JP2019121868A - Information processing apparatus and control method thereof, and program - Google Patents

Abstract

To solve the problem in which conventionally a user can surely transmit image data to a predetermined unique transmission destination, but because a specific operation is required to make a file name or a folder name to be able to identify the image data, such an operation is not easy for the user.SOLUTION: In an information processing apparatus, setting for performing processing corresponding to a button displayed on a screen is registered. When a user instruction is received through the button displayed on the screen, an input of identification information given to image data generated by a function corresponding to the button is prompted to the user on the basis of the setting registered for the button having received user instruction. And the image data, to which the identification information input by the user is given, is output to a destination corresponding to the setting having registered correspondingly to the button.SELECTED DRAWING: Figure 15

Description

  The present invention relates to an information processing apparatus, a control method therefor, and a program.

  There are known scanners and image forming apparatuses that read a document by a reading device and convert it into image data. The user can use these devices to convert the original into image data and send it to a destination such as a shared folder on the network.

  In recent years, it has become more important to convert originals into image data. The reason is that when the original is converted into image data, the storage location becomes unnecessary and the management becomes easier as compared to the case where the original is stored and managed as a paper. Furthermore, it becomes possible to search for necessary data in a short time. Therefore, attention has been focused on a method of constructing a workflow that is optimally customized for the user's work, such as reading of a document and data transmission.

  Patent Document 1 describes a technique for preventing transmission to a wrong transmission destination by storing transmission destination information in a process instance of the workflow in a workflow including document scanning processing and image data transmission processing. doing.

Unexamined-Japanese-Patent No. 2010-35149

  In order to streamline the work of the user, it is necessary to convert the original into image data and transmit it with minimum operations. For example, taking a hospital operation as an example, in a large hospital, it is necessary to manage, for each patient, a letter of introduction or a questionnaire for a patient introduced from another hospital. Usually, the letter of referral and the questionnaire will differ in document format from one hospital to another. Therefore, to facilitate management and search of image data, use patient identification information (such as ID) as the file name of the image data, or send the image data to a folder to which such identification information is added. It is necessary to take measures such as That is, in order to improve the efficiency of such work, for example, the user simply gives two instructions of “enter patient identification information” and “start reading of manuscript”, and the patient's letter of introduction or question sheet Etc. are preferably stored and managed in a predetermined folder or the like.

  By using the invention described in Patent Document 1 described above, the user can reliably transmit image data to a predetermined unique destination. However, in order to assign identification information to a file name of image data or to transmit image data to a folder with a name given identification information, a special operation is required, and such operation is easy for the user. It was not.

  The object of the present invention is to solve the problems of the prior art.

  An object of the present invention is to provide a technology capable of efficiently managing generated image data while reducing the time and effort of the user.

In order to achieve the above object, an information processing apparatus according to an aspect of the present invention has the following configuration. That is,
An information processing apparatus,
Operation means for receiving a user's instruction via a button displayed on the screen;
A registration unit configured to register a setting for executing a process corresponding to the button;
An input unit for prompting the user to input identification information to be added to image data generated by a function corresponding to the button based on settings registered in the registration unit for the button having received the user's instruction ,
Outputting the image data to which the identification information input by the input unit is added, to the destination corresponding to the setting registered in the registration unit corresponding to the button; It features.

  According to the present invention, it is possible to easily manage generated image data.

The figure explaining the system configuration concerning an embodiment. FIG. 2 is a block diagram for explaining the hardware configuration of the image forming apparatus according to the embodiment. FIG. 6 is a view showing a state in which a home screen is displayed on the operation unit of the image forming apparatus according to the embodiment. The figure which shows an example of an application management screen. FIG. 7 is a view showing an example of a button editing screen for setting and editing a button when the transmission type is “file”. FIG. 6 is a view showing an example of a keyword setting screen displayed by pressing a “keyword character string setting” button in FIG. 5; FIG. 6 is a view showing an example of an address selection screen displayed by pressing a “select from address book” button of FIG. 5; FIG. 7 is a view showing an example of a button editing screen for setting and editing a button when the transmission type is “e-mail”. FIG. 6 is a view showing an example of a button editing screen for setting and editing a button when the transmission type is “USB memory”. The figure which shows an example of the screen which registers an address newly in the address book of a best member. FIG. 11 is a view showing an example of an address registration screen when the type of destination is set to “file” in the screen of FIG. 10; FIG. 11 is a view showing an example of an address registration screen when the type of destination is set to “E-mail” on the screen of FIG. 10; FIG. 8 is a diagram for explaining screen transition when transmitting image data of a document read by a reading unit in a conventional image forming apparatus. FIG. 8 is a view for explaining transition of a screen when an introduction letter button is pressed in the image forming apparatus according to the embodiment. FIG. 15 is a flowchart illustrating processing involved in screen transition of FIG. 14 by the image forming apparatus according to the embodiment; FIG. FIG. 16 is a flowchart illustrating basic file name determination processing of S1515 in FIG. FIG. 16 is a flowchart illustrating file transmission processing of S1508 in FIG. FIG. 6A is a diagram for explaining a basic folder created by the image forming apparatus according to the embodiment, and FIG. 3B is a diagram for explaining a basic file name created by the image forming apparatus according to the embodiment.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. The following embodiments do not limit the invention according to the claims, and all combinations of the features described in the embodiments are not necessarily essential to the solution means of the invention.

[Embodiment]
First, an embodiment of the present invention will be described.

  FIG. 1 is a diagram for explaining a system configuration according to the embodiment.

  In the embodiment, an image forming apparatus 101 is shown as an example of an information processing apparatus, and a file server 102, a mail server 103, and an online storage 106 are shown as examples of transmission destinations. In the network 100, an image forming apparatus 101, a file server 102, a mail server 103, and a PC 104 are communicably connected to one another. The network 100 and the Internet 105 are connected, and the image forming apparatus 101 and the online storage 106 can communicate with each other via these.

  The image forming apparatus 101 can transmit image data obtained by scanning a document to the file server 102, the mail server 103, and the online storage 106. The file server 102 is a file server compatible with the FTP and SMB protocols. The mail server 103 is a mail server compatible with the SMTP protocol. The online storage 106 is an online storage compatible with WebDAV (file sharing protocol using HTTP protocol). The PC 104 can refer to or update setting values of the image forming apparatus 101 by the HTTP protocol. The network 100 may be configured to be wirelessly connected to an access point (not shown) as long as the network 100 can transmit image data.

  Image data in the embodiment is electronic data. Specifically, the image data is not limited to electronic data obtained by converting an image into RAW data, but may be electronic data conforming to an image format such as TIFF or JPEG, or electronic data conforming to a PDF format.

  FIG. 2 is a block diagram for explaining the hardware configuration of the image forming apparatus 101 according to the embodiment.

  A control unit 210 including a CPU 211 controls the overall operation of the image forming apparatus 101. The CPU 211 expands a control program stored in the ROM 212 or the storage 214 in the RAM 213, executes the expanded program, and performs various controls such as read control and print control. The ROM 212 stores a control program that can be executed by the CPU 211. The ROM 212 also stores a boot program, font data, and the like. A RAM 213 is a main storage memory of the CPU 211, and is used as a temporary storage area for expanding various control programs stored in the work area, the ROM 212 and the storage 214. The storage 214 stores image data, print data, an address book, various programs, and various setting information. Although a flash memory is assumed as the storage 214 in the embodiment, an auxiliary storage device such as an SSD, an HDD, an eMMC or the like may be used.

  In the image forming apparatus 101, one CPU 211 executes each process shown in the flowchart to be described later using one memory (RAM 213), but may be in another mode. For example, a plurality of CPUs, RAMs, ROMs, and storages can be cooperated to execute each process shown in the flowchart to be described later. In addition, some processing may be performed using hardware circuits such as ASIC and FPGA.

  The operation unit I / F 215 connects the operation unit 216 and the control unit 210. The operation unit 216 displays information to the user and detects an input from the user. The reading unit I / F 217 connects the reading unit 216 and the control unit 210. The reading unit 216 reads an image of a document and converts the image into image data such as binary data. The image data generated by the reading unit 216 is transmitted to an external device, stored in the external recording device 222, or printed on a recording sheet. The printing unit I / F 219 connects the printing unit 220 and the control unit 210. The CPU 211 transfers image data to be printed (image data to be printed) to the printing unit 220 via the printing unit I / F 219 for printing. The printing unit 220 prints an image on a recording sheet fed from a sheet feeding cassette (not shown).

  The external storage I / F 221 connects the external storage device 222 and the control unit 210. The CPU 211 stores image data in the external storage device 222 via the external storage I / F 221. In the embodiment, a USB interface is assumed as the external storage I / F 221, and a USB memory is assumed as the external storage device 222. However, an external storage device such as an SD card may be used. The control unit 210 is connected to the network 100 by the communication unit I / F 223. The communication unit I / F 223 transmits image data to the file server 102, transmits an e-mail to the mail server 103, transmits image data to the online storage 106, and various setting information in the apparatus directed to the PC 104. Can be implemented. The communication unit I / F 223 can read out or change various setting information of the storage 214 upon receiving a reference request or a change request for various setting information in the apparatus from the PC 104. The transmission of image data is performed using a protocol such as FTP, SMB, WebDAV, or SMTP. Further, transmission of various setting information to the PC 104 and reception of change of various setting information from the PC 104 are performed by a Web server application that processes HTTP.

  FIG. 3 is a view showing a state in which the home screen is displayed on the operation unit 216 of the image forming apparatus 101 according to the embodiment.

  The operation unit 216 has a touch panel 300, a data LED 307 and an error LED 308. On the touch panel 300, a home screen displayed immediately after activation of the image forming apparatus 101 is displayed. The home screen is a screen for instructing execution of each function of the image forming apparatus 101. On the home screen, buttons for instructing various functions executed by the image forming apparatus 101, such as frequently used setting button, scan button 301, menu button, address book button 302, questionnaire sheet button 303, and letter of introduction button 304, are displayed. The scan button 301 is a button for executing e-mail transmission of image data obtained by the reading unit 216, file transmission of image data, or storage of image data in a USB memory (external storage device 222). An address book button 302 is a button for displaying an address book management screen (not shown). Through the address book management screen, the user can save settings for destination information to be sent for each destination. The destination information includes information such as transmission type (e-mail transmission, SMB transmission, FTP transmission, WebDAV transmission), name, destination information (e-mail address, host name, server information, etc.). The questionnaire sheet button 303 and the letter of introduction button 304 are one touch transmission buttons. When the button is pressed, the one-touch transmission button instructs the reading unit 216 to read an original with a predetermined setting and transmit image data. The home button 305 is a button for displaying a home screen. The home button 305 is always displayed on the operation unit 216. The data LED 306 and the error LED 307 notify the user of the state of the image forming apparatus 101. The data LED 306 lights up during execution of an e-mail or file transmission job, and the error LED 307 lights up when an error occurs in the image forming apparatus 101.

  FIGS. 4 to 9 are diagrams showing an example of a screen for setting for managing the one touch button of the image forming apparatus 101, which is displayed by an application executed by the PC 104 according to the embodiment. The screens shown in FIGS. 4 to 9 are displayed on a display device (not shown) having a touch panel function of the PC 104 by connecting the image forming apparatus 101 with HTTP from the PC 104 using a browser.

  FIG. 4 is a diagram showing an example of the application management screen.

  The application name 400 is an area for displaying the application name, and here, the name “one touch transmission scan” is displayed. The "one-touch transmission scan" is an application for reading a document based on a predetermined setting and transmitting image data obtained by the reading, and can register a plurality of buttons with different settings.

  The application information 401 is an area for displaying the version of this application, where the version "1.00" is displayed. The “new button registration” 402 is a button for creating a button for executing the one touch transmission scan. When the user presses the "new button registration" 402, a button editing screen shown in FIG. 5 is displayed. A button information area 403 is an area for displaying a button name, a transmission type, and a display state, and information of the registered one touch transmission button is displayed. The display state also includes a button display setting 404, a display / non-display switching button 405, and a delete button 406.

  As the button name, the button name 501 set on the button edit screen of FIG. 5 is displayed. The transmission type is an area for displaying the transmission type set in the one-touch transmission button. As the transmission type, the transmission type 506 set on the button edit screen of FIG. 5 is displayed. The button display setting 404 displays whether or not a button is displayed on the touch panel 301. When the button display setting 404 is "display", the button is displayed on the touch panel 301 as shown in FIG. When the button display setting 404 is "non-display", the button is not displayed on the touch panel 301. The display / non-display switching button 405 is a button capable of selecting “display” and “non-display” of the button by toggle. When the display / non-display switching button 405 is pressed, the display of the button display setting 404 is switched. The delete button 406 is a button for deleting the button.

  In FIG. 4, four buttons “application form A”, “application form B”, “introduction letter”, and “interview sheet” are registered as button names. Since the "introduction letter" and the "interview sheet" have the button display setting 404 of "display", the buttons are displayed on the touch panel 301 as shown in FIG. However, since the "application form A" and the "application form B" have the button display setting 404 of "non-display", no button is displayed on the touch panel 301 as shown in FIG.

  FIG. 5 is a diagram showing an example of a button editing screen for setting and editing a button when the transmission type 506 is “file”.

  The OK button 510 is a button for determining the button setting with the contents set on the button setting editing screen. When the OK button 510 is pressed, the information set on this screen is stored in the storage 214. The cancel button 511 is a button for discarding the settings on this screen. When the OK button 510 or the cancel button 511 is pressed, the process returns to FIG.

  A button name 501 is an edit box for setting a button name. Here, the "Introduction Letter" is displayed. The file name 502 is a list box for selecting a file name naming method, and either “button name” or “automatic” can be selected. “Button name” is selected when reflecting the button name set in the button name 501 in the file name. "Automatic" is selected when automatically determining the file name.

  The check box 503 and the “keyword character string setting” button 504 are settings related to a keyword (identification information) at the time of file output. When the check box 503 is checked, the keyword at the time of file output becomes effective. A “keyword character string setting” button 504 is a button for setting a keyword at the time of file output, and when the button 504 is pressed, a setting screen of keyword character strings shown in FIG. 6 is displayed.

  The distribution 505 is a list box for selecting how to use the keyword set on the keyword setting screen of FIG. As the distribution 505, one can be selected from “do not distribute”, “distribute (file)”, “distribute (folder)”, and “distribute (file and folder)”. When "Do not distribute" is selected, keywords are not used. If you select "Distribute (File)", include the keyword in the output file name. When "Distribute (folder)" is selected, the keyword is included in the folder name to which the file is output. When "Distribute (files and folders)" is selected, keywords are included in the file name and the folder name for outputting the file.

  The transmission type 506 and the switching button 507 are settings (output settings) related to the transmission method. The transmission type 506 is a list box for selecting a transmission type. As the transmission type 506, one can be selected from "file", "e-mail", and "USB memory". "File" is selected when transmitting a file using a file transmission protocol such as SMB, FTP, or WebDAV. "E-mail" is selected when transmitting using the mail transmission protocol SMTP. The “USB memory” is selected when storing in the USB memory (external storage device 222) attached to the image forming apparatus 101. The switching button 507 is a button for determining the transmission type. When the switching button 507 is pressed, the display items of the transmission setting 508 change in accordance with the setting selected in the transmission type 506. When the transmission type 506 is "file", the transmission type is displayed as shown in FIG. If the transmission type 506 is "e-mail", the transmission type is displayed as shown in FIG. When the transmission type 506 is "USB memory", the transmission type is displayed as shown in FIG.

  The transmission setting 508 in FIG. 5 is a setting item necessary for “file” transmission. Although a plurality of setting items exist, the description will be focused on items related to the embodiment.

  A transmission destination 509 and a “select from address book” button 510 indicate settings relating to the transmission destination. The transmission destination 509 is a non-editable text display area, and the transmission destination selected using the “Select from address book” button 510 is displayed. An “select from address book” button 510 is a button for setting a transmission destination from the address book of the image forming apparatus 101. When the "select from address book" button 510 is pressed, an address selection screen shown in FIG. 7 is displayed. The file format 511 is a setting item related to the format of image data. Image data is converted into electronic data in a format (here, PDF) according to the settings of the file format 511.

  FIG. 6 is a view showing an example of a keyword setting screen displayed by pressing the “keyword character string setting” button 504 of FIG.

  The OK button 601 is a button for confirming the setting according to the content set on the keyword setting screen. The cancel button 602 is a button for discarding the setting content. When the OK button 601 or the cancel button 602 is pressed, the screen returns to the screen of FIG.

  The character type 603 is a list box for selecting the type of keyword character. For the character type 603, one can be selected from "number only" and "alphanumeric". The number of characters 604 is an edit box for setting the number of characters of the keyword string. Up to 16 characters can be set. An input display 605 is an edit box for setting a character string to be displayed when a keyword character string is input. The maximum number of characters that can be set is 64.

  FIG. 7 is a view showing an example of the address selection screen displayed by pressing the “select from address book” button 510 of FIG.

  An OK button 701 is a button for confirming the address selection with the contents set on the address selection screen. A cancel button 702 is a button for discarding the content set on the address selection screen. When the OK button 701 or the cancel button 702 is pressed, the screen returns to the screen of FIG. When the OK button 701 is pressed, the selected address is reflected on the transmission destination 509 in FIG.

  The type 703 and the display switching button 704 are for determining an address book to be used for address selection. The type 703 is a list box in which either “best member” or “speed dial” (not shown) can be selected. The “best member” and the “speed dial” (not shown) are both address books, and addresses such as e-mail addresses and file upload destinations (server name and folder) are registered. The display switching button 704 is a button for determining an address book for performing address selection. When the display switching button 704 is pressed, the name 705 of the address book selected in the type 703 is displayed. In addition, an address list 706 of the address book of the name 705 of the address book is displayed.

  The name 705 of the address book is a display area in which the name of the address book is displayed. Here, “best member” is displayed. The address list 706 is an area in which a list of addresses registered in the "best member" address book is displayed, and the information of each address is composed of selection, number, type, name, and destination. Selection of each address is made by a check box provided for each address. However, in the check box, either one of the checkable check box and the non-checkable check box is displayed. As the number, the management number of the address is displayed. The type is an area in which an icon is displayed, and the icon differs depending on the type of address. The name displays the name given to the address. The destination displays the address.

  Next, the display of checkable check boxes and non-checkable check boxes will be supplemented.

  FIG. 7 shows a state in which "file" is selected in the transmission type 506 of FIG. FIG. 7 shows a display example in the case where an address is selected from an address book of "best member" in which two transmission types of addresses of "e-mail" and two addresses of "file" are registered. Here, a checkable check box is displayed at the address whose type matches the transmission type 506. Specifically, the check impossible check box is displayed for the addresses of the numbers "01" and "02", and the check is possible for the addresses of the numbers "03" and "04". Is displayed.

  The settings of the “introductory letter” button 304 in the embodiment are summarized as follows based on the above description. In FIG. 5, the “introduction letter” button has a button name 501 “introduction letter”, a file name 502 “button name”, a check box 503 checked, and a keyword set. The distribution 505 is set to “Distribute (files and folders)”, and the transmission type 506 is set to “file”. Further, with regard to keywords, in FIG. 6, the character type 603 is set to "number only", the number of characters 604 is "7", and the input display 605 is set "enter patient number". Furthermore, in FIG. 7, the destination “¥¥ file server ¥ invitation letter” of the number “03” is set in the “introduction letter” button 304.

  FIG. 8 is a view showing an example of a button editing screen for setting and editing a button when the transmission type 506 is “e-mail”. This screen is displayed by pressing the switch button 507 on the screen of FIG. In FIG. 8, the setting of the “application form A” button will be described as an example.

  The OK button 801, the cancel button 802, and the transmission type 506 are the same as those in FIG. The transmission setting 508 is a setting item necessary for “e-mail” transmission. Although a plurality of setting items exist, the description will be focused on items related to the embodiment. A transmission destination 803, an add button 804, a transmission destination list 805, a "select from address book" button 806, a "switch To / Cc / Bcc" button 807, and a deletion button 808 , Settings for the destination.

  A transmission destination 803 and an add button 804 are used to set a new destination in the transmission destination list 805. A transmission destination 803 is an edit box, and an e-mail address can be input by a keyboard (not shown) of the PC 104. An add button 804 is pressed to set the e-mail address input to the transmission destination 803 in the transmission destination list 805.

  The transmission destination list 805 is a text display area that can be selected in mail address units. The transmission destination list 805 displays field names and e-mail addresses at the time of e-mail transmission. One of three field names, To, Cc, and Bcc, is displayed when sending an E-mail. The initial value of the field name when adding the mail address to the transmission destination list 805 is To.

  The “select from address book” button 806 is a button to be pressed when selecting an address from the address book. When a "select from address book" button 806 is pressed, an address selection screen (FIG. 7) is displayed. When an address is selected on the address book selection screen (FIG. 7), it is displayed in a text box 805 displaying a transmission destination list.

  The “To / Cc / Bcc switching” button 807 is a button to be pressed when changing the field name. When an address is selected in the transmission destination list 805 and the “switch To / Cc / Bcc” button 807 is pressed, the initial values of the field names can be cyclically switched in the order To → Cc → Bcc → To.

  The delete button 808 is a button for deleting the selected address from the transmission destination list 805. When an address is selected from the transmission destination list 805 and the delete button 808 is pressed, the selected address is deleted from the transmission destination list 805. The file format 809 is the same as the file format 511 of FIG.

  FIG. 9 is a view showing an example of a button editing screen for setting and editing a button when the transmission type 506 is “USB memory”. In FIG. 9, the setting of the “application form B” button will be described as an example.

  The OK button 801, the cancel button 802, and the transmission type 506 are the same as in FIG. 5 and FIG. The transmission setting 508 is a setting item necessary for “USB memory” transmission. Although a plurality of setting items exist, the description will be focused on items related to the embodiment. When the transmission type 506 is “USB memory”, the image data is stored in the USB memory (external storage device 222). Therefore, in the transmission setting 508, the setting regarding the transmission destination is not displayed. The file format 901 is the same as the file format 511 of FIG.

  10, 11, and 12 show examples of the address registration screen. These screens are displayed on a display device (not shown) of the PC 104 by making an HTTP connection to the image forming apparatus 101 from the PC 104 using a browser.

  FIG. 10 is a diagram showing an example of a screen for newly registering an address in the address book of the best member.

  An address book selection area 1001 is an area for selecting an address book for registering an address. In the address book selection area 1001, two address books of "best member" and "speed dial" are displayed, and one of them can be selected. In FIGS. 10, 11, and 12, it is assumed that the "best member" is selected as the address book.

  “Type of destination to be registered” 1002 is an area for selecting the type of address to be registered. In FIG. 10, one of “E-mail” and “File” can be selected, and this selection is made by a radio button. The OK button 1003 is a button to be pressed when inputting the detailed information of the address. When the “file” is selected and the OK button 1003 is pressed, FIG. 11 is displayed. When the “E-mail” is selected and the OK button 1003 is pressed, FIG. 12 is displayed. A cancel button 1004 is a button pressed to cancel the setting contents and to cancel the address book registration.

  FIG. 11 is a view showing an example of the address registration screen when the type of destination (output destination) is set to “file” on the screen of FIG.

  An address book display area 1100 is an area for displaying an address book for registering an address. In FIG. 11, the "best member" is selected. An area 1101 is used to set file detail settings. The file detail settings 1101 include settings of 1102 to 1109.

  The number 1102 is a unique management number of the "best member" address book. The name 1103 is an edit box for setting the name of the address, in which "Introduction Letter 2" is set. Protocol 1104 is a list box for selecting a protocol to be used for transmission. The protocol 1104 can be selected from one of three types: SMB, FTP, and WebDAV. In FIG. 11, SMB is selected. A host name 1105 is an edit box for setting a host name to be sent. Enter the IP address resolvable server name or IP address. Here, "file server" is specified. A “path to folder” 1106 is an edit box for specifying which folder of the server designated by the host name 1105 is set as a transmission destination, and in this case, the folder of “introductory letter 2” is designated. A user name 1107 is an edit box for setting a user name for accessing the server specified by the host name 1105. Here, "iryou01" is specified. A check box 1108 is checked to use a password when accessing the server specified by the host name 1105. When the check box 1108 is checked, when accessing the server specified by the host name 1105, the password set by the password 1109 is used. A password 1109 is an edit box for setting a password for accessing the server specified by the host name 1105. The OK button 1110 is a button for determining the button setting with the contents set on this screen. When the OK button 1110 is pressed, the determined settings are stored in the storage 214 of the image forming apparatus 101. The cancel button 1111 is a button for discarding the setting content.

  FIG. 12 is a view showing an example of the address registration screen when the destination type is set to “E-mail” on the screen of FIG.

  An address book display area 1200 is an area for displaying an address book for registering an address. In FIG. 12, "best member" is selected. An area 1201 is used to set the detailed settings of the e-mail. 1201 includes settings from 1202 to 1204. The number 1202 is a unique management number of the "best member" address book. A name 1203 is an edit box for setting the name of the address, and "introduction letter 2" is set here. An e-mail address 1204 is an edit box for setting an e-mail address to be sent. The OK button 1205 is a button for determining the button setting with the contents set on this screen. When the OK button 1205 is pressed, the content set on the screen is stored in the storage 214 of the image forming apparatus 101. A cancel button 1206 is a button for discarding the content set on this screen.

  FIG. 13 is a diagram for explaining screen transition when transmitting image data of a document read by the reading unit in the conventional image forming apparatus. The screen described with reference to FIG. 13 is a screen displayed on the touch panel of the image forming apparatus.

  After placing the original in the reading unit, the user presses the scan button 301 on the home screen 1301. Then, a screen 1302 for selecting the type of scan is displayed. Three options of “E-mail”, “File”, and “USB memory” are displayed on the screen 1302 for selecting the type of scan. When the user wants to save the image data in the USB memory (external storage device 222), the user selects "USB memory". When it is desired to send image data to the mail server 103 by E-mail, “E-mail” is selected. Also, when it is desired to transmit image data to the file server 102 or the online storage 106, "file" is selected. In FIG. 13, it is assumed that the user selects “file”.

  When the user selects “file” on the screen 1302, a screen 1303 for specifying a destination is displayed. The screen 1303 for specifying the destination includes “destination setting” and “transmission setting”, and in “destination setting”, settings relating to the transmission destination are performed. In "transmission setting", settings relating to image data such as a document reading size and an image data format are made.

  On the screen 1303, it is possible to input settings relating to the transmission destination from the keyboard, or select the transmission destination from the address book. When “keyboard input” is selected on the screen 1303, a keyboard screen 1307 is displayed, and the user can use the keyboard displayed on the screen 1307 to input a destination. When a destination is specified using the keyboard, the protocol 1104 in FIG. 11, the path 1106 to the folder, the user name 1107, and the password 1109 are also set, but the description is omitted in FIG.

  On the other hand, when “address book” is selected on the screen 1303, a keyboard screen 1308 is displayed, and the user can select a desired address book from the list of address books displayed on the screen 1308 and specify a destination.

  When “transmission setting” is selected on the screen 1303, a “transmission setting” screen 1304 is displayed. In the screen 1304, “reading size”, “file format”, “concentration”, and “file name” can be set. When "file name" is selected, a keyboard screen 1309 is displayed, and the user can input a file name using the keyboard displayed on the screen 1309.

  When the user designates a destination on the screen 1303, the “black and white start” button 1305 or the “color start” button 1306 can be pressed. A "black and white start" button 1305 is a button pressed when converting an original into image data in grayscale, and a "color start" button 1306 is a button pressed when converting an original into color electronic data. When the user specifies a destination on the screen for specifying a destination, and presses the "black and white start" button 1305 or the "color start" button 1306, the reading of the document by the reading unit 216 is started, and the destination for which the image data is specified Sent to

  In the screen transition of FIG. 13, when transmitting image data with a file name given a patient number or when specifying a folder with patient numbers and transmitting image data, the user needs to perform many screen operations. is there. For example, in the case of transmitting image data with a file name given a patient number, it is necessary to input the file name after the screen operation for displaying the “transmission setting” screen 1304 is performed. When transmitting image data by specifying a folder of patient number, after performing screen operation to display screen 1303, using keyboard input, server name, protocol, folder of patient number, user name, password You need to enter Alternatively, it is necessary to create an address in which the patient number is set in the path 1106 to the folder using the address book registration screen of FIG. In any case, in the standard screen flow of FIG. 13, it takes a lot of time to set the file name and the transmission destination using different patient numbers for each patient.

  FIG. 14 is a diagram for explaining transition of a screen when the letter of introduction button 304 is pressed in the image forming apparatus 101 according to the embodiment. FIG. 14 is a diagram for explaining the flow in the case of transmitting the image data of the document read by the reading unit as in FIG. 13; the screen shown in FIG. 14 is a screen displayed on the touch panel 300 of the operation unit 218. It is.

  After placing the original on the reading unit 216, the user presses the letter of introduction button 304 on the home screen. The setting of the letter of introduction button 304 is as described with reference to FIGS. 4 to 9. When the letter of introduction button 304 is pressed, a letter of introduction button screen 1400 is displayed, and a message 1404 "Please enter patient number" set in the "display at input" 605 of FIG. 6 and a patient number input box 1401. Is displayed. When the user presses the "No" button 1403, the screen returns to the home screen. When the user presses the "Yes" button 1402, if the patient number ("0123456" in FIG. 14) satisfies the conditions of the character type 603 and the number of characters 604, reading of the document by the reading unit 216 is started and the image is Data is sent. If this is not the case, the reading of the document is not started.

  As apparent from the comparison with the example of FIG. 13 as described above, the time and effort required for the user to read and register the patient's letter of introduction can be greatly reduced.

  FIG. 15 is a flowchart for explaining the process involved in the screen transition of FIG. 14 by the image forming apparatus 101 according to the embodiment. The process shown in the flowchart is achieved by the CPU 211 executing a program developed from the ROM 212 or the storage 214 to the RAM 213.

  FIG. 15A is a flow chart for explaining the entire process of reading a document (introduction letter) by pressing the introduction letter button 304 and transmitting the image data to a designated destination.

  First, in step S1501, the CPU 211 determines whether the user has pressed the letter of introduction button 304 on the home screen. If it is determined that the letter of introduction button 304 has been pressed, the process advances to step S1502; otherwise, the process remains in step S1501. In step S1502, the CPU 211 displays a letter of introduction button screen 1400 on the touch panel 300, and proceeds to step S1503. In step S1503, the CPU 211 determines whether the user has pressed the "No" button 1403 on the letter of introduction button screen 1400. When the "No" button 1403 is pressed, the home screen is displayed on the touch panel 300 and the process returns to S1501. On the other hand, when the “No” button 1403 is not pressed, the processing proceeds to S1504, and it is determined whether the user presses the “Yes” button 1402 to input the patient number in the patient number input box 1401. At this time, it is also determined whether the character of the patient number ("0123456" in FIG. 14) input by the user satisfies the condition of the character type 603 and the number of characters 604 in FIG. Here, if the patient's number is input and the condition is satisfied, the processing proceeds to S1505, but if not, the processing returns to S1503.

  In step S1505, the CPU 211 reads the document (introduction letter) placed on the reading unit 216 in accordance with the reading setting set on the button editing screen described above, and proceeds to step S1506. In step S1506, the CPU 211 converts the image data of the read original into an electronic file in accordance with various settings set in association with the “introduction letter” button 304, and proceeds to step S1507.

  In step S1507, the CPU 211 executes folder and file configuration determination processing. The details of the process of S1507 will be described later with reference to the flowchart of FIG. Next, in step S 1508, the CPU 211 transmits the file to the designated destination according to the setting set in association with the “introductory letter” button 304. Thus, when the transmission is completed, this process ends. The process of S1508 will be described later with reference to the flowchart of FIG.

  FIG. 15B is a flow chart for explaining the folder and file configuration determination process of S1507 in FIG.

  In step S1510, the CPU 211 acquires the setting of the distribution 505 in FIG. 5 and proceeds to step S1511. In step S1511, the CPU 211 determines whether the setting of the distribution 505 is “distribute (folder)” or “distribute (file and folder)”. If so, the process advances to step S1512; otherwise, the process advances to step S1514.

  In S1512, the CPU 211 creates a folder with the folder name of the patient number (“0123456”) input by the user in the root folder of the temporary storage area of the storage 214, and proceeds to S1513. The root folder of the temporary storage (temporary) area is not the root folder of the file system of the storage 214. In the embodiment, it is assumed that the file system \ tmp is allocated as the root folder of this temporary area.

  Next, in step S1513, the CPU 211 determines the folder having the folder name of the patient number (“0123456”) created under the root folder of the temporary area as the basic folder, and proceeds to step S1515. In step S1515, the CPU 211 determines the root folder of this temporary area as a basic folder, and proceeds to step S1516. Details of the process of S1515 will be described later with reference to the flowchart of FIG. Then, in step S1516, the CPU 211 saves the image data as a basic file name in the basic folder, and ends the processing. Here, the basic folder is a folder serving as a reference of the file transmission process (S1508) in the embodiment.

  FIG. 18A is a view for explaining a basic folder created by the image forming apparatus 101 according to the embodiment.

  If "folder allocation" is "do not", the root folder of the temporary area is the basic folder. On the other hand, when “sort folder” is “Yes”, the folder with the folder name represented by the patient number created in the root folder of the temporary area is the basic folder. For example, in the example of FIG. 18A, the name of the basic folder is \ temp \ 0123456.

  FIG. 16 is a flow chart for explaining the basic file name determination process of S1515 of FIG. 15 (B).

  First, in step S1601, the CPU 211 acquires the setting of the file name 502 in FIG. 5 and proceeds to step S1602. In step S <b> 1602, the CPU 211 acquires the setting of the keyword use check box 503 and proceeds to step S <b> 1603. In step S1603, the CPU 211 acquires the file format of the transmission setting 508 and proceeds to step S1604. In the example of FIG. 5, the setting of the file name 502 is "button name", the check box 503 is checked, and the file format is PDF.

  Next, in step S1604, the CPU 211 determines whether the setting of the distribution 505 is “distribute (file)” or “distribute (file and folder)”. If so, the process advances to step S1605. If not, the process advances to step S1607. In step S1605, the CPU 211 determines whether the check box 503 is checked and the setting is to use a keyword. If so, the process advances to step S1606; otherwise, the process advances to step S1607. In step S1606, the CPU 211 secures an area of the “include patient number” flag in the RAM 213, sets the flag to “ON”, and proceeds to step S1608. On the other hand, in step S1607, the CPU 211 secures an area of the “include patient number” flag in the RAM 213, sets the flag to “not”, and proceeds to step S1608.

  In step S1608, the CPU 211 determines whether the setting of the file name 502 is "button name". If so, the process advances to step S1609; otherwise, the process advances to step S1610. In step S1609, the CPU 211 secures an area of the “include button name” flag in the RAM 213, sets the flag to “ON”, and proceeds to step S1611. On the other hand, in step S1610, the CPU 211 secures an area of the “include button name” flag in the RAM 213, sets the flag to “not”, and proceeds to step S1611.

  In step S1611, the CPU 211 acquires the current date and time, and proceeds to step S1612. The embodiment will be described on the assumption that "June 1, 2017 12:00:00" is acquired. Next, in step S1612, the CPU 211 creates a basic file name based on the above information.

  Here, the basic file name is determined based on the “include patient number” flag, the “include button name” flag, the file format of the transmission setting 508, and the current date and time.

  FIG. 18B is a view for explaining the basic file name created by the image forming apparatus 101 according to the embodiment.

  Here, the file name of the generated basic file differs according to each setting of "include patient number" in the file name and "include button name". If both “include patient number” and “include button name” are “not”, the file name is a file name including the date and time when the file was created, for example, 1801. If only “include patient number” is “Yes”, the file name is given with the patient number at the beginning of the file name including the date and time, as in 1802. Furthermore, if only “include button name” is “Yes”, the file name is such that the button name (“introduction letter”) is added to the beginning of the file name including the date and time as in 1803. As in 1804, if "include patient number" and "include button name" are both "Yes", the patient name and the file name with the button name added to the beginning of the file name including the date and time Become.

  FIG. 17 is a flowchart for explaining the file transmission process of S1508 of FIG.

  In step S1701, the settings of the CPU 211 and transmission type 506 are acquired, and the process advances to step S1702. In step S1702, the CPU 211 determines whether the setting of the transmission type 506 is "file". If so, the process advances to step S1704; otherwise, the process advances to step S1703. In step S1703, the CPU 211 determines whether the setting of the transmission type 506 is “USB memory”. If so, the process advances to step S1705; otherwise, the process advances to step S1707. In step S1704, the CPU 211 acquires the setting of the transmission destination 509, and proceeds to step S1705. In step S1705, when the transmission destination is "file", the CPU 211 copies it to the transmission destination via the network while maintaining the basic folder and the basic file configuration of the temporary storage area of the storage 214.

  Specifically, in the case of the “introductory letter” button 304 of the embodiment, a folder with the folder name “0123456” is created in the directory “¥¥ file server ¥ introduction letter”, and “0123456_introduction letter_20150601120000.pdf” is stored there. Copy the ". When the transmission destination is "USB memory", the file is copied to the root directory of the USB memory while maintaining the basic folder and the basic file configuration of the temporary storage area of the storage 214. When the copying is completed, the process advances to step S1706. In step S1706, the CPU 211 deletes the basic folder and the basic file in the temporary storage area of the storage 214, and ends this processing.

  Further, since the setting of the transmission type 506 is “e-mail” in step S1707, the CPU 211 acquires the setting of the transmission destination list 805 in FIG. 8 and proceeds to step S1708. In step S1708, the CPU 211 makes one file attachable to an e-mail while maintaining the basic folder and basic file configuration of the temporary storage area of the storage 214. If you use this one file, you may use an archiver such as ZIP to compress the capacity. When the process of converting one file into one is completed in step S1708, the process advances to step S1709. In step S1709, the CPU 211 attaches to the electronic mail the file with the basic folder and basic file configuration of the temporary storage area created in step S1708 maintained, and transmits the mail to the destination of the transmission destination list 805. Thus, when mail transmission is completed, the process advances to step S1706.

As described above, according to the embodiment, the user reads an original by simply pressing a desired button and inputting predetermined information (for example, a patient number), and the output destination of the obtained image data of the original Output processing to the image data can be executed in a format that facilitates management of image data. Specifically, by automatically assigning identification information input by the user to the file name of the image data or the folder name, the operation and management of image data conversion of the document can be made more efficient. In the above embodiment, the PC 104 remotely performs various setting operations such as button settings in the image forming apparatus 101, but the present invention is not limited to this. For example, a screen as shown in FIGS. 4 to 12 may be displayed on the display unit of the operation unit of the image forming apparatus 101, and the user may operate the screen to perform the various settings described above.

(Other embodiments)
The present invention supplies a program that implements one or more functions of the above-described embodiments to a system or apparatus via a network or storage medium, and one or more processors in a computer of the system or apparatus read and execute the program. Can also be realized. It can also be implemented by a circuit (eg, an ASIC) that implements one or more functions.

  The present invention is not limited to the above embodiments, and various changes and modifications can be made without departing from the spirit and scope of the present invention. Accordingly, the following claims are attached to disclose the scope of the present invention.

  DESCRIPTION OF SYMBOLS 100 ... Network, 101 ... Image forming apparatus, 102 ... File server, 103 ... Mail server, 104 ... PC, 105 ... Internet, 106 ... Online storage

Claims (13)

An information processing apparatus,
Operation means for receiving a user's instruction via a button displayed on the screen;
A registration unit configured to register a setting for executing a process corresponding to the button;
An input unit for prompting the user to input identification information to be added to image data generated by a function corresponding to the button based on settings registered in the registration unit for the button having received the user's instruction ,
An output unit that outputs the image data to which the identification information input by the input unit is added to a destination corresponding to the setting registered in the registration unit corresponding to the button;
An information processing apparatus comprising: The process corresponding to the button includes a process of reading a document and an output process of outputting image data obtained by reading the document,
The information processing apparatus according to claim 1, wherein the setting registered by the registration unit includes a reading setting for the reading process and an output setting for the output process.   The output setting includes setting as to whether the identification information is to be added to an output destination of the image data, a name of a file of the image data, or a name of a folder for storing the image data. An information processing apparatus according to Item 2.   The output process includes at least a process of converting the image data into an electronic file and storing the same, a process of attaching a file of the image data to an electronic mail and transmitting the file, and a process of storing the file of the image data in an external storage device The information processing apparatus according to claim 3, comprising any one of the above.   In the case where the output process is a process of converting the image data into an electronic file and storing the file or a process of storing a file of the image data in an external storage device, the file name of the image data or the file of the image data 5. The information processing apparatus according to claim 4, wherein the name of the folder for storing is determined according to the output setting.   4. The information processing apparatus according to claim 3, wherein the name of the file of the image data further includes the date and time of creation of the file.   4. The information processing apparatus according to claim 3, wherein the output setting further includes setting as to whether the name of the button corresponding to the output process is included in the name of the file of the image data.   3. The information processing apparatus according to claim 2, wherein the reading setting includes the size of the document, color or black and white, and a file format of the image data.   The information processing apparatus according to any one of claims 1 to 8, wherein the registration by the registration unit is performed from an external apparatus connected to the information processing apparatus by a browser.   The information processing apparatus according to any one of claims 1 to 9, wherein the registration unit further includes settings for specifying the number of characters of the identification information and the type of characters.   The information processing according to any one of claims 1 to 10, wherein the registration means further includes setting of a message displayed by the input means to prompt the user to input the identification information. apparatus. A control method for controlling an information processing apparatus, comprising:
An operation step in which the operation means receives a user's instruction via a button displayed on the screen;
A registration step of registering a setting for executing a process corresponding to the button;
The input means gives the user an input of identification information to be added to the image data generated by the function corresponding to the button, based on the setting registered in the registration step for the button having received the user's instruction. Prompting input process,
An output step of outputting the image data to which the identification information input in the input step is added, to an address corresponding to the setting registered in correspondence with the button in the registration step;
A control method characterized by comprising:   A program for causing a computer to function as each means of the information processing apparatus according to any one of claims 1 to 11.

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