JP3886132B2 - Document processing apparatus, document processing system control method, document processing system control program, and storage medium - Google Patents

Description

The present invention relates to a document processing apparatus capable of insertion processing, a control method for a document processing system using the document processing apparatus, etc., a control program for executing the control method, and a storage medium.

  2. Description of the Related Art Conventionally, document processing apparatuses capable of insertion processing in which a field (insertion field) is provided in a part of an electronic document and data is inserted into the field to create a document are known.

  In such a document processing apparatus, each key associated with each merge field is defined as one data structure, and a database for storing data (merge data) to be inserted into the merge field is provided and stored in this database. There is a type in which desired insertion data is searched for an arbitrary key from among data, and an electronic document is created by inserting the searched data into an insertion field (see, for example, Patent Document 1).

  In general, a data structure refers to a group of a plurality of data (keys in the above example) that defines one data type.

In this type of document processing apparatus, a method of classifying and managing / using each merged data is used as a merged data management method, but management of the name of the key corresponding to the merged field (hereinafter “key name”). Regarding the method, (1) When using the same key in multiple classifications, use a common key name indicating both contents. (2) When using different key names, use a dedicated key for each classification. It is managed by any method such as defining.
JP 2002-324061 A

  In the above conventional key name management method, it is necessary to use a common key name when using the same key in different classifications when searching for merge data stored in the database. We were unable to meet the demand for using a different key name. In other words, when using the same key in different classifications at the time of search, it is necessary to display the abstract common key name on the search screen and input search processing conditions, etc. There has been a problem that it is not possible to display a key name arbitrarily selected instead of the common key name (for example, a key name having a detailed content corresponding to each insertion data) and perform a search process.

  Moreover, when displaying the search result as the same key, it is necessary to use a common key name, and the key name cannot be displayed by data classification. For example, taking product data as an example, if the key content is “consumables”, “consumables name” is displayed as the common key name at the time of search, but it was detected in the display / output of the search results. If the data is a laser printer, the key name “cartridge name”, and if it is an ink jet printer, “ink name” cannot be used.

SUMMARY OF THE INVENTION In view of the above-described conventional problems, the present invention provides a document processing apparatus and a document processing system control method capable of performing processing with the same key even when different key names are used when searching for insertion data stored in a database. An object of the present invention is to provide a document processing system control program and a storage medium .

In addition, when displaying the search result as the same key, a document processing apparatus and a document processing system control method capable of displaying using the key name defined by the classification to which the corresponding data belongs even if the same key is displayed. Another object is to provide a control program for a document processing system and a storage medium .

Document processing apparatus and document processing system that can use a key name defined in a classification to which data of a search result belongs even in a document generated by a merge process when a document has a merge field for a key name Another object of the present invention is to provide a control method, a document processing system control program, and a storage medium .

In order to achieve the above object, in the document processing apparatus of the present invention, a key associated with a merge field in an electronic document is defined as a data structure, and a database for storing data to be merged into the merge field; Search means for searching for predetermined data for an arbitrary key from data stored in a database, and data insertion means for inserting data searched by the search means into a merge field in the electronic document Corresponding to a classification definition means for defining a classification of each data stored in the database, a data management means for managing each data in accordance with a classification definition by the classification definition means, and a merge field in the electronic document in the document processing apparatus Key name information indicating the name of the key to be managed for each of the classification definitions. A classification-specific key name management means, a search screen information creation means for creating search screen information using key name information managed for each of the classification definitions, and a classification of data retrieved by the search means. A display information creating means for creating display information of the data using corresponding key name information is provided.
According to the control method of the document processing system of the present invention, a key associated with the merge field in the electronic document is defined as a data structure, and a database for storing data to be inserted into the merge field is stored in the database. Classification definition means for defining a classification of each data to be performed, data management means for managing each data according to the classification definition by the classification definition means, and key name information representing a name of a key corresponding to the merge field in the electronic document A classification-specific key name management means for managing each classification definition, wherein a search condition input screen is created using key name information managed for each classification definition. Enter the search conditions for the search screen creation process to be displayed and the specified key on the search condition input screen. Using the make search condition input step, a search step of performing a search on the database by using the search condition, the key name information corresponding to the classification of the data retrieved by the retrieval step, the display information of the data A display information creation step for creating the data, and a data insertion step for inserting the data searched in the search step into the insertion field in the electronic document.
In the control program for a document processing apparatus of the present invention, a key associated with a merge field in an electronic document is defined as a data structure, and a database for storing data to be inserted into the merge field is stored in the database. Document processing apparatus comprising: search means for searching for predetermined data for an arbitrary key from the read data; and data insertion means for inserting the data searched by the search means into a merge field in the electronic document And a data management step for managing the data in accordance with the classification definition in the classification definition step, and a merge field in the electronic document. Key name information indicating the name of the key corresponding to A key name management step for each category managed for each classification definition, a search screen information creation step for creating screen information for search using key name information managed for each category definition, and the search means A display information creation step of creating display information of the data is executed using key name information corresponding to the classification of the retrieved data.
The storage medium of the present invention is a computer-readable storage medium storing the control program.

According to the present invention, when searching for data stored in a database, even with different key names, it is possible to perform processing with the same key.
Further, when displaying the search result as the same key, even if the key is the same, it is possible to display using the key name defined in the classification to which the corresponding data belongs.
In addition, when the key name information is also set as a merge field, it is possible to use the key name information defined by the classification to which the search result data belongs in the document generated by the merge process. Become.

Embodiments of a document processing apparatus, a document processing system control method, a document processing system control program, and a storage medium according to the present invention will be described with reference to the drawings. The document processing apparatus of this embodiment is mounted on, for example, a server personal computer.

[First Embodiment]
<Network configuration>
FIG. 1 is a block diagram showing a network configuration example to which the document processing apparatus of the present invention is applied.

  In the figure, reference numeral 101 denotes a local area network (LAN), which is a client personal computer (hereinafter referred to as a client PC) 111, 112, 113, and a server personal computer (hereinafter referred to as a server) having the document processing apparatus of the present invention. 121 (referred to as a PC) is connected to the LAN 101.

  In the present embodiment, the server PC 121 has a Web server function, receives an instruction from the client PC 111, 112, 113 via the Web browser, and returns a processing result to the instructed client PC browser. However, the communication method between the server PC and the client PC is not particularly limited. In addition, the server PC may be configured to directly perform instruction processing for the document processing apparatus of the present invention.

  The configuration of the client PCs 111, 112, and 113 is not particularly limited as long as it is a general PC that can be connected to the LAN 101 and has a function of operating a Web browser.

  With such a network configuration, instructions / operations are realized from the client PCs 111, 112, and 113 having the Web browser to the Web server PC 121.

<Configuration of server PC 121>
FIG. 2 is a schematic configuration diagram of the server PC 121 shown in FIG.

  In the figure, reference numeral 201 denotes a video RAM (VRAM), which develops and stores characters and images displayed on the screen of the CRT display device 202. A bit move unit (BMU) 203 controls data transfer between memories or between a memory and each device. Reference numeral 204 denotes a keyboard having various keys relating to input, and 205 denotes a pointing device (PD) used for pointing an icon or the like on the screen.

  Reference numeral 206 denotes a CPU, which is a control program stored in the ROM 208 (a program for realizing the present invention based on the flow of FIGS. 5, 7, and 9 to be described later, including a program related to the present invention and an error processing program). Are also stored) to control each part of the apparatus.

  Reference numeral 209 denotes a RAM, which is used as a work area when the CPU 206 executes the above-described programs and as a temporary save area during error processing. Reference numeral 210 denotes a hard disk drive (HDD) and 211 denotes a floppy (registered trademark) disk drive (FDD). Each disk is used for storing a database, an application program, data, a library, and the like, which will be described later.

  Reference numeral 212 denotes a network interface (Net-I / F), which performs data control and diagnosis on the network in order to transfer data to and from the client PCs 111, 112, and 113 via the network. Reference numeral 207 denotes an I / O bus (consisting of an address bus, a data bus, and a control bus) for connecting the units described above.

  In the above configuration, when the apparatus is turned on, the CPU 206 initializes the apparatus in accordance with the boot program stored in the ROM 208, loads the OS from the HDD 210, and then operates various applications.

  Since the apparatus of this embodiment is based on a general-purpose information processing apparatus (such as a personal computer), the application program is stored in a hard disk or the like. Of course, the application program is stored in the ROM 208. The present invention is not limited by the storage medium.

<Relationship between merged document and database>
Next, an example of the relationship between an electronic document having a merge field and a database storing data (merge data) to be inserted into the merge field in the document processing apparatus having the above configuration will be described with reference to FIG.

  FIG. 3 is a diagram showing the relation between the merged document and the database / table in the document processing apparatus having the above configuration.

  In the figure, reference numeral 301 denotes an electronic document having a merge field. As long as the electronic document 301 is a document having a merge field, the format is not particularly limited and may be a conventional format.

  The electronic document 301 includes an insertion field (A) 302 that is a field for inserting “product name” data, an insertion field (B) 303 that is a field for inserting “product code” data, and “consumable name” data. And a insertion field (C) 304, which is a field for inserting.

  The database 305 is a database that stores insertion data for insertion into the insertion fields 302 to 304 described above. The database 305 includes at least an insertion data management table 306 and a classification-specific key name management table 307.

  The insertion data management table 306 is a table for managing data that is actually inserted into the insertion fields 302 to 304. The insertion field (A) 302 has a data key “DATA_A” 308 and the insertion field (B) 303 has a data key. Is associated with the data key “DATA_B” 309 and the insertion field (C) 304 is associated with the data key “DATA_C” 310.

  A key “CLASS_KEY” 311 in the table 306 is a data classification key for storing the classification to which the insertion data belongs (in this example, three classifications of LBP, BJ printer, and LBP). The data classification key 311 is associated with a key name classification key “CLASS_KEY” 312 existing in a table 307 to be described later. Details will be described later. Note that any key may be set as the primary key related to the table 306 as long as at least each data can be identified. It is also possible to use a plurality of keys.

  The classification-specific key name management table 307 defines the classification to which each data of the table 306 belongs with the key name classification key “CLASS_KEY” 312 as a main key, and stores the key name for each data key 308 to 310. To do.

  The key name classification key 312 is associated with the data classification key 311 in the table 306, and in order to search each data in the table 306, one of the classifications registered in the key 312 (in this example, <for search> , LBP, BJ printer).

  The key “KEYNAME_A” 313 is a key name key for the data key “DATA_A” 308 corresponding to the classification stored in the key name classification key 312. For example, the value “LBP-1910” (insertion data) of the data key 308 stored in the first line of the table 306 is “LBP” in the data classification key 311, so Corresponds to “LBP” in the second row. Therefore, the value of the key name key 313 corresponding to “LBP”, that is, the key name is “product name”.

  Similarly, the key “KEYNAME_B” 314 is a key name key for the data key “DATA_B” 309 corresponding to the classification stored in the key name classification key 312, and the key “KEYNAME_C” 315 is the key name classification key 312. This is a key name key of the data key “DATA_C” 310 corresponding to the classification stored in.

  Here, the four keys of the insertion data management table constitute a data structure for managing insertion data. That is, “DATA_A” 308, “DATA_B” 309, “DATA_C” 310, and “CLASS_KEY” 311 form a data structure. Similarly, the four keys in the classification-specific key name management table also constitute a data structure for managing the classification-specific key names. That is, “CLASS_KEY” 312, “KEYNAME_A” 313, “KEYNAME_B” 314, and “KEYNAME_C” 315 constitute a data structure.

  In the present embodiment, by configuring the tables 306 and 307 in the database 305 as described above, the key names can be used properly according to the insertion data even though they are the same key. For example, when the value of the data key “DATA_C” 310 represents “EP-72” (the first line of the table 306), the value of the data classification key 311 is “LBP”. Corresponding to the value “LBP” of the key name classification key 312, the key name indicated by the key “KEYNAME_C” 315 is “toner cartridge name”, whereas the value of the data key “DATA_C” 310 is “BCI-6BK”. "(Second line of the table 306), the value of the data classification key 311 is" BJ printer ", and therefore corresponds to the value" BJ printer "of the key name classification key 312 of the third line in the table 307. , The key name is the same key (in this case, the data key “DATA_C” 310), such as “ink cartridge name”. While, it is possible to selectively use the key name (toner cartridge name, the ink cartridge name) in accordance with the mail merge data (EP-72, BCI-6BK).

<Search input screen of client PC>
FIG. 4 is a diagram illustrating an example of a search input screen of the client PC in the present embodiment.

  In the figure, reference numeral 401 denotes a browser screen. This screen configuration is a UI (user interface) configured on the server side by designating, for example, a URI “http: // Server1 / Seach” on the client PC side. In the figure, reference numerals 403, 405, and 407 denote edit boxes for inputting search conditions. The key name 402 corresponding to the edit box 403 is displayed as "product name". Similarly, the key name 404 in the edit box 405 is "product". "Code" is displayed, and the key name 406 of the edit box 407 is displayed as "Consumable name". A “search” button 408 is a button for performing a search process using each search condition input in the edit boxes 403, 405, and 407.

  In displaying this search input screen, each key name 402, 404, 406 has the value of the key name classification key 312 stored in the first row of the table 307 in FIG. Each key name data (product name, product code, consumable name) is used. However, as a method for selecting the key name data to be displayed, since the process is a search as in the present embodiment, a <search> definition may be defined and a method using this definition may be used. The data of the first row of the table 307 may be used without creating dedicated key name data, and is not particularly limited.

<Operation of First Embodiment>
Next, the operation of this embodiment will be described using the flowchart of FIG.

  In the figure, first, in step S501, a search processing request is made to the server PC 121 by designating a URI from the browser of the client PC 111, for example.

  In step S502, the server PC 121 receives the search request in step S501 and performs a process of selecting a key name for the search item displayed on the search screen. In this selection process, as described with reference to FIG. 4, the selection of the first row of the table 307 is one example, but is not particularly limited.

  In the next step S503, a search screen UI is constructed using the key name acquired in step S502, a control for inputting a search condition, and a control for performing a search instruction, and the construction information is sent to the client PC 111.

  In subsequent step S504, the search screen information sent in step S503 is analyzed, and a search input screen as shown in FIG. 4 is displayed on the browser of the client PC. At this time, the key names of the data keys 308, 309, and 310 are the key names selected by the server PC 121 according to the rules in step S502.

  In step S505, a search condition is input for a desired key on the search input screen displayed in step S504. In step S506, the search button 408 is used to issue a search instruction for the search condition specified in step S505. In accordance with this search instruction, the search conditions are transferred from the client PC 111 to the server PC 121.

  In step S507, the database 305 is searched using the search condition sent from the client PC 111. At this time, the search target is the data key “DATA_C” 310 without depending on the key names of the key name key “KEYNAME_C” 315 in FIG. 3.

  In step S508, display data of the search result corresponding to the search processing in step S507 is created and sent to the client PC 111. In step S509, the search result data sent from step S508 is displayed.

  In subsequent step S510, the result searched in step S509 is confirmed, and the server PC 121 is instructed to insert the search result into a merged document having a merge field. At this time, if there are a plurality of merged documents, a desired merged document is also designated at the same time. However, the method for designating a document may be a conventional method and is not particularly limited.

  In step S511, a process for inserting each insertion data instructed to be inserted into the corresponding insertion field is performed, and finally a document for which the insertion process has been completed is generated. Thereafter, in step S512, the document as the final product generated in step S511 is sent to the client PC 111, and in the subsequent step S513, the document that is the final product generated in step S511 is displayed on the client PC 111. However, this step S513 may be printed as well as displayed, and is not particularly limited as long as a document after a normal insertion process can be handled as an output desired by the user.

  Thus, in this embodiment, since the key name of the insertion data can be set for each data classification, when displaying the key name on the search input screen, an arbitrary key name is selected from the key names of the desired classification and displayed. be able to. For example, in this example, the product name, product code, and consumable name in the first row of the table 307 are selected as key names to be displayed on the search input screen, as shown in FIG. The product name, product code, and toner cartridge of the eye may be selected, or the product name, product code, and ink cartridge in the third row of the table 307 may be selected. In this way, an arbitrary key name is displayed. Even in the search process, it is possible to search for the same key. That is, even if a different key name (for example, “toner cartridge” or “ink cartridge”) is used for the displayed key name (for example, “consumable name”), the “search” button 408 in FIG. 4 is pressed. Thus, the actual search process can be performed on the entire contents of the data key “DATA_C” 310 that is the same key, without being limited to the classification “<for search>”.

  Conventionally, when searching for insertion data in the database, if the key name is different, the key must be defined differently, so the search could not be performed with the same key. Even if a different key name is set for the displayed key name, the search process can be performed with the same key.

[Second Embodiment]
The second embodiment is an embodiment relating to the search result display method shown in the first embodiment.

  FIG. 6 is a diagram showing a display example of the search result of the client PC according to the second embodiment of the present invention, and this search result is obtained by the search processing in which all data in the table 306 corresponds.

  The search result display screens 601 and 603 shown in the figure correspond to the data in the first row (the row where LBP-1910 exists) and the third row (the row where LBP-2810 exists) of the table 306, respectively. Since the classification key 311 is “LBP”, the key name of the search result is displayed using “product name”, “product code”, and “toner cartridge name” corresponding to the second row of the table 307. To do.

  On the other hand, the data display 602 corresponds to the data in the second row of the table 306 (the row where the PIXUS 950i exists), and the data classification key 311 is “BJ printer”. The key name of the search result is displayed using the key names “product name”, “product code”, and “ink cartridge name”.

<Operation of Second Embodiment>
FIG. 7 is a flowchart showing characteristic processing according to the operation of the second embodiment, and shows processing of this embodiment when creating a search result in step S508 of FIG. In addition, since the other process of this embodiment is the same as other processes (step S501-step S507, step S509-step S513) other than step S508 of FIG. 5, it abbreviate | omits.

  First, in step S701, it is assumed that the search process has been completed as the process up to step S507, and the number of data of the search result is set to N, and in the next step S702, a loop process for the number of data N is performed. The loop variable I is set to the initial value 1. In the subsequent step S703, a process for controlling the end of the loop is performed by comparing the loop variable I with the number N of data.

  In step S704, the classification (the three types of classification stored in the data classification key 311 in FIG. 3) in the I-th data among the N pieces of detected data is acquired. In the next step S705, each key name corresponding to the classification acquired in step S704 is acquired, and display information of the corresponding insertion data is created using the acquired key name.

  In subsequent step S706, the loop variable I is incremented by 1 to target the next data.

  As described above, according to the second embodiment, even when data is searched using the same key, when displaying the search result, the key name defined for each data classification can be used for display. It becomes possible. In other words, by using the key name defined in the classification to which the target insertion data belongs, it is more detailed for each data even for the key name display that conventionally required the use of an abstract common name. Display using various key names is possible.

  That is, conventionally, when data retrieved by the same key is displayed, the same key name is used for display. In the second embodiment, data detected as a retrieval result is displayed. The display can be selectively used by using the key name defined in the classification to which the belongs.

[Third Embodiment]
In the third embodiment, the electronic document 301 having the insertion field shown in FIG. 3 is configured to have an insertion field for the key name, and the key name can be changed according to the search result data. Is.

  FIGS. 8A, 8B, and 8C are diagrams showing examples of electronic documents of the document processing apparatus according to the third embodiment of the present invention. FIG. 8A shows the key name as the insertion field. Examples of documents are shown, and FIGS. 7B and 7C show examples of documents after insertion processing.

  A document 801 shown in FIG. 10A is the insertion field (A) 802, insertion field (B) 803, and insertion field (C) 804 for the key names in the electronic document 301 having the configuration shown in FIG. Thus, the document is changed to the merge field.

  The insertion field (A) 802 is an insertion field for inserting the value of the key name key “KEYNAME_A” 313 according to the classification of the target insertion data. Similarly, the insertion field (B) 803 inserts the value of the key “KEYNAME_B” 314, and the insertion field (C) 804 inserts the value of the key “KEYNAME_C” 315 according to the classification of the target insertion data. It is a merge field. Note that in each insertion field 802 to 804 shown in FIG. 8A, “product name”, “product code”, and “consumable name” are left for easy understanding, but they are deleted when inserted. Therefore, this information may not actually be present.

  Documents 805 and 806 shown in FIGS. 8B and 8C are final deliverables output by inserting the data in the first and second lines of the table 306 into the merged document 801, respectively. It is an example which showed the document as.

  The feature of this example is that the value corresponding to the insertion field (C) 804 is “toner cartridge name” because the classification of the target insertion data is “LBP” in the case of the document 805. On the other hand, in the document 806, since the classification of the target insertion data is “BJ printer”, it is “ink cartridge name”.

<Operation of Third Embodiment>
FIG. 9 is a flowchart showing a characteristic process related to the operation of the third embodiment, and shows the process of this embodiment when creating a merged document in step S511 of FIG. In addition, since the other process of this embodiment is the same as other processes (step S501-step S510, step S512, step S513) other than step S511 of FIG. 5, it abbreviate | omits.

  First, step S901 is based on the premise that the processing up to step S510 in FIG. 5 has been completed. The number of data for which insertion has been instructed is set to N, and in the next step S902, loop processing for the number of data N is performed. To do so, the loop variable I is set to the initial value 1. In the subsequent step S903, a process for controlling the loop end is performed by comparing the loop variable I with the number of data N.

  In step S904, the I-th data among the detected N pieces of data is inserted into the corresponding insertion field. In subsequent step S905, it is determined whether or not the key name corresponding to the I-th data inserted in step S904 is set as an insertion field.

  If the key name is set as an insertion field, the process proceeds to step S906, and the classification of the I-th data (three types of classification stored in the data classification key 311 in FIG. 3) is acquired. In the next step S907, the key name corresponding to the classification acquired in step S906 is acquired, and in the subsequent step S907, it is inserted into the corresponding insertion field.

  After the process of step S907, or when it is determined in step S905 that the key name corresponding to the I-th data is not set as the insertion field, the process proceeds to step S908 to loop for the next data. The variable I is incremented by one.

  As described above, according to the third embodiment, when data is inserted into an electronic document, the key name can be changed according to the search result data, and the key name can be used in detail for the user. Therefore, it is possible to realize a document management apparatus that performs a desired insertion process.

  The present invention is not limited to the apparatus of the above-described embodiment, and may be applied to a system constituted by a plurality of devices or an apparatus constituted by one device. A storage medium storing software program codes for realizing the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus reads and executes the program codes stored in the storage medium. Needless to say, it will be completed by doing.

  In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the storage medium storing the program code constitutes the present invention. As a storage medium for supplying the program code, for example, a floppy (registered trademark) disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, magnetic tape, nonvolatile memory card, ROM is used. Can do. Further, by executing the program code read out by the computer, not only the functions of the above-described embodiments are realized, but also the OS operating on the computer based on the instruction of the program code performs the actual processing. It goes without saying that a case where the functions of the above-described embodiment are realized by performing part or all of the processing, is also included.

  Furthermore, after the program code read from the storage medium is written to the memory provided in the function expansion board inserted in the computer or the function expansion unit connected to the computer, the program code is expanded based on the instruction of the next program code. It goes without saying that the functions of the above-described embodiments may be realized by performing some or all of the actual processing by the CPU or the like provided on the expansion board or the expansion unit.

It is a block diagram which shows the example of a network structure to which the document processing apparatus of this invention was applied. It is a schematic block diagram of server PC121 shown in FIG. It is a related figure of a merged document and a database / table. It is a figure which shows an example of the search input screen of client PC in embodiment. It is a flowchart which shows operation | movement of 1st Embodiment. It is a figure which shows the example of a display of the search result of the client PC which concerns on 2nd Embodiment of this invention. It is a flowchart which shows the characteristic process which concerns on operation | movement of 2nd Embodiment of this invention. It is a figure which shows the example of an electronic document of the document processing apparatus which concerns on 3rd Embodiment of this invention. It is a flowchart which shows the characteristic process which concerns on operation | movement of 3rd Embodiment.

Explanation of symbols

111, 112, 113 Client PC
121 server PC
301 Electronic Document 302, 303, 304 Insert Field 305 Database 306 Insert Data Management Table 307 Classification Key Name Management Table 308, 309, 310 Data Key 311 Data Classification Key 312 Key Name Classification Key 313, 314, 315 Key Name Key

Claims (7)

A key associated with the merge field in the electronic document is defined as a data structure, and a database for storing data to be inserted into the merge field, and a predetermined key for any key from the data stored in the database In a document processing apparatus, comprising: search means for searching for the data of; and data insertion means for inserting the data searched by the search means into the insertion field in the electronic document;
Classification definition means for defining the classification of each data stored in the database;
Data management means for managing each data according to the classification definition by the classification definition means;
Classification-specific key name management means for managing key name information representing a name of a key corresponding to a merge field in the electronic document for each classification definition;
Search screen information creating means for creating screen information for search using key name information managed for each classification definition;
A document processing apparatus comprising: display information creating means for creating display information of the data using key name information corresponding to the classification of the data retrieved by the retrieving means. Determination means for determining whether or not key name information corresponding to the data searched by the search means is set as an insertion field;
When the key name information is set as an insertion field, the key name insertion means for acquiring key name information for each category to which the searched data belongs and inserting the key name information into the insertion field is provided. The document processing apparatus according to claim 1. Defining a key associated with the merge field in the electronic document as a data structure, a database for storing data to be inserted into the merge field, and a class defining means for defining a classification of each data stored in the database; Data management means for managing each data in accordance with the classification definition by the classification definition means, and key name management by classification for managing key name information representing the name of the key corresponding to the insertion field in the electronic document for each classification definition A document processing system control method comprising:
A search screen creation step of creating and displaying a search condition input screen using key name information managed for each classification definition;
A search condition input step to let enter search criteria for a given key of the search condition input screen,
A search step for searching the database using the search condition;
A display information creation step of creating display information of the data using key name information corresponding to the classification of the data searched in the search step;
And a data insertion step of inserting the data retrieved in the retrieval step into a merge field in the electronic document. A determination step of determining whether or not key name information corresponding to the data searched in the search step is set as an insertion field;
When the key name information is set as an insertion field, a key name insertion step for acquiring key name information for each category to which the searched data belongs and inserting the key name information into the insertion field,
4. The document processing system control method according to claim 3, further comprising: A key associated with the merge field in the electronic document is defined as a data structure, and a database for storing data to be inserted into the merge field, and a predetermined key for any key from the data stored in the database A control program for a document processing apparatus, comprising: search means for searching for data in the data; and data insertion means for inserting the data searched by the search means into a merge field in the electronic document,
A classification defining step for defining a classification of each data stored in the database;
A data management step of managing each of the data in accordance with the classification definition by the classification definition step;
A key name management step by category for managing key name information representing the name of the key corresponding to the merge field in the electronic document for each of the classification definitions;
A search screen information creation step for creating screen information for search using key name information managed for each classification definition;
A control program of a document processing apparatus for executing a display information creation step of creating display information of the data using key name information corresponding to the classification of data searched by the search means. A determination step of determining whether or not key name information corresponding to the data searched by the search means is set as an insertion field;
When said key name information insertion is set as a field, for executing a key name insertion step of inserting into the merge field to obtain categorical key name information the retrieved data belongs, wherein Item 6. A program for controlling a document processing apparatus according to Item 5.   A computer-readable storage medium storing the control program for the document processing apparatus according to claim 5.

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