JP2023084490A - On-line conference system, manuscript reading device and material sharing method of on-line conference - Google Patents

Abstract

To ensure information security and furthermore to share conference material for use in an on-line conference by simple operation.SOLUTION: An on-line conference system is provided, comprising: a manuscript reading device that reads a manuscript; and a management server that manages an on-line conference, and manages as a conference material, data of the manuscript read by the manuscript reading device, the manuscript reading device comprises: a reading unit that reads the manuscript; a data storage device that at least temporarily stores data of the read manuscript; an operation unit that receives setting associated with elimination of at least a part of the data and at least any of a storage destination of the data; and a data processing unit that performs processing according to the received setting, wherein the management server comprises: a data sharing management unit that performs management associated with sharing of data stored as the conference material.SELECTED DRAWING: Figure 1

Description

The present invention relates to an online conference system, an image forming apparatus, and a method of sharing materials for an online conference, and more particularly, to a document reading device for reading documents as meeting materials for an online meeting, and managing data of the read documents as meeting materials. The present invention relates to an online conference system further including a management server and an online conference material sharing method.

2. Description of the Related Art It has been proposed to directly register data of a document read from an image reading device (document reading device) such as a multifunction machine having a function of reading a document in a server device (management server) that provides online conference services.
For example, by sending an acquisition request that includes the user ID read from the IC card, the multifunction device acquires the conference to which the user belongs from the information management server, and automatically acquires attribute information including the scanner ID, scanning time, and location. Generate it, add it to the scanned document, and register it in the scanned document management server. By transmitting an acquisition request including the user ID read from the IC card by the card reader, the information terminal device acquires information such as the conference body to which the user belongs, conference body members, meeting place, etc. from the information management server. Then, by comparing the acquired information with the attribute information of each scanned document registered in the scanned document management server, the scanned document to be loaded into the information terminal device is selected (see Patent Document 1, for example).

In addition, an information processing system has been proposed that includes the following server device and client device so that conference participants can more easily share the data used in the conference while maintaining the security of the data. It is The client device includes a participation information transmission unit that transmits conference participation information to the server device, and a notification reception unit that receives authentication information from the server device accordingly. The participation information includes first identification information specifying a conference data storage area for storing data used in the conference for each conference, and second identification information identifying the client device. When the server device receives the participation information, the registration unit registers the client device identified by the second identification information as a device that uses the conference data storage area identified by the first identification information, and a notification that transmits the authentication information. have a department. The client device has an access token reception unit that transmits the received authentication information to the server device, receives an access token corresponding to the authentication information, and a connection unit that uses the access token to connect to the conference data storage area. further provide. In this manner, conference participants share data in the conference data storage area, such as data read from a scanner and data referenced by a computer (see Patent Document 2, for example).

In addition, after the conference ends, the materials distributed to the participants of the conference are collected and read by the MFP. If all the distributed materials are read, the data related to the conference are deleted, and all the distributed materials cannot be read. There has been proposed a device that issues a warning when a failure occurs (see, for example, Patent Document 3).

Furthermore, a data storage unit storing image data generated by scanning image information in a storage device, and a user authorized in advance to view the image data stored in the storage device by the data storage unit A document management device has been proposed that includes an authorization unit that permits only access to the document (see, for example, Patent Document 4).

JP 2006-331387 A JP 2014-179029 A JP 2006-155380 A Japanese Patent Application Laid-Open No. 2006-209736

As online conferences become more popular, security of information such as conference materials used in conferences is becoming more important, and at the same time, there is a demand for data for conference materials that can be generated and shared with simpler operations.
Not all meeting materials are prepared in advance of the online meeting. During an online conference, a situation may arise in which the participants want to share additional materials. Furthermore, a situation may arise in which a user wants to share corrected or summarized materials during or before the end of an online meeting.

The present invention has been made in consideration of the circumstances as described above, and provides a method for sharing meeting materials used in an online meeting with a simple operation while ensuring information security. .

The present invention is an online conference system comprising a document reading device that reads a document, and a management server that manages an online conference and manages data of the document read by the document reading device as meeting materials, wherein the document reading device comprises: accepts settings related to at least one of a reading unit that reads a document, a data storage device that at least temporarily stores data of the read document, deletion of at least part of the data, and a storage destination of the data. An online conference system comprising an operation unit and a data processing unit that performs processing according to received settings, and wherein the management server comprises a data sharing management unit that manages sharing of data stored as conference materials. I will provide a.

From a different point of view, the present invention provides a reading unit for reading a document, a data storage device for at least temporarily storing data of the read document, deletion of at least part of the data, a storage destination of the data, Provided is a document reading device including an operation unit that receives settings related to at least one of data sharing, and a data processing unit that performs processing according to the received settings and stores the data as meeting materials for an online meeting.

Further, from a different point of view, the present invention provides a step in which a control unit of a document reading device that communicates with a management server that manages materials for an online conference reads a document using a reading unit; a step of receiving settings relating to at least one of deletion of at least part of the data and a storage destination of the data; and performing processing according to the received settings on the data of the manuscript; , transmitting the processed data to the management server to allow the participants of the online conference to share the materials.

In the online conference system according to the present invention, the document reading device includes an operation unit that receives settings related to at least one of deletion of at least part of read data and a storage destination of the data, and processing according to the received settings. and the management server includes a data sharing management unit that manages the sharing of data stored as meeting materials, so that information security can be ensured and information can be shared online with a simple operation. Meeting materials used in meetings can be shared.
The document reading device and the material sharing method for an online conference according to the present invention also have similar effects.

1 is an explanatory diagram showing a configuration example of an online conference system according to Embodiment 1; FIG. FIG. 2 is an external perspective view showing a document reading unit of a multi-function peripheral, which is an example of the document reading device shown in FIG. 1 ; FIG. 3 is an explanatory diagram showing an example of a home screen displayed on the operation unit of the MFP shown in FIG. 2; 3 is an explanatory diagram showing an example of a login screen displayed on the operation unit of the MFP shown in FIG. 2; FIG. 3 is an explanatory diagram showing an example of a scan setting screen displayed on the operation unit of the MFP shown in FIG. 2; FIG. FIG. 3 is an explanatory diagram showing an example of a storage folder selection screen displayed on the operation unit of the MFP shown in FIG. 2; 6 is an explanatory diagram showing an example of an operation for reading a document and displaying a preview on the scan setting screen shown in FIG. 5; FIG. FIG. 8 is an explanatory diagram showing an example of a preview screen displayed on the operation unit by the operation of FIG. 7; FIG. 9 is an explanatory diagram showing an example of an edit mode screen displayed in response to manipulation of an edit mode icon on the preview screen shown in FIG. 8; FIG. 10 is a first explanatory diagram showing an operation example when deleting a specified range on the edit mode screen shown in FIG. 9; FIG. 10 is a second explanatory diagram showing an operation example when deleting a specified range on the edit mode screen shown in FIG. 9; FIG. 10 is a third explanatory diagram showing an operation example when executing designated range deletion on the edit mode screen shown in FIG. 9 (start point designation); FIG. 10 is a fourth explanatory diagram showing an operation example when deleting a specified range on the edit mode screen shown in FIG. 9; FIG. 10 is a fifth explanatory diagram showing an operation example when executing designated range deletion on the edit mode screen shown in FIG. 9 (end point designation); FIG. 10 is a sixth explanatory diagram showing an operation example when deleting a specified range on the edit mode screen shown in FIG. 9; (range correction) FIG. 10 is a seventh explanatory diagram showing an operation example when deleting a specified range on the edit mode screen shown in FIG. 9; FIG. 11 is an explanatory diagram showing a configuration example of an online conference system according to Embodiment 2; FIG. 12 is an explanatory diagram showing a configuration example of an online conference system according to Embodiment 3; 7 is an explanatory diagram showing a display example of a storage folder selection window according to this embodiment, unlike FIG. 6. FIG. (Embodiment 5) FIG. 20 is an explanatory diagram showing a display example of a storage folder selection window different from FIGS. 6 and 19; (Embodiment 5)

The present invention will be described in further detail below with reference to the drawings. It should be noted that the following description is illustrative in all respects and should not be construed as limiting the present invention.
(Embodiment 1)
<<Configuration example of an online conference system>>
FIG. 1 is an explanatory diagram showing a configuration example of an online conference system in this embodiment. As shown in FIG. 1, an online conference system 200 according to this embodiment includes a document reader 10 and a management server 30. FIG. The management server 30 is communicably connected to one or more conference terminals 51 used by conference participants in the online conference. Note that the document reading device 10 and the management server 30, and the management server 30 and the conference terminal 51 are connected so as to be able to communicate with each other. Furthermore, the document reading device 10 and at least one of the conference terminals 51 may be communicably connected.

The manuscript reading device 10 reads a manuscript and generates conference material data to be used in an online conference. FIG. 2 is an external perspective view showing a document reading section of a multi-function machine, which is an example of the document reading apparatus shown in FIG. As shown in FIGS. 1 and 2, the document reading apparatus 10 includes an operation unit 13, a document feeder 15, a reading unit 17, a data processing section 19, a control section 21 and a data storage device 23. FIG.
The operation unit 13 receives user operations related to various settings related to the generation of meeting materials. The operation unit 13 includes a display device that displays operation screens shown in FIGS. 3 to 16 and a touch panel that receives user operations on these screens.

The document feeder 15 conveys the document 60 to the reading position of the reading unit 17 . The reading unit 17 has an image sensor and reads the document 60 to generate image data. The data processing unit 19 performs various image processing and data processing according to settings when reading the document 60 or on the read image data. The data processing unit 19 in this embodiment is included in the control unit 21, which will be described later. Note that there is also a mode in which the document reading device 10 does not include the document feeding device 15 . The fact that the document feeder 15 shown in FIG. 1 is framed with a chain line indicates this. In a mode in which the document reading device 10 does not include the document feeding device 15, the user places the documents one by one at the reading position of the reading unit 17 and causes the reading unit 17 to read the documents.
The control unit 21 includes a processor and memory for processing images and control data, an image processing circuit as hardware for performing image processing, and the like. Control.

Furthermore, the document reading device 10 includes a data storage device 23 . The data storage device 23 is a memory device that at least temporarily stores meeting materials, which are image data of the manuscript 60 read by the reading unit 17 . The data storage device 23 may be composed of a RAM (Random Access Memory), an HDD (Hard Disk Drive), or an SSD (Solid State Disk), or may be composed of a combination thereof. When the conference material is stored in the conference material storage unit 35 of the management server 30, the data storage device 23 temporarily stores the conference material. As will be described later as a different embodiment, there is also a mode in which conference materials are stored in the data storage device 23 instead of the management server 30 .

The management server 30 includes a conference material storage unit 35 that stores the conference material 61, which is data sent from the document reader 10, so that it can be provided before, during, or after the online conference. It also provides services related to online conferences. The services include online meeting schedule management and meeting participant management. The server controller 33 includes a data sharing manager 39 and a storage destination manager 41 .
The data sharing management unit 39 performs processing related to data sharing of conference materials. The storage destination management unit 41 manages the storage destination of conference materials shared by conference participants.
Furthermore, a shared device setting unit 43 may be provided as described later as a different embodiment.
The server control unit 33 includes a processor, memory, communication control circuit, and the like.

A plurality of conference terminals 51 used by participants in the online conference are communicably connected to the management server 30 .
The management server 30 provides the conference material 61 stored in the conference material storage unit 35 in a displayable and downloadable manner in response to a request from a participant of the online conference sent from the conference terminal 51 .

The organizer of the online conference first logs into the management server 30 using the conference terminal 51 and registers the conference to be hosted. Specifically, the date and time of the conference, the theme, conference participants (including e-mail addresses as contacts), and the storage location of the conference materials are registered. When the server control unit 33 accepts the registration of the conference by the conference organizer, the server control unit 33 sends an invitation email containing the name of the conference, the date and time of the conference, the organizer, the name of the management server, etc. to each participant of the registered conference. Send.
It should be noted that at least one of the participants of the conference may know the user ID and password used for logging in to the conference registered in the management server 30 in advance from the conference host. In particular, a conference participant who makes a presentation at an online conference logs in to the target online conference using the user ID and password associated with the target online conference, and uploads prepared conference materials for presentation in advance.

The server control unit 33 accepts registration of conference materials (minutes and supplementary materials) by conference organizers and conference participants (that is, users) before, during, and after the registered online conference. A user can use the conference terminal 51 to log in to the management server 30 and register conference materials. Furthermore, the document reader 10 can be used to register meeting materials.
This embodiment relates to processing for registering meeting materials from the document reading device 10 . The user can cause the manuscript reading device 10 to read the manuscript 60 to generate meeting materials, transmit the generated meeting materials from the manuscript reading device 10 to the management server 30 , and store them in the meeting material storage unit 35 . It is not necessary to register via the conference terminal 51 .
In order to realize this, the document reading device 10 has a function of transmitting the generated meeting material to the management server 30 . The document reader 10 further has functions for setting, image processing, and data management for generating suitable conference materials.

≪Registration of conference materials from the document reader to the management server≫
Next, an example of an operation in which the document reading apparatus 10 reads a document and registers the meeting material 61 in the management server 30 will be described.
3 to 16 are explanatory diagrams showing an example of an operation of operating the multifunction machine shown in FIG. 2 as the document reading device 10 in this embodiment and storing the conference material 61 in the conference material storage section 35 of the management server 30. FIG. . It is possible not only to simply store the read manuscript, but also to store the meeting materials after performing processing to ensure the security of the information.
FIG. 3 is an explanatory diagram illustrating a home screen displayed on the operation unit 13 by the control unit 21 of the document reading device 10 in a job standby state. The home screen 70 shows eight icons representing various jobs and operations that can be received by the MFP. Those icons can be arbitrarily selected and arranged by the user.

In the example shown in FIG. 3, among the four icons arranged on the upper side, the three icons on the left side, Simple Copy, Simple Fax, and Simple Scan, accept copy, fax, and scan jobs, respectively. The scan save job on the right side of them accepts a job in which original data is read by the reading unit 17 and stored as filing data in the data storage device 23 . Four icons arranged on the lower side of the home screen 70 will be described. Document filing on the left end is for accepting jobs for printing or transmitting document data or print data stored as filing data in the data storage device 23 . The shared folder to the right of it accepts operations related to the function of using a partial area of the data storage device 23 as a simple NAS (Network Attached Storage). Further, the address book on the right side accepts operations related to the address book that manages the transmission destinations of the document data read by a fax or scan job. A meeting material reading icon 71 on the right end receives an operation for reading manuscript data according to this embodiment.

As shown in FIG. 3, when recognizing that the meeting material reading icon 71 has been touched by the user's finger F, the control unit 21 switches the home screen 70 to the management server login screen 73 shown in FIG. Then, it accepts the input of the management server name, user ID and password. The name of the management server is written in the mail sent to each participant after the conference is registered in the management server 30. FIG. The user ID and password are user-specific IDs and passwords registered in advance by each user who uses the management server 30 .
Upon recognizing that the management server name, user ID and password have been entered and the [Login] key 74 has been touched, the control unit 21 switches the management server login screen 73 to the scan setting screen 75 shown in FIG.

The scan setting screen 75 shown in FIG. 5 is a screen for accepting an operation for setting and executing a job for registering a document in the reading management server 30 by the document reading device 10 . The scan setting screen 75 has a file name input field 76 for inputting a file name for storing meeting materials in the logged-in management server 30, and a save destination folder input field 77 for selecting a meeting for registering the meeting materials. . In this embodiment, the storage destination management unit 41 of the management server 30 creates a folder for each conference in the conference material storage unit 35 and stores the conference materials. Below that, there is a [Sharing Setting] item for setting whether anyone can view the meeting materials or whether to impose restrictions. Also, for example, it may be set so that the conference material cannot be downloaded after the conference ends. Furthermore, it may be set so that the conference material cannot be referred to after the conference ends. The data sharing management unit 39 manages the sharing of meeting materials according to the setting of the [Sharing setting] item.

Further, on the right end of the scan setting screen 75, setting items for reading a document are arranged as a scan setting 78. FIG. As items that can be set, color mode, resolution, format, and character recognition are displayed in the example of FIG. The color mode is a setting for reading a document in monochrome, reading in color, or automatically determining. The resolution is the setting of the reading resolution of the document. The format is the setting of the data format of the read document. In the example shown in FIG. 5, the PDF (Portable Document Format) format is set. As other formats, for example, TIFF (Tagged Image File Format) format, BMP (Bit Map) format, JPEG (Joint Photographic Experts Group) format, etc. can be set. Character recognition is a setting as to whether or not to apply character recognition (OCR or Optical Character Recognition) to the read document and generate data in which text data (OCR text) resulting from character recognition is superimposed. By touching the arrow key under these setting items, hidden setting items are displayed, and other settings such as document size, reading density, blank page skipping, etc. can be set.

At the lower end of the scan setting screen 75, items related to document attribute settings 79 for designating both-sided or single-sided settings of the document to be read and the orientation of the image are arranged.
As shown in FIG. 5, when recognizing that the save destination folder input field 77 has been touched by the user's finger F, the control unit 21 displays a save folder selection window 81 shown in FIG. 6 overlaid on the scan setting screen 75. Let The control unit 21 communicates with the management server 30 and selects a subfolder (in the example shown in FIG. 6, the storage destination of the conference materials for each online conference) of the designated save destination folder of the conference material storage unit 35 . to display.

A save folder selection window 81 displays a list of subfolders in the specified folder. In this embodiment, the subfolders are assigned folder names in units of registered conferences and managed. The folder name and meeting date and time are listed. When recognizing that the folder of the meeting to be registered has been touched with the user's finger F, the control unit 21 changes the background color of the selected folder to indicate the selected state. Furthermore, upon recognizing that the [OK] key 85 has been touched, the control unit 21 erases the storage folder selection window 81 and displays the original scan setting screen 75 shown in FIG.

It is assumed that the [Preview] key 86 on the scan setting screen 75 is touched after the save destination of the conference material is set in this manner and the scan setting 78 and document attribute setting 79 are appropriately set. The control section 21 controls the document feeder 15 and/or the reading unit 17 to read the document 60 and stores the data of the read document 60 in the data storage device 23 . After the reading of the document 60 is completed, the control unit 21 switches the scan setting screen 75 to the preview screen 87 shown in FIG. 8 to display the image of the read document 60 .

As shown in FIG. 8, on the preview screen 87, operation keys for accepting page feed operation, page enlargement/reduction, and page rotation operations are arranged along with page-by-page images of the read manuscript 60 . Further, operation keys for operations related to changing the layout of the preview display and for editing and image processing of the image of the read document are arranged. An edit mode icon 91 for accepting an operation to switch the preview screen 87 to an edit mode screen 93 described later is arranged at the lower end of the preview screen 87 .

Upon recognizing that the edit mode icon 91 has been touched, the control unit 21 switches the preview screen 87 to the edit mode screen 93 shown in FIG. The edit mode screen 93 is a screen for accepting edits to the read manuscript. At the right end of the edit mode screen 93, action keys for receiving operations according to operation scenes are arranged. In the example of the edit mode screen 93 shown in FIG. 9, a [delete specified range] key 88 is arranged for accepting the specification of the range of the selected page and deleting the specified portion. Further, a [Delete page] key for deleting the selected page is arranged. A [move page] key 90 for moving the selected page is also arranged. Further, a [rotate page 180°] key and an “insert blank page” key are arranged below them. When one of the action keys is touched, the data processing unit 19 executes editing and image processing according to the operated key on the original data stored in the data storage device 23, and displays the processed result. is reflected in the preview display.

Some edits are also accepted by operating icons arranged on the edit mode screen 93 . For example, in the example shown in FIG. 9, an icon for bookmarking a page and an icon for setting an initial page are arranged as edit setting icons 95 . In addition, a delete icon 97 for accepting deletion of the preview-displayed data is also arranged.
Then, when recognizing that the [end editing] key 98 on the edit mode screen 93 has been touched, the control unit 21 returns the edit mode screen 93 to the preview screen 87 shown in FIG. Upon recognizing that the [Start] key 99 on the preview screen 87 shown in FIG. More specifically, the data processing unit 19 adds, to the image data of the read original 60, the setting of the storage destination received on the operation screens shown in FIGS. A conference material 61 is generated by adding information related to image processing and editing. Then, the generated conference material 61 is sent to the management server 30 .

The storage destination management unit 41 that has received the conference material 61 stores the received material data in the conference material storage unit 35 based on the storage destination information added to the conference material 61 . Further, when displaying the conference material 61 on the conference terminal 51 in an online conference, the data sharing management unit 39 controls to display the set initial page first. Furthermore, control is performed so that the presenter or the like can select a bookmarked page and jump to that page.
That is, the information added to the conference material 61 follows the rules predetermined in the online conference system 200 so that the management server 30 can control the conference material 61 received and control the reference to the conference material 61. It is.
The conference terminal 51 refers to the conference material 61 provided by the server control unit 33 according to the added information.

<<Secure reading of information>>
As described above, the document reading apparatus 10 in this embodiment deletes pages of the read document 60 or deletes a specified range, even if the document partially contains confidential information. , it is possible to generate meeting materials with simple operations while ensuring information security.
An example of an operation for deleting a specific page of the read manuscript 60 is as follows. On the edit mode screen 93 shown in FIG. 9, the user selects the page to be deleted by scrolling the preview to display the page to be deleted on the screen and touching it. When the [delete page] key 89 is touched after the page is selected in this manner, the data processing unit 19 deletes the selected page in response to the user's instruction.

An example of an operation for designating and erasing a range of pages of the read manuscript 60 is as follows. Assume that the user touches and selects a page on the edit mode screen 93 shown in FIG. In this state, when the user touches the [delete specified area] key 88, in response to the operation, the control unit 21 causes the operation unit 13 to display the area specification start screen 100 shown in FIG. to display. The control unit 21 causes the range specification start screen 100 to display a preview of the selected page, and as action keys at the right end of the screen, the [Apply this erasure position to all pages] key 102, [This erasure position [Apply to current page] key 103 and [Invert erasure range] key 104 are displayed. Each time the [Reverse erasure range] key 104 is touched, the setting is switched between inner erasing for erasing the inside of the specified range and outer erasing for erasing the outside of the specified range.

Further, below these action keys, a [specify specified range n] key 105 that can call up any one of up to four previously specified and held specified ranges is displayed. Note that FIG. 10 shows a state in which none of the [specify specified range n] keys 105 holds the specified range in the past.

When the user touches any part of the preview in response to the message 101, the control unit 21 causes the operation unit 13 to display a range designation operation screen 110 shown in FIG. 11 in response. As shown in FIG. 11, the control unit 21 causes the target 112 to be displayed at the touched portion of the preview image. Then, an erase range designation palette 111 is displayed on the right end of the screen to display the X and Y coordinates of the starting point and the height and width of the designated range.
Further, along with the start of designation of the range to be erased, the control unit 21 selects the first key of the [designate designated range n] key 105 for which the past designated range is not held (in the example shown in FIG. 10, , [specify specified range 1] key) to store the specified range to be input from now on. This state is shown to the user by changing the mode of the [specify specified range 1] key from that in FIG. 10, as shown in FIG. In FIG. 11, the control unit 21 displays the above-described icon indicating the inner erase on the key top of the [specify specified range 1] key.

When the user slides the touch position on the screen, the control unit 21 causes the display position of the target 112 to follow it. When the user removes the finger from the touched position, the control unit 21 causes the operation unit 13 to display a selection dialog 113 as to whether or not the position at that time is set as the starting point, and also causes the pin icon 114 to be displayed instead of the target 112 (Fig. 12). When "this point is the starting point" is selected in the selection dialog 113, the control unit 21 causes the operation unit 13 to display a message 115 requesting designation of the end point (see FIG. 13).
On the other hand, when "do not specify" in selection dialog 113 is selected, control unit 21 erases selection dialog 113 and pin icon 114, returns the screen to the state shown in FIG. display.

When the user touches any part of the preview in response to the message 115 requesting designation of the end point shown in FIG. 116 is displayed on the operation unit 13 . Then, after temporarily displaying a rectangular frame with the starting point pin icon 114 and the new pin icon 116 as diagonals as the erasing range 117, the selection dialog 118 is displayed.

When "this point is the end point" is selected in the selection dialog 118, the control unit 21 replaces the pin icons 114 and 116 with handles 119, 120 and 121 for fine adjustment of the specified range as shown in FIG. It is displayed for a predetermined period around and inside the erasure range 117 (see FIG. 15). The predetermined period is, for example, a period during which the steering wheel remains unoperated for two seconds. When the displayed handle is touched and slid, the control unit 21 changes the size and position of the erasure range 117 in response. The handle 119 slides the position of the upper side of the erase range 117 up and down. The handle on the lower side is also the same although it is not numbered in FIG. 15 . The handle 120 slides the position of the left side of the erase range 117 left and right. The same applies to the handles on the right side, although they are not numbered. The handle 121 moves the position of the erase range 117 in any direction while keeping the height and width unchanged.

When the [Confirm] key 122 of the erasure range designation palette 111 is touched, the control unit 21 confirms the erasure range 1 while leaving the display of the erasure range 117 on the preview. Then, it accepts designation of other erasure ranges (designated ranges 2 to 4). Operations for designating other erasure ranges are the same as those shown in FIGS.
Also, when the [end] key 123 is touched, the control section 21 responds by erasing the image of the specified range from the data of the document 60 stored in the data storage device 23 . That is, the image in the specified range is filled with white.

On the other hand, when "use this point as the starting point" in the selection dialog 118 is selected, the control unit 21 causes the pin icon 116 to be displayed as the starting point instead of the pin icon 114, and then displays the message 115 shown in FIG. and accepts the specification of the end point.
Also, when "do not specify" in selection dialog 118 is selected, control unit 21 erases selection dialog 118 and pin icon 116, returns the screen to the state shown in FIG. display.
As described above, even if a manuscript partly contains confidential information, it is possible to generate meeting materials with simple operations while ensuring information security by deleting pages or deleting specified ranges.

(Embodiment 2)
In the first embodiment, by deleting confidential information written in a part of the manuscript 60 and then generating the conference material 61, information security is ensured and the conference material is generated with a simple operation. rice field.
In this embodiment, when generating meeting materials, an attribute to delete the meeting materials after the end of the meeting is added in advance, and the data sharing management unit 39 deletes the meeting materials after the end of the online meeting to ensure information security. A mode of securing will be described.
FIG. 17 is an explanatory diagram showing a configuration example of the online conference system according to this embodiment, and corresponds to FIG. 1 in the first embodiment.

In this embodiment, the control unit 21 accepts a setting to delete the conference material 61 after the online conference ends on the scan setting screen 75 . For example, the user can select a setting of "material (delete after the meeting ends)" as an option of the item "Share setting" on the scan setting screen 75 shown in FIG.
Upon receiving the setting, the data processing unit 19 adds an attribute to be deleted after the conference to the data of the read manuscript 60 .
When the conference material 61 to which the attribute is added is stored in the conference material storage unit 35, the data sharing management unit 39 stores the attribute when the target online conference ends based on the attribute added to the conference material 61. is added, the process of deleting the meeting material 61 is performed.
In this way, when generating the conference material 61, by adding an attribute to be deleted after the end of the conference, it is possible to generate the conference material with a simple operation while ensuring information security.

(Embodiment 3)
In the first and second embodiments, the conference material 61 is temporarily stored in the data storage device 23 of the document reader 10 and then stored in the conference material storage section 35 of the management server 30 . On the other hand, in this embodiment, the data storage device 23 of the document reading device 10 that has read the document 60 is used as the storage destination of the meeting material 61 .
In this embodiment, both the management server 30 and the conference terminal 51 are communicably connected to the document reader 10 and can refer to the conference material 61 stored in the data storage device 23 .

FIG. 18 is an explanatory diagram showing a configuration example of the online conference system according to this embodiment, and corresponds to FIG. 1 in the first embodiment.
As shown in FIG. 18, by storing the meeting material 61 in the data storage device 23, the data obtained by reading the manuscript 60 is sent from the manuscript reading apparatus 10 to an external device and is not stored in the external device. . Since the conference material 61 is stored in the local storage device (data storage device 23) of the document reading device 10, it is possible to generate and manage the conference material with a simple operation while ensuring information security.

In this embodiment, when the data of the read manuscript 60 is stored as the conference material 61 in the data storage device 23 , the control unit 21 notifies the storage destination management unit 41 of information related to the storage address of the conference material 61 . The management server 30 refers to and manages the conference material 61 using the provided storage address information.
The storage destination management unit 41 notifies the conference terminal 51 of each conference participant of information related to the storage address of the conference material 61 . The conference terminal 51 refers to the conference material 61 using the provided storage address information.
In this way, the conference material 61 is stored in the data storage device 23, and the management server 30 and the conference terminal 51 refer to the conference material 61 using the storage address information.

As described in the second embodiment, also in this embodiment, when generating meeting materials, an attribute may be added in advance to delete the meeting materials after the meeting ends. In this way, conference materials can be generated and managed with simple operations while ensuring stronger information security.
In this case, when the data of the read manuscript 60 is stored in the data storage device 23, the data processing section 19 adds an attribute to be deleted after the conference ends to the data. The data sharing management unit 39 refers to the conference material 61 using the storage address information. Then, based on the attribute added to the conference material 61, when the target online conference ends, the process of deleting the conference material 61 to which the attribute is added is performed.

(Embodiment 4)
In this embodiment, a specific document reading device 10 is registered in advance as a data sharing device for the online conference. The conference material 61 generated by the data sharing device is treated as shared data by the conference participants of the target online conference regardless of the setting of the conference material 61 .
In FIG. 1, the shared device setting unit 43 arbitrarily provided in the management server 30 relates to this embodiment. The shared device setting unit 43 receives registration of data sharing devices and manages the registered data sharing devices.

As an example of an operation for registering a data sharing device in the shared device setting unit 43, a mode of registering a document reading device to be registered as a participant in an online conference can be considered. Although this is an operation mode in which the manuscript reader is personified, there is an aspect in common with the data sharing device in that the meeting participants share the meeting material 61 of the target online meeting. That is, as described in Embodiment 1, when a conference participant of a certain online conference logs into the management server 30 with a unique user ID and password of the document reader 10 to generate the conference material 61, the generated The conference material 61 is shared by each conference participant.

The data of the manuscript 60 read by the manuscript reading device 10 registered as a data sharing device is shared with each conference participant as shared data of the registered online conference. In other words, when the document reading device 10 registered as a data sharing device reads the data of the document 60, the login operation using the management server login screen 73 (see FIG. 4) is unnecessary. Meeting materials can be generated with a simple operation. It is assumed that the user logs in to the document reading device 10 when operating the document reading device 10 . This is a login operation (not shown) required to reach the home screen 70 shown in FIG.

Therefore, the login operation to the management server 30 shown in FIG. 4 is omitted, but the server control unit 33 obtains from the document reading device 10 the user ID and password used by the user to log in to the document reading device 10, It may be used for managing the conference material 61 . In other words, if the user ID and password used to log in to the document reading device 10 are not those of the participants of the online conference related to the data sharing device, the control unit 21 or the server control unit 33 It is possible not to allow generation. On the other hand, if the user ID and password used to log in to the document reading device 10 belong to a conference participant, generation of the conference material 61 may be permitted.

The conference material 61 generated by the data sharing device may be saved in the conference material storage unit 35, but preferably in the data storage device 23 as described in the third embodiment.
One advantage of handling the registration of the document reading device 10 as a data sharing device as a conference participant is that when the target online conference is deleted, the server control unit 33 registers the data sharing device in the same manner as other conference participants. In addition, the conference material 61 is also deleted.
Since the registration of the data sharing device and the meeting material 61 are deleted together with the deletion of the meeting, it is possible to generate and share the meeting material by a simple operation while ensuring information security.

A preferred embodiment of the document reading device 10 registered as a data sharing device is a multi-function device installed in a place (for example, a conference room) where the target online conference is held. A conference participant can generate additional conference materials, for example, just before the start of the online conference or during the conference, using a data sharing device with a simple operation. In addition, materials with handwritten notes added during the meeting and minutes of the meeting are generated using the data sharing device installed in the meeting room before the end of the online meeting or immediately after the end of the online meeting. can be shared.

(Embodiment 5)
In Embodiment 1, the user's operation of selecting the storage destination of the conference material 61 using the storage folder selection window 81 shown in FIG. 6 has been described.
In order to make the operation of selecting the storage destination of the conference material 61 simpler, the control unit 21 stores the conference in which the logged-in user participates based on the user ID received on the management server login screen 73 shown in FIG. The destination may be displayed so as to be identifiable from the storage destinations of other conferences.
FIG. 19 is an explanatory diagram showing an example of the display mode of the storage folder selection window 82 in this embodiment. The online conferences in which the logged-in user is included as conference participants are stored in the three conferences "Meeting 02", "Meeting 03" and "Meeting 05" in the example of FIG. On the other hand, the storage destinations of online conferences in which the logged-in user is not included in the conference participants are two conferences "Meeting 01" and "Meeting 04". Note that FIG. 19 shows a state in which "Meeting 02" is touched with a finger F and selected as a save destination.

As shown in FIG. 19, the control unit 21 displays the backgrounds of those options with colors. In addition, the control unit 21 displays the storage location of the online conference in which the logged-in user is included in the conference participants at the top of the list. As can be seen from comparison with FIG. 6, the control unit 21 displays options for the save destination in the save folder selection window 82 in principle in the order of the folder name.
According to this principle, the storage destinations are listed in the order of "Meeting 01", "Meeting 02", "Meeting 03", "Meeting 04" and "Meeting 05" as in FIG. Among them, this embodiment also includes an aspect in which the user causes the background of "Meeting 02", "Meeting 03" and "Meeting 05" included in the conference participants to be colored and displayed.
Furthermore, in the example shown in FIG. 19, the control unit 21 controls the display order so that the storage destinations of "Meeting 02", "Meeting 03" and "Meeting 05" in which the user is included in the conference participants are at the top of the list. are replaced. In the example shown in FIG. 19, the control unit 21 displays a list of all the storage destinations of the specified storage destination folder of the meeting material storage unit 35 . Therefore, even an online conference in which the user is not included as a conference participant can be selected as a save destination. Although it is displayed at the bottom of the list, the user can select the online meeting.

FIG. 20 is an explanatory diagram showing an example of a display mode further different from that of FIG. Unlike FIG. 19, in the example shown in FIG. 20, the control unit 21 does not display the storage folder selection window 83 of the storage destination of the online conference that the user is not included in as a conference participant. According to this aspect, the storage folder selection window 83 displays only the storage destinations of the online conferences in which the user is a conference participant, narrowing down the options, making it easier to select the storage destination. However, the user cannot select an online meeting that is not included in the meeting participants as the save destination.

As mentioned above,
(i) An online conference system according to the present invention is an online conference system comprising a manuscript reading device for reading a manuscript, and a management server for managing an online conference and managing the manuscript data read by the manuscript reading device as meeting materials. The document reading apparatus includes at least a reading unit for reading a document, a data storage device for at least temporarily storing data of the read document, and a destination for deleting at least part of the data and storing the data. An operation unit that accepts any setting, and a data processing unit that performs processing according to the accepted setting, wherein the management server manages sharing of data stored as meeting materials. A part is provided.

In the present invention, the document reading device provides conference materials, which are materials for the online conference, to a management server that provides online conference services. A specific aspect thereof is, for example, a multifunction machine equipped with a scanner for reading a document. However, it is not limited to a multi-function machine, and may be, for example, a scanner.
An online conference is not a meeting held face-to-face by participants, but refers to a meeting in which participants registered in the management server exchange video, audio, and data via a network using information communication devices (client devices). . Each participant shares and refers to the conference material data managed by the management server. Here, the network is generally the Internet, but it is a network in a broader sense including, for example, an intranet within an organization or an online conference using a dedicated communication line. Therefore, the online conference according to the present invention is not limited to web conferences on the Internet, but is a broad online conference that includes intranets and remote conferences using dedicated communication lines.
Also, the meeting material is shared data referred to by the participants of the online meeting. A specific aspect thereof is, for example, document data read by the document reading device, but is not limited to this. For example, it may be data created by application software (application) using an information processing device such as a PC (Personal Computer) or data photographed by a camera or the like.
Furthermore, the management server is an information processing device that manages the date and time of the online conference, the participants, and the conference materials. As a specific aspect thereof, for example, an online conference application is installed on a server or a PC connected to a network, and the function is realized by executing the application.

A reading unit included in the document reading apparatus reads a document. Specific aspects thereof include, for example, a mechanism for conveying a document (document feeder), a mechanism for scanning a document (scanning unit), and an image sensor and a circuit for reading an image of the document.
Also, the data storage device stores the data of the read document. A specific aspect thereof is, for example, a storage device configured by at least one of RAM (Random Access Memory), HDD (Hard Disk Drive), and SSD (Solid State Drive) for temporarily storing document data. be.
Furthermore, the operation unit provides a user interface for the document reader. A specific aspect thereof is, for example, a display device using a liquid crystal display device or an OLED (Organic Light Emitting Device) and a sensor that detects a user's operation using a touch panel or the like.

The data sharing management unit performs processing for managing data sharing of conference materials. A specific aspect thereof is, for example, a function realized by a processor of the management server executing an online conference application.

Furthermore, preferred embodiments of the present invention will be described.
(ii) The operation unit may accept designation of a page or a range of document data read by the reading unit, and the data processing section may perform a process of deleting the designated page or range.
In this way, since the page or range of read data can be specified and deleted at the time the document is read, the conference material can be shared while ensuring information security with a simple operation.

(iii) The operation unit should accept a setting to delete the stored meeting material after the online conference related to the meeting material ends, and the data processing unit should delete the meeting material to be set after the online meeting ends. An attribute may be added to the meeting material, and the data sharing manager may delete the meeting material based on the attribute.
In this way, it is possible to set the timing for deleting the read data at the time the document is read, so that the meeting materials can be shared while ensuring the information security with a simple operation.

(iv) the operation unit receives a setting for selecting the data storage device as a storage destination of the conference material, the data processing unit stores the conference material to be set in the data storage device, and shares the data; The management unit may allow access to the conference material stored in the data storage device only for registered participants of the online conference related to the conference material to be set.
In this way, the storage location of the read data can be set in the data storage device of the document reading device when the document is read. Can be limited to equipment. Furthermore, since access to the conference material is permitted only to the participants of the online conference related to the conference material, it is possible to share the conference material while ensuring information security.

(v) The management server further includes a shared device setting unit that receives settings for making the document reading device a data sharing device related to meeting materials of an online conference, and the data sharing management unit is set to the data sharing device. Any data as meeting materials read by the document reading device may be managed as shared data that can be accessed by the meeting participants.
In this way, by a simple operation of setting the document reading device as a data sharing device related to the meeting materials of the online conference, the meeting material read by the document reading device set as the data sharing device can be used as information. It is possible to share with conference participants while ensuring security.

(vi) One aspect of the present invention includes a reading unit that reads a document, a data storage device that at least temporarily stores data of the read document, deletion of at least part of the data, a storage destination of the data, The document reading device includes an operation unit that receives settings related to at least one of the sharing of data, and a data processing unit that performs processing according to the received settings and stores meeting materials for an online meeting.

(vii) In the document reading device, the operation unit accepts designation of a page or a range of document data read by the reading unit, and the data processing unit deletes the designated page or range. you can go
In this way, since the page or range of read data can be specified and deleted at the time the document is read, the conference material can be shared while ensuring information security with a simple operation.

(viii) In the document reading device, the operation unit accepts a setting to delete the stored meeting material after the online conference related to the meeting material ends, and the data processing unit deletes the stored meeting material after the online meeting ends. may be added to the conference material.
In this way, the timing at which the read data should be deleted can be set at the time when the document is read, so that the meeting materials can be shared while ensuring information security with a simple operation.

(ix) According to one aspect of the present invention, a control unit of a document reading device that communicates with a management server that manages online conference materials reads a document using a reading unit; receiving settings related to at least one of deletion of at least part of the data and a storage destination of the data; and performing processing on the document data according to the received settings. and transmitting the processed data to the management server to allow the participants of the online conference to share the materials.

Aspects of the present invention also include combinations of any of the aspects described above.
Various modifications of the present invention are possible in addition to the above-described embodiments. Those modifications should not be construed as not belonging to the scope of the present invention. The present invention should include all modifications within the scope of the claims, the meaning of equivalents, and the scope.

10: document reader 13: operation unit 15: document feeder 17: reading unit 19: data processing section 21: control section 23: data storage device 30: management server 33: server control section 35: Conference material storage unit 39: Data sharing management unit 41: Storage destination management unit 43: Shared device setting unit 51: Conference terminal 60: Manuscript 61: Conference material 70: Home screen 71: Conference material Scan icon, 73: Management server login screen, 74: [Login] key, 75: Scan setting screen, 76: File name input field, 77: Save destination folder input field, 78: Scan setting, 79: Original attribute setting, 81 , 82, 83: save folder selection window, 85: [OK] key, 86: [preview] key, 87: preview screen, 88: [delete specified range] key, 89: [delete page] key, 90: [move page] key 91: edit mode icon 93: edit mode screen 95: edit setting icon 97: delete icon 98: [end edit] key 99: [start] key 100: range designation Start Screen 101, 115: Message 102: [Apply this erasure position to all pages] key 103: [Apply this erasure position to current page] key 104: [Invert erasure range] key 105: [Specify specified range n] key 110: Range specifying operation screen 111: Erase range specifying palette 112: Target 113, 118: Selection dialog 114, 116: Pin icon 117: Erase range 119, 120, 121: handle, 122: [confirm] key, 123: [end] key 200: online conference system F: finger

Claims (9)

An online conference system comprising a document reading device for reading a document, and a management server for managing an online conference and managing data of the document read by the document reading device as meeting materials,
The document reading device
a reading unit for reading an original;
a data storage device that at least temporarily stores data of the scanned document;
an operation unit that receives settings related to at least one of deletion of at least part of the data and a storage destination of the data;
a data processing unit that performs processing according to the received settings,
The management server includes a data sharing management unit that manages sharing of data stored as meeting materials,
Online meeting system. The operation unit accepts designation of a page or a range for the document data read by the reading unit,
2. The online conference system according to claim 1, wherein said data processing unit performs processing for deleting a designated page or range. The operation unit accepts a setting to delete the stored meeting material after the online meeting related to the meeting material ends,
The data processing unit adds an attribute to the conference material to delete the conference material to be set after the online conference ends,
2. The online conference system according to claim 1, wherein said data sharing manager deletes conference materials based on said attributes. the operation unit receives a setting for selecting the data storage device as a storage destination for conference materials;
The data processing unit stores meeting materials to be set in the data storage device,
2. The online conference system according to claim 1, wherein the data sharing management unit permits access to the conference material stored in the data storage device only for registered participants of the online conference related to the conference material to be set. . The management server further comprises a shared device setting unit that receives settings for setting the document reading device as a data sharing device related to conference materials of an online conference,
2. The online conference system according to claim 1, wherein the data sharing management unit manages data as conference materials read by a document reader set in the data sharing device as shared data accessible to conference participants. . a reading unit for reading an original;
a data storage device that at least temporarily stores data of the scanned document;
an operation unit that receives settings related to at least one of deletion of at least part of the data, a storage location of the data, and sharing of the data;
A document reading apparatus comprising: a data processing unit that processes document data read by the reading unit in accordance with received settings. The operation unit accepts designation of a page or a range for the document data read by the reading unit,
7. The document reading apparatus according to claim 6, wherein the data processing section performs processing for deleting a designated page or range. The operation unit accepts a setting to delete the stored meeting material after the online meeting related to the meeting material ends,
7. The document reading device according to claim 6, wherein the data processing unit adds an attribute to the conference material to delete the conference material to be set after the online conference ends. The control unit of the document reader that communicates with the management server that manages the online conference materials,
reading a document using a reading unit;
at least temporarily storing data of the scanned document;
a step of receiving settings related to at least one of deletion of at least part of the data and a storage destination of the data;
a step of performing processing according to the received settings on the data of the original document;
and transmitting the processed data to the management server to allow participants of the online conference to share the material.

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