JP2015153326A - Information management program, information management method, and information management device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To manage authority to access electronic data as appropriate.SOLUTION: An electronic data registration unit 52 of a server 50 stores electronic data in a folder of a HDD 296 upon receipt of a request for registration of an electronic data, and a print instruction unit 54 instructs a printer 60 printing processing of the electronic data appended with management information (management number + sequence number) of the electronic data corresponding to the specified number of copies to generate printed matters. Then, an association unit 56 receives an access request of electronic data as well as management information appended to the electronic data from the portable terminal 10 used by the user, associates the user name with electronic data and allows the associated user to access the electronic data.

Description

  The present invention relates to an information management program, an information management method, and an information management apparatus.

  In meetings and the like, materials in which electronic data is printed on a paper medium are often distributed. This is because the paper-based material has an advantage that the entire data can be referred to in a bird's-eye view compared to the case where electronic data is displayed on a notebook PC or the like. However, the paper medium has management problems such as being physically bulky and difficult to search for documents.

  Patent Document 1 discloses a system for managing from generation to disposal of a copy of a paper document.

Japanese Unexamined Patent Publication No. 2011-210069

  On the other hand, management of the material with electronic data is considered to solve the management problem. However, when managing with electronic data, ensuring security is important.

  In one aspect, an object of the present invention is to provide an information management program, an information management method, and an information management apparatus capable of appropriately managing the viewing authority of electronic data.

  In one aspect, when receiving an electronic data registration and printing request, the information management program stores the electronic data in a storage unit, and manages the electronic data for the number of printing copies specified in the registration and printing request. Generating the information and executing the print processing of the electronic data to which the generated management information is added to generate the printed matter for the number of copies, and from the terminal used by the user, the management added to the electronic data When the electronic data browsing request is received together with the information, the identification information of the user or the terminal is associated with the electronic data, and the electronic data can be browsed by or on the terminal A program to be executed by a computer.

  In one aspect, when receiving an electronic data registration and printing request, the information management method stores the electronic data in a storage unit, and manages the electronic data for the number of printing copies specified in the registration and printing request. Generating the information and executing the print processing of the electronic data to which the generated management information is added to generate the printed matter for the number of copies, and from the terminal used by the user, the management added to the electronic data When the electronic data browsing request is received together with the information, the identification information of the user or the terminal is associated with the electronic data, and the electronic data can be browsed by or on the terminal This is an information management method executed by a computer.

  In one aspect, the information management device includes a storage unit that stores electronic data, a storage control unit that stores the electronic data in the storage unit upon receipt of a request for registration and printing of the electronic data, and the registration and printing Generating the electronic data management information for the number of copies specified in the request, and generating the printed data for the number of prints by executing print processing of the electronic data with the generated management information added thereto; When the electronic data browsing request is received together with the management information added to the electronic data from a terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or A browsing capable unit that enables browsing of the electronic data on the terminal.

  Management of electronic data viewing authority can be performed appropriately.

It is a figure showing roughly the composition of the information management system concerning one embodiment. 2A is a diagram illustrating the hardware configuration of the mobile terminal, FIG. 2B is a diagram illustrating the hardware configuration of the PC, and FIG. 2C is a diagram illustrating the hardware configuration of the server. FIG. It is a functional block diagram of a portable terminal, PC, and a server. It is a figure which shows the data structure of a user table. It is a figure which shows the data structure of an electronic data management table. It is a flowchart which shows an electronic data registration and printing process. It is a flowchart which shows an electronic data correlation process. It is a flowchart which shows an electronic data browsing process. It is a flowchart which shows a printed matter check process. It is a flowchart which shows an electronic data reprint process. 11A is a diagram illustrating an example of a login screen, FIG. 11B is a diagram illustrating an example of an electronic data registration / printing screen, and FIG. 11C illustrates an example of a printed matter. FIG. FIGS. 12A to 12C are diagrams (part 1) illustrating an example of the electronic data management table. FIG. 13A is a diagram illustrating an example of a barcode reading screen, FIG. 13B is a diagram illustrating an example of an owner registration approval screen, and FIG. 13C is an owner registration rejection. It is a figure which shows an example of a screen. It is FIG. (2) which shows an example of an electronic data management table. FIG. 15A is a diagram illustrating an example of an electronic data selection screen, and FIG. 15B is a diagram illustrating an example of a display screen. FIG. 10 is a diagram (part 3) illustrating an example of an electronic data management table; It is a figure which shows an example of an owner display screen. It is FIG. (4) which shows an example of an electronic data management table.

  Hereinafter, an embodiment of an information management system will be described in detail with reference to FIGS. The information management system 100 according to the present embodiment is a system for managing, for example, a printed material distributed in a meeting in the form of electronic data in the server 50 and giving the user who has been distributed the printed material authority to view the electronic data.

  FIG. 1 schematically shows the configuration of the information management system 100. As shown in FIG. 1, the information management system 100 includes a mobile terminal 10, a PC (Personal Computer) 20, a printer 60, and a base station 70. The PC 20, the server 50, the printer 60, and the base station 70 are connected to a network 80 such as the Internet or a LAN (Local Area Network). In addition, the number of each apparatus of FIG. 1 can be made into arbitrary numbers.

  The mobile terminal 10 is a terminal such as a mobile phone, a smartphone, or a tablet terminal. The mobile terminal 10 is a terminal used by a user who attends a meeting, for example, and has a hardware configuration as shown in FIG. As shown in FIG. 2A, the mobile terminal 10 includes a CPU (Central Processing Unit) 90, a ROM (Read Only Memory) 92, a RAM (Random Access Memory) 94, and a storage unit (here, an HDD (Hard Disk Drive)). 96, a network interface 97, a display unit 93, an input unit 95, an imaging unit 89, a portable storage medium drive 99, and the like. Each component of the mobile terminal 10 is connected to a bus 98. The display unit 93 includes a liquid crystal display or the like, and the input unit 95 includes a keyboard and a touch panel. The imaging unit 89 images a two-dimensional barcode (QR code (registered trademark)) and the like, and inputs the imaging result to the CPU 90.

  In the portable terminal 10, the CPU 90 executes a program stored in the ROM 92 or the HDD 96 or a program read by the portable storage medium drive 99 from the portable storage medium 91, whereby the input processing unit 12 shown in FIG. And the function as the display process part 14 is implement | achieved.

  The PC 20 is a notebook PC, a desktop PC, a tablet PC, or the like. For example, the PC 20 is a terminal that is used to create electronic data of materials to be distributed at a meeting or to issue a print instruction. The PC 20 has a hardware configuration as shown in FIG. As shown in FIG. 2B, the PC 20 includes a CPU 190, a ROM 192, a RAM 194, a storage unit (HDD) 196, a network interface 197, a display unit 193, an input unit 195, a portable storage medium drive 199, and the like. Yes. Each component of the PC 20 is connected to the bus 198. In the PC 20, the CPU 190 executes a program stored in the ROM 192 or the HDD 196 or a program read from the portable storage medium 191 by the portable storage medium drive 199, whereby the input processing unit 22 and the display shown in FIG. 3 are displayed. A function as the processing unit 24 is realized.

  The server 50 is installed in a data center or the like, and provides a service (filing service) for storing and managing electronic data created by the PC 20. The server 50 has a hardware configuration similar to that of the PC 20 as shown in FIG. In server 50, CPU 290 executes a program (including an information management program) stored in ROM 292 or HDD 296, or a program (including an information management program) read from portable storage medium 291 by portable storage medium drive 299. Thus, the function shown in FIG. 3 is realized.

  Specifically, in the server 50, functions as an electronic data registration unit 52, a print instruction unit 54, an association unit 56, a browsing processing unit 58, and a check processing unit 59 are realized as shown in FIG. 3 also shows a user table 68 and an electronic data management table 69 stored in the HDD 296 or the like. Here, the user table 68 has a data structure as shown in FIG. Specifically, the user table 68 stores a user ID of a user permitted to use the information management system 100 and a password in association with each other.

  The electronic data registration unit 52 registers the electronic data designated on the PC 20 in the electronic data management table 69. FIG. 5 shows the data structure of the electronic data management table 69. As shown in FIG. 5, the electronic data management table 69 includes “management number”, “parent management number”, “serial number”, “owner”, “registrant”, “title”, “electronic data URL”, It has fields of “registration date” and “association date”.

  In the “management number” field, identification information of electronic data generated by the electronic data registration unit 52 or the print instruction unit 54 is stored. In the “parent management number” field, the management number originally assigned to the electronic data when the user reprints the electronic data is stored. In the “serial number” field, a numerical value corresponding to the number of copies when electronic data is printed is stored. In the present embodiment, a management number and a serial number connected to each other are management information of electronic data. The “owner” field stores the user ID of the user who received the material printed with the electronic data at the meeting. The “registrant” field stores the user ID of the user who created the electronic data and registered / printed. The title of the electronic data is stored in the “title” field. In the “electronic data URL” field, an address (link destination) of a filing destination folder (folder of the server 50) of electronic data is stored. In the “registration date / time” field, information on the date / time when the electronic data was registered in the electronic data management table 69 by the electronic data registration unit 52 is stored. The “date and time of association” field stores the date and time when the user ID is stored in the “owner” field, that is, the date and time when the owner of the electronic data is determined.

  The print instruction unit 54 outputs a print instruction for the electronic data to the printer 60 at the timing when the electronic data registration unit 52 registers the electronic data in the electronic data management table 69. The print instruction unit 54 outputs a reprint instruction to the printer 60 when a reprint request is received from the mobile terminal 10. Furthermore, the print instruction unit 54 assigns a new management number to the electronic data when reprinting is performed.

  When there is an electronic data association request from the mobile terminal 10, the associating unit 56 determines the owner of the electronic data based on the information received from the mobile terminal 10 and registers it in the electronic data management table 69.

  When there is an electronic data browsing request from the portable terminal 10 of the owner or registrant of the electronic data, the browsing processing unit 58 displays the electronic data display screen on the portable terminal 10.

  When there is a request from the portable terminal 10 to check who the owner or registrant of the printed material is, the check processing unit 59 refers to the electronic data management table 69 and executes a check process.

  Returning to FIG. 1, the printer 60 is connected to the network 80, and when receiving a print instruction from the print instruction unit 54 of the server 50, executes a print process of electronic data on a paper medium.

  Next, the processing of the server 50 will be described in detail along the flowcharts of FIGS. 6 to 10 with reference to other drawings as appropriate.

(Electronic data registration / printing process)
FIG. 6 is a flowchart showing the electronic data registration / printing process. The process of FIG. 6 is a process executed by the electronic data registration unit 52 and the print instruction unit 54. As a premise of the processing in FIG. 6, it is assumed that the meeting organizer (user A) who uses the PC 20 creates a meeting material in the PC 20 and the meeting material is stored in the HDD 196 or the like of the PC 20. .

  In the process of FIG. 6, first, in step S10, the electronic data registration unit 52 waits until there is an electronic data registration / print request. If there is an electronic data registration / print request from the PC 20 (user A), the electronic data registration unit 52 proceeds to step S12. The registration of electronic data means uploading to the server 50.

  In step S12, the electronic data registration unit 52 transmits the log-in screen data to the display processing unit 24 of the PC 20. The display processing unit 24 displays the login screen as shown in FIG. 11A on the display unit 193 when the login screen data is received.

  Next, in step S14, the electronic data registration unit 52 waits until it receives a user ID and a password. In this case, when the user ID and password of the user A are input on the login screen via the input unit 95 of the PC 20, the input processing unit 22 transmits the input user ID and password to the electronic data registration unit 52. . In this way, at the timing when the user ID and password are transmitted to the electronic data registration unit 52, the electronic data registration unit 52 proceeds to step S16.

  If transfering it to step S16, the electronic data registration part 52 will perform user authentication. Specifically, the electronic data registration unit 52 executes user authentication by confirming whether or not the received combination of user ID and password is registered in the user table 68 (FIG. 4).

  Next, in step S18, the electronic data registration unit 52 determines whether the user authentication is successful. If the determination here is negative, the entire process of FIG. 6 is terminated. Before completing all the processes in FIG. 6, the electronic data registration unit 52 may transmit screen data indicating that the authentication has failed to the display processing unit 24 of the PC 20.

  On the other hand, if the determination in step S18 is affirmative, that is, if user authentication is successful, the process proceeds to step S20. In step S20, the electronic data registration unit 52 transmits the electronic data registration / print screen data to the display processing unit 24 of the PC 20. The display processing unit 24 displays the electronic data registration / printing screen as shown in FIG. 11B on the display unit 193 at the timing when the electronic data registration / printing screen data is received. The electronic data registration / print screen of FIG. 11B includes a column for selecting electronic data to be registered and printed, a column for displaying the title of the selected electronic data, and a column for inputting the number of copies. The user A of the PC 20 can request registration and printing of electronic data to the server 50 by selecting registration and printing from the electronic data stored in the HDD 196 of the PC 20 and inputting the number of copies. .

  Next, in step S22, the electronic data registration unit 52 stands by until it receives the input information of the electronic data registration / print screen. When the information (input information) input on the screen of FIG. 11B is transmitted from the input processing unit 22 of the PC 20, the electronic data registration unit 52 proceeds to step S24.

  In step S24, the electronic data registration unit 52 stores the electronic data in a folder in the HDD 296 of the server 50 based on the input information on the electronic data registration / print screen, and stores the electronic data information in the electronic data management table. 69. In this case, as shown in FIG. 12A, the electronic data registration unit 52 stores electronic data information in the fields of “registrant”, “title”, “electronic data URL”, and “registration date”. . When there are a plurality of print copies, information corresponding to the number of print copies is stored in the electronic data management table 69.

  Next, in step S26, the electronic data registration unit 52 assigns a management number to the electronic data as shown in FIG. Even when there are a plurality of print copies, the same management number is assigned.

  Next, in step S28, the print instructing unit 54 assigns serial numbers corresponding to the designated number of print copies to the electronic data information (see FIG. 12 (c)), and sends the electronic data to the printer 60. Print instructions. In this case, the printer 60 prints on the paper medium with the layout as shown in FIG. Here, a two-dimensional code (QR code (registered trademark)) is printed at the four corners of the paper medium. This two-dimensional code includes access information (URL) to the server 50 and information on a number obtained by combining a management number and a serial number of electronic data. For example, in the case of the management number “20131202005” and the serial number “0001”, the two-dimensional code includes information “20131202000001”. When a plurality of the same electronic data are printed, the two-dimensional code printed on each printed matter is different because the serial numbers are different.

  As described above, when the processing up to step S28 is performed, the entire processing in FIG. Note that the user A distributes printed matter (paper medium) to the participants of the conference.

(Electronic data association processing)
Next, the electronic data association process will be described in detail with reference to the flowchart of FIG. As a premise of this processing, printed materials such as those shown in FIG. 11C, in which electronic data is printed through the processing in FIG. 6, are distributed to the conference participants (users B and C). It shall be.

  In the process of FIG. 7, in step S40, the associating unit 56 waits until there is an electronic data association request. For example, when there is an electronic data association request from the mobile terminal 10 of user B, the associating unit 56 proceeds to step S42.

  In step S42, the associating unit 56 transmits the data on the barcode reading screen to the display processing unit 14 of the mobile terminal 10 that has requested electronic data association. The display processing unit 14 displays the barcode reading screen as shown in FIG. 13A on the display unit 93 at the timing when the barcode reading screen data is received. The user B reads the two-dimensional code by photographing the two-dimensional code with the imaging unit 89 so that the two-dimensional code of the printed material distributed at the meeting is displayed on the barcode reading screen.

  Next, in step S44, the associating unit 56 waits until receiving the read information. When the user B reads the two-dimensional code using the mobile terminal 10, the input processing unit 12 transmits the read information read from the two-dimensional code to the associating unit 56. As described above, at the timing when the read information is received from the input processing unit 12, the associating unit 56 proceeds to step S46.

  In step S46, the associating unit 56 refers to the electronic data management table 69 and confirms the owner of the electronic data corresponding to the read information. For example, when the read information is “20131202000001”, if the electronic data management table 69 is in the state of FIG. 12C, it is confirmed that no owner exists.

  Next, in step S48, the associating unit 56 determines whether or not the owner exists. If the determination in step S48 is negative, the process proceeds to step S50, and the associating unit 56 registers the user (user B) of the mobile terminal 10 as the owner in the electronic data management table 69, and the owner registration approval screen. Is transmitted to the display processing unit 14 of the mobile terminal 10. The display processing unit 14 displays the owner registration approval screen as shown in FIG. 13B on the display unit 93 at the timing when the owner registration approval screen data is received. A user registered as an owner can view electronic data. In other words, the user who is registered as the owner is given the authority to view electronic data.

  On the other hand, if the determination in step S48 is affirmative, that is, if the owner exists, the process proceeds to step S52, and the associating unit 56 transmits the data of the owner registration rejection screen. The display processing unit 14 displays an owner registration rejection screen as shown in FIG. 13C on the display unit 93 at the timing when the owner registration rejection screen data is received. Note that the case where the display as shown in FIG. 13C is performed means that the printed material may be illegally transferred from the distribution destination user to another user or may be illegally acquired. Therefore, when the display as shown in FIG. 13C is performed, the fact may be notified to the registrant or owner of the electronic data.

  After step S50 or S52 is performed, the entire process of FIG.

(Electronic data browsing process)
Next, the electronic data browsing process will be described along the flowchart of FIG. As a premise of the processing in FIG. 8, it is assumed that the electronic data management table 69 is in a state as shown in FIG.

  In the process of FIG. 8, first, in step S60, the browsing processing unit 58 stands by until there is an electronic data browsing request. When there is an electronic data browsing request from the PC 20 (user A) or the mobile terminal 10 (user B), the browsing processing unit 58 proceeds to step S62.

  If transfering it to step S62, the browsing process part 58 will transmit the data of a login screen to the display process part 24 of PC20, or the display process part 14 of the portable terminal 10. FIG. The display processing unit 24 or 14 displays the login screen as shown in FIG. 11A on the display unit 193 or 93 when the login screen data is received.

  Next, in step S64, the browsing processing unit 58 waits until receiving the user ID and password, and proceeds to step S66 at the timing when the user ID and password are transmitted. In step S66, the browsing processing unit 58 executes user authentication.

  Next, in step S68, the browsing processing unit 58 determines whether the user authentication is successful. If the determination here is negative, the entire process of FIG. 8 is terminated. Note that the browsing processing unit 58 transmits screen data indicating that the authentication has failed to the display processing unit 24 of the PC 20 or the display processing unit 14 of the mobile terminal 10 before completing all the processes in FIG. May be.

  On the other hand, if the determination in step S68 is affirmative, that is, if the user authentication is successful, the process proceeds to step S70. In step S <b> 70, the browsing processing unit 58 extracts electronic data in which the logged-in user is the owner or registrant from the electronic data management table 69. Then, the browsing processing unit 58 transmits data of the electronic data selection screen including the extracted list of electronic data to the display processing unit 24 of the PC 20 or the display processing unit 14 of the mobile terminal 10. The display processing unit 24 or 14 displays an electronic data selection screen as shown in FIG. 15A at the timing when the data on the electronic data selection screen is received. The electronic data selection screen displays the title and registration date information of each electronic data.

  Next, in step S72, the browsing processing unit 58 waits until one electronic data is selected on the electronic data selection screen. When one electronic data is selected by the user and the browsing processing unit 58 receives the information of the selected electronic data, the process proceeds to step S74.

  If transfering it to step S74, the browsing process part 58 will transmit the data of the display screen of the selected electronic data with respect to the display process part 24 of PC20, or the display process part 14 of the portable terminal 10. FIG. The display processing unit 24 or 14 displays a display screen as shown in FIG. 15B at the timing when the display screen data is received. Thus, in the present embodiment, only the registrant or owner of electronic data can view the electronic data. That is, only the registrant or owner of the electronic data can be given viewing authority for the electronic data. Note that a “lock” button and a “print” button are provided on the display screen of FIG.

  Next, in step S76, the browsing processing unit 58 determines whether or not the “lock” button has been pressed. The “lock” button is a button that is pressed when, for example, a registrant of electronic data wants to prohibit the electronic data association processing of FIG. When the “lock” button is pressed by the user, the process proceeds to step S78.

  If transfering it to step S78, the browsing process part 58 will judge whether a user is a registrant of electronic data. If the determination in step S78 is affirmative, the process proceeds to step S80, and if the determination in step S78 is negative, the process proceeds to step S82.

  If transfering it to step S80, the browsing process part 58 will store the user name of a registrant in all the owner columns (blank column) of the displayed electronic data. For example, if the electronic data management table 69 is in the state shown in FIG. 14 immediately before step S80, when the “lock” button is pressed on the electronic data display screen of the management number “20131202005”, it is shown in FIG. Thus, the electronic data management table 69 is updated. As described above, the owner field is filled with the user name of the registrant, so that the subsequent electronic data association process, that is, the owner cannot be registered.

  On the other hand, when the process proceeds to step S82 (step S78: No), the browsing processing unit 58 sends the data on the screen (error screen) indicating that the lock cannot be performed to the mobile terminal 10 or the PC 20 of the user who pressed the “lock” button. Send to.

  As described above, after the process of step S80 or S82 is completed, the entire process of FIG.

  On the other hand, if the determination in step S76 is negative, the browsing processing unit 58 proceeds to step S84 and determines whether or not the print button has been pressed. If the determination in step S84 is negative, the process returns to step S76, but if the determination in step S84 is positive, the process proceeds to step S86. In step S86, the browsing processing unit 58 performs printing via the print instruction unit 54 and ends all the processes in FIG. Note that in step S86, processing similar to reprinting processing described later (particularly, steps S116 and S118 in FIG. 10) is performed.

(Print check process)
Next, the printed matter check process will be described in detail with reference to the flowchart of FIG. In this process, when the printed material distributed to the conference participants is left unattended, the user who has found the printed material (user C) checks to whom the printed material has been distributed. The case will be described.

  In the process of FIG. 9, in step S <b> 90, the check processing unit 59 waits until there is a print check request. For example, when there is a print check request from the mobile terminal 10 of the user C, the check processing unit 59 proceeds to step S92.

  In step S92, the check processing unit 59 transmits the data on the barcode reading screen to the display processing unit 14 of the mobile terminal 10 that has requested electronic data association. The display processing unit 14 displays the barcode reading screen as shown in FIG. 13A on the display unit 93 at the timing when the barcode reading screen data is received.

  Next, in step S94, the check processing unit 59 waits until receiving the read information. When the user C reads the two-dimensional code using the mobile terminal 10, the input processing unit 12 transmits read information to the check processing unit 59. Thus, at the timing when the read information is received from the input processing unit 12, the check processing unit 59 proceeds to step S96.

  If transfering it to step S96, the check process part 59 will transmit the data of the owner display screen which displays the owner of the electronic data corresponding to reading information to the portable terminal 10 (display process part 14) of the user C. The display processing unit 14 displays the owner display screen as shown in FIG. 17 on the display unit 93 at the timing when the data of the owner display screen is received.

  Thus, all the processes in FIG. 9 are completed.

(Electronic data reprinting process)
Next, the electronic data reprinting process will be described with reference to the flowchart of FIG. As a premise of the processing in FIG. 10, the electronic data management table 69 is in a state as shown in FIG. In addition, the reprint request is made by a user (user B) who receives distribution of a printed matter (management number “20131202005”, serial number “0001”) at the conference.

  In the process of FIG. 10, first, in step S102, the print instruction unit 54 waits until there is an electronic data reprint request. If there is an electronic data reprint request from the mobile terminal 10 (user B), the print instruction unit 54 proceeds to step S104.

  In step S104, the print instruction unit 54 transmits the login screen data to the mobile terminal 10 (display processing unit 14) of the user B. The display processing unit 14 displays a login screen as shown in FIG. 11A on the display unit 93 when the login screen data is received.

  Next, in step S106, the print instruction unit 54 waits until receiving the user ID and password, and proceeds to step S108 at the timing when the user ID and password are transmitted. In step S108, the print instruction unit 54 executes user authentication.

  Next, in step S110, the print instruction unit 54 determines whether the user authentication is successful. If the determination here is negative, the entire process of FIG. 10 is terminated. Before completing all the processes in FIG. 10, the print instruction unit 54 transmits screen data indicating that the authentication has failed to the display processing unit 14 of the mobile terminal 10 used by the user B. Also good.

  On the other hand, if the determination in step S110 is affirmative, that is, if user authentication is successful, the process proceeds to step S112. In step S112, the print instructing unit 54 transmits the electronic data selection screen data including the list of electronic data in which the logged-in user is the owner or registrant to the display processing unit 14 of the mobile terminal 10. To do. The display processing unit 14 displays a data selection screen similar to that shown in FIG. 15A at the timing of receiving data on the electronic data selection screen. The electronic data selection screen displays the title and registration date information of each electronic data.

  Next, in step S114, the browsing processing unit 58 waits until electronic data to be reprinted is selected on the electronic data selection screen. When electronic data to be reprinted is selected by the user B and the browsing processing unit 58 receives information on the selected electronic data, the process proceeds to step S116.

  In step S116, the print instruction unit 54 sets the original management number in the electronic data management table 69 as the parent management number and assigns a new management number as shown in FIG. Next, in step S118, the print instruction unit 54 executes printing. In this printing as well, as shown in FIG. 11C, a two-dimensional code including management number and serial number information is printed at the four corners of the paper medium.

  With the above processing, all the processing in FIG. 10 is completed. By executing the processing of FIG. 10, electronic data that has been reprinted can be managed separately from electronic data that has not been reprinted.

  In the present embodiment, the electronic data registration unit 52 and the print instruction unit 54 generate electronic data management information corresponding to the designated number of print copies, and perform electronic data printing processing with the generated management information added. A function as a generation unit that executes and generates a printed matter is realized. In the present embodiment, the associating unit 56 functions as a viewable unit that associates the user identification information with the electronic data and allows the user to view the electronic data in response to a request from the user. It has been realized.

  As described above in detail, according to the present embodiment, when receiving the electronic data registration request, the electronic data registration unit 52 of the server 50 stores the electronic data in the folder of the HDD 296 (S24), and the print instruction unit 54. The printer 60 instructs the printer 60 to print electronic data to which electronic data management information (management number + serial number) corresponding to the designated number of copies is added, and generates a printed matter. When the associating unit 56 receives the electronic data browsing request together with the management information (two-dimensional code reading information) added to the electronic data from the mobile terminal 10 used by the user, the associating unit 56 associates the user name with the electronic data. (S50), the electronic data can be browsed by the associated user. Thereby, in this embodiment, since the viewing authority of electronic data can be given with respect to the user who received printed matter in the meeting etc., management of the viewing authority of electronic data can be performed appropriately. Further, in the present embodiment, since it is managed in the form of electronic data, there is an advantage that it is easy to view and document search is possible as compared with the case of managing data obtained by reading a printed matter with a scanner.

  In the present embodiment, in the printing process, the management information of the electronic data is printed in a state that can be read by the mobile terminal 10 used by the user, that is, in the form of a two-dimensional code. Thereby, concealment of management information and simplification of handling of management information can be achieved.

  In the present embodiment, since a plurality of (for example, four) two-dimensional codes are printed on the printed material, it is possible to make it difficult to remove the two-dimensional code from the printed material as compared with the case of using a single two-dimensional code. Thereby, the possibility that the printed matter from which the two-dimensional code has been removed can be reduced.

  In this embodiment, when the print instruction unit 54 receives a reprint request for electronic data associated with a user name, that is, electronic data owned by the user, from the mobile terminal 10 used by the user. New management information is generated and associated with electronic data. Then, the print instruction unit 54 executes print processing of electronic data to which new management information is added to generate a printed matter. Thereby, it is possible to distinguish and manage electronic data that has been reprinted and electronic data that has not been reprinted.

  In the above embodiment, the case where the user name is associated with the electronic data, that is, the user name is registered as the owner of the electronic data in the electronic data association process of FIG. 7 is described, but the present invention is not limited to this. For example, identification information (for example, SIM information) of the mobile terminal 10 that has read the two-dimensional code may be associated with electronic data. By doing in this way, it becomes possible to give the browsing authority of electronic data per 10 portable terminals.

  In the above embodiment, the browsing processing unit 58 has been described with respect to the case where the lock process is performed at the timing when the registrant presses the “lock” button, but the present invention is not limited to this. For example, the browsing processing unit 58 may perform the locking process at the time when the time determined by the registrant has arrived.

  In the above-described embodiment, a case where a plurality of two-dimensional codes are printed on the printed matter has been described. The printing position of the two-dimensional code is arbitrary, and for example, the two-dimensional code may be printed on the back side of the printed matter. In addition to the two-dimensional code, other codes, characters, graphics, and the like including management information of electronic data may be printed on a printed matter. For example, when the management information is printed with a number, the user may manually input the number to the mobile terminal 10 or the CPU 90 may recognize characters from the image captured by the imaging unit 89. .

  The above processing functions can be realized by a computer. In that case, a program describing the processing contents of the functions that the processing apparatus should have is provided. By executing the program on a computer, the above processing functions are realized on the computer. The program describing the processing contents can be recorded on a computer-readable recording medium (except for a carrier wave).

  When the program is distributed, for example, it is sold in the form of a portable recording medium such as a DVD (Digital Versatile Disc) or a CD-ROM (Compact Disc Read Only Memory) on which the program is recorded. It is also possible to store the program in a storage device of a server computer and transfer the program from the server computer to another computer via a network.

  The computer that executes the program stores, for example, the program recorded on the portable recording medium or the program transferred from the server computer in its own storage device. Then, the computer reads the program from its own storage device and executes processing according to the program. The computer can also read the program directly from the portable recording medium and execute processing according to the program. Further, each time the program is transferred from the server computer, the computer can sequentially execute processing according to the received program.

  The above-described embodiment is an example of a preferred embodiment of the present invention. However, the present invention is not limited to this, and various modifications can be made without departing from the scope of the present invention.

In addition, the following additional remarks are disclosed regarding description of the above embodiment.
(Supplementary Note 1) Upon receiving a request for registration and printing of electronic data, the electronic data is stored in the storage unit,
The management information of the electronic data corresponding to the number of copies specified in the registration and printing request is generated, and the electronic data is added with the generated management information to perform printing processing for the number of printed copies. Generate
When receiving the electronic data browsing request together with the management information added to the electronic data from the terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or the Enabling viewing of the electronic data on a terminal;
An information management program for causing a computer to execute processing.
(Supplementary note 2) The information management program according to supplementary note 1, wherein in the process of generating the printed matter, the management information is printed in a state that the terminal can read the information.
(Supplementary note 3) The information management program according to supplementary note 2, wherein in the process of generating the printed matter, a plurality of the management information is printed on the printed matter.
(Supplementary Note 4) When a print request for electronic data associated with the user or the identification information of the terminal is received from a terminal used by the user, new management information is generated and associated with the electronic data. 4. The information management program according to any one of appendices 1 to 3, wherein a printed matter is generated by executing a printing process of the electronic data to which various management information is added.
(Supplementary Note 5) Upon receiving a request for registration and printing of electronic data, the electronic data is stored in the storage unit,
The management information of the electronic data corresponding to the number of copies specified in the registration and printing request is generated, and the electronic data is added with the generated management information to perform printing processing for the number of printed copies. Generate
When receiving the electronic data browsing request together with the management information added to the electronic data from the terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or the Enabling viewing of the electronic data on a terminal;
An information management method characterized in that a computer executes processing.
(Additional remark 6) In the process which produces | generates the said printed matter, the said management information is printed in the state which can be read by the said terminal, The information management method of Additional remark 5 characterized by the above-mentioned.
(Supplementary note 7) The information management method according to supplementary note 6, wherein a plurality of the management information is printed on the printed matter in the process of generating the printed matter.
(Supplementary Note 8) When a print request for electronic data associated with the user or the identification information of the terminal is received from the terminal used by the user, new management information is generated and associated with the electronic data. The information management method according to any one of appendices 5 to 7, wherein a printed matter is generated by executing a printing process of the electronic data to which various management information is added.
(Supplementary note 9) a storage unit for storing electronic data;
A storage control unit that stores the electronic data in the storage unit upon receiving a request for registration and printing of the electronic data;
The management information of the electronic data corresponding to the number of copies specified in the registration and printing request is generated, and the electronic data is added with the generated management information to perform printing processing for the number of printed copies. A generating unit to generate;
When receiving the electronic data browsing request together with the management information added to the electronic data from the terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or the An information management device comprising: a browseable unit that enables browsing of the electronic data on a terminal.
(Additional remark 10) The said management part prints the said management information in the state which can be read by the said terminal, The information management apparatus of Additional remark 9 characterized by the above-mentioned.
(Additional remark 11) The said production | generation part prints multiple pieces of the said management information on the said printed matter, The information management apparatus of Additional remark 10 characterized by the above-mentioned.
(Supplementary Note 12) Upon receiving a print request for electronic data associated with identification information of the user or the terminal from a terminal used by the user, new management information is generated and associated with the electronic data. 12. The information management apparatus according to any one of appendices 9 to 11, further comprising a re-generation unit that generates a printed matter by executing a printing process of the electronic data to which various management information is added.

10 Mobile terminal (terminal)
50 servers (information management device)
52 Electronic data registration unit (storage control unit, part of generation unit)
54 Print instruction part (part of generation part)
56 Association part (viewable part)
296 HDD (storage unit)

Claims (6)

When the electronic data registration and printing request is received, the electronic data is stored in the storage unit,
The management information of the electronic data corresponding to the number of copies specified in the registration and printing request is generated, and the electronic data is added with the generated management information to perform printing processing for the number of printed copies. Generate
When receiving the electronic data browsing request together with the management information added to the electronic data from the terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or the Enabling viewing of the electronic data on a terminal;
An information management program for causing a computer to execute processing.   The information management program according to claim 1, wherein, in the process of generating the printed matter, the management information is printed in a state that the terminal can read the information.   The information management program according to claim 2, wherein in the process of generating the printed matter, a plurality of the management information is printed on the printed matter.   When a print request for electronic data associated with the identification information of the user or the terminal is received from a terminal used by the user, new management information is generated and associated with the electronic data, and the new management information is The information management program according to any one of claims 1 to 3, wherein a printed matter is generated by executing a printing process of the added electronic data. When the electronic data registration and printing request is received, the electronic data is stored in the storage unit,
The management information of the electronic data corresponding to the number of copies specified in the registration and printing request is generated, and the electronic data is added with the generated management information to perform printing processing for the number of printed copies. Generate
When receiving the electronic data browsing request together with the management information added to the electronic data from the terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or the Enabling viewing of the electronic data on a terminal;
An information management method characterized in that a computer executes processing. A storage unit for storing electronic data;
A storage control unit that stores the electronic data in the storage unit upon receiving a request for registration and printing of the electronic data;
The management information of the electronic data corresponding to the number of copies specified in the registration and printing request is generated, and the electronic data is added with the generated management information to perform printing processing for the number of printed copies. A generating unit to generate;
When receiving the electronic data browsing request together with the management information added to the electronic data from the terminal used by the user, the identification information of the user or the terminal is associated with the electronic data, and the user or the A browsable part that enables browsing of the electronic data on a terminal;
An information management device comprising:

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