JP2864519B2 - Email device - Google Patents

Description

Description: TECHNICAL FIELD The present invention relates to an electronic mail device, and more particularly to an electronic mail device having an answering machine function.

(Prior Art) Workstation 1 as shown in FIG.
4 and the mail server 5 are connected to the communication line 6 by the user, for example, the workstation 1
When sending an e-mail to the workstation 4 from the user, the user is not conscious, but in practice, the workstation 1 communicates with the mail server 5. The mail server 5 has a mail service function therein, and by executing the mail service function, transmission and reception of mail between the workstations is performed.

Now, when the user A sends a mail from the workstation 1 to the user B of the workstation 4, the mail sent from the workstation 1 is temporarily stored in the mail storage unit in the mail server 5. Thereafter, the mail server 5 responds to the inquiry from the workstation 4 as to whether or not the mail has arrived at the user B, that the mail has arrived. Then
The mail is read from the mail storage unit of the mail server 5 and sent to the workstation 4.

In this way, the mail from the user A is transmitted from the workstation 1 → the mail server 5 → the workstation 4
Will reach the user B via the route shown in FIG.

(Problems to be Solved by the Invention) In the conventional e-mail system as described above, if the destination user is absent due to a business trip or the like, the e-mail is applied to the e-mail storage unit of the e-mail server 5 at all times. There is a problem that it is left without being.

SUMMARY OF THE INVENTION It is an object of the present invention to solve the above-mentioned problems of the prior art, and to prevent an e-mail device from being left without any care even if a user does not intervene. Is to provide.

(Means and Actions for Solving the Problems) In order to achieve the above object, according to the present invention, there is provided an electronic mail apparatus in a network having a plurality of terminals and mail service means. An e-mail receiving unit that receives an e-mail, an e-mail transmitting unit that transmits an e-mail, and a mail storage unit that stores the e-mail received by the e-mail receiving unit.
An information registration unit for registering a message to be transmitted, and a mail processing unit for processing an electronic mail, wherein the mail processing unit is configured to transmit the electronic mail received by the mail reception unit to the information registration unit. It is characterized in that it is determined whether or not a word that matches the designated word registered in the information registration unit is included, and if so, an electronic mail including a message registered in the information registration unit is transmitted.

According to the present invention, when the content of the received e-mail includes a word that matches the designated word registered in the information registration unit, the e-mail including the message registered in the information registration unit is sent to a predetermined destination. Therefore, the e-mail is not left untreated without any intervention, and the reliability of the e-mail device can be improved without any user intervention.

(Example) Hereinafter, the present invention will be described in detail with reference to the drawings.
FIG. 1 shows a functional block diagram of a mail server used in the present invention.

In the figure, reference numerals 51 and 52 denote a mail receiving unit and a mail transmitting unit connected to the communication line 6, respectively, a mail processing unit 53 for controlling transmission and reception of mail, and a mail storage unit 54 for storing sent mail. is there. 55 is a registered information analysis unit,
56 is an absence information registration unit, and 57 is a transfer information registration unit.

In this embodiment, the registration information analysis unit 55, the absence information registration unit 56
And a transfer information registering section 57, which is characterized in that the mail server has an answering machine function.

 Next, the operation of this embodiment will be described.

The mail recipient A who is absent transmits registration information relating to automatic reply conditions or automatic transfer conditions from his / her workstation to the mail server.

For example, as shown in FIG. 2 (a), when the absentee is A, the sender of the mail is B, and the headline of the mail includes the character string "meeting", "I'm on a business trip, so I'm not there. "
Is sent as registration information.

Alternatively, as shown in FIG. 4B, when the absentee is A and the sender of the mail is B and the headline of the mail includes the character string “urgent”, the mail is replaced by C.
Is transmitted as registration information.

Then, the registration information is received by the mail receiving unit 51, and is temporarily stored in the mail storage unit 54 by the operation of the mail processing unit 53.
Is stored in Next, the registration information is registered information analysis unit 55
The analysis of absence information or transfer information is performed. The absence information is registered in the absence information registration unit 56, and the transfer information is registered in the transfer information registration unit 57.

As described above, when the mail recipient A who will be absent in the mail server (hereinafter, referred to as absent recipient A) is registered, when an e-mail is received thereafter, the mail processing unit 53 of the mail server performs the following. It works like The operation will be described with reference to the flowchart of FIG.

First, it is determined whether an email has arrived (step S
1). When the mail arrives (step S1 is affirmative), the mail processing unit 53 transmits the absence information registration unit 56 and the transfer information registration unit 56.
Then, it is determined whether the mail is addressed to the absentee registered in the absence information registration unit 56 and the transfer information registration unit 57 (step S2). When the mail is not addressed to the registered absentee, normal mail processing is performed (step S3).

On the other hand, when the mail is addressed to the registered absentee (Step S2 is affirmative), it is determined whether registration (or request) of automatic reply or automatic transfer has been made (Steps S4, S5). In the example of FIG. 2, the destination of the mail is A
, It is determined that the mail is addressed to the absentee.

If an automatic reply request has been made (Yes at step S4), it is determined whether the name of the sender of the mail matches the registered name (step S6). In the example of FIG. 2A, it is determined whether or not the name of the sender of the mail is B.

Next, it is determined whether or not the specified word is included in the header of the message (step S6). In the above example, it is determined whether or not the designated word “meeting” is included in the headline. If the judgment is affirmative, the mail processing unit 53 automatically replies to the registered message “B is on a business trip this week, so I am not present” to B.

According to the automatic reply processing, the mail sender B can know that A is absent, and can consider some countermeasures.

When step S4 is negative and step S5 is positive, the mail processing unit 53 determines that the sender of the mail is the transfer information registration unit.
It is determined whether the name matches the name of the sender registered in 57 (step S9). If they match, it is determined whether or not the specified word is included in the headline of the mail (step S10). For example, it is determined whether or not the specified word “urgent” is included.

When the specified word "urgent" is included in the mail, the mail processing unit 53 performs a process of sending the mail to the transfer destination C (step S11).

According to this automatic transfer process, the "urgent" mail is sent to the designated transfer destination C because the destination A is absent, and the urgent mail is stored in the mail storage unit of the mail server. The problem of being left alone is eliminated.

As described above, according to the e-mail system of the present embodiment, it is possible to register that the absentee is absent from the mail server and to register necessary countermeasures. The above-mentioned problem can be solved.

If any one of the steps S6, S7, and S5 to S10 is negative, the process proceeds to step S3, where normal mail processing is executed.

In the above-described embodiment, the mail server has both the automatic reply function and the automatic transfer function. However, it is needless to say that either one may be used.

Steps S6 and S9 in FIG. 3 and / or
S7 and S10 are not always necessary and may be deleted. Further, the designated word and the message may be other arbitrary ones.

The present invention is applicable not only to a system in which a plurality of workstations and a mail server are connected by a communication line, but also to a system in which a large number of terminals are connected to one host computer and the host computer has a mail service function. Can be applied.

(Effect of the Invention) According to the present invention, when the content of an incoming e-mail includes a word that matches a designated word registered in the information registration unit, an electronic mail including a message registered in the information registration unit Since the e-mail can be transmitted to a predetermined destination, the e-mail is not left untreated without any intervention, and the reliability of the e-mail device can be improved without any user intervention. .

[Brief description of the drawings]

FIG. 1 is a functional block diagram showing an outline of the present invention, FIG. 2 is a diagram showing an example of absence information and transfer information, FIG. 3 is a flowchart for explaining the operation of one embodiment of the present invention,
FIG. 4 is a system configuration diagram showing an example of a network to which the present invention is applied. 1-4 workstations, 5 mail servers,
6 communication line 53 mail processing unit 54 mail storage unit 55 registration information analysis unit 56 absence information registration unit 57
...... Transfer information registration section

Claims (4)

(57) [Claims] 1. An electronic mail device in a network having a plurality of terminals and mail service means, an electronic mail receiving unit for receiving an electronic mail, an electronic mail transmitting unit for transmitting an electronic mail, and the electronic mail receiving unit. An e-mail storage unit for storing the received e-mail; a designated word; an information registration unit for registering a message to be transmitted; and a mail processing unit for processing the e-mail. It is determined whether the e-mail received by the unit includes a word that matches the designated word registered in the information registration unit, and if so, an e-mail including the message registered in the information registration unit An e-mail device characterized by transmitting. 2. The electronic mail device according to claim 1, wherein whether the electronic mail stored in the mail storage unit includes at least one of a designated word and a message to be registered in the information registration unit is determined. An e-mail apparatus further comprising: a registered information analyzing unit for analyzing and, when including at least one of the specified word and the message, registering at least one of the designated word and the message in the information registering unit. 3. The e-mail device according to claim 1, wherein the e-mail processing unit determines whether the e-mail received by the e-mail receiving unit has been requested for an automatic reply, and An e-mail including the message registered in the information registration unit is returned. 4. An electronic mail device on a network having a plurality of terminals and mail service means, an electronic mail receiving unit for receiving an electronic mail, an electronic mail transmitting unit for transmitting an electronic mail, An e-mail storage unit for storing the received e-mail; an information registration unit for registering a designated word, destination information of the e-mail; and a mail processing unit for processing the e-mail. It is determined whether the e-mail received by the mail receiving unit includes a word that matches the designated word registered in the information registration unit, and if so, the transfer destination information registered in the information registration unit An e-mail device wherein an e-mail is transferred based on the e-mail.