JP3359671B2 - Document management device - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION The present invention registers document data including image data (image data), character data (code data), and graphic data (vector data) in a large-capacity storage medium such as a magneto-optical disk. The present invention relates to a document management apparatus that searches for arbitrary data in the registered document data and outputs the data such as display or print.

[0002]

2. Description of the Related Art In recent years, document data including image data, character data, graphic data, and the like is registered in a large-capacity storage medium such as a magneto-optical disk or a hard disk, and arbitrary data is searched for from the registered document data. Document management devices, such as electronic filing devices and document filing devices, which output such as display or print, are often used.

Conventionally, in such a document management apparatus, a reference index corresponding to a bookmark that is inserted into a book in document or page units is set in the document data, and a necessary document or page is set based on the reference index. Some of them have a function to quickly output only the data.

For example, a document is stored in a memory as image information, and image information of an arbitrary portion in the memory is stored in a memory.
The specific code formed in the bookmark format is stored in association with the specific code. There has been a document image file device (for example, see Japanese Patent Application Laid-Open No. 59-36867) that can search, output, and edit arbitrary image information using the bookmark, and can register and delete the bookmark. .

Therefore, when the data of an arbitrary page of the document data is displayed and a reference index is set and registered as a bookmark for the page, only the document data for which the reference index is set is registered after the registration. It is possible to search and output the data in units, or to search and output only the data of the page for which the reference index is set in the document data.

[0006] The reference index set for the document or page remains without being deleted from the document or page until it is explicitly deleted. That is, the reference index once set remains registered until it is deleted by the user.

[0007]

However, if the reference index once set remains valid until deleted by the user as in the conventional apparatus, the following inconvenience occurs. Usually, a plurality of bookmarks are set temporarily, and when a user wants to delete all the bookmarks that have been set earlier after completing a series of operations, the user must delete the bookmarks one by one. It was very inconvenient because it didn't work. In other words, when the user no longer needs the reference indices set for any pages of the document, the task of deleting them one by one becomes very complicated.

Therefore, the following problem has occurred. (1) If you want to keep the bookmark valid for a specific period for the page on which the bookmark is set, the user must remember the validity period of the bookmark and explicitly delete the bookmark after the validity period ends. It was very inconvenient.

In other words, if the user wants to delete reference indices that have passed a specific period, the user must delete them sequentially based on the storage of each reference index in the specific period. However, there was a risk that the reference index could not be reliably deleted due to inadvertent forgetting of the expiration date.

(2) To delete a bookmark after performing a predetermined process on a page on which a bookmark is set,
This is very inconvenient, since the operation of deleting the bookmark must be performed each time the processing is executed. For example, if you want to delete only those reference indices after printing only the data of the page on which the reference indices are set, you have to perform an operation to delete the reference indices after printing, which makes the task very complicated. Met.

Furthermore, if a bookmark that is no longer needed is not deleted, it cannot be distinguished from a bookmark that has been set for a different reason from when the bookmark was set.
The effect of the bookmark will not be fulfilled. In addition, since there is a limit to the number of bookmarks that can be set, unless the unnecessary bookmarks are promptly deleted, the settable limit number of bookmarks is reached immediately, and the necessary bookmarks cannot be set.

(3) When a page operation is continuously performed on a plurality of pages, an access error may occur. As described above, when an access error occurs on a certain page, it is troublesome to perform a recovery process and an operation of displaying error information on the page having the access error after a series of operations are completed.

For example, when a reference index is set for a page having an access error, a series of operations must be interrupted each time the page access error occurs, and a reference index must be set for the page. The operation was very complicated.

(4) When it is desired to set a bookmark for a specific operation on a page, it is very inconvenient because it is necessary to set a bookmark every time the operation of one page is completed. For example, when setting a reference index for a page when replacing the page,
Since the reference index must be set each time the operation of replacing one page is completed, the operation is very complicated.

The present invention has been made in view of the above points, and has as its object to set a reference index for a page on which page replacement processing has been performed.

[0016]

In order to achieve the above object, a document management apparatus according to the present invention has a registration unit for registering document data including image data, character data, graphic data, and the like in page units, and a registration unit for registering the document data. search means for searching the registration data in page units registered in, and an output means for outputting the registration data retrieved by the means, the page replacement on the data of any page of the registered data When processing is executed, a means for automatically setting a reference index for registered data of the page is provided.

[0017]

[0018]

[0019]

[0020]

According to the document management apparatus of the present invention, when a page replacement process is performed on data of an arbitrary page of registered data in units of registered pages, the registered data of the page is automatically deleted. , The reference index can be automatically set for the page on which the page replacement process has been executed.

[0021]

[0022]

[0023]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of the present invention will be specifically described below with reference to the drawings. FIG. 3 is an external view of a document management apparatus according to an embodiment of the present invention, and FIG. 2 is a block diagram showing a hardware configuration thereof. This document management device includes a keyboard 1, a mouse 2, a display device 3, a printing device 4, an external storage device 5, a scanner 6, and a control processing device 7.

The keyboard 1 is an input device having various input keys, and the mouse 2 is an input device for inputting position information of a mouse cursor displayed on the display screen of the display device 3. Alternatively, various operation inputs such as page designation, output, and setting of a reference index (hereinafter, also referred to as “bookmark”) are performed.

The display device 3 is a display device such as a CRT or an LCD, and displays document data in units of documents or pages, and displays various work screens and messages. The printing device 4 is a printer device of a dot system, a laser system, or the like, and prints document data on paper in page units. That is, the display device 3 and the printing device 4 correspond to an output unit that outputs the above-described document data.

The external storage device 5 is a memory such as a hard disk device, an optical disk device, a magneto-optical disk device, or a floppy disk device, and stores document data such as image data, character data, and graphic data in units of documents or pages. I do. That is, it corresponds to a registration unit that registers the above-described document data in page units. The scanner 6 is an image reading device, and includes characters written on paper such as a manuscript.
Reads various information images such as figures.

Then, the control processing device 7 includes a CPU, an RO
A microcomputer including an M, a RAM, and the like is built in, and controls the entire document management apparatus.
Automatically delete the reference index that has expired on the page, automatically delete the reference index that is set on the page that performed the specific processing, and delete the reference index for the page where the access error occurred. Various processes related to automatic setting and automatic setting of a reference index for a page on which a page replacement process according to the present invention has been executed are performed.

[0028] FIG. 1 is a block diagram showing the functions of the document management processing unit 8 included in the control processor 7 shown in FIG. The document management processing unit 8 includes a registration control unit 10 and a search unit 1
1, output control means 12, reference index adding means 13, expiration date setting means 14, first reference index deleting means 15, second reference index deleting means 16, first reference index setting means 17, And performs each function of the second reference index setting means 18.

The registration control means 10 executes a registration control process for registering document data composed of image data, character data, graphic data, etc. on the external storage device 5 in page units. A search process for searching for registered data in page units, and output control means 1
2 executes an output control process of outputting the searched registered data to the display device 3 or the printing device 5.

The reference index adding means 13 executes a reference index adding process for adding a reference index to an arbitrary page of the registered data, and the expiration date setting means 14 adds the reference index to the added reference index. Execute the expiration date setting process for setting the expiration date.

Further, the first reference index deleting means 15 executes a process of deleting a reference index whose expiration date has been set for an arbitrary page of the registered data, and deletes the second reference index. The means 16 executes a process of deleting the reference index when a specific process is performed on the registered data of the page to which the reference index is added.

The first reference index setting means 17 executes processing for automatically setting a reference index for the registration data of the page when an error occurs in accessing the registration data. The second reference index setting means 18 automatically sets a reference index for registered data of a page when a specific process is performed on data of an arbitrary page of the registered data. Execute

FIG. 4 is a diagram showing an example of the format of the bookmark setting table. The bookmark setting table is a table for storing information of bookmarks (reference indices) set for each page in the document data, and sets a storage area of one entry for the page on which the bookmark is set, and stores the storage area. The area stores information such as “in-use flag”, “expiration date”, “document number (No.) to which the bookmark setting page belongs”, and “bookmark setting page number (No.)”.

Next, a process of registering document data in the document management apparatus will be described. In this process, the image data input from the scanner 6 or the keyboard 1
Alternatively, a document name is given to document data such as character data and graphic data created by the mouse 2, and stored and registered in the external storage device 5 in page units.

Next, the process of adding a normal bookmark (reference index) in the document management apparatus will be described. In this process, when an instruction to add a bookmark to data of an arbitrary page of arbitrary document data is input, an entry corresponding to the corresponding page of the bookmark setting table is created by the input of the instruction, and the bookmark setting is added to the entry. Register information.

Next, a normal bookmark (reference index) deletion process in the document management apparatus will be described. In this processing, when an instruction to add a bookmark set for data of an arbitrary page is input, the entry of the corresponding page in the bookmark setting table is invalidated by the input of the instruction, and the bookmark setting is released.

Next, a description will be given of a document data search process in the document management apparatus. In this processing, the document N
o. And page No. Is input, the document No. is entered. No. of document data of page No. Retrieves and outputs the page data corresponding to. When a search by a bookmark is instructed, the data of the page on which the designated bookmark is set is called and output.

Next, the processing for automatically deleting and automatically setting the reference index in the document management apparatus will be described with reference to the flowcharts of FIGS. FIG. 5 is a flowchart showing processing relating to reference index (bookmark) operation in the document management apparatus. First, if there is an operation on a page, it is determined whether or not a bookmark (reference index) automatic operation is necessary. If not, the process is terminated as it is.

On the other hand, if bookmark automatic operation is required, it is determined whether the bookmark is automatic setting or bookmark automatic deletion, and bookmark automatic deletion bookmark automatic deletion processing is performed to set bookmark while page data is being displayed. The mark is erased and the process ends. In addition, bookmark automatic setting is performed by executing a bookmark automatic setting process, displaying a bookmark setting mark while page data is being displayed, and terminating the process.

FIG. 6 is a flowchart showing the bookmark automatic deletion process shown in FIG. First, the contents of the first entry of the bookmark setting table are obtained, and it is determined whether or not the entry is in use. If not, the contents of the next entry are obtained and the process of determining whether or not the entry is in use is performed. Return.

On the other hand, if the entry is in use, it is determined whether or not the expiration date of the entry is valid. If the entry is valid, the contents of the next entry are obtained and the process returns to the determination of whether or not the entry is in use. If not, the entry is one of the documents specified for deletion.
It is determined whether the page is a page. If NO, the contents of the next entry are acquired and the process returns to the determination process as to whether the page is in use. If YES, the in-use flag of the entry is turned OFF and the entry is unused.

Then, it is determined whether or not the entry is the last entry in the bookmark setting table. If it is not the last entry, the contents of the next entry are obtained and the process returns to the determination of whether or not it is in use. I do.

FIG. 7 is a flowchart showing the bookmark automatic setting process shown in FIG. First, the content of the first entry in the bookmark setting table is obtained, and it is determined whether or not the entry is in use. If the entry is not in use, the in-use flag of the entry is turned on to make the entry in use. Then, the document No. And page No. Is set and the process ends.

On the other hand, if the entry is in use, it is determined whether or not the expiration date of the entry is valid. If the entry is valid, the contents of the next entry are acquired to determine whether or not the entry is in use. Returning, if the entry is not valid, the busy flag of the entry is turned ON to make the entry busy. Then, the document No. And page No. Is set and the process ends.

In the above-described processing, even if the busy flag in the bookmark setting table is ON (indicating busy), it is checked whether the expiration date has passed. The entry is determined to be invalid (empty). That is, first, if there is an operation on a page, it is checked whether or not it is necessary to operate the bookmark after executing the page operation, and if automatic operation of the bookmark is necessary, either automatic setting of the bookmark or automatic deletion is performed. Find out if there is.

Thereafter, when it is necessary to automatically delete the bookmark, it is checked whether a bookmark has been set on the operated page, and if it has been set, this is deleted. When the bookmark is deleted, if the page data is currently displayed, the bookmark setting mark that is displayed overlapping the page data is deleted.

When automatic bookmark setting is required,
If the bookmark has not been set, a bookmark is set on the page. Then, when a bookmark is newly set, if page data is currently displayed, the bookmark setting mark is overlapped and displayed.

Further, the processing of the bookmark operation will be described. First, when a bookmark addition instruction is given to an arbitrary page of the registration data, a bookmark is added to the designated page and registered. Next, when the expiration date for the bookmark is input, the input expiration date is set and registered for the bookmark.

After that, when the first bookmark automatic deletion mode is set, the expiration date of the bookmark set for each page of the registered document data is managed, and the bookmark whose expiration date has passed is automatically deleted from the page. delete. When the second bookmark automatic deletion mode is set, when a specific process such as printing is performed on the registration data of the page to which the bookmark is added, the bookmark is deleted after the execution of the specific process.

On the other hand, when the first bookmark automatic setting mode is set, if an error occurs in accessing the registered data, a bookmark is automatically set for the registered data of the page. Also, when the second bookmark automatic setting mode is set, when a specific process such as printing or editing is performed on the data of the page specified in the registration data,
A bookmark is automatically set for the registration data of the page.

In the above-described bookmark automatic deletion and bookmark automatic setting processing, the user may specify in advance whether or not to automatically operate the bookmark at the time of operation, or may set the bookmark in the document management apparatus in advance. You may put it.

Next, a display example when a bookmark with a valid period is set for a page in the document management apparatus of this embodiment will be described. First, the expiration date of a bookmark in this document management device is set in advance.

FIG. 8 is a view showing an example of a screen on which data of a certain page of the document data is displayed. This screen 2
When the bookmark setting key 22 of the work menu 21 is selected at 0, a window 23 for bookmark setting is displayed on the screen 20 as shown in FIG. When the setting key 24 of the window 23 is selected, a bookmark with a predetermined expiration date is set for the page displayed on the screen 20 as shown in FIG. Is displayed.

As described above, if the expiration date of the bookmark is set in advance, it is not necessary to input the expiration date every time the bookmark is set. If the expiration date is set for each bookmark type, the expiration date can be made different for each bookmark type.

Next, a specific example of automatically deleting a bookmark with an expiration date will be described. FIG. 11 is an explanatory diagram thereof. First, as shown in FIG. 7A, bookmarks S with expiration dates set in advance on arbitrary pages P1, P3, and P5 of certain document data are set. Then, when the predetermined expiration date has passed, as shown in FIG. 11B, pages S1, P3, and P5 have been set and S is automatically deleted.

In this way, since the bookmark can be made valid only for the required period, it is possible to easily manage document / page data that is frequently referred to only for a certain period. Since the bookmarks are automatically deleted, there is no need to perform an operation of deleting unnecessary bookmarks one by one. The expiration date is the registration document (document)
If there is a valid period, it is good to set the valid period. For example, one year for an insurance card, or a development period for a design document.

Next, a specific example of automatically deleting a bookmark of a page on which the specific processing has been executed will be described. FIG. 12 is an explanatory diagram thereof. First, as shown in (a) of the figure, arbitrary pages P3, P4 of certain document data
, A bookmark S with an expiration date set in advance is set.

Thereafter, when specific processing such as printing (printout), editing (data updating), display, or copying is performed on the pages P3 and P4, as shown in FIG. S which has been set to P4 is automatically deleted. For example, a bookmark is set only for pages that need to be printed while checking the contents of the hit page by searching for a document, and the bookmark is set immediately after the bookmark setting operation is completed or after a predetermined time has elapsed. Only print the page.

Since the bookmark is automatically deleted after printing, unnecessary bookmarks are not left. At the time of this printing, it is convenient to automatically search for pages with bookmarks set in the document, call them up, and print them all at once, because it is efficient when only the necessary pages in the document are printed. is there.

If a document is created but the data creation is not completed for some reason, such as when the data is not completed, a bookmark is set for the page. Then, when editing is performed on the page called by the bookmark, the bookmark is automatically deleted. Therefore, a bookmark set to call a page for which data creation has been interrupted later is deleted if the page is edited, so that the work of deleting the bookmark becomes unnecessary.

As described above, since the bookmark can be kept valid until the specific processing is completed, it is possible to easily manage an arbitrary page of the document for which the specific processing is to be performed. Since the bookmarks are automatically deleted after the completion of the process, there is no need to delete unnecessary bookmarks one by one.

Next, a specific example when automatically setting a bookmark on a page where an access error has occurred will be described. FIG. 13 is an explanatory diagram thereof. First, FIG.
As shown in (b), when an access error to the page P2 (hatched in the figure) occurs when performing copy processing on each page P1 to P of certain document data, (b) of FIG.
As shown in (1), a bookmark S is automatically set for the page P2.

Therefore, even if a page access error occurs, after a series of copying operations is completed without interruption, recovery processing and error information display processing can be performed by the automatically set bookmark.

As described above, when a page access fails, a bookmark is automatically set on the page.
Continuous page access (copy,
When printing or the like is required, a series of operations can be completed to the end without interrupting the operations each time a page access error occurs. Then, it is possible to easily perform recovery processing such as retrying a page for which a bookmark is automatically set / displaying a list of error page numbers.

Next, a specific example of automatically setting a bookmark on a page on which a specific process has been executed will be described. FIG. 14 is an explanatory diagram thereof. First, FIG.
As shown in (b), when an arbitrary page P5 of a certain document data (hatched in the figure) is replaced with another page 5 ', the replacement is performed as shown in (b) of FIG. Bookmark S is automatically set for page P5 '.

In this way, since a bookmark can be automatically set to a page where a specific process has occurred, it is easy to refer to the page again later or to perform an arbitrary process.

It is preferable to set or delete a bookmark after a certain period of time has elapsed after executing the specific processing. For example, after printing only pages with bookmarks,
If the printout looks like the wrong paper size,
If the bookmark is deleted immediately after printing, the page to be printed must be checked again. However, if the bookmark is left for a certain period after printing, reprinting can be performed quickly.

Next, the effects of the document management apparatus of this embodiment will be enumerated. (1) Since a bookmark set on an arbitrary page of the registered data can be automatically deleted when a predetermined condition is satisfied, the user does not need to perform a delete operation without any trouble. (2) When a predetermined process is executed on an arbitrary page of the registered data, a bookmark can be automatically set on that page, so that there is no need for the user to perform the setting operation without complexity.

(3) After a predetermined process is performed on a page on which a bookmark is set, the bookmark is automatically deleted. This eliminates the need for a bookmark deletion operation, which is convenient. (4) Since the unnecessary bookmark is automatically deleted, there is no possibility that the bookmark cannot be distinguished from the bookmark set for a reason different from the time when the bookmark is set.

(5) Unnecessary bookmarks are automatically deleted, so that bookmarks can be arranged without complicated operations. Therefore, there is no danger that the settable limit number of bookmarks will be reached due to the unnecessary bookmark, and the bookmark cannot be set.

[0071]

As it has been described in the foregoing, according to the document management apparatus according to the present invention automatically configures the reference index for any page of the registration data executing the page replacement process, the page replacement There is no need to perform an operation of setting a reference index on the page on which the processing has been performed, and the user's work load can be reduced.

[0072]

[Brief description of the drawings]

1 is a block diagram showing the functions of the document management unit included in the control processor shown in FIG.

FIG. 2 is a block diagram illustrating a hardware configuration of the document management apparatus illustrated in FIG. 3;

FIG. 3 is an external view of a document management apparatus according to an embodiment of the present invention.

FIG. 4 is a diagram illustrating an example of a format of a bookmark setting table.

FIG. 5 is a flowchart showing processing related to a reference index (bookmark) operation in the document management apparatus.

FIG. 6 is a flowchart showing a bookmark automatic deletion process shown in FIG. 5;

FIG. 7 is a flowchart showing a bookmark automatic setting process shown in FIG. 5;

FIG. 8 is a diagram showing an example of a screen on which data of a certain page of document data is displayed in the document management apparatus.

9 is a diagram illustrating an example of a screen when a window for bookmark setting is displayed on the screen illustrated in FIG. 8;

FIG. 10 is a diagram illustrating an example of a screen when a bookmark setting mark is displayed on the screen illustrated in FIG. 8;

FIG. 11 is an explanatory diagram showing a specific example of automatically deleting a bookmark with an expiration date in the document management apparatus.

FIG. 12 is an explanatory diagram showing a specific example of automatically deleting a bookmark of a page on which a specific process has been executed in the document management apparatus.

FIG. 13 is an explanatory diagram showing a specific example of automatically setting a bookmark on a page where an access error has occurred in the document management apparatus.

FIG. 14 is an explanatory diagram showing a specific example of automatically setting a bookmark on a page on which a specific process has been executed in the document management apparatus.

[Explanation of symbols]

Reference Signs List 1 keyboard 2 mouse 3 display device 3 ', 4' output means 4 printing device 5 external storage device 5 'registration means 6 scanner 7 control processing device 8 document management processing unit 10 registration control means 11 search means 12 output control means 13 for reference Index addition means 14 Expiration date setting means 15 First reference index deletion means 16 Second reference index deletion means 17 First reference index setting means 18 Second reference index setting means 20 Screen 21 Work menu 22 Bookmark setting key 23 Window 24 Setting key M Bookmark setting mark P1 to P5, P
5 'page S bookmark

Claims (1)

(57) [Claims] A registration unit for registering document data composed of image data, character data, graphic data, and the like in page units; a search unit for searching registered data in page units registered in the unit; in the document management apparatus and an output means for outputting the retrieved registered data, the page on the data of any page of the registration data
A document management apparatus comprising means for automatically setting a reference index for registration data of a page when replacement processing is executed.