JP3515586B2 - Document processing method and apparatus - Google Patents

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION The present invention relates to a document processing method and apparatus,
More specifically, the present invention relates to a document processing method and apparatus for classifying created documents according to predetermined rules.

[0002]

2. Description of the Related Art Generally, in a document editing device represented by a word processor, a created or edited document is stored in a storage device such as a floppy disk or a hard magnetic disk.

There are various reasons for saving, for example,
This is for facilitating re-editing when a document is incomplete, and for creating another document based on the already created document.

By the way, the storage device can store a large number of documents as long as its capacity allows.
Therefore, in order to quickly find the target document in the document group that has been once stored, the user has dealt with this by giving a file name that best represents the characteristics of the document when saving the document.

[0005]

However, the individual file names are arbitrarily decided by the user, and as a practical matter, it is quite difficult to give each file name well. One of the means is to manage documents for each floppy disk or for each directory, but this is also up to the user, and in the case of a device commonly used by a plurality of people, a document management method for each individual user. , The problem still exists.

[0006]

SUMMARY OF THE INVENTION The present invention has been made in view of the above prior art, and an object of the present invention is to provide a document processing method and apparatus for classifying document files and facilitating their management without special consideration. To do.

In order to achieve this object, the document processing method of the present invention includes an input step of inputting a document, a predetermined character string in the document input by the input step, and a predetermined character string in the document. Type of the document based on a detection step of detecting an existence position including information about an existence line, and a combination of the predetermined character string detected by the detection step and an existence position of the predetermined character string in the document And a registration step of classifying and registering the document based on the type determined by the document type determination step.

Further, the document processing method of the present invention includes an input step of inputting a document, a predetermined character string in the document input by the input step, and information regarding the existing line of the predetermined character string in the document. A document for discriminating the type of the document based on a combination of a detection step of detecting a presence position including the predetermined character string detected by the detection step and a position of the predetermined character string in the document. It is characterized by including a type discriminating step and a type information adding step of adding information on the type discriminated by the document type discriminating step to the document.

Further, the document processing apparatus of the present invention has input means for receiving an input of a document, a predetermined character string in the document input by the input means, and the existence of the predetermined character string in the document. A detecting unit that detects an existing position including information about a line; and a type of the document based on a combination of the predetermined character string detected by the detecting unit and an existing position of the predetermined character string in the document. It is characterized by further comprising document type discriminating means for discriminating and registration means for classifying and registering the document based on the type discriminated by the document type discriminating means.

Further, the document processing apparatus of the present invention has input means for receiving an input of a document, a predetermined character string in the document input by the input means, and the existence of the predetermined character string in the document. A detecting unit that detects an existing position including information about a line; and a type of the document based on a combination of the predetermined character string detected by the detecting unit and an existing position of the predetermined character string in the document. It is characterized by further comprising document type discriminating means for discriminating and type information adding means for adding information on the type discriminated by the document type discriminating means to the document.

[0011]

In the document processing method and apparatus of the present invention, whether or not there is an effective character string for specifying the type of document in the input document information, and if there is, the existence position thereof is detected. Then, the document information is classified based on the detected result.

[0012]

Embodiments of the present invention will be described below in detail with reference to the accompanying drawings.

FIG. 1 shows a block configuration of the document processing apparatus in the embodiment. In the figure, 1 is a CPU that controls the entire apparatus, and 2 is an R that stores a boot program.
OM and 3 are programs related to document editing (see FIG. 3, which will be described later).
(Including the flowchart of FIG. 4) and a RAM for storing the document being edited, and 4 is a keyboard for inputting characters and various instruction commands. An external storage device (for example, a hard disk device or a floppy disk device) 5 stores the OS of the device, the above-mentioned program, the document file, the kana-kanji conversion dictionary, and the document classification analysis table described later. 6 is the V that expands the displayed characters
RAMs 7 are display devices for displaying characters and the like expanded in the VRAM 6.

In the above configuration, in the embodiment, when the document created or edited on the apparatus is stored in the external storage device 5, the type of the document is discriminated and the discrimination information is added and stored.

The principle of determining the document type will be described below.

Usually, in this type of apparatus, the document to be created is of course free, but it is a fact that there are many letters and papers as the created and edited documents.

In the case of a letter document, particularly a letter from one person to another, "Dearing" or "Omission" is often added at the beginning, and in the case of an English sentence, "Dear" is often used. Even in the same letter document, in the format used in business, the first part is the date, then the partner company name, and then the own company name, followed by the above-mentioned "dear" etc. Continues. In addition, in the case of papers, there are many cases in which the title comes, the end is the heading “References” or simply “References”, and the names of the references are listed after that.

From the above description, it can be understood that when a character string such as "dear greetings" is located at the beginning, the document can be judged as a personal letter document (individual to individual letter).
In addition, if the same character string such as "Dear greeting" is located in the middle of the document (at least at the beginning position),
The document can be identified as a business letter. If the character string “reference” exists in the middle position, the document can be recognized as a paper.

Therefore, in the embodiment, based on the character string significant for specifying the document type and the position of the character string,
Determine the type of document. Then, the determination result is added to the document to be saved.

In order to determine this document type, in the embodiment, the document classification analysis table shown in FIG. 2 is stored and held in the external storage device 5. The document classification analysis table shown in the figure will be briefly described as follows.

A document in which the character strings "Dearing" and "Omitted" are located at the beginning of the document is a personal document, and the document when the same character strings "Dearing" and "Omitted" are located in the middle of the document If the letter and the character string "reference" are located in the middle, it means that the letter is judged as a paper.

In the embodiment, the classification process is executed at the stage of storing the document in the external storage device 5.

The operation will be described below with reference to the flowchart of FIG. The flowchart shown in the drawing shows a routine that is called when an instruction to save a document is given as described above.

First, in step S1, it is determined whether or not the data to be stored exists in the RAM 3. If there is no data to be saved, the document saving process is considered invalid, and the process returns to the main process.

If there is data to be stored, the process proceeds to step S2, one classification character string in the document classification analysis table is extracted (the initial classification character string in the initial stage), and that is the document. Search whether it exists inside.
In step S3, it is determined whether or not it exists as a result of the search. Since the search itself is known,
I will omit the explanation here.

If it exists, the process proceeds to step S4 to store the classified character string and its existing position (what line etc.) in a predetermined area in the RAM 3, and then step S5.
Proceed to.

In step S5, it is determined whether the search has been completed for all the classification character strings in the document classification analysis table. When it is determined that the character string is incomplete, the process returns to step S2, and the above-described processing is performed on the next classification character string.

Since the classification character string and the position where the classification character string exists are detected by one search process, a search for a duplicate classification character string is not performed. For example, when the "dearing" search process for the personal letter document in FIG. 2 is performed, the search for the same classification character string in the business letter is not performed. Therefore, as shown in FIG. 3, a table containing only the classification character strings is provided separately. That is, in the search process in step S2, only the search process for the classification character string table shown in FIG. 3 is performed.

In this way, when the search processing is performed for all the classification character strings, the classification character strings and the information of their existing positions are stored in a predetermined area on the RAM 3.
However, only one set is not always stored,
In some cases, there may be two or more groups or no group at all.

In step S6, the document is classified based on the classification character string obtained by the above search and its existing position.

As described above, when there is no classification character string as shown in FIG. 2 in one document, the document is recognized as a document different from a normal document,
Assign the category “Other”.

Further, when there are two or more classification character strings, for example, when the result is such that it corresponds to a personal letter and also corresponds to a paper, the classification "unclassifiable" is assigned. .

If there is only one classification character string, the document can be classified based on the position where the classification character string exists.

In any case, by performing the above processing,
The documents to be saved will be classified.

In step S7, the classification name determined by the classification processing is added to a predetermined position (in the format control information) of the document data and stored in the external storage device 5.

Next, the document reading process in the document processing apparatus of the embodiment will be described.

When the document file once stored is to be edited again, the document file is naturally stored in the RAM 3
Needs to be read on. In the embodiment, when the document file list to be read is displayed on the screen, the operator specifies the classification of the read file. Then, for example, when "business letter" is specified, only the file list of that category is displayed to facilitate searching for the target document.

A description will be given according to the flowchart of FIG.

First, in step S11, a display target is designated. The display target here means a drive name or a directory name of a floppy disk or the like.

In step S12, a classification name is designated.
Although various examples can be considered as the designation method, here, a list of classifications is displayed and one or more of them are designated. When a plurality of types are designated, the logical sum type of the designated classification is designated.

When the process proceeds to step S13, the predetermined position of one document file in the target specified in step S11 is examined and the classification of the document is extracted. Then, in the next step S14, it is judged whether or not the classification of the document file of interest is the specified classification. If it is determined that the document is the designated category, the process proceeds to step S15, and the document file name is displayed on the screen.

In the next step S16, it is determined whether or not the above-described processing has been performed on all the document files in the designated object. If it is determined that the document files are incomplete, the process returns to step S13.

Therefore, in the determination of step S16, "yes"
When "s" is reached, a list of document files of the designated classification is displayed on the display screen. Hereinafter, a desired document file is designated among these, and the document file is read into the RAM3. Processing is performed.

As described above, according to the embodiment, it becomes possible to automatically classify the documents based on the specific character string and the position where the character string exists. Therefore, it becomes easy to manage the document file and it becomes easy to find the target document file.

The document classification analysis table (see FIG. 2) and the classification character string table (see FIG. 3) shown in the embodiment are:
The user can freely change / add (change / add may be done by normal document editing work, or when a special command is instructed).

Therefore, for example, when trying to classify as a business letter with a higher identification rate, if there is a character string "○ × △ □ Co., Ltd." before the x-th line from the beginning, the business letter (or report) You may be able to classify as a book. Further, in the case of business letters, it is possible to classify the letters by the other company. Also, if it is an internal document,
Sufficient classification can be performed even when dealing with character strings such as “Ryokan” and “circulation”.

As described above, if various classification character strings are registered, in the process in step S4 of FIG.
It is expected that a plurality of sets of classification character strings and their existing position information generated on the AM3 will be detected. Therefore, the document classification analysis table of FIG. 2 may be prioritized so that even if a plurality of sets occur, the classification cannot be disabled.

Further, the classification of one document file is 1
Rather than allowing only one, multiple classifications may be allowed. In other words, as a classification of a certain document file,
It allows multiple categories of categories such as "business letter" and "circular".

<Explanation of Second Embodiment> In the above embodiment (first embodiment), when the document being edited is to be saved, the type of the document is determined, and the determination result is saved together with the document data. It was Then, at the display stage, the display is switched based on the added classification information.

However, the present invention is not limited to this.

For example, a plurality of document files in a certain directory may be classified together.

Here, as an example, a plurality of document files in the floppy disk A are stored in the floppy disk B.
An example will be described in which a directory of each classification name is created on the floppy disk B and the document files of the same classification are stored and managed in the same directory when copying. still,
Here, the floppy disks A and B mean logical devices, and are concepts including two physically different drives. That is, when organizing the documents in a certain directory, the input target and the output target may be the same.

First, in steps S21 and S22, an input target and an output target are designated, respectively.

In step S23, one file is read from the input target position and loaded in the RAM3. In the next step S24, the document data loaded on the RAM 3 is examined to classify the document. Since the classification process itself is the same as that in FIG. 4 described above, it is omitted here. However, in the second embodiment, since the document type is managed in directory units as described later, it is not necessary to add the classification name to the document data itself.

When the classification process for the read document file is completed, it is determined in step S25 whether or not a directory having the corresponding classification name exists in the output target.

When it is determined that the directory of the classification name exists, the process proceeds to step S27, and the read document file is saved under that directory. Also,
If it is determined that the corresponding directory does not exist, after creating the subdirectory in the output target,
It proceeds to step S27.

In this way, when the classification and output processing of one document file in one input target are completed, the processing returns to step S23 and is repeatedly processed until the processing for all input document files is completed.

Incidentally, although the explanation goes back and forth, step S21,
If the targets specified in S22 are logically the same, the document files that have been classified and stored are deleted, and then the document files that existed before the classification are deleted.

Furthermore, in the first and second embodiments described above, one significant character string for classification has been described, but two or more character strings may be used. In other words, "when a certain character string A is at the position a and a certain character string B is at the position b, this document is classified into the category C.
By doing this, it becomes possible to classify at a higher rate.

[0060]

As described above, according to the present invention, document files can be classified and their management can be facilitated without special consideration.

[Brief description of drawings]

FIG. 1 is a block configuration diagram of a document processing apparatus according to an embodiment.

FIG. 2 is a diagram showing the contents of a document classification analysis table in the embodiment.

FIG. 3 is a diagram showing the contents of a classified character string table in the embodiment.

FIG. 4 is a flowchart illustrating a processing procedure when a document is stored according to the embodiment.

FIG. 5 is a flowchart showing a processing procedure for displaying a document file list according to the embodiment.

FIG. 6 is a flowchart related to document classification in the second embodiment.

[Explanation of symbols]

1 CPU 2 ROM 3 RAM 4 keyboard 5 External storage device 6 VRAM 7 Display

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Claims (4)

(57) [Claims] 1. An input step of inputting a document, and detection for detecting an existence position including information on a predetermined character string in the document input by the input step and an existing line of the predetermined character string in the document. And a document type determining step of determining the type of the document based on a combination of the predetermined character string detected by the detecting step and an existing position of the predetermined character string in the document, A document processing method comprising: a registration step of classifying and registering the document based on the type determined by the determination step. 2. An input step of inputting a document, and detection for detecting an existence position including information on a predetermined character string in the document input by the input step and an existing line of the predetermined character string in the document. And a document type determining step of determining the type of the document based on a combination of the predetermined character string detected by the detecting step and an existing position of the predetermined character string in the document, A document processing method comprising: a type information adding step of adding information on the type determined by the determining step to the document. 3. An input unit for receiving an input of a document, and an existence position including a predetermined character string in the document input by the input unit and information about an existing line of the predetermined character string in the document. Detecting means for detecting, and a document type determining means for determining the type of the document based on a combination of the predetermined character string detected by the detecting means and an existing position of the predetermined character string in the document, A document processing apparatus comprising: a registration unit that classifies and registers the document based on the type determined by the document type determination unit. 4. An input unit for receiving an input of a document, and an existence position including a predetermined character string in the document input by the input unit and information about an existing line of the predetermined character string in the document. Detecting means for detecting, and a document type determining means for determining the type of the document based on a combination of the predetermined character string detected by the detecting means and an existing position of the predetermined character string in the document, A document processing apparatus, comprising: type information adding means for adding to the document information related to the type determined by the document type determining means.