JP2770709B2 - Electronic slip system - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic voucher system, and more particularly to an electronic voucher system suitable for improving the efficiency and speed of approval processing for a voucher requiring at least one approval for voucher processing.

[0002]

2. Description of the Related Art In a conventional electronic slip system of this type, each approver performs an approval operation from an approval operation device at an arbitrary point in time. At that time, the slips waiting for approval are processed in the order in which they are circulated. . Therefore, when a slip with a deadline for approval (swift slip) occurs, the slip creator informs each approver of the slip's approval deadline, and the approver always approves the notified approval deadline. Processing must be performed, and efficient approval processing has not been performed. In addition, the scheduling of the approval process is performed under the control of each approver at an arbitrary point in time, so that frequent delays occur and quick approval process has not been performed.

[0003]

In the above-mentioned conventional electronic slip system, the approver is conscious of the approval deadline every time a slip having an approval deadline (urgent slip) is generated, and sets a schedule by his / her own management. Since the approval process has to be performed, there has been a problem that the approval process is not performed efficiently and promptly.

SUMMARY OF THE INVENTION The present invention has been made to solve such a conventional problem, and efficiently and efficiently performs approval processing for a slip that requires approval by one or more persons.
It is an object of the present invention to provide an electronic slip system that can be performed quickly.

[0005]

In order to achieve the above object, an electronic voucher system according to the present invention comprises an electronic voucher input device for inputting information required for an electronic voucher, and information input from the electronic voucher input device. An electronic form creation processing unit for creating electronic form data based on the electronic form creation apparatus; and an electronic form creation apparatus including a form data sending processing unit for outputting the form data created by the electronic form creation processing unit. A decision processing unit for deciding an approval route and each approval time limit for the form data sent from the server, a registration processing unit for registering the approval route and each approval time period determined by the decision processing unit in an approval management master; A circulation processing unit for circulating the slip data according to the approval route determined by the circulation control unit; and an approval period determined by the decision processing unit of the circulation control device. An approval management processing unit that outputs a message to an unapproved slip that has passed the approval deadline, an approval processing unit that approves the slip by an input operation of an approver, An approval processing device including an update processing unit for deleting approved data from the approval management master. The electronic slip system according to claim 2, further comprising: an approval route master for registering approval route data for each type of electronic slip, and an approval deadline master for registering approval deadline data for each electronic slip. The determination processing unit of the attached control device searches the approval route master and the approval time limit master based on the sending slip to determine the approval route and the approval time limit.

[0006]

According to the present invention, when electronic slip data is sent from the electronic slip creation device, the slip data reception processing section of the circulation control device operates to receive the slip data sent from the slip data transmission processing section. And the approval route / expiration date determination processing unit
An approval route master and an approval time limit master are searched based on the received slip data, and an approval route and an approval time limit are determined. The approval management master registration processing unit registers the determined approval route and approval time limit in the approval management master. The routing processing unit routes the slip data to a predetermined approval processing device according to the approval route registered in the approval management master. The approval management processing unit checks the approval time limit of the approval management master, schedules the unapproved slip data, and outputs a message to the approval processing device to the approval processing device if the approval time limit has passed. When an approval operation is performed by the approver from the approval operation unit on the scheduled unapproved slip, the approval-managed slip data in the approval management master is cleared by the approval management master update processing unit. The operation of the approval management master update processing unit from the circulation processing unit is repeated until the circulation ends.

[0007]

Next, an embodiment of the present invention will be described with reference to the drawings. FIG. 1 is an overall configuration diagram of an embodiment of the present invention, and FIGS. 2 and 3 are flowcharts showing the operation of the electronic slip system of the embodiment. In FIG. 1, reference numeral 10 stores the input data in the storage unit 14, creates an entity of the electronic slip based on the input data stored in the storage unit 14, and rotates the created electronic slip as necessary. Control device 12
The electronic slip creation device 12 sends and outputs the approval route and the time limit for each approval based on the contents of the electronic slip sent from the electronic slip input device 10, and the determined approval route and each approval time limit are used for approval management described later. The electronic slip routing line 16 is registered in the master and is routed according to the determined approval route.
Is a circulation control device for circulating the slip data to the approval processing device 13 operated by a desired approver via the.

Reference numeral 13 denotes an approval processing device for approving an electronic slip, 14 denotes a storage unit for storing slip data during input and circulation, and 15 denotes an electronic slip input device for performing input processing of an electronic slip. The contents thus sent are sent to the slip creation device 10. Reference numeral 16 denotes an electronic slip routing line for routing the electronic slip from the routing control device 12 to the approval processing device 13. In this embodiment, the electronic slip is routed to the approval processing device 13 via a line, but is not limited to a line.
Any means can be used as long as the electronic transmission can be routed to the approval processing device 13, regardless of whether it is wired or wireless.

Next, the operation of this embodiment having the above configuration will be described with reference to the flowcharts of FIGS. Each processing unit in FIGS. 2 and 3 described below
This represents a processing step. First, the processing operation of the electronic slip creation device 10 will be mainly described with reference to FIG. In the electronic voucher creation device 10, first, the electronic voucher input processing unit 10a operates to enable input data from the electronic voucher input device 15 to be fetched. Then, the necessary slip data is input by the electronic slip input device 15. The input slip data is fetched by the electronic slip input processing unit 10a of the electronic slip creation device 10.

The received slip data is sent to an electronic slip creation processing section 10b, where an electronic slip 18 is created. The created electronic slip 18 is stored in the storage unit 1 as needed.
4 is stored. Then, the electronic slip data 19 created or created and stored in the storage unit 14 is transmitted to the circulation control device 12 by the slip data transmission processing unit 10c.

Next, control of the circulation control device 12 and the approval processing device 13 shown in FIG. 1 on the electronic slip data 19 transmitted in this manner will be described with reference to FIG.

When the electronic slip data 19 is sent from the electronic slip creation device 10 according to the control shown in FIG. 2, the slip data reception processing section 12a of the circulation control device 12 shown in FIG. A reception process for receiving the slip data 19 sent from the transmission processing unit 10c is performed. Subsequently, the approval route / expiration date determination processing unit 12 b searches the approval route master 20 and the approval time limit master 21 based on the received slip data 19.

Approval route master 20 and approval time limit master 21
FIGS. 4 and 5 show examples of the contents of FIG. Data indicating the approval route is registered in advance in the approval route master 20 of FIG. 4 for each of the slip types a, b, c. Where A,
B, C, and D are approvers, respectively, indicating that the slip a is circulated in the order of approver A → B → C → D. The approval route / expiration date determination processing unit 12b determines an approval route based on the slip data 19.

In the approval time limit master 21 shown in FIG. 5, a time limit (number of days) for ending the approval is registered in advance for each type of slip a, b, c. The deadline is the number of days until approval by all approvers indicated by the approval route is completed. The approval route / expiration date determination processing unit 12b determines an approval time limit for each approver of the approval route based on the date and time of issuance of the slip data 19 and the time limit of the approval time limit master 21. That is, the approval time limit of each approver is determined so that the time limit of the last approver is not later than the time limit of the approval time limit master 21.

In the approval management master registration processing unit 12c, the approval route and the approval period determined by the approval route / expiration date determination processing unit 12b are registered in the approval management master 12. FIG. 6 shows an example of the contents of the approval management master 22. here,
The determined approval route and approval time limit are registered for each slip data. For example, for the slip data a, the approver A, B, C, D in the order of the approval route and the approval time limit A1, B1, C1, D1 of each approver are registered.

The circulation processing unit 12d includes the approval management master 12
In accordance with the approval route A → B → C → D registered in, the slip data 19 is routed to a predetermined approval processing device 13 via the electronic slip routing line 16 or the like.

Next, the operation of the approval processing device 13 to which the slip data is circulated will be described. When the slip data is circulated, the approval management processing unit 13a operates first, and the approval time limit A1 → B1 → C1 →
Check D1 and schedule unapproved slip data. If the approval period has passed, a message to that effect is output to the approval operation unit 23 of the approval processing device 13. As a result, the approver can perform the approval process without being aware of the approval time limit.

In the approval processing unit 13b, the approval management processing unit 13
When an approval operation is performed by the approver from the approval operation unit 23 on the unapproved slip scheduled in step a), the approval-processed slip in the approval management master 22 is processed by the approval management master update processing unit 13c. Clear (delete) data.

Subsequently, the circulation control unit 12 determines whether or not the circulation is completed. If the circulation is not completed, the circulation processing unit 12d again circulates the next slip to be approved. The end of the circulation is determined by the approval management master 22, and the operation of the circulation processing unit 12d to the approval management master update processing unit 13c is repeated until the circulation is completed. When all of the necessary approval slips have been routed, the process ends. As described above, according to this embodiment, the unapproved voucher is automatically scheduled according to the voucher deadline, and a message is sent to the approver for the voucher whose approval period has passed. The approval process can be made more efficient and faster without being aware of the deadline. Although the present invention has been described with reference to the preferred embodiments, the present invention is not necessarily limited to the above embodiments.

[0020]

As described above, according to the present invention, by automatically setting an approval schedule corresponding to the approval time limit of a voucher and managing the approval process, a voucher requiring one or more approvals at the time of the voucher processing can be obtained. Can be efficiently and promptly approved.

[Brief description of the drawings]

FIG. 1 is a diagram showing the overall configuration of an electronic slip system according to one embodiment of the present invention.

FIG. 2 is a flowchart showing processing contents of the electronic slip creation device shown in FIG.

FIG. 3 is a flowchart showing processing contents of a circulation control device and an approval processing device shown in FIG. 1;

FIG. 4 is a diagram showing an example of an approval route master.

FIG. 5 is a diagram showing an example of an approval time limit master.

FIG. 6 is a diagram showing an example of an approval management master.

[Explanation of symbols]

 REFERENCE SIGNS LIST 10 electronic slip creation device 10 b electronic slip creation processing unit 10 c slip data transmission processing unit 12 transfer control unit 12 a slip data reception processing unit 12 b approval route / expiration date determination processing unit 12 c approval management master registration processing unit 12 d transfer processing unit 13 approval Processing device 13a Approval management processing section 13b Approval processing section 13c Approval management master update processing section 15 Electronic slip input device 16 Electronic slip routing line 19 Slip data 20 Approval route master 21 Approval expiration date master 22 Approval management master

Claims (2)

(57) [Claims] 1. A and the electronic document entry device for inputting process information necessary for the electronic document data, and an electronic slip preparation processing unit for creating an electronic document data based on the information input from the electronic document input device, the electronic document An electronic voucher creation device including a voucher data sending processor that outputs the electronic voucher data created by the creation processor, and for each type of the electronic voucher data,
Preliminary registration of an approval route indicating the order of circulation of the approver performing approval
For each of the electronic slip data and the recorded approval route master,
The first of the approval period should be sure to complete approval by all of the approver
The approval route and the approval route are included in the approval route master and the approval route for each electronic voucher data registered in advance.
Update the second approval deadline for each approved approver to complete
Approval management master to be registered as new possible and the electronic slip sent from the slip data sending processing unit
Search the approval route master for data and approve the
Determined the route, and obtained by searching the approval time limit master
Included in the approval route based on the first approval time limit
A determination processing unit for determining a second approval date of each approver, determined by the determination processing section approved route and Seung second every認者
A registration processing unit for registering an approval time limit in the approval management master; and an electronic mail according to the approval route determined by the determination processing unit.
A circling control device comprising a circling processing unit for circulating child voucher data; and a second approval deadline for each approver of the electronic voucher data determined by the decision processing unit of the circulating control device. Second
The electronic slip data is scheduled in the early order of the approval deadline, and the second approval deadline has passed.
An approval management processing unit for outputting a message to the electronic slip data of the end approval, and the electronic
And approval processing unit that performs authorization of slip data, electronic slip system characterized in that it is composed and authorization processing apparatus including an update processing unit that deletes the electronic document data approved from the authorization management master. 2. A determination processing section of the circulation control device, send
The approved route master and the
The electronic slip is searched by searching
When the approval route for data is determined,
Said the first of the approval date of the data on the issue date of the electronic form data
Based on a second in the last approver of said approval path
As long as the approval deadline is not later than the first approval deadline
Determine a second approval deadline for each approver included in the approval route
Electronic slip system according to claim 1, characterized in that a constant.