output device;
Including a recording medium management method. A method for managing by a computer a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
A computer storing storage information of a recording medium to be searched in a search table;
The computer receiving an input of information specifying a search range of the recording medium;
A step of transmitting an instruction to read stored information using a reader device that performs a reading process on a recording medium to each computer within the search range;
The computer that has transmitted the read instruction receives the read storage information from each computer that has received the read instruction;
The computer that has transmitted the reading instruction collates the received storage information with the search table;
The computer that has transmitted the reading instruction transmits, to each computer that has received the reading instruction, information identifying the computer that has read the stored information that matches the stored information registered in the search table;
A computer that reads storage information that matches storage information registered in the search table outputs information indicating that the search target recording medium has been detected to an output device;
Including a recording medium management method. A method for managing by a computer a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
The computer storing information stored in a recording medium that is subject to confidentiality consideration in a confidentiality table;
Connecting the computer to a processing device including a reader device that performs a reading process on a recording medium;
The computer obtains storage information of a wireless IC chip mounted on the recording medium from a processing device that has performed the reading process of the recording medium;
The computer collates the acquired storage information with the confidentiality table, and determines whether or not the recording medium specified by the storage information is a confidentiality consideration target;
The computer, when the recording medium is subject to confidentiality considerations, to the processing device to transmit the operation content for confidentiality;
The processing device operating according to the operation content;
Including a recording medium management method. The recording medium management method according to claim 3,
The recording medium management method, wherein the processing apparatus is any one of a copying machine, a check gate, a camera, a facsimile transceiver, and a scanner. A method for managing by a computer a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
A computer storing storage information of a recording medium to be managed for a processing time limit in a time limit table;
The computer receiving an input of information specifying a search range of the recording medium;
A step of transmitting an instruction to read stored information using a reader device that performs a reading process on a recording medium to each computer within the search range;
The computer that has transmitted the read instruction receives the read storage information from each computer that has received the read instruction;
The computer that has transmitted the reading instruction collates the received storage information with the time limit table;
The computer that has transmitted the reading instruction transmits to each computer that has received the reading instruction information identifying the computer that has read the stored information that matches the stored information registered in the time limit table;
Outputting to the output device information indicating that the computer that has read the stored information that matches the stored information registered in the time limit table has detected a recording medium subject to management of the processing time limit;
Including a recording medium management method. A method for managing by a computer a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
The computer obtains stored information of a wireless IC chip mounted on the discard recording medium from a reader device that has performed a reading operation on the discard recording medium when discarding the recording medium;
The computer collates the acquired storage information with a database that records the correspondence between the storage information for each wireless IC chip and the recording medium, and specifies the discard recording medium;
The computer erasing the recorded information in the database of the identified disposal recording medium, or associating the disposal recording medium with information indicating that it has been disposed of in the database;
Including a recording medium management method. A management system for a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
Means for storing storage information of a recording medium to be searched in a search table;
Means for acquiring storage information of a wireless IC chip mounted on a recording medium from a reader device that has performed reading processing on a plurality of recording media;
Means for collating the acquired storage information with the search table and determining whether or not it is a search target;
Means for outputting the determination result to an output device;
A recording medium management system comprising: A program for causing a computer to execute management of a recording medium on which a wireless IC chip storing unique storage information is associated and stored.
In the computer,
Storing storage information of a recording medium to be searched in a search table;
The computer acquires storage information of a wireless IC chip mounted on the recording medium from a reader device that has performed reading processing on a plurality of recording media; and
The computer collates the acquired storage information with the search table and determines whether or not it is a search target;
The computer outputting the determination result to an output device;
Recording medium management program for executing   A computer-readable recording medium on which the recording medium management program according to claim 8 is recorded.

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