JP2021136530A - Notification device, document management system, and notification method - Google Patents

Abstract

To provide a notification device, a document management system, and a notification method that can urge a user of a paper medium document to use the document management system.SOLUTION: A document management system 100 comprises: a determination processing unit that determines whether an object of printing printed by an image forming apparatus 10 is a predetermined specific type document; and a notification processing unit that, when the object of printing is determined by the determination processing unit to be the specific type document, notifies a user of an information processing apparatus 20 of the presence of the document management system 100 that manages the specific type document with an electronic medium.SELECTED DRAWING: Figure 1

Description

The present invention relates to a notification device, a document management system, and a notification method.

An information terminal is known that notifies that duplicate printing occurs when the data name and print range of print data input to the image forming apparatus match the data name and print range of print data printed in the past. (See, for example, Patent Document 1). Further, a document management system capable of managing documents such as forms by electronic media is known.

JP-A-2017-170815

By the way, when the document management system is introduced in a company or the like, a transition period from a paper medium to an electronic medium may be provided. During the transition period, both paper and electronic documents will be utilized. Here, in order to realize a smooth transition from a paper medium to an electronic medium, it is necessary to encourage users of paper-based documents to use the document management system during the transition period.

An object of the present invention is to provide a notification device, a document management system, and a notification method capable of encouraging users of paper-based documents to use a document management system.

The notification device according to one aspect of the present invention includes a determination processing unit and a notification processing unit. The determination processing unit determines whether or not the print target is a predetermined specific type of document. When the determination processing unit determines that the print target is the specific type of document, the notification processing unit notifies the existence of a document management system that manages the specific type of document in an electronic medium.

The document management system according to another aspect of the present invention includes the notification device, an authentication processing unit, an access restriction unit, an acquisition processing unit, and a storage processing unit. The authentication processing unit authenticates the user using a predetermined first authentication information. The access restriction unit restricts access by a user different from the user to the first storage unit corresponding to the user authenticated by the authentication processing unit. Based on the print data used for printing the print target, the acquisition processing unit acquires the second authentication information used for authenticating the user of the image forming apparatus in the image forming apparatus into which the print data is input. When the first authentication information that matches the second authentication information acquired by the acquisition processing unit exists, the storage processing unit corresponds to the electronic document included in the print target with the first authentication information. If the first authentication information that is stored in the first storage unit of the user and matches the second authentication information acquired by the acquisition processing unit does not exist, the electronic document is referred to as the first storage unit. Is stored in a different second storage unit.

The notification method according to another aspect of the present invention is to determine whether or not the print target is a predetermined specific type of document, and when it is determined that the print target is the specific type of document. Includes notifying the existence of a document management system that manages the specific type of document in an electronic medium.

According to the present invention, a notification device, a document management system, and a notification method capable of encouraging users of paper-based documents to use a document management system are realized.

FIG. 1 is a diagram showing a configuration of a document management system according to an embodiment of the present invention. FIG. 2 is a block diagram showing a system configuration of an image forming apparatus included in the document management system according to the embodiment of the present invention. FIG. 3 is a block diagram showing a system configuration of an information processing device included in the document management system according to the embodiment of the present invention. FIG. 4 is a block diagram showing a system configuration of a server included in the document management system according to the embodiment of the present invention. FIG. 5 is a flowchart showing an example of notification control processing executed by the document management system according to the embodiment of the present invention.

Hereinafter, embodiments of the present invention will be described with reference to the accompanying drawings. The following embodiments are examples that embody the present invention, and do not limit the technical scope of the present invention.

[Document management system 100]
The document management system 100 according to the embodiment of the present invention manages a predetermined specific type of document in an electronic medium, that is, in the form of an electronic document. For example, the document management system 100 is a workflow system capable of automating application, approval, and approval operations using the specific type of document. Here, the specific type of document is, for example, a form, an application form, a notification form, a report, or the like. The electronic document in the present specification shall include image data indicating the document in addition to the document data.

As shown in FIG. 1, the document management system 100 includes an image forming apparatus 10, an information processing apparatus 20, and a server 30. In the document management system 100, the image forming apparatus 10, the information processing apparatus 20, and the server 30 are connected to each other so as to be able to communicate with each other via the communication network 40. For example, the communication network 40 is the Internet or a LAN (local area network). The document management system 100 includes a plurality of information processing devices 20. FIG. 1 shows one of a plurality of information processing devices 20.

[Image forming apparatus 10]
The image forming apparatus 10 is a multifunction device having a plurality of functions such as a facsimile function and a copying function, as well as a scanning function for reading image data from a document and a printing function for forming an image based on the image data. The image forming apparatus 10 may be a printer, a facsimile apparatus, a copier, or the like.

As shown in FIG. 2, the image forming apparatus 10 includes a control unit 11, an ADF 12, an image reading unit 13, an image forming unit 14, an operation display unit 15, a communication unit 16, and a storage unit 17.

The control unit 11 comprehensively controls the image forming apparatus 10. As shown in FIG. 2, the control unit 11 includes a CPU 11A, a ROM 11B, and a RAM 11C. The CPU 11A is a processor that executes various arithmetic processes. The ROM 11B is a non-volatile storage device in which information such as a control program for causing the CPU 11A to execute various processes is stored in advance. The RAM 11C is a volatile storage device used as a temporary storage memory (working area) for various processes executed by the CPU 11A. In the control unit 11, various control programs stored in advance in the ROM 11B are executed by the CPU 11A. As a result, the image forming apparatus 10 is collectively controlled by the control unit 11. The control unit 11 may be composed of an electronic circuit such as an integrated circuit (ASIC).

The ADF 12 conveys a document whose image data is read by the image reading unit 13. The ADF 12 includes a document setting unit, a plurality of transport rollers, a document holder, and a paper ejection unit.

The image reading unit 13 reads image data from the original. The image reading unit 13 includes a platen, a light source, a plurality of mirrors, an optical lens, and a CCD.

The image forming unit 14 forms a color or monochrome image on the sheet by an electrophotographic method based on the image data. The image forming unit 14 includes a plurality of image forming units, an optical scanning device, an intermediate transfer belt, a secondary transfer roller, a fixing device, and a paper ejection tray. The image forming unit 14 may form an image by another image forming method such as an inkjet method.

The operation display unit 15 is a user interface of the image forming apparatus 10. The operation display unit 15 is a display unit such as a liquid crystal display that displays various information in response to a control instruction from the control unit 11, and an operation key or touch panel that inputs various information to the control unit 11 in response to a user operation. It has an operation unit such as.

The communication unit 16 is a communication interface that executes wired or wireless data communication with an external communication device such as an information processing device 20 or a server 30 via a communication network 40.

The storage unit 17 is a non-volatile storage device. For example, the storage unit 17 is a storage device such as a flash memory, a non-volatile memory such as EEPROM (registered trademark), an SSD (solid state drive), and an HDD (hard disk drive).

The storage unit 17 stores the first authentication information corresponding to each user of the image forming apparatus 10. The first authentication information is used for authenticating the user of the image forming apparatus 10. For example, the first authentication information is a user name and a password.

Further, as shown in FIG. 2, the storage unit 17 includes a first storage area 171 and a second storage area 172. The first storage area 171 is a storage area dedicated to the user assigned to each user of the image forming apparatus 10. The storage unit 17 is provided with a first storage area 171 corresponding to the number of users who can log in to the image forming apparatus 10. The second storage area 172 is a storage area shared by the user of the image forming apparatus 10.

Further, the storage unit 17 stores a first notification control program for causing the control unit 11 to function as each processing unit shown in FIG.

The control unit 11 uses the CPU 11A to execute the first notification control program stored in the storage unit 17. As a result, the control unit 11 functions as the first authentication processing unit 111 and the first access restriction unit 112 shown in FIG.

The first authentication processing unit 111 authenticates the user of the image forming apparatus 10 by using the first authentication information.

For example, the first authentication processing unit 111 causes the operation display unit 15 to display the first authentication screen used for the predetermined first authentication operation in response to a predetermined operation on the operation display unit 15. Then, the first authentication processing unit 111 accepts the first authentication operation on the first authentication screen. For example, the first authentication operation is an operation of inputting a user name and a password. After that, the first authentication processing unit 111 authenticates the user when the information input from the operation display unit 15 matches any of the first authentication information stored in the storage unit 17. That is, the user is logged in to the image forming apparatus 10.

The first authentication processing unit 111 logs out the currently logged-in user when a logout operation is performed on the operation display unit 15, a preset time has elapsed, or another user is logged in. Execute the logout process.

The first access restriction unit 112 restricts access by a user different from the user to the first storage area 171 corresponding to the user authenticated by the first authentication processing unit 111.

Specifically, the first access restriction unit 112 permits the access request when the user logged in to the image forming apparatus 10 makes an access request to the first storage area 171 corresponding to the user. Further, when a user logged in to the image forming apparatus 10 makes an access request to the first storage area 171 corresponding to a user different from the user, the first access restriction unit 112 does not make the access request. Allow it. In addition, the first access restriction unit 112 disallows the access request when a non-login user who has not been authenticated by the first authentication processing unit 111 makes an access request to any of the first storage areas 171. do.

[Information processing device 20]
The information processing device 20 is a personal computer, a smartphone, a notebook computer, or a tablet terminal capable of causing the image forming device 10 to execute a printing process. Further, the information processing apparatus 20 can receive the service of the document management system 100 from the server 30.

As shown in FIG. 3, the information processing device 20 includes a control unit 21, an operation display unit 22, a communication unit 23, and a storage unit 24.

The control unit 21 comprehensively controls the information processing device 20. As shown in FIG. 3, the control unit 21 includes a CPU 21A, a ROM 21B, and a RAM 21C. The CPU 21A, ROM 21B, and RAM 21C have the same functions as the CPU 11A, ROM 11B, and RAM 11C of the image forming apparatus 10. The control unit 21 may be composed of an electronic circuit such as an integrated circuit (ASIC).

The operation display unit 22 is a user interface of the information processing device 20. The operation display unit 22 includes a display unit such as a liquid crystal display that displays various information in response to a control instruction from the control unit 21, and a keyboard, mouse, and mouse that input various information to the control unit 21 in response to a user operation. It also has an operation unit such as a touch panel.

The communication unit 23 is a communication interface capable of executing wired or wireless data communication with an external communication device such as the image forming apparatus 10 and the server 30 via the communication network 40.

The storage unit 24 is a non-volatile storage device similar to the storage unit 17 of the image forming device 10. A printer driver for controlling the image forming apparatus 10 is stored in the storage unit 24.

The control unit 21 uses the CPU 21A to execute the printer driver stored in the storage unit 24. As a result, the control unit 11 can send a print job to the image forming apparatus 10.

Here, the print job includes a normal print job and a confidential print job. The normal print job is a job executed on a first-come-first-served basis in the image forming apparatus 10. Further, the confidential printing job is a job whose execution is put on hold in the image forming apparatus 10. Specifically, the confidential print job includes the first authentication information in addition to the print data to be printed. When the control unit 11 of the image forming apparatus 10 receives the confidential print job, the control unit 11 stores the received confidential print job in the first storage area 171 corresponding to the first authentication information included in the confidential print job. .. Then, the control unit 11 executes the confidential print job when the operation display unit 15 performs an operation instructing the execution of the confidential print job stored in the first storage area 171. Here, the normal print job and the confidential print job are examples of the print job data of the present invention.

[Server 30]
The server 30 is an information processing device that provides the service of the document management system 100 to each of the information processing devices 20.

As shown in FIG. 4, the server 30 includes a control unit 31, an operation display unit 32, a communication unit 33, and a storage unit 34.

The control unit 31 comprehensively controls the server 30. As shown in FIG. 4, the control unit 31 includes a CPU 31A, a ROM 31B, and a RAM 31C. The CPU 31A, ROM 31B, and RAM 31C have the same functions as the CPU 11A, ROM 11B, and RAM 11C of the image forming apparatus 10. The control unit 31 may be composed of an electronic circuit such as an integrated circuit (ASIC).

The operation display unit 32 is a user interface of the server 30. The operation display unit 32 includes a display unit such as a liquid crystal display that displays various information in response to a control instruction from the control unit 31, and a keyboard, mouse, and mouse that input various information to the control unit 31 in response to a user operation. It also has an operation unit such as a touch panel.

The communication unit 33 is a communication interface capable of executing wired or wireless data communication with an external communication device such as the image forming device 10 and the information processing device 20 via the communication network 40.

The storage unit 34 is a non-volatile storage device similar to the storage unit 17 of the image forming device 10.

The storage unit 34 stores the second authentication information corresponding to each user of the document management system 100. The second authentication information is used for authenticating the user of the document management system 100. For example, the second authentication information is a user name and a password.

Further, as shown in FIG. 4, the storage unit 34 includes a third storage area 341 and a fourth storage area 342. The third storage area 341 is a storage area dedicated to each user of the document management system 100. The storage unit 34 is provided with a third storage area 341 corresponding to the number of users who can log in to the document management system 100. The fourth storage area 342 is a storage area shared by the users of the document management system 100. Here, the third storage area 341 is an example of the first storage unit of the present invention. Further, the fourth storage area 342 is an example of the second storage unit of the present invention.

Further, the storage unit 34 stores a second notification control program for causing the control unit 31 to function as each processing unit shown in FIG.

The control unit 31 uses the CPU 31A to execute the second notification control program stored in the storage unit 34. As a result, the control unit 31 functions as the second authentication processing unit 311 and the second access restriction unit 312 shown in FIG. Here, the second authentication processing unit 311 and the second access restriction unit 312 are examples of the authentication processing unit and the access restriction unit of the present invention.

The second authentication processing unit 311 authenticates the user of the document management system 100 using the second authentication information.

For example, the second authentication processing unit 311 causes the operation display unit 22 to display a second authentication screen used for a predetermined second authentication operation in response to a predetermined operation in the operation display unit 22 of the information processing device 20. .. Then, the second authentication processing unit 311 accepts the second authentication operation on the second authentication screen. For example, the second authentication operation is an operation of inputting a user name and a password. After that, the second authentication processing unit 311 authenticates the user when the information input from the operation display unit 22 matches any of the second authentication information stored in the storage unit 34. That is, the user is logged in to the document management system 100.

The control unit 31 creates an electronic document in response to a predetermined document creation operation by a user who has logged in to the document management system 100. The electronic document created by the document creation operation is stored in the third storage area 341 corresponding to the user who created the document.

Further, the control unit 31 makes an electronic application based on the electronic document stored in the third storage area 341 in response to a predetermined application operation by the user who has logged in to the document management system 100. For example, the control unit 31 notifies a predetermined user who can approve the electronic application that the electronic application has been made, and has the authority to view the electronic document used for the electronic application. , And grant approval information addition authority.

The second authentication processing unit 311 executes a log-out process for logging out the logged-in user when the log-out operation for the operation display unit 22 of the information processing device 20 is performed.

The second access restriction unit 312 restricts access by a user different from the user to the third storage area 341 corresponding to the user authenticated by the second authentication processing unit 311.

Specifically, the second access restriction unit 312 permits the access request when the user logged in to the document management system 100 makes an access request to the third storage area 341 corresponding to the user. Further, when a user logged in to the document management system 100 makes an access request to the third storage area 341 corresponding to a user different from the user, the second access restriction unit 312 does not make the access request. Allow it. In addition, the second access restriction unit 312 disallows the access request when a non-login user who has not been authenticated by the second authentication processing unit 311 makes an access request to any of the third storage areas 341. do. In this case, the second access restriction unit 312 displays the second authentication screen and permits the access request when the user corresponding to the access target third storage area 341 logs in.

By the way, when the document management system 100 is introduced in a company or the like, a transition period from a paper medium to an electronic medium may be provided. During the transition period, both paper and electronic documents will be utilized. Here, in order to realize a smooth transition from the paper medium to the electronic medium, it is necessary to encourage the user of the paper-based document to use the document management system 100 during the transition period.

On the other hand, in the document management system 100 according to the embodiment of the present invention, as described below, it is possible to encourage users of paper-based documents to use the document management system 100.

Specifically, the control unit 11 of the image forming apparatus 10 executes the first notification control program to execute the determination processing unit 113, the restriction processing unit 114, the conversion processing unit 115, and the acquisition processing unit 116 shown in FIG. , And also functions as a notification processing unit 117. Here, the device including the control unit 11 is an example of the notification device of the present invention.

When the print job is input, the determination processing unit 113 determines whether or not the print target in the input print job is a predetermined specific type of document.

For example, when the image data included in the print job includes a character string indicating the document name of the specific type of document, the determination processing unit 113 determines that the print target is the specific type of document. The determination processing unit 113 can recognize the characters included in the image data by executing the well-known character recognition process on the image data included in the print job.

When the print job includes a file name to be printed, the determination processing unit 113 determines that the print target is the document of the specific type when the file name matches the document name of the document of the specific type. It may be determined that there is.

Further, the determination processing unit 113 may determine that the print target is the specific type of document when the image data included in the print job includes the format of the specific type of document. For example, in the determination processing unit 113, the image data included in the print job includes the format of the specific type of document based on the format image data indicating the format of the specific type of document stored in the storage unit 17 in advance. Judge whether or not. Here, the format of the specific type of document is the font, arrangement position, size, and the like of each fixed phrase included in the document.

When the determination processing unit 113 determines that the print target is the document of the specific type, the restriction processing unit 114 limits the printing of the print target.

The conversion processing unit 115 converts the data format of the electronic document included in the print job into a predetermined specific format.

Specifically, the specific format is a data format of an electronic document that can be used in the document management system 100. For example, the specific format is a PDF (Portable Document Format) format.

For example, the conversion processing unit 115 executes the character recognition process on the image data (electronic document) included in the print job, and based on the execution result of the character recognition process, the image data is converted into a PDF file document. Convert to data (electronic document).

Based on the print job, the acquisition processing unit 116 acquires the first authentication information used for authenticating the user of the image forming apparatus 10 in the image forming apparatus 10 into which the print job is input.

Specifically, when the print job is the confidential print job, the acquisition processing unit 116 acquires the first authentication information from the confidential print job.

The first authentication information may be associated with the device identification information of the information processing device 20 possessed by the user corresponding to the first authentication information. For example, the device identification information is an IP address or a MAC address. In this case, the acquisition processing unit 116 may acquire the first authentication information based on the device identification information of the information processing device 20 that is the transmission source of the print job included in the print job.

When the determination processing unit 113 determines that the print target is the specific type of document, the notification processing unit 117 notifies the user of the information processing device 20 that is the source of the print job of the existence of the document management system 100. do.

In addition, the control unit 31 of the server 30 also functions as the storage processing unit 313 shown in FIG. 4 by executing the second notification control program.

When the second authentication information that matches the first authentication information acquired by the acquisition processing unit 116 exists, the storage processing unit 313 corresponds to the electronic document included in the print target with the second authentication information. It is stored in the user's third storage area 341. Further, when the second authentication information matching the first authentication information acquired by the acquisition processing unit 116 does not exist, the storage processing unit 313 stores the electronic document included in the print target in the fourth storage area 342. Store.

Specifically, the storage processing unit 313 stores the electronic document after the conversion processing by the conversion processing unit 115 in the third storage area 341 or the fourth storage area 342. The storage processing unit 313 may store the electronic document before the conversion processing by the conversion processing unit 115 in the third storage area 341 or the fourth storage area 342. In this case, the control unit 11 does not have to include the conversion processing unit 115.

Here, the notification processing unit 117 notifies the storage destination of the electronic document by the storage processing unit 313 together with the existence of the document management system 100. For example, the notification processing unit 117 notifies the link information used for accessing the storage destination of the electronic document.

[Notification control processing]
Hereinafter, an example of the procedure of the notification control process executed by the control unit 11 of the image forming apparatus 10 and the control unit 31 of the server 30 in the document management system 100 will be described with reference to FIG. Here, steps S11, S12 ... Represent the number of the processing procedure (step) executed by the control unit 11 or the control unit 31. The notification control process is executed when the print job is input to the image forming apparatus 10.

<Step S11>
First, in step S11, the control unit 11 executes a determination process for determining whether or not the print target in the input print job is the specific type of document. Here, the process of step S11 is executed by the determination processing unit 113 of the control unit 11.

<Step S12>
In step S12, the control unit 11 branches the process according to the result of the determination process executed in step S11. Specifically, if the determination process does not determine that the print target is the specific type of document (No side of S12), the control unit 11 shifts the process to step S20. In this case, the input print job is executed. If the determination process determines that the print target is the specific type of document (Yes side of S12), the control unit 11 shifts the process to step S13. In this case, the execution of the input print job is restricted. Here, the process of step S12 is executed by the limit processing unit 114 of the control unit 11.

<Step S13>
In step S13, the control unit 11 converts the data format of the input image data (electronic document) included in the print job into the specific format. Here, the process of step S13 is executed by the conversion processing unit 115 of the control unit 11.

As a result, it is possible to save the user's operation of converting the data format of the electronic document stored in the storage unit 34 of the server 30 into the specific format by the storage processing unit 313.

<Step S14>
In step S14, the control unit 11 executes an acquisition process for acquiring the first authentication information based on the input print job. Here, the process of step S14 is executed by the acquisition processing unit 116 of the control unit 11.

<Step S15>
In step S15, the control unit 11 branches the process according to the success or failure of the acquisition process executed in step S14. Specifically, when the control unit 11 succeeds in acquiring the first authentication information in the acquisition process (Yes side of S15), the control unit 11 shifts the process to step S16. If the acquisition process fails to acquire the first authentication information (No side of S15), the control unit 11 shifts the process to step S18.

<Step S16>
In step S16, the control unit 31 determines whether or not the second authentication information that matches the first authentication information acquired in the acquisition process executed in step S14 exists.

Here, when the control unit 31 determines that the second authentication information that matches the acquired first authentication information exists (Yes side of S16), the control unit 31 shifts the process to step S17. If the second authentication information that matches the acquired first authentication information does not exist (No side of S16), the control unit 31 shifts the process to step S18.

<Step S17>
In step S17, the control unit 31 stores the electronic document whose data format has been converted in step S13 in the third storage area 341 of the user corresponding to the second authentication information determined to exist in step S16.

<Step S18>
In step S18, the control unit 11 stores the electronic document whose data format has been converted in step S13 in the fourth storage area 342. Here, the processes from step S16 to step S18 are executed by the storage processing unit 313 of the control unit 31.

By executing the process of step S17 or step S18, the user's time and effort to recreate the same electronic document as the electronic document included in the print job input to the image forming apparatus 10 in the document management system 100 can be saved. It is possible. Further, by executing the process of step S17, it is possible to prevent the electronic document stored by the storage processing unit 313 from being viewed or edited by another user.

<Step S19>
In step S19, the control unit 11 notifies the user of the information processing device 20 that is the source of the input print job of the existence of the document management system 100 and the storage destination of the electronic document in step S17 or step S18. Execute notification processing. Here, the process of step S19 is executed by the notification processing unit 117 of the control unit 11.

For example, the control unit 11 indicates that the execution of the print job is restricted because the document management system 100 that manages the electronic document of the same type as the electronic document included in the input print job exists, and that the print job A message indicating that the electronic document included in the print job is stored in the third storage area 341 or the fourth storage area 342 is displayed on the operation display unit 22 of the information processing device 20 of the transmission source of the input print job. ..

<Step S20>
In step S20, the control unit 11 executes the input print job.

As described above, in the document management system 100, the existence of the document management system 100 is notified when the print target in the print job input to the image forming apparatus 10 is the specific type of document. This makes it possible to encourage users of paper-based documents to use the document management system 100.

The determination processing unit 113, the restriction processing unit 114, the conversion processing unit 115, the acquisition processing unit 116, and the notification processing unit 117 may be included in the control unit 21 of the information processing device 20.

10 Image forming device 11 Control unit 20 Information processing device 30 Server 31 Control unit 40 Communication network 100 Document management system 111 First authentication processing unit 112 First access restriction unit 113 Judgment processing unit 114 Restriction processing unit 115 Conversion processing unit 116 Acquisition processing Unit 117 Notification processing unit 171 First storage area 172 Second storage area 311 Second authentication processing unit 312 Second access restriction unit 313 Storage processing unit 341 Third storage area 342 Fourth storage area

Claims (6)

A determination processing unit that determines whether or not the print target is a predetermined specific type of document,
When the determination processing unit determines that the print target is the specific type of document, the notification processing unit notifies the existence of a document management system that manages the specific type of document in an electronic medium.
A notification device including. When the determination processing unit determines that the print target is a document of the specific type, the determination processing unit includes a restriction processing unit that limits printing of the print target.
The notification device according to claim 1. The notification device according to claim 2 and
Based on the print job data used for printing the print target, the acquisition processing unit that acquires the first authentication information used for authenticating the user of the image forming apparatus in the image forming apparatus into which the print job data is input, and the acquisition processing unit.
An authentication processing unit that authenticates the user using a predetermined second authentication information,
An access restriction unit that restricts access by a user different from the user to the first storage unit corresponding to the user authenticated by the authentication processing unit, and an access restriction unit.
When the second authentication information that matches the first authentication information acquired by the acquisition processing unit exists, the electronic document included in the print target is printed on the electronic document of the user corresponding to the second authentication information. When the second authentication information stored in the storage unit and matching the first authentication information acquired by the acquisition processing unit does not exist, the electronic document is stored in the second storage unit different from the first storage unit. Storage processing unit to store in
Document management system with. A conversion processing unit that converts the data format of the electronic document into a predetermined specific format is provided.
The storage processing unit stores the electronic document after conversion processing by the conversion processing unit in the first storage unit or the second storage unit.
The document management system according to claim 3. The notification processing unit notifies the storage destination of the electronic document by the storage processing unit.
The document management system according to claim 3 or 4. Determining whether the print target is a predetermined specific type of document,
When it is determined that the print target is the specific type of document, the existence of a document management system that manages the specific type of document by an electronic medium is notified.
Notification method including.

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