JP3878396B2 - Document filing device - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention is applied to a processing system that performs data processing such as document copying, facsimile communication, document scanning, etc., and backs up image data captured by data processing without being conscious, and uses the image data for a specific use. Reusable only to the user Document filing device About.
[0002]
[Prior art]
Conventionally, documents that need to be stored because they are important (for example, document data that displays images and characters) and documents that may be used in the future are still recorded on paper. It was arranged in a bookshelf etc.
However, in offices that handle enormous amounts of documents, it takes a lot of time to find a desired document from a large number of documents, as well as taking up space to store the documents.
[0003]
Therefore, in recent years, along with the advancement and speeding up of data processing technology, along with the reduction in the cost of storage means such as hard disk devices and optical disk devices, the image of a document that needs to be stored by a scanner device is read and stored in a large capacity. A so-called document filing system has been proposed that retrieves data from a device and stores it so that it can be read out. The document filing system is also used by individual users such as business offices that handle enormous quantities and types of documents.
[0004]
However, in the document filing system as described above, since it is necessary to read the image of the document by the scanner device, there is a problem that the work for reading and storing the image data of the document is complicated.
[0005]
Therefore, the document to be stored in the file device is a document copied by a copier for use in a meeting, or a document transmitted / received by a facsimile machine or the like with a business partner. A digital multifunction device (Multi) that integrates a copy function, a facsimile function, a scanner function, etc. that sends and stores the same data as the digitized image data to the storage means by utilizing the conversion to an electrical signal Document filing systems such as Function Peripheral (MFP) have been proposed.
[0006]
However, the documents handled by the document filing system as described above have a problem in terms of security because the person in charge of the processing can see the passwords for accessing the stored files.
[0007]
Therefore, by using the operation panel of the main body of the digital multi-function peripheral, the user who uses the copying function, facsimile function, and scanner function is specified, and the image data digitized in each function and the use user information are associated with each other and stored. Therefore, a highly convenient document filing system has been proposed in which the security of image data stored by user information is ensured and the necessary image data can be easily searched.
[0008]
[Problems to be solved by the invention]
However, in the conventional document filing system as described above, when the user is permitted to use by the user information in a multi-organization of several dozens, the user list extends over a plurality of screens and is desired. There is a problem that it takes time to find a user, and it takes a similar time to confirm a user who has already been selected.
[0009]
The present invention has been made to solve the above-described problems, and improves the convenience of user designation when filing image data of a document. Eyes Target.
[0010]
[Means for Solving the Problems]
This invention is the above Eyes To achieve the goal image data Printing means for printing, image data Transmitting means for transmitting to the other party via a communication line; image data With a means for requesting storage by storing in a secondary storage device or transmitting to a storage device connected via a communication line or network Filing A display means for displaying information for various operations; a copying function for copying the image data in the means; a document transmission function for sending the image data to a destination; or a document reading by the image reading means An operation screen / user name designation screen switching means for switching between an operation screen for operating a function and a user name designation screen for designating a user name using the above function on the operation screen, and the means are switched. User name on the user name specification screen Head User name cue selection display means to display and display And a user name designation screen / user name list display screen switching means for switching between the user name designation screen and the user name list display screen for displaying a list of user names selected on the user name designation screen. Is provided.
[0011]
In the document fetching apparatus as described above, the operation screen / user name designation screen switching means switches the user name designation screen to the operation screen for the copy function, the document transmission function, or the document reading function. In this case, it is preferable to provide a user list display means for displaying a list of users selected on the user designation screen.
[0012]
Further, in the document fetching apparatus as described above, it is preferable to provide voice notification means for notifying the list of users selected on the user name designation screen by voice.
[0013]
DETAILED DESCRIPTION OF THE INVENTION
Embodiments of the present invention will be specifically described below with reference to the drawings.
FIG. 1 is a block diagram showing a configuration of a document filing system according to an embodiment of the present invention.
[0014]
In this document filing system, a digital copying apparatus (Multi Function Peripheral: MFP) 1 has a document fetching apparatus, and the MFP 1 reads a control program stored in the ROM 11 by the CPU 10 in advance, and the RAM 12 reads image data and sensor signals. Etc. are used as a work area for temporarily storing them, and various processes as a data processing apparatus are performed by performing overall control of each part of the digital copying apparatus, and the process according to the present invention is executed.
[0015]
The MFP 1 has a file device (not shown) for storing and managing in a large-capacity storage device (storage means) such as a hard disk device or an optical disk device so that image data of a document can be searched and read out. 20 is connected via the intranet 5, and the image data to be processed by the user is transferred to the file device as it is regardless of the presence or absence of the transfer command, so that the processed image data can be reused as a file (stored and saved) ) To build a document filing system.
Needless to say, the file device is not limited to being connected via a network, but may be directly connected.
[0016]
The MFP 1 is connected to a CPU 10 via a system bus 21 together with a ROM 11, a RAM 12, a hard disk device 13, and a network I / F 20, a scanner 14, a plotter 15, a timer 16, a display operation unit 17, a modem 18, and a network control unit (NCU). 19 is connected, and the CPU 10 performs overall control of each of the units 11 to 19 so that the scanner 14 functions as an image reading device and transmits image data by facsimile communication, and an image read by the scanner 14. The present invention can be used as a copying machine having a copying function for recording and outputting data and a recording function for recording and outputting received image data.
[0017]
The timer 16 is a timer function used when the CPU 10 controls each part of the MFP 1, and is used, for example, when counting timings for synchronizing each part of the MFP 1.
[0018]
The MFP 1 may be configured to be usable as a printer device that receives image data from a PC, records and outputs it, or a scanner device that sends image data read from a scanner to the PC. You may make it process similarly to the process concerning.
[0019]
Next, the operation of this document filing system will be briefly described.
For example, the scanner 14 separates and feeds sheet-like documents set on a document table one by one by an automatic document feeder (ADF) and positions them on a contact glass (reading position). Thus, the document (document consisting of images, characters, etc.) is irradiated with light from an exposure lamp, and the reflected light from the document surface is photoelectrically converted by the CCD to read the image data of the document described on the document.
[0020]
The plotter 15 reads and receives the image data latched in the RAM 12 constituting the image memory unit, for example, by static writing in which the image data is optically written on a photosensitive member that is charged while being rotated by a known electrophotographic recording method. The toner image with the toner attached to the electrostatic latent image (toner-developed) is transferred and fixed onto a sheet transported from the sheet feeding cassette, and discharged out of the apparatus.
[0021]
The modem 18 and the NCU 19 modulate and demodulate image data and various procedural signals, and the NCU 19 executes line control with the public line (PSTN) to connect or disconnect the line, so that the other party's facsimile terminal Facsimile communication for transmitting / receiving facsimile data to / from the apparatus is performed.
[0022]
The MFP 1 may include an image processing unit that functions as coding / decoding (DCR) that performs coding / compression of image data and also performs decoding / decompression when the image data is reproduced. Needless to say, the image data can be subjected to image processing for enlarging / reducing the instructed size image.
[0023]
The display operation unit 17 includes a key port 22, a display port 23, and a speaker 24 which are prepared in an operation port provided in the upper front of the apparatus main body of the MFP 1. , And a display operation LCD (Liquid Crystal Display) with a touch panel for displaying various information such as input conditions and performing selection input such as function selection by the user.
[0024]
The CPU 10 of the MFP 1 is also configured as a transfer unit. For example, the image data read by the scanner 14 is recorded and output (printed) on a recording sheet by the plotter 15 or is transmitted by facsimile by the modem 18 and the NCU 19. At the same time, processing date / time information for specifying the read image data and designation information such as the number of copies and the destination telephone number are added, and the same image data is temporarily stored in the hard disk device (storage means) 13. Then, transfer processing is performed to send the file device (not shown) via the network I / F 20.
[0025]
On the other hand, the file device connected to the MFP 1 will be briefly described. The application can be configured by a general personal computer (PC), and is read from the memory by operating a keyboard or a mouse while looking at the display. By performing arithmetic processing in accordance with the program, various processes such as creation of documents and images are performed, and the image data transferred from the MFP 1 is retrieved, read out, displayed, recorded, and output, thereby allowing an authorized user. Thus, the storage management is performed in the mass storage device so that it can be reused.
[0026]
Then, the image data is stored in the large storage capacity device in association with the designation information for each continuously processed document, and a part of the document (for example, a thumbnail image of the first page) in response to a request from the user thereafter. Is displayed on a display in a calendar display format or the like so that it can be selected based on specified information such as the processing date and time, and the selected image data is read out from the large-capacity storage device in units of documents and sent to, for example, the MFP 1 It can be reused, for example, by recording it and confirming its contents.
[0027]
Note that image data in document units may be sequentially displayed and output on a display, and the image data as it is digitized may be reusable, for example, by processing on a PC.
[0028]
That is, the plotter 15 functions as an image reading means for the scanner 14 to read a document as image data. image data The NCU 19 has the function of printing means for printing image data The above-mentioned CPU 10 or the like has a function of a transmission means for image data Is stored in the secondary storage device, or transmitted to a storage device connected via a communication line or network to fulfill the function of requesting storage.
[0029]
Further, the CPU 10, the display operation unit 17, the display port 23, and the like display means for displaying information for various operations, a copy function for copying the image data in the means, and a document for transmitting the image data to the other party. Operation screen / user name designation for switching between the operation screen for operating the transmission function or the document reading function by the image reading means and the user name designation screen for designating the user name using the function on the operation screen User name on screen switching means and user name designation screen switched by that means Head It fulfills the function of a user name cue selection display means for displaying and displaying.
[0030]
Further, the CPU 10, the display operation unit 17, the display port 23, the speaker 24, etc. have the function of notification means for notifying the user name when the corresponding user name does not exist. 23 and the like respectively function as means for displaying a user name corresponding to an alphabet or a pseudonym following the cue.
[0031]
Further, the CPU 10, the display operation unit 17, the display port 23, and the like are used to switch between the user name designation screen and a user name list display screen that displays a list of user names selected on the user name designation screen. Functions as a user name designation screen / user name list display screen switching means.
[0032]
Further, the CPU 10, the display operation unit 17, the display port 23, and the like are connected to the copy function, the document transmission function, or the document reading function from the user name designation screen by the operation screen / user name designation screen switching means. When switched to the operation screen, it functions as a user list display means for displaying a list of users selected on the user designation screen.
[0033]
In addition, the CPU 10, the display operation unit 17, the speaker 24, and the like serve as voice notification means for notifying the user list selected on the user name designation screen by voice.
[0034]
Further, the CPU 10, the display operation unit 17, the display port 23, and the like have a copy function for copying the image data on the display means, a document transmission function for transmitting the image data to a destination, or a document reading by the image reading means. An operation screen for operating a function, a user name specifying screen for specifying a user name for using the function on the operation screen, and a list for displaying a list of image data of documents stored in the secondary storage device It functions as an operation screen, a user name designation screen, and a list display screen switching means for switching between display screens.
[0035]
Further, the CPU 10, the display operation unit 17, the display port 23, etc. have a copy function for copying the image data on the display means, a document transmission function for sending the image data to the other party, or a document reading by the image reading means. It is processed by the operation screen that operates the function, the user name specification screen that specifies the user name that uses the above function on the operation screen, and the user with the user name specified on the user name specification screen. Also, it functions as a second operation screen / user name designation screen / list display screen switching means for switching between a list display screen for displaying a list of image data of documents stored in the secondary storage device.
[0036]
Further, the CPU 10 or the like uses the above function by designating image data of one or a plurality of documents on the list display screen switched by the second operation screen / user name designation screen / list display screen switching means. Thus, it functions as a reprocessing means for reprocessing.
[0037]
Further, the CPU 10 or the like deletes the image data of the document designated on the list display screen switched by the second operation screen / user name designation screen / list display screen switching means from the secondary storage device. Serves as a means.
[0038]
Further, when the CPU 10, the display operation unit 17, the display port 23, etc. are requested to switch to the list display screen by the second operation screen / user name designation screen / list display screen switching means, the list is displayed. It fulfills the function of switching restriction means for restricting switching to the display screen.
[0039]
Next, in the document filing system shown in FIG. processing An operation example and a display example will be described.
FIG. 2 is a diagram showing an appearance of a part of the display operation unit 17 and the display port 23 shown in FIG.
[0040]
A part of the display operation unit 17 includes a display port 23 constituted by a display operation LCD with a touch panel, a copy function selection key (copy key) 32, a FAX function selection key (FAX key) 33, and a scanner (Scanner) function selection key ( Scanner key) 34 and user designation screen selection key (user key) 35, LED 36 indicating that the copy function is selected, LED 37 indicating that the FAX function is selected, and scanner function are selected. LED 38 indicating that the user designation screen is selected, a numeric keypad 31, a clear key 40, a start key 41, a check key 42 and the like.
[0041]
When the MFP 1 is turned on, or when a user designation screen is selected by the user designation screen selection key 35, a user list for specifying a user and a captured document are displayed to all users on the display port 23. A public key 53 that specifies whether or not to publish, a non-save key 54 that specifies whether or not to specify capture rejection, a previous page key 51 for moving the user list to the previous page, and a user list to the next page The next page key 52 for moving is displayed.
[0042]
At this time, the LED 39 is lit to indicate that the screen is a user designation screen. When each of the function selection keys 32 to 34 is pressed, the display port 23 displays various information such as drive conditions, device states, and input conditions necessary for operating the selected function and is displayed by the user using the touch panel. Accept setting input operations.
Then, the LEDs 36 to 38 corresponding to the selected function are turned on.
[0043]
However, when a user is designated or a public designation is made on the user designation screen, the LED 39 is switched from lighting to blinking when another function is selected by the function selection key. Further, when the capture rejection designation is selected and another function is subsequently selected by the function selection key, the LED 39 is switched from lighting to extinguishing. That is, the LED 39 notifies whether or not an image is captured.
[0044]
The numeric keypad 31 is assigned a function for inputting alphabets to numeric keys. Here, in order to simplify the explanation, the case of the alphabet is explained, but the same applies to the case of the kana.
[0045]
For example, the 2 key of the numeric keypad 31 functions as a key for entering the number “2” and cuing the user (user) starting with the alphabet A, B or C, and is displayed when this key is pressed. A user name starting with [ABC] is displayed on the user designation screen of the port 23.
[0046]
When the user name does not fit on one page, the next page key 52 appears. When the user moves to the next page with the next page key 52, the previous page key 51 appears. If there is no corresponding user for the selected cue key, a message “<not found>” indicating that there is no corresponding user is displayed for 2 seconds as shown in FIG. Then, as shown in FIG. 5B, the subsequent cueing users, that is, users starting with G, H, and I are displayed.
[0047]
If there is no user starting with G, H, or I, the subsequent users are displayed in the same procedure as described above. Further, although a message is displayed here, it is also possible to notify by voice using the speaker 24.
[0048]
For user names that begin with a number, when the # key 44 of the numeric keypad 31 is pressed, a display screen as shown in FIG. 4 is displayed, or both alphabetic and numeric characters are displayed on the numeric keypad 31 for the first time. When the button is pressed, a display screen for displaying users in alphabetical order is displayed as shown in FIG. 5A. When the button is pressed for the second time, a display screen for displaying numeric users is displayed as shown in FIG. 5B. The method of doing is mentioned.
[0049]
When a user name to be selected is touched on the user designation screen, the corresponding user name is highlighted to indicate that it has been selected.
When the check key 42 is pressed, a list of users currently selected on the selected user display screen is displayed as shown in FIG.
[0050]
If the public designation is made, [Public (Public)] is displayed as shown in FIG.
Here, the user selected at the timing when the check key 42 is pressed can be notified from the speaker 24 by voice.
When the Exit key 55 is pressed, the screen returns to the user designation screen. When the function selection key is further pressed, the operation screen for each function is displayed.
[0051]
8 to 11 are flowcharts showing control processing of the display operation unit 17 by the CPU 10.
In this process, as shown in FIG. 8, when the user designation screen selection key is pressed, an LED indicating that the user selection function has been selected in step 1 (indicated by “S” in the figure) is turned on. In step 2, a user designation screen for the user selection function is displayed.
[0052]
In step 3, it is determined whether or not a setting input operation has been performed on the user designation screen, and if there is, it is determined whether or not it is a switching input to the user list display screen of the alphabetic initial character selected in step 4. If it is the switching input, a list of users whose initial letters are the alphabet selected in step 6 is displayed, and the process returns to step 3.
[0053]
If it is determined in step 4 that the input is not a switching input, operation screen update information corresponding to the contents of the setting input operation is acquired in step 5, a screen based on the operation screen update information is displayed, and the process returns to step 3.
If it is determined in step 3 that there is no setting input operation, the process proceeds to step 19 in FIG.
[0054]
As shown in FIG. 11, in step 19, it is determined whether or not the copy function is selected. If the copy function is selected, the LED indicating that the copy function is selected is turned on in step 20, and the copy function is operated in step 21. In step 22, it is determined whether or not a setting input operation has been performed on the copy function operation screen.
[0055]
If it is determined in step 22 that there is a setting input operation, operation screen update information corresponding to the content of the setting input operation is acquired in step 23, a screen based on the operation screen update information is displayed, and the operation is performed in step 24. The corresponding function control is executed, and the process returns to step 22.
[0056]
If it is determined in step 19 that the copy function is not selected, the process proceeds to step 13 in FIG. Further, if there is no setting input operation in the determination in step 22, the process returns to step 19.
[0057]
As shown in FIG. 10, in step 13, it is determined whether or not the scanner function is selected. If the scanner function is selected, the LED indicating that the scanner function is selected is turned on in step 14, and the scanner function is operated in step 15. A screen is displayed, and it is determined in step 16 whether there has been a setting input operation on the operation screen of the scanner function.
[0058]
If there is a setting input operation in the determination in step 16, operation screen update information corresponding to the content of the setting input operation is acquired in step 17, a screen based on the operation screen update information is displayed, and the operation is performed in step 18 The corresponding function control is executed, and the process returns to step 16.
[0059]
If it is determined in step 13 that the scanner function is not selected, the process proceeds to step 7 in FIG. Further, if it is determined in step 16 that no setting input operation has been performed, the process proceeds to step 19 in FIG.
[0060]
As shown in FIG. 9, in step 7, it is determined whether or not the FAX function is selected. If the FAX function is selected, the LED indicating that the FAX function is selected is turned on in step 8, and the operation of the FAX function is performed in step 9. A screen is displayed, and it is determined in step 10 whether or not there has been a setting input operation on the operation screen of the FAX function.
[0061]
If there is a setting input operation in the determination of step 10, operation screen update information corresponding to the content of the setting input operation is acquired in step 11, a screen based on the operation screen update information is displayed, and the operation is performed in step 12 The corresponding function control is executed, and the process returns to Step 10.
[0062]
If the FAX function is not selected in step 7, the process returns to step 1 in FIG. Further, if there is no setting input operation in the determination in step 10, the process proceeds to step 19 in FIG.
[0063]
Next, in the document filing system shown in FIG. other Processing, operation examples, and display examples will be described.
[0064]
FIG. 12 is a diagram illustrating another example of the appearance of a part of the display operation unit 17 and the display port 23 illustrated in FIG. 1, and the same reference numerals are given to portions common to FIG. 2. In this case, the display operation unit 17 is provided with a non-save key 43 in place of the check key 42.
The non-save key 43 is a key to be pressed when the user refuses to store image data in the storage unit.
[0065]
When the MFP 1 is turned on, or when a user designation screen is selected by the user designation screen selection key 35, a user list for specifying a user and a captured document are displayed to all users on the display port 23. A public key 53 for designating whether to publish, a search key 56 for displaying a document list of image data stored in the MFP 1, and a previous page key 51 for moving the user list to the previous page The next page key 52 for moving the user list to the next page is displayed.
[0066]
When all desired function selection keys 32 to 35 are pressed after all desired users are selected, a list of currently selected users is displayed on the selected user display screen as shown in FIG.
[0067]
When the public designation is made, [Public (Public)] is displayed as shown in FIG.
Here, a user selected at the timing when the function selection key is pressed can be notified from the speaker 24 by voice.
When the Exit key 55 is pressed, the operation screen for the selected function is displayed.
[0068]
FIGS. 13 to 16 are flowcharts showing other control processing of the display operation unit 17 by the CPU 10.
In this process, as shown in FIG. 13, when the user designation screen selection key is pressed, an LED indicating that the user selection function is selected is turned on in step (indicated by “S” in FIG. 13). In step 32, a user designation screen for the user selection function is displayed.
[0069]
In step 33, it is determined whether or not a setting input operation has been performed on the user designation screen. If there is a setting input operation, operation screen update information corresponding to the content of the setting input operation is obtained in step 34, and the operation screen update information The screen based on this is displayed, and the process returns to step 33.
If it is determined in step 33 that there is no setting input operation, the process proceeds to step 47 in FIG.
[0070]
As shown in FIG. 16, in step 47, a list of users whose initial letters are the selected alphabet is displayed. In step 48, it is determined whether or not the copy function is selected. If the copy function is selected, the copy function is selected in step 49. The LED indicating that is selected is lit, a copy function operation screen is displayed in step 50, and it is determined in step 51 whether or not a setting input operation has been performed in the copy function operation screen.
[0071]
If there is a setting input operation in step 51, operation screen update information corresponding to the content of the setting input operation is acquired in step 52, a screen based on the operation screen update information is displayed, and the operation is performed in step 53. The corresponding function control is executed, and the process returns to step 51.
[0072]
If the copy function is not selected in step 48, the process proceeds to step 41 in FIG. Further, if there is no setting input operation in the determination of step 51, the process returns to step 48.
[0073]
As shown in FIG. 15, it is determined whether or not the scanner function is selected in step 41. If the scanner function is selected, an LED indicating that the scanner function is selected is turned on in step 42, and the scanner function is operated in step 43. In step 44, it is determined whether or not a setting input operation has been performed on the scanner function operation screen.
[0074]
If there is a setting input operation in step 44, operation screen update information corresponding to the contents of the setting input operation is acquired in step 45, a screen based on the operation screen update information is displayed, and the operation is performed in step 46. The corresponding function control is executed, and the process returns to step 44.
[0075]
If it is determined in step 41 that the scanner function is not selected, the process proceeds to step 35 in FIG. Further, if there is no setting input operation in the determination in step 44, the process proceeds to step 48 in FIG.
[0076]
As shown in FIG. 14, in step 35, it is determined whether or not the FAX function is selected. If the FAX function is selected, the LED indicating that the FAX function is selected is turned on in step 36, and the operation of the FAX function is performed in step 37. A screen is displayed, and it is determined in step 38 whether or not there has been a setting input operation on the operation screen of the FAX function.
[0077]
If there is a setting input operation in step 38, operation screen update information corresponding to the contents of the setting input operation is acquired in step 39, a screen based on the operation screen update information is displayed, and the operation is performed in step 40. The corresponding function control is executed, and the process returns to step 38.
[0078]
If the FAX function is not selected in step 35, the process returns to step 31 in FIG. Further, if there is no setting input operation in the determination in step 38, the process proceeds to step 48 in FIG.
[0079]
Of this embodiment Document filing system In the user-specified screen, assign a function for cueing alphabets or kana to numeric keys, etc., and when these keys are pressed, a list of users arranged in alphabetical or kana order is displayed from the corresponding cueing position. .
[0080]
Therefore, the user can be quickly designated by the cueing function, and the user can quickly select the target user, so that the efficiency of the document fetching process can be greatly increased.
[0081]
Also, this embodiment Document filing system In the user designation screen, when cueing is executed by the cue selection means and there is no corresponding user, a notification that the user does not exist is first given, and then the alphabet following the designated cueing Alternatively, the user corresponding to the pseudonym is displayed.
[0082]
Therefore, when there is no corresponding user due to the cue function, the subsequent users are displayed, so that the user can quickly confirm that the target user does not exist and the next user's Since the selection can be made quickly, the efficiency of the document fetching process can be further increased.
[0083]
Furthermore, in this embodiment Document filing system Incorrect user selection because a screen for displaying a list of users selected on the user-specified screen is provided, and the currently selected user can be confirmed by switching the screen by means of switching from the user-specified screen. And omission can be avoided.
[0084]
In this way, by providing means for switching to a screen that displays a list of selected users, the selected users can be easily confirmed, and incorrect user information can be added to the document data or desired. Therefore, the reliability of document capture and storage of the document filing system can be improved.
[0085]
Also, this embodiment Document filing system The user designation screen was switched to the copy function, document transmission function, or document reading function without providing a dedicated switching means for displaying a list of users selected on the user designation screen. Since the list of selected users is displayed at the time, the selected user can be easily confirmed based on the displayed user list display, and incorrect user information is added to the document data or desired. The user can be prevented from leaving the selection, and the reliability of the document capture and document filing system can be improved.
[0086]
Furthermore, in this embodiment Document filing system , Since the list of users selected at the time of screen switching is notified by voice, it becomes easier to recognize than visual notification, and it is easy to find errors and omissions in user selection, The reliability of the document capture and document filing system can be improved.
[0087]
Next, the present invention in the document filing system shown in FIG. Reference technology Processing, operation examples, and display examples will be described.
First, the document import process will be briefly described.
As shown in FIG. 12, alphabets are displayed together with numerals on the numeric keypad 31 of the display operation unit 17. Here, in order to simplify the explanation, explanation will be given in the case of alphabets, but the same applies to the case of kana.
[0088]
For example, when the key 2 of the numeric keypad 31 is pressed, an instruction to cue up a user name starting with alphabet A, B, or C is input, and the user touches the user name that the user wants to select on the user designation screen of the display port 23. , Select and highlight the corresponding user name. In this state, when the function selection key is pressed, the screen shifts to an operation screen for each function, and the set user information is added and stored in the document that has been processed for the selected function.
[0089]
Next, the present invention in the document filing system shown in FIG. Reference technology A reuse process, an operation example, and a display example will be described.
In this process, when the search key 56 is touched on the user designation screen, a document list of image data stored in the hard disk device 13 which is the secondary storage device inside the MFP 1 is displayed.
[0090]
First, as shown in FIG. 17, on the list display screen, the total number of documents “image: 30” of the image data stored in the hard disk device 13 inside the MFP 1 is displayed, and the processing date and time, processing contents, Displays information such as the number of copies and user name.
[0091]
The list display screen also displays a next page key 52 for moving the document list to the next page, a previous page key 51 for moving to the previous page, and a delete key 57 for deleting the selected document.
[0092]
Furthermore, when one or more documents are selected by a function such as a touch panel on the list display screen and the copy function or FAX function is selected by pressing the function selection key, desired processing is performed on the previously selected document. I do.
[0093]
18 to 22 are flowcharts showing still another control process of the display operation unit 17 by the CPU 10.
In this process, as shown in FIG. 18, when the user designation screen selection key is pressed, an LED indicating that the user selection function is selected is turned on in step (indicated by “S” in the figure) 61. In step 62, a user designation screen for the user selection function is displayed.
[0094]
In step 63, it is determined whether or not a setting input operation has been performed on the user designation screen. If there is a setting input operation, operation screen update information corresponding to the contents of the setting input operation is acquired in step 64, and the operation screen update information is included in the operation screen update information. A screen based on this is displayed, and the process returns to step 63.
[0095]
If it is determined in step 63 that the setting input operation is not performed, it is determined in step 65 whether or not the search key has been pressed. If not, the process proceeds to step 83 in FIG. The document list of the image data stored in is displayed, and it is determined in step 67 whether or not a document selection operation has been performed from the document list.
[0096]
If the document selection operation is performed in step 67, the list display screen is updated in step 68 and the process returns to step 67. If the document selection operation is not performed, reprocessing information is acquired in step 69 and the process proceeds to step 77 in FIG. move on.
[0097]
As shown in FIG. 21, it is determined whether or not the scanner function is selected in step 83. If the scanner function is selected, an LED indicating that the scanner function is selected is turned on in step 84, and the scanner function is operated in step 85. A screen is displayed, and it is determined in step 86 whether or not a setting input operation has been performed on the scanner function operation screen.
[0098]
If there is a setting input operation in step 86, operation screen update information corresponding to the content of the setting input operation is acquired in step 87, a screen based on the operation screen update information is displayed, and the operation is performed in step 88. The corresponding function control is executed, and the process returns to step 86. If it is determined in step 83 that the scanner function is not selected, the process proceeds to step 77 in FIG.
[0099]
As shown in FIG. 20, in step 77, it is determined whether or not the copy function is selected. If the copy function is selected, the LED indicating that the copy function is selected is turned on in step 78, and the copy function is operated in step 79. A screen is displayed, and it is determined in step 80 whether or not a setting input operation has been performed on the copy function operation screen.
[0100]
If it is determined in step 80 that there is a setting input operation, in step 81, operation screen update information corresponding to the content of the setting input operation is acquired, and a screen based on the operation screen update information is displayed. The corresponding function control is executed, and the process returns to step 80. If it is determined in step 77 that the copy function is not selected, the process proceeds to step 71 in FIG.
[0101]
As shown in FIG. 19, it is determined whether or not the FAX function is selected in Step 71. If the FAX function is selected, an LED indicating that the FAX function is selected is turned on in Step 72, and the operation of the FAX function is performed in Step 73. A screen is displayed, and it is determined in step 74 whether or not a setting input operation has been performed on the operation screen of the FAX function.
[0102]
If it is determined in step 74 that there is a setting input operation, operation screen update information corresponding to the contents of the setting input operation is acquired in step 75, a screen based on the operation screen update information is displayed, and the operation is performed in step 76. The corresponding function control is executed, and the process returns to step 74.
[0103]
If the FAX function is not selected in step 71, the process returns to step 61 in FIG. Further, if it is determined in step 74 that there is no setting input operation, the process proceeds to step 77 in FIG.
[0104]
Next, the present invention in the document filing system shown in FIG. Other reference technologies A reuse process, an operation example, and a display example will be described.
In this process, when one or more users are touched and selected on the user designation screen and the search key 56 is pressed, a selection is made from the documents currently stored in the hard disk device 13 inside the MFP 1. Display only a list of documents to which user information of the user is added.
[0105]
First, as shown in FIG. 22, on the list display screen, the total number of documents to which the user information of the designated user is added among the documents of the image data stored in the hard disk device 13 inside the MFP 1 is “document: 10 "and information such as processing date, processing content, number of copies, user name, etc. is displayed for each document.
[0106]
The list display screen also includes a next page key 52 for moving the document list to the next page, a previous page key 51 for moving to the previous page, and a delete key 57 for deleting the selected document, as described above. Is displayed.
[0107]
Furthermore, when one or more documents are selected by a function such as a touch panel on the list display screen and the copy function or FAX function is selected by pressing the function selection key, desired processing is performed on the previously selected document. I do.
[0108]
FIG. 23 is a flowchart showing yet another control process of the display operation unit 17 by the CPU 10.
In this process, as shown in FIG. 23, when the user designation screen selection key is pressed, an LED indicating that the user selection function is selected in step 91 (indicated by “S” in the figure) is turned on. In step 92, a user designation screen for the user selection function is displayed.
[0109]
In step 93, it is determined whether or not a setting input operation has been performed on the user designation screen. If there is a setting input operation, it is determined in step 94 that operation screen update information corresponding to the content of the setting input operation is acquired. A screen based on this is displayed, and the process returns to step 93.
[0110]
If it is determined in step 93 that the setting input operation is not performed, it is determined in step 95 whether or not the search key has been pressed. If not, the process proceeds to step 83 in FIG. A list of stored documents of the user designated from the stored image data documents is displayed, and it is determined in step 97 whether or not a document selection operation has been performed from the document list.
[0111]
If the document selection operation is performed in step 97, the list display screen is updated in step 98 and the process returns to step 97. If the document selection operation is not performed, reprocessing information is acquired in step 99 and the process proceeds to step 77 in FIG. move on.
[0112]
Next, the present invention in the document filing system shown in FIG. Of other reference technologies A reuse process, an operation example, and a display example will be described.
In this processing, as shown in FIG. 24, when the delete key 57 is pressed in a state where one or a plurality of documents are selected on the list display screen, the image data of the selected document is stored in the hard disk device inside the MFP 1. 13 and then stored in the file device 3 as storage means through the network I / F 20.
[0113]
25 and 26 are flowcharts showing yet another control process of the display operation unit 17 by the CPU 10.
In this process, as shown in FIG. 25, when the user designation screen selection key is pressed, an LED indicating that the user selection function is selected is turned on in step (indicated by “S” in FIG. 25) 101, In step 102, a user designation screen for the user selection function is displayed.
[0114]
In step 103, it is determined whether or not a setting input operation has been performed on the user designation screen. If there is a setting input operation, the operation screen update information corresponding to the content of the setting input operation is acquired in step 104, and the operation screen update information is included in the operation screen update information. A screen based on this is displayed, and the process returns to step 103.
[0115]
If it is determined in step 103 that the setting input operation is not performed, it is determined in step 105 whether or not the search key is pressed. If not pressed, the process proceeds to step 83 in FIG. A list of stored documents of the user specified from among the documents of the image data stored in is displayed, and it is determined in step 107 of FIG. 26 whether or not a document selection operation has been performed from the document list.
[0116]
If the document selection operation is performed in step 107, the list display screen is updated in step 108, and the process returns to step 107. If the document selection operation is not performed, it is determined whether or not the delete key is pressed in step 109 to delete the document. When the key is pressed, a document deletion process for deleting the document selected in step 110 is executed, and the process returns to step 102 in FIG.
If the delete key is not pressed in step 109, reprocessing information is acquired in step 111, and the process proceeds to step 77 in FIG.
[0117]
Next, the present invention in the document filing system shown in FIG. Of other reference technologies A reuse process, an operation example, and a display example will be described.
In this process, when a user is selected on the user designation screen and the search key 56 is pressed, only when the designated user has previously set an access code, as shown in FIG. Display the access code input screen to enter.
[0118]
When the access code is input with the numeric keypad 31 and the OK key 59 is pressed, it is determined whether the input access code is the same as the set one, and only when the access code is the same, the list display screen is displayed.
Examples of the access code setting method include a method of setting on the server side of the file apparatus 3 serving as storage means, or a setting using the numeric keypad 31 on the touch panel of the MFP 1.
[0119]
28 and 29 are flowcharts showing yet another control process of the display operation unit 17 by the CPU 10.
In this process, as shown in FIG. 28, when the user designation screen selection key is pressed, an LED indicating that the user selection function is selected in step 121 (indicated by “S” in the figure) is turned on. In step 122, a user designation screen for the user selection function is displayed.
[0120]
In step 123, it is determined whether or not a setting input operation has been performed on the user designation screen. If there is a setting input operation, the operation screen update information corresponding to the content of the setting input operation is acquired in step 124, and the operation screen update information is included in the operation screen update information. A screen based on this is displayed, and the process returns to step 123.
[0121]
If it is determined in step 123 that the setting input operation is not performed, it is determined in step 125 whether or not the search key has been pressed. If not, the process proceeds to step 83 in FIG. If there is an access code input operation in step 127, it is determined whether or not the access code input in step 128 is OK (whether it is correct). If not OK, the process returns to step 122. Proceed to 29 step 129.
[0122]
In step 129, a list of stored documents of the user specified from the image data documents stored in the document fetching apparatus is displayed. In step 130, it is determined whether or not a document selection operation has been performed from the document list. To do.
[0123]
If a document selection operation is performed in step 130, the list display screen is updated in step 131, and the process returns to step 130. If no document selection operation is performed, it is determined in step 132 whether the delete key has been pressed, and deletion is performed. When the key is pressed, a document deletion process for deleting the document selected in step 133 is executed, and the process returns to step 122 in FIG.
If the delete key is not pressed in step 132, reprocessing information is acquired in step 134 and the process proceeds to step 77 in FIG.
[0124]
this The document filing system of the reference technology of the invention is By pressing the search key on the user-specified screen, a list of documents that are still stored in the hard disk device inside the document capture device is displayed. Since the attached information such as the number of processed sheets and user information is displayed together, the user can identify the document.
[0125]
Then, the user selects the document to be reprocessed using a function such as a touch panel, and reprocesses it using the copy function or document transmission function of the document capture device. Documents that remain stored in the capture device can be identified and reprocessed.
[0126]
As described above, since it is possible to search and reprocess a document that has been accumulated in the document capture device due to a network error or the like, the efficiency of document reuse in the document filing system can be improved. it can.
[0127]
Also Messenger By selecting one or more users on the user designation screen and pressing the search key, you can select one of the selected users among the documents that are still stored in the hard disk device inside the document capture device. List only documents to which user information is added.
[0128]
For these documents, the processing time, processed function, number of processed images, attached information such as user information, etc. are displayed together, so that the user can identify the document, and the document to be reprocessed is a function such as a touch panel. And the reprocessing is performed using the copy function or the document transmission function of the document capture device, so that the user remains stored in the document capture device without being transferred to the server due to a network error or the like. Among the existing documents, it is possible to identify and reprocess a document to which specific user information is added.
[0129]
In this way, a document having specific user information can be searched and reprocessed with respect to a document that has been stored in the document capture device due to a network error or the like. The efficiency of reuse can be further increased.
[0130]
further ,one When one or more documents are selected by a function such as a touch panel from among documents stored in the hard disk device inside the document capture device displayed on the list display screen and the delete key is pressed Since the selected document is deleted from the hard disk device, a desired document can be identified and deleted from the document capturing device among documents remaining without being transferred to the server due to a network error or the like. .
[0131]
In this way, it becomes possible to search and delete documents that have been accumulated in the document fetching apparatus due to a network error or the like, so that the efficiency of document accumulation in the document filing system can be improved.
[0132]
Furthermore Messenger When a user is selected on the user designation screen and the search key is pressed, if the designated user has set a dedicated access code in advance, a screen that prompts the user to input the access code is displayed.
[0133]
If the access code is entered using the numeric keypad and the access code is invalid, the list is not displayed, so that it is possible to prevent other users from reprocessing or deleting the processed document. And increase the security of the filing system.
[0134]
In this way, for documents that have been stored in the document capture device due to a network error, etc., access by users other than that user is restricted when searching and reprocessing documents with specific user information. This can increase the security of the document filing system.
[0135]
【The invention's effect】
As explained above, the present invention Document filing device According to this, it is possible to improve the convenience of user designation when filing document image data.
[Brief description of the drawings]
FIG. 1 is a block diagram showing a configuration of a document filing system according to an embodiment of the present invention.
FIG. 2 is a diagram showing the appearance of a part of the display operation unit 17 and the display port 23 shown in FIG.
3 is a diagram showing a display example of the display port 23 shown in FIG. 2. FIG.
4 is a diagram showing another display example of the display port 23 similarly shown in FIG. 2. FIG.
5 is a view showing another display example of the display port 23 shown in FIG.
6 is a diagram showing another display example of the display port 23 shown in FIG.
7 is a diagram showing another display example of the display port 23 shown in FIG.
FIG. 8 is a flowchart showing control processing of the display operation unit 17 by the CPU 10 shown in FIG.
FIG. 9 is a flowchart showing processing subsequent to FIG.
FIG. 10 is a flowchart showing processing that continues from FIG. 8;
FIG. 11 is a flowchart showing the processing that continues from FIG.
12 is a diagram showing another example of the appearance of a part of the display operation unit 17 and the display port 23 shown in FIG.
FIG. 13 is a flowchart showing another control process of the display operation unit 17 by the CPU 10 shown in FIG.
14 is a flowchart showing processing subsequent to FIG. 13. FIG.
FIG. 15 is a flowchart showing processing that continues from FIG. 13;
FIG. 16 is a flowchart showing the processing that continues from FIG.
17 is a diagram showing a display example of the display port 23 shown in FIG.
18 is a flowchart showing still another control process of the display operation unit 17 by the CPU 10 shown in FIG. 1. FIG.
FIG. 19 is a flowchart showing processing subsequent to FIG.
FIG. 20 is a flowchart showing processing that continues from FIG. 18;
FIG. 21 is a flowchart showing the processing subsequent to FIG.
22 is a diagram showing another display example of the display port 23 shown in FIG.
23 is a flowchart showing yet another control process of the display operation unit 17 by the CPU 10 shown in FIG. 1. FIG.
FIG. 24 is a diagram showing still another display example of the display port 23 shown in FIG.
FIG. 25 is a flowchart showing yet another control process of the display operation unit 17 by the CPU 10 shown in FIG. 1;
FIG. 26 is a flowchart showing processing subsequent to FIG.
27 is a diagram showing still another display example of the display port 23 shown in FIG.
FIG. 28 is a flowchart showing yet another control process of the display operation unit 17 by the CPU 10 shown in FIG. 1;
29 is a flowchart showing processing subsequent to FIG. 28. FIG.
[Explanation of symbols]
1: Digital copier (MFP)
2: Facsimile terminal device 3: File device
4: PSTN 5: Intranet
10: CPU 11: ROM
12: RAM 13: Hard disk device
14: Scanner 15: Plotter
16: Timer 17: Display operation section
18: Modem 19: NCU
20: Network I / F 21: System bus
22: Key port 23: Display port
24: Speaker 31: Numeric keypad
32: Copy function selection key
33: FAX function selection key
34: Scanner function selection key
35: User designation screen selection key
36-39: LED 40: Clear key
41: Start key 42: Check key
43: Non-save key 44: # key
51: Previous page key 52: Next page key
53: Public key 54: Unstored key
55: Exit key 56: Search key
57: Delete key 58: Cancel key
59: OK key

Claims (3)

A printing unit for printing the image data, the image data via the communication line and transmission means for transmitting to the destination, storing the image data in the secondary storage device, or a communication line or via a network to a connected storage device A document filing device comprising means for sending and requesting storage,
Display means for displaying information for various operations, a copy function for copying the image data in the means, a document transmission function for sending the image data to a destination, or an operation for operating a document reading function by the image reading means An operation screen / user name designation screen switching means for switching between a screen and a user name designation screen for designating a user name using the function on the operation screen, and a user name designation screen switched by the means and the user name cueing selection display means for displaying user name is cued in, the user name specifying screen and said use's name has been used's name to list the user name list display selection in the specified screen A document filing apparatus comprising a user name designation screen for switching between screens and a user name list display screen switching means . When the operation screen / user name designation screen switching means switches from the user name designation screen to the operation screen of the copy function, the document transmission function, or the document reading function, it is selected on the user designation screen. document filing apparatus according to claim 1, characterized in that a user list display means for displaying a list of the user. 3. The document filing apparatus according to claim 2, further comprising voice notification means for notifying a list of users selected on the user name designation screen by voice.

Images