JP2015069328A - Information processor - Google Patents

Abstract

PROBLEM TO BE SOLVED: To easily manage stored data.SOLUTION: The information processor includes: data recording state determination processing means for determining whether or not the recording state of data recorded in a data recording part are changed; a saving processing information recording part for recording first saving processing information for performing first saving processing to the data recorded in the data recording part and second saving processing information for performing second saving processing to the data recorded in the data recording part; and saving processing means for performing saving processing on the basis of the first and second saving processing information when it is determined that the recording state of the data is changed. Thus, it is possible to easily manage data by performing the saving processing to the data whose recording state is determined to be changed.

Description

  The present invention relates to an information processing apparatus.

  2. Description of the Related Art Conventionally, in an image forming apparatus as an information processing apparatus, for example, a multifunction peripheral, image data received via a network, a telephone line, etc., image data generated by a reading unit, an image input via a USB, etc. Data or the like is accumulated in the accumulation unit, and the accumulated image data, that is, accumulated data is used by a user registered in advance.

  In the multi-function device, when predetermined stored data of the stored data is to be deleted by another user against the user's intention, the multi-function device is connected to the multi-function device via the network. A mail for notifying the deletion of stored data is transmitted to a terminal device, for example, a personal computer, and the stored data is deleted when a predetermined time elapses (see, for example, Patent Document 1).

JP 2013-46145 A

  However, in the conventional multifunction device, an e-mail notifying the deletion of stored data is sent to the personal computer, so the user has received an e-mail notifying the deletion of stored data on the personal computer. When an e-mail is received that constantly monitors whether or not the stored data is to be deleted, it is necessary to use the stored data for which the deletion has been notified before a predetermined time elapses, which makes it difficult to manage the stored data.

  An object of the present invention is to provide an information processing apparatus that can easily manage stored data by solving the problems of the conventional multifunction peripheral.

  Therefore, in the information processing apparatus of the present invention, the data recording state determination processing means for determining whether or not the recording state of the data recorded in the data recording unit is changed, and the data recorded in the data recording unit On the other hand, the first saving process information for performing the first saving process and the saving in which the second saving process information for performing the second saving process for the data recorded in the data recording unit is recorded. When the processing information recording unit and the data recording state determination processing unit determine that the data recording state is changed, the recording state is changed based on the first and second save processing information. Saving processing means for performing saving processing on the data determined to be.

  According to the present invention, in the information processing apparatus, the data recording state determination processing means for determining whether or not the recording state of the data recorded in the data recording unit is changed, and the data recorded in the data recording unit On the other hand, the first saving process information for performing the first saving process and the saving in which the second saving process information for performing the second saving process for the data recorded in the data recording unit is recorded. When the processing information recording unit and the data recording state determination processing unit determine that the data recording state is changed, the recording state is changed based on the first and second save processing information. Saving processing means for performing saving processing on the data determined to be.

  In this case, when the data recording state determination processing unit determines that the data recording state is changed, it is determined that the recording state is changed based on the first and second save processing information. Since the saving process is performed on the data, the user does not need to monitor whether the data recording state is changed or use the data until the data recording state is changed. Therefore, data can be easily managed.

FIG. 3 is a control block diagram of the multifunction machine according to the embodiment of the present invention. It is a control block diagram of the information processing system in the embodiment of the present invention. It is a 1st control block diagram of a system control part in an embodiment of the invention. It is a flowchart which shows operation | movement of the system control part at the time of registering the monitoring setting in embodiment of this invention. It is a figure which shows the example of the user management table in embodiment of this invention. It is a figure which shows the example of the 1st monitoring setting management table in embodiment of this invention. It is a figure which shows the example of the 2nd monitoring setting management table in embodiment of this invention. It is a 2nd control block diagram of the system control part in the embodiment of the present invention. It is a 1st flowchart which shows operation | movement of the system control part at the time of preserve | saving accumulation | storage data based on the monitoring setting in embodiment of this invention, or transmitting accumulation | storage data. It is a 2nd flowchart which shows operation | movement of the system control part at the time of preserve | saving accumulation data based on the monitoring setting in embodiment of this invention, or transmitting accumulation data. It is a 1st figure which shows the example of the screen transition at the time of displaying the content of the monitoring setting in embodiment of this invention. It is a 2nd figure which shows the example of the screen transition at the time of displaying the content of the monitoring setting in embodiment of this invention. It is a figure which shows the 1st example of the status confirmation screen of the accumulation data in embodiment of this invention. It is a figure which shows the 2nd example of the status confirmation screen of the accumulation data in embodiment of this invention.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. In this case, a multifunction machine as an information processing apparatus and an image forming apparatus will be described.

  FIG. 2 is a control block diagram of the information processing system according to the embodiment of the present invention.

  In the figure, 10 is a multifunction peripheral, 30 is a facsimile as a first communication device, 40 is a second communication device and a personal computer as a terminal device, 50 is a third communication device and a server. As an FTP server. The MFP 10 and the facsimile 30 are connected via a telephone line Ln as a first communication line, and the MFP 10 and the personal computer 40, the FTP server 50, etc. are connected via a network Nt as a second communication line. Is done. The FTP server 50 transmits and receives files using a file transfer protocol.

  An information processing system Sy is formed by the multifunction machine 10, the facsimile 30, the personal computer 40, the FTP server 50, the telephone line Ln, the network Nt, and the like.

  Next, the multifunction machine 10 will be described.

  FIG. 1 is a control block diagram of a multifunction machine according to an embodiment of the present invention.

  In the figure, 10 is a multifunction device, 11 is a system control unit (control unit) that performs overall control of the multifunction device 10 and overall control of the information processing system Sy (FIG. 2), and 12 is an operation of the multifunction device 10. The operation unit 13 is operated when a user who is a user uses various functions such as printing, copying, scanning, transmission / reception of facsimile data, transmission / reception of mail, etc. of the multifunction device 10. It is a display unit for displaying information or the like and notifying the user. The operation unit 12 is provided with operation elements (not shown) such as keys and buttons so that the user can click, press, and the like. The display unit 13 is formed with a screen (not shown) for displaying the state of the multifunction machine 10 and various information. Note that the display unit 13 can function as an operation unit by forming the screen with a touch panel.

  A reading unit 14 reads an image of a document as a first medium by a scanner (not shown) as an image reading device, and generates image forming data, that is, a reading unit for generating image data. A facsimile transmission / reception unit 17 that transmits / receives data is a communication unit that transmits / receives a file to / from the personal computer 40 by mail or a file transfer protocol to / from the FTP server 50 by a file transfer protocol. The transmission / reception of the facsimile data and the transmission / reception of the file are both performed by transmitting / receiving image data.

  Reference numeral 23 is a non-volatile storage device such as an HDD, and the image data input via the USB or the like in the operation unit 12, the image data generated by the reading unit 14, and received by the facsimile transmission / reception unit 16. A storage unit 24 as a data recording unit for recording image data forming the facsimile data, image data of a file received by the communication unit 17 by mail or file transfer protocol, and storing the data as stored data; An accumulated data processing unit 25 that processes accumulated data accumulated in the accumulating unit 23 includes a name of the user of the multifunction device 10 and an ID (for example, identification information for identifying the user in the multifunction device 10). , PINID), user's e-mail address, fax number of the user's facsimile Information such as the address and account (password if necessary) of the FTP server 50 is recorded and managed as user information, and the user management unit 28 is configured to monitor the stored data stored in the storage unit 23. , That is, a monitoring content management unit for registering (recording) and managing monitoring settings.

  In addition to being recorded in the storage unit 23 as a file, the stored data is recorded in the storage unit 23 in a state of being recorded in a folder, a box, or the like. In this case, a data aggregate is composed of folders, boxes, and the like. Both folders and boxes can record a plurality of files, but the maximum data capacity cannot be set in a folder, whereas data can be stored in a box. The maximum capacity can be set. In addition, when one user has a plurality of mail addresses, fax numbers, and FTP server 50 addresses and accounts, each mail address, fax number, and FTP server 50 address and account are used as user information. It is recorded in a user management table 33 (FIG. 5) of the user management unit 25 described later.

  Reference numeral 31 denotes image data input via the USB or the like in the operation unit 12, image data generated by the reading unit 14, image data constituting facsimile data received by the facsimile transmitting / receiving unit 16, An image processing unit 32 that performs image processing on image data or the like of a file received by the communication unit 17 or performs image processing on stored data read from the storage unit 23. A printing unit 31 receives image data, accumulated data, and the like that have undergone image processing in 31 as a print job, and prints on a sheet as a second medium.

  The communication unit 17 receives image data of a file, and also receives a command for image processing performed on the image data in the image processing unit 31, setting values necessary for the image processing, and the like. Then, in the image processing, the image processing unit 31 performs color conversion from color to monochrome or gray based on the set value, or conversion of resolution for outputting image data at a designated resolution. Or image data of a plurality of documents read by the reading unit 14 is reduced and aggregated conversion is performed to aggregate the image data on a single sheet.

  By the way, in the multifunction machine 10, the recording state of the predetermined stored data among the stored data stored in the storage unit 23 is changed by another user against the user's intention, that is, the predetermined storage. When data is updated or deleted by another user, for example, a mail for notifying update or deletion of stored data is transmitted to the personal computer 40 of the user of the multifunction machine 10 via the network Nt for a predetermined time. When the accumulated data is updated or deleted after the elapse of time, the user always monitors whether or not the personal computer 40 has received an email notifying the updating or deleting of the accumulated data, If you receive an email notifying you of the deletion, you need to use the stored data for which the update or deletion has been notified before the specified time elapses. Data management is troublesome.

  Therefore, in the present embodiment, when the predetermined stored data stored in the storage unit 23 is updated or deleted by another user, the monitoring setting recorded in the user management table 33 is used. Based on this, a copy (backup) of accumulated data before being updated or deleted is stored in a predetermined area, or the accumulated data is transmitted to a predetermined transmission destination via the communication unit 17.

  Whether to store a copy of the accumulated data before being updated or deleted or to transmit the accumulated data to a predetermined transmission destination is set as a monitoring setting and registered in the monitoring content management unit 28.

  The storage of a copy of stored data is hereinafter referred to as storage of stored data, and the transmission of stored data to a predetermined transmission destination is hereinafter referred to as transmission of stored data.

  Next, the operation of the system control unit 11 when registering the monitoring setting in the monitoring content management unit 28 will be described.

  FIG. 3 is a first control block diagram of the system control unit in the embodiment of the present invention, FIG. 4 is a flowchart showing the operation of the system control unit when registering the monitoring setting in the embodiment of the present invention, and FIG. FIG. 6 is a diagram showing an example of a user management table in the embodiment of the present invention, FIG. 6 is a diagram showing an example of a first monitoring setting management table in the embodiment of the present invention, and FIG. 7 is a diagram in the embodiment of the present invention. It is a figure which shows the example of the 2nd monitoring setting management table.

  First, the display processing means Pm1 of the system control unit 11 performs display processing, forms an initial screen (not shown) on the display unit 13 (FIG. 1), operates the operation unit 12 on the initial screen, and performs monitoring settings. The user is prompted to select an object to be monitored, that is, an object for which monitoring settings are set.

  In this case, the accumulated data monitoring setting is set for a file or a box in which a plurality of files are recorded, and a key for selecting a file or a box on the initial screen is displayed. Is displayed, and when the user selects a file to set the monitoring settings by pressing the file key, the monitoring settings are set for the file, and the monitoring setting is set by the user pressing the box key. When a box is selected as a target for setting, monitoring settings are set for the box.

  When the user selects a box as a target for setting the monitoring setting and sets the monitoring setting for the box, the same monitoring setting is set for each file recorded in the box. Therefore, since it is not necessary to monitor each file, the work for registering the monitoring setting can be simplified.

  In addition, the monitoring setting may be set for the box and the file recorded in the box. However, if the monitoring setting content for the file is different from the monitoring setting content for the box, the monitoring setting for the file has priority. The

  When setting the monitoring setting for the box, a specific file among the files recorded in the box, for example, an image data format that includes a specific character in the file name, for example, a specific extension, etc. You can set monitoring settings only for files. The conditions for setting the monitoring setting only for a predetermined file among the files recorded in the box are registered in the monitoring content management unit 28 together with the monitoring setting.

  In this way, when the target for setting the monitoring setting is selected, the display processing unit Pm1 prompts the user to identify the user who is to set the monitoring setting on the initial screen.

  For this purpose, the display processing means Pm1 forms a window for inputting a user name, ID, and the like on the initial screen. When the user inputs the name, ID, etc. of the user, the display processing means Pm1 refers to the user management table 33 formed in the user management unit 25, and displays each user's name on the initial screen. Display user information in a list. The user management table 33 includes, for each user, the name of the user, an ID for identifying the user, the mail address of the user, the facsimile fax number of the user, and the FTP server used by the user. Information such as 50 addresses and accounts is recorded in advance as user information.

  Thereby, the user can specify the user who wants to set the monitoring setting by operating the operation unit 12 and selecting predetermined user information in the list.

  The user can input user information on the initial screen by operating the operation unit 12. In this case, the registration processing means Pm2 of the system control unit 11 performs a registration process and records user information input by the user in the user management table 33.

  In this way, when the target for setting the monitoring setting is selected and the user who wants to set the monitoring setting is specified, the display processing unit Pm1 forms a monitoring setting selection screen (not shown) on the display unit 13. In the monitoring setting selection screen, when the accumulated data is updated or deleted, either the accumulated data before being updated or deleted is stored, the accumulated data is transmitted, or both the stored data are stored and transmitted. Encourage users to choose whether or not to do so.

  Then, the monitoring setting processing unit Pm3 as the saving setting processing unit of the system control unit 11 performs the monitoring setting process as the saving setting process, and determines whether or not saving of the accumulated data is selected by the user.

  When storage of stored data is selected by the user, the monitoring setting processing means Pm3 indicates that storage data storage has been selected, the name of the user, and the storage unit 23 of stored data before being updated or deleted. The path as the location information in is sent to the monitoring content management unit 28 via the accumulated data processing unit 24 as monitoring setting information, and the first and second save processing information recording units (recording) formed in the monitoring content management unit 28 are recorded. The monitoring setting is registered by recording it in the first and second monitoring setting management tables 41 and 51 as a section.

  Further, when the storage data storage is not selected by the user, the monitoring setting processing means Pm3 determines whether or not transmission of the storage data is selected by the user.

  If neither storage nor transmission of stored data is selected, the monitoring setting processing unit Pm3 sends the monitoring setting information to the monitoring content management unit 28 via the storage data processing unit 24, and the first, The monitoring setting is registered by recording in the second monitoring setting management tables 41 and 51 that neither storage nor transmission of stored data has been selected.

  Further, when transmission of stored data is selected by the user, the display processing unit Pm1 forms a transmission setting input screen (not shown) on the display unit 13, and the transmission setting (mail) is sent to the user on the transmission setting input screen. Or an FTP server) and a destination (e-mail address or FTP server address). The display processing means Pm1 can display a list of account names such as the account of the user's mail address and the account of the FTP server 50 with reference to the user management table 33. In that case, the user can input the transmission destination by operating the operation unit 12 and selecting a predetermined account name in the list.

  When the user inputs the transmission destination, the monitoring setting processing unit Pm3 monitors the transmission of the stored data, the user name, the transmission destination, the path of the stored data before being updated or deleted, and the like. The monitoring setting is registered by sending it as setting information to the monitoring content management unit 28 via the accumulated data processing unit 24 and recording it in the first and second monitoring setting management tables 41 and 51.

  In the first monitoring setting management table 41, each monitoring setting includes a reference ID, a user name, whether storage data storage is selected when the storage data is updated, or transmission of storage data. It consists of information on whether or not storage data has been selected, and information on whether or not to store stored data when the stored data is deleted, or whether transmission of stored data has been selected. In this embodiment, when transmission of stored data is selected, a transmission method and a transmission destination are recorded.

  In the second monitoring setting management table 51, each monitoring setting includes a path to be monitored, classification information indicating whether the setting target of the monitoring setting is a box or a file, and accumulated data. Update request reception status indicating whether or not an update request has been received, deletion request reception status indicating whether or not a stored data deletion request has been received, and a monitoring setting reference ID.

  When the monitoring setting processing unit Pm3 (setting unit) receives a request for updating the stored data from another user, the monitoring request processing unit Pm3 (setting unit) sets the update request reception status to “accepted”. In this state, when the user associated by the reference ID refers to the path (box or file), the display processing unit Pm1 displays the update request acceptance status on the display unit 13. Further, upon receiving a request for deletion of stored data from another user, the monitoring setting processing means Pm3 sets the deletion request reception status to “accepted”. In this state, when the user associated by the reference ID refers to the path (box or file), the display processing unit Pm1 displays the deletion request acceptance status on the display unit 13.

  In this case, in the first and second monitoring setting management tables 41 and 51, selection of storage or transmission of stored data input by the user of the name Name_A as the first setting person (contents of processing for data) ) Is recorded as the first save process information as the first process information, and the selection of storage or transmission of stored data input by the user of the name Name_B as the second setter is the second process. It is recorded as second save processing information as information. Whether the first save process (first process) for storing or transmitting the accumulated data based on the first save process information saves the accumulated data based on the second save process information Alternatively, a second save process (second process) for transmission is performed.

  Further, in the first and second monitoring setting management tables 41 and 51, the user IDs of the name Name_A and the name Name_A are the first identification information, and the user IDs of the name Name_B and the name Name_B are the first IDs. 2, the first identification information and the first save processing information are recorded in association with each other, and the second identification information and the second save processing information are recorded in association with each other. The monitoring setting processing unit Pm3 regulates, for example, that the user with the name Name_B changes the first save processing information or the user with the name Name_A changes the second save processing information ( Restrict.

Next, a flowchart will be described.
Step S1: The user selects a target for setting monitoring settings.
Step S2: The user specifies a user who intends to set the monitoring setting.
Step S3 The display processing means Pm1 forms a monitor setting selection screen on the display unit 13.
Step S4: The monitoring setting processing means Pm3 determines whether or not storage data storage has been selected. If storage of stored data is selected, the process proceeds to step S5. If storage of stored data is not selected, the process proceeds to step S6.
Step S5: The monitoring setting processing means Pm3 sends the monitoring setting information to the monitoring content management unit 28.
Step S6: The monitoring setting processing means Pm3 determines whether or not transmission of stored data has been selected. If transmission of stored data is selected, the process proceeds to step S5. If transmission of stored data is not selected, the process proceeds to step S7.
Step S7: The monitoring setting processing means Pm3 registers the monitoring setting and ends the process.

  Next, the operation of the system control unit 11 when storing the accumulated data or transmitting the accumulated data based on the monitoring setting will be described.

  FIG. 8 is a second control block diagram of the system control unit in the embodiment of the present invention, and FIG. 9 stores the accumulated data or transmits the accumulated data based on the monitoring setting in the embodiment of the present invention. FIG. 10 is a first flowchart showing the operation of the system control unit at the time, FIG. 10 is an operation of the system control unit when storing the accumulated data or transmitting the accumulated data based on the monitoring setting in the embodiment of the present invention It is the 2nd flowchart which shows.

  First, when another user operates the operation unit 12 to use a predetermined function in the multifunction machine 10 (FIG. 1), the accumulated data processing unit (detection) as the data recording state determination processing unit of the system control unit 11 is detected. Part) Pm11 performs accumulated data processing as data recording state determination processing, and whether or not the recording state of the accumulated data is changed when using a predetermined function in the multi-function peripheral 10, in this embodiment Determine (detect) whether data is updated or deleted.

  When the stored data is not updated or deleted, the stored data processing means Pm11 performs normal processing to use the predetermined function using the stored data.

  When the accumulated data is updated or deleted, the monitoring setting acquisition processing unit Pm12 of the system control unit 11 performs monitoring setting acquisition processing to acquire the monitoring setting for the file. For this purpose, the monitoring setting acquisition processing unit Pm12 refers to the second monitoring setting management table 51 of the monitoring content management unit 28 via the accumulated data processing unit 24, and refers to the monitoring setting corresponding to the file path. The ID for use is acquired, the first monitor setting management table 41 is referred to, and the monitor setting for the file corresponding to the reference ID is acquired.

  The monitoring setting acquisition processing unit Pm12 refers to the second monitoring setting management table 51, acquires the monitoring setting reference ID corresponding to the box path, and stores the first monitoring setting management table 41. By referring, the monitoring setting for the box corresponding to the reference ID is acquired.

  Subsequently, the monitoring setting acquisition processing means Pm12 determines whether the monitoring setting for the file and the monitoring setting for the box have been acquired. If neither the monitoring setting for the file nor the monitoring setting for the box can be acquired, the accumulated data processing means Pm11 performs normal processing to use a predetermined function using the accumulated data. Further, in the acquired monitoring setting, the accumulated data processing means Pm11 uses the accumulated data even when the accumulated data before being updated or deleted is not stored or the accumulated data is not transmitted. In order to use a predetermined function, normal processing is performed.

  The monitoring setting acquisition processing means Pm12 compares the acquired monitoring setting for the file with the monitoring setting for the box, determines whether the monitoring setting for the file and the monitoring setting for the box are set by the same user, If it is set by the same user, priority is given to the monitoring setting for the file.

  When the monitoring setting for the file and the monitoring setting for the box can be acquired, the monitoring setting determination processing means Pm13 of the system control unit 11 performs the monitoring setting determination processing, and sequentially sets the monitoring setting for each file and each box ( According to the reference ID), the contents of the monitoring setting are determined. Note that the contents of the monitoring settings include information recorded in the first and second monitoring setting management tables 41 and 51.

  Subsequently, the monitoring setting determination processing means Pm13 determines whether or not the contents of the monitoring settings are for transmitting accumulated data. If the contents of the monitoring settings are for transmitting accumulated data, the system control unit 11 The accumulated data transmission processing means Pm14 as the first save processing means performs accumulated data transmission processing as the first save processing, and transmits the accumulated data of the file to the transmission destination by the transmission method in the monitoring setting. If the monitoring setting is set for the box, the stored data of each file recorded in the box is transmitted.

  Then, the stored data transmission processing means Pm14 determines whether or not the transmission of the stored data is successful. When the transmission of the stored data is successful, the stored data is updated or deleted for the file for which the stored data has been successfully transmitted. If the transmission of the accumulated data is not successful, the update or deletion of the accumulated data is not permitted for the file for which the transmission of the accumulated data is not successful.

  Subsequently, the monitoring setting determination processing unit Pm13 determines whether there are other monitoring settings registered in the first and second monitoring setting management tables 41, 51. It is determined whether or not the setting content is to transmit accumulated data. When the monitoring setting content is to transmit accumulated data, the accumulated data transmission processing means Pm14 transmits the accumulated data.

  In this way, when there is no other monitoring setting and the contents of all the monitoring settings are determined, the accumulated data storage processing unit Pm15 as the second saving processing unit of the system control unit 11 performs the second saving processing. Storage data storage processing is performed, and it is determined whether there is a monitoring setting that does not allow the updating or deletion of the stored data, and the monitoring setting that does not allow the updating or deletion of the stored data is performed. In some cases, the stored data corresponding to the monitoring setting that does not allow the update or deletion of the stored data is stored in a predetermined storage destination.

  Subsequently, the stored data processing means Pm11 performs normal processing to use a predetermined function using the stored data.

  The storage destination of the stored data is a personal BOX formed corresponding to the user in the box to be monitored and set to the same BOX as the BOX in which the file of stored data to be updated or deleted is recorded. Can be. When the storage destination of the stored data is set to the same BOX, additional information indicating that a copy of the stored data is recorded at the end of the file name of the stored data, for example, a date when the copy of the stored data is recorded Is added.

  In addition, when deleting the accumulated data, it is possible to prevent the accumulated data from being actually deleted by merely accepting the deletion request acceptance status in the second monitoring setting management table 51. That is, the deletion request acceptance status is accepted for other users other than the user who has set the monitoring settings for storing or transmitting the accumulated data in the first and second monitoring setting management tables 41 and 51. The completed accumulated data can be handled as deleted without being displayed on the display unit 13. In this case, if there is accumulated data with the deletion request acceptance status already accepted in the accumulated data path, a failure may occur when creating accumulated data with the same name in the same path. It is preferable to create a schedule box and move the stored data whose deletion request acceptance status has been accepted to the deletion schedule box.

Next, a flowchart will be described.
Step S11: The stored data processing means Pm11 determines whether the stored data is updated or deleted. If the accumulated data is updated or deleted, the process proceeds to step S12. If the accumulated data is not updated or deleted, the process proceeds to step S23.
Step S12 The monitoring setting acquisition processing means Pm12 acquires the monitoring setting of the file.
Step S13: The monitoring setting acquisition processing means Pm12 acquires the monitoring setting of the box.
Step S14: The monitoring setting acquisition processing means Pm12 determines whether the monitoring setting for the file and the monitoring setting for the box have been acquired. If the monitoring setting for the file and the monitoring setting for the box can be acquired, the process proceeds to step S15. If the monitoring setting for the file and the monitoring setting for the box cannot be acquired, the process proceeds to step S23.
Step S15: The monitoring setting determination processing means Pm13 determines the contents of the monitoring setting.
Step S16: The monitoring setting determination processing means Pm13 determines whether or not the contents of the monitoring setting are for transmitting accumulated data. If the contents of the monitoring settings are to transmit accumulated data, the process proceeds to step S17. If the contents of the monitoring settings are not to transmit accumulated data, the process proceeds to step S20.
Step S17: The stored data transmission processing means Pm14 transmits the stored data.
Step S18: The accumulated data transmission processing means Pm14 determines whether or not the accumulated data has been successfully transmitted. If the transmission of the accumulated data is successful, the process proceeds to step S19. If the transmission of the accumulated data is not successful, the process proceeds to step S20.
Step S19: The stored data transmission processing means Pm14 permits the update or deletion of the stored data.
Step S20: The monitoring setting determination processing means Pm13 determines whether there is another monitoring setting. If there is another monitoring setting, the process returns to step S15, and if there is no other monitoring setting, the process proceeds to step S21.
Step S21: The stored data storage processing means Pm15 determines whether there is a monitoring setting in which the update or deletion of the stored data is not permitted. If there is a monitoring setting in which the update or deletion of accumulated data is not permitted, the process proceeds to step S22. If there is no monitoring setting in which the update or deletion of accumulated data is not permitted, the process proceeds to step S23.
Step S22 The stored data storage processing means Pm15 stores the stored data.
Step S23: The stored data processing means Pm11 performs normal processing and ends the processing.

  Next, an example of screen transition in the display unit 13 when the user inquires about monitoring settings for accumulated data will be described.

  FIG. 11 is a first diagram showing an example of screen transition when displaying the contents of the monitoring settings in the embodiment of the present invention, and FIG. 12 is a screen when displaying the contents of the monitoring settings in the embodiment of the present invention. It is a 2nd figure which shows the example of a transition.

  In the initial screen, when the user logs in to the multifunction machine 10 (FIG. 1) with the name Name_A and selects the monitoring setting function, the display processing unit Pm1 (FIG. 3) is displayed on the display unit 13 as shown in FIG. The monitor setting display screen 61 for displaying the monitor setting is formed.

In the monitoring setting display screen 61, a character “box” indicating that a box is selected as a monitoring target is displayed in the area Ar1, and a name “Name” indicating the name of the user who performs monitoring is displayed in the area Ar2. A character “A” and a character “monitor setting” indicating that the monitor setting display screen 61 is formed are displayed.

In the area Ar3, the name is “Name”. Boxes to be monitored by the user “A” are displayed in a list such as “shared BOX” and “personal BOX”. When the user selects “Shared BOX”, the display processing means Pm1 refers to the first and second monitoring setting management tables 41 and 51 of the monitoring content management unit 28 via the accumulated data processing unit 24. In the area Ar4, the contents of the monitoring setting for the accumulated data before being updated or deleted in the “shared BOX” are displayed.

  That is, the contents of the monitoring setting for the accumulated data before being updated are displayed in the area Ar5 in the area Ar4, and the contents of the monitoring setting for the accumulated data before being deleted are displayed in the area Ar6 in the area Ar4. . The contents of the monitoring setting include whether to store the accumulated data, whether to transmit the accumulated data, the transmission method (mail or FTP server) and the transmission destination (mail address or FTP server address), and the like.

  Note that, by operating the operation unit 12 on the monitoring setting display screen 61, the contents of the monitoring settings of the areas Ar5 and Ar6 can be changed.

  When the user selects “Shared BOX” on the monitoring setting display screen 61, the display processing means Pm1 forms a monitoring setting display screen 62 shown in FIG.

  On the monitoring setting display screen 62, an area Ar11 is formed so as to overlap the area Ar3, and each file in the shared BOX is displayed in a list in the area Ar11. When the user selects the file “data1.pdf” from the list of each file, the display processing means Pm1 performs first and second monitoring setting management of the monitoring content management unit 28 via the accumulated data processing unit 24. Referring to the tables 41 and 51, the contents of the monitoring setting for the accumulated data before being updated or deleted in the file “data1.pdf” are displayed in the area Ar4.

  That is, the contents of the monitoring setting for the accumulated data before being updated are displayed in the area Ar5 in the area Ar4, and the contents of the monitoring setting for the accumulated data before being deleted are displayed in the area Ar6 in the area Ar4.

  Note that, by operating the operation unit 12 on the monitoring setting display screen 62, the contents of the monitoring settings of the areas Ar5 and Ar6 can be changed.

  Next, the operation of the system control unit 11 when the user confirms the state of stored data recorded in the box will be described.

  FIG. 13 is a diagram showing a first example of an accumulated data state confirmation screen according to the embodiment of the present invention.

  In the initial screen, when the user logs in to the multifunction machine 10 with the name Name_A and selects the function of checking the state of stored data, the display processing means Pm1 (FIG. 3) is displayed on the display unit 13 as shown in FIG. A state confirmation screen 71 for confirming the state of accumulated data is formed.

In the status confirmation screen 71, the area Ar1 has a “box” character indicating that a box has been selected as a target for checking the status of stored data, and the area Ar2 has a user who checks the status of stored data. "Name" representing the name of A character “A” and a character “status confirmation” indicating that the status confirmation screen 71 is formed are displayed.

In the area Ar3, as in the monitoring setting display screen 61, the name is “Name”. A box to be monitored is displayed in a list such as “shared BOX” and “personal BOX” so that the user “A” can check the state of the stored data. When the user selects “shared BOX”, the display processing unit Pm1 forms an area Ar11 so as to overlap the area Ar3, and displays each file in the shared BOX in a list in the area Ar11.

  At this time, if a deletion request is made to the stored data of the file “data1.pdf” by another user, and the deletion request is received, the display processing means Pm1 displays the file “data1.pdf”. Is attached with a reminder icon m1 to indicate that the stored data is requested to be deleted, and alerts the user.

  When the user selects the file “data1.pdf” from the list of each file, the display processing means Pm1 forms a window wd1 as an area on the status confirmation screen 71, and issues a request for deletion to the window wd1. A message ms1 indicating that it has been received is displayed, and keys k1 and k2 for selecting whether to save or delete the file “data1.pdf” are displayed.

  When the user presses the key k1 to save the file “data1.pdf”, the monitoring setting processing means Pm3 holds the contents of the monitoring settings in the first and second monitoring setting management tables 41 and 51 as they are. When the user presses the key k2 to delete the file “data1.pdf”, the monitoring setting processing means Pm3 sets the monitoring setting of the user “Name_A” in the first monitoring setting management table 41. In the update and delete setting fields, “yes” in the case of saving is set to “no”, and the transmission destination in the case of transmission is set to “−”. In the second monitoring setting management table 51, the reference ID corresponding to the monitoring setting “Name_A” is made to correspond to the first monitoring setting management table 41.

  Next, the operation of the system control unit 11 when the user who has not set the monitoring setting confirms the state of the stored data recorded in the box will be described.

  FIG. 14 is a diagram showing a second example of an accumulated data state confirmation screen according to the embodiment of the present invention.

  In the initial screen, when the user logs in to the MFP 10 with “Guest” and selects the function of checking the state of stored data, the display processing unit Pm1 (FIG. 3) is displayed on the display unit 13 and FIG. As shown, a state confirmation screen 72 for confirming the state of accumulated data is formed.

  In the status confirmation screen 72, the character “box” indicating that a box has been selected as a target for checking the status of stored data is displayed in the area Ar1, and the user who checks the status of stored data is displayed in the area Ar2. The characters “Guest” representing the name and the “state confirmation” characters indicating that the state confirmation screen 72 is formed are displayed.

  Further, in the area Ar3, as in the monitoring setting display screen 61, the target box to be monitored is “shared BOX” so that the user whose name is “Guest” can check the state of the stored data. It is displayed in a list such as “Personal BOX”. When the user selects “shared BOX”, the display processing means Pm1 forms an area Ar21 overlaid on the area Ar3, and files in the shared BOX are set to “xxxx.pdf” in the area Ar21. Show.

  At this time, the display processing means Pm1 does not display the file “data1.pdf” whose “deletion request acceptance status” is “accepted” in the area Ar21.

  Therefore, when the user logs in with “Guest” and selects the function of checking the state of stored data, it is not necessary to be aware of the stored data for which a deletion request has been received.

  As described above, in the present embodiment, when using the predetermined function in the multifunction machine 10, it is determined whether or not the stored data is updated or deleted, and when the stored data is updated or deleted, the first The second monitoring setting management tables 41 and 51 are referred to, the monitoring setting for the file is acquired, and based on the monitoring setting, the accumulated data is transmitted to a predetermined transmission destination, or the accumulated data is duplicated and stored. Therefore, the user does not need to monitor whether the stored data is updated or deleted, and does not need to use the stored data until the stored data is updated or deleted. Therefore, stored data can be easily managed.

  In the present embodiment, when the stored data of one file is updated or deleted, the stored data is stored or transmitted for each user. The user is notified that the stored data is updated or deleted, and the stored data can be stored for other users. Further, when the stored data is updated or deleted, a certain user can be notified without doing anything, and other users can be notified that the stored data is updated or deleted.

  In the above embodiment, the multifunction machine 10 as an image forming apparatus has been described. However, the present invention can be applied to an image forming apparatus such as a facsimile, a copying apparatus, and a printing apparatus.

  In the above-described embodiment, the multifunction machine 10 as the image forming apparatus is described. However, the present invention is applied to an information processing apparatus other than the image forming apparatus such as a facsimile, a copying apparatus, a printing apparatus, and a multifunction machine. be able to.

  In addition, this invention is not limited to the said embodiment, It can change variously based on the meaning of this invention, and does not exclude them from the scope of the present invention.

10 MFP 23 Accumulator 41, 51 First and second monitoring setting management table Pm11 Accumulated data processing means Pm14 Accumulated data transmission processing means Pm15 Accumulated data storage processing means

Claims (10)

(A) data recording state determination processing means for determining whether or not the recording state of the data recorded in the data recording unit is changed;
(B) First save processing information for performing a first save process on the data recorded in the data recording unit, and a second save process for the data recorded in the data recording unit A saving process information recording unit in which second saving process information is recorded;
(C) When the data recording state determination processing unit determines that the data recording state is changed, it is determined that the recording state is changed based on the first and second save processing information. And an evacuation processing means for performing evacuation processing on the stored data. (A) The first save processing information input by the first setter indicated by the first identification information and the second input by the second setter indicated by the second identification information Having save setting processing means for recording save processing information in the save processing information recording unit;
(B) In the save processing information recording unit, the first identification information and the first save processing information are recorded in association with each other, and the second identification information and the second save processing information are recorded in association with each other. ,
(C) The save setting processing means regulates the change of the first save processing information by a second setter and the change of the second save processing information by the first setter. Information processing device.   3. The information processing apparatus according to claim 1, wherein the first and second save processing information is recorded in association with a change in a data recording state in the save processing information recording unit.   The data recording state determination processing unit determines that the data recording state is changed when the data recorded in the data recording unit is updated or deleted. Information processing device.   One save processing information of the first and second save processing information is a selection of saving a copy of the data recorded in the data recording unit, and the other save processing information is recorded in the data recording unit. The information processing apparatus according to any one of claims 1 to 4, wherein the information is selected to be transmitted to a predetermined transmission destination.   The save processing means saves a copy of the data recorded in the data recording unit based on one save process information of the first and second save process information, and based on the other save process information. The information processing apparatus according to claim 5, wherein the data recorded in the data recording unit is transmitted to a predetermined transmission destination.   The information processing apparatus according to claim 1, wherein the save processing unit performs a save process on the data before the recording state of the data recorded in the data recording unit is changed.   When a request for deletion of data recorded in the data recording unit is received, the display unit displays a warning to the first and second setters that the request for deletion of data has been received. The information processing apparatus according to claim 1, further comprising a processing unit. (A) a detection unit for detecting update or deletion of data;
(B) First processing information representing the content of the first processing for the data is associated with second processing information representing the content of the second processing different from the content of the first processing for the data. A recording section to be recorded,
(C) having a control unit that outputs an instruction to execute the first and second processes with reference to the recording unit when update or deletion of data is detected by the detection unit. Information processing device. (A) a second setter represented by the second identification information by recording the first processing information in the recording unit based on an input by the first setter represented by the first identification information; And a setting unit for recording the second processing information in the recording unit based on the input by
(B) The recording unit records the first identification information corresponding to the first processing information and the second identification information corresponding to the second processing information,
(C) The setting unit refers to the recording unit, restricts the update of the second processing information based on the input by the first setter, and updates the first processing information based on the input by the second setter The information processing apparatus according to claim 9, wherein

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