JP2015031968A - Data upload system, information processing device, communication device, and method for uploading data - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce chores for uploading electronic data on a document material to be used in an event such as a meeting and the like to an event guide page browsable on a network.SOLUTION: A data upload system 1 is configured to upload electronic data on a document material to be used in an event to an event guide page browsable on a network. The data upload system comprises: a mobile terminal 6; and an information processing device 2 that is communicatable with the mobile terminal. The mobile terminal includes input means for inputting identification information on the event. The information processing device includes: search means for searching for an event corresponding to the identification information with reference to event information stored in a schedule management database 3; and upload means for uploading electronic data to the retrieved event guide page.

Description

  The present invention relates to a data upload system, an information processing apparatus, a communication apparatus, and a data upload method for uploading electronic data of materials used in an event to an event guide page that can be browsed on a network.

  Patent Document 1 discloses a printing system that prints materials used in events such as conferences. This printing system includes an information management server, a multifunction peripheral, and a client computer, and these devices are connected to each other via a network.

  When event schedule information is input from a client computer, the schedule information is stored in the schedule management database of the information management server. In addition, when print job information (material file name, print format, number of copies, etc.) of materials used in an event is input from a client computer, the information management server sets a print schedule and print schedule management database Remember me. Note that the print schedule is a schedule for printing printed matter in time for the event schedule. Then, the multifunction peripheral monitors the print schedule stored in the print schedule management database and executes the print job whose deadline has come.

  In recent years, BYOD (Bring Your Own Device) is increasing in companies. BYOD means that employees bring their own mobile devices to work and use them for work. In companies that have introduced BYOD, employees who have mobile terminals may download conference materials to their mobile terminals and view them in the conference room. In that case, it is not necessary to give the printed meeting material to the employee who owns the mobile terminal.

JP 2006-72470 A

  However, in the above case, there is a problem that it takes time and effort because the organizer and participants of the conference must provide the electronic data of the conference material to the employees holding the mobile terminal before the conference.

  In other words, the meeting organizer or participants can, for example, (1) provide electronic data of the meeting material to the employee by e-mail, or (2) the meeting material on the meeting information page that can be viewed on the network. Need to upload electronic data.

  In particular, in the case of (2) above, the meeting organizer searches for the target meeting by referring to a plurality of meeting information stored in the database, and electronically displays the meeting material on the searched meeting guidance page. It was cumbersome and cumbersome because the data had to be uploaded.

  The present invention has been made in view of the above problems, and an object of the present invention is to reduce the trouble of uploading electronic data of materials used in an event such as a meeting to an event guidance page.

  A first aspect of the present invention is a data upload system for uploading electronic data of materials used in an event to the event guide page that can be browsed on the network. The data upload system includes a communication device and an information processing device capable of communicating with the communication device. The communication apparatus includes input means for inputting identification information of the event. The information processing apparatus refers to event information stored in a database and uploads the electronic data to search means for searching for the event corresponding to the identification information and the guidance page of the searched event Uploading means.

  A second aspect of the present invention is an information processing apparatus that can communicate with a communication apparatus. The information processing apparatus refers to event information stored in a database, retrieves an event corresponding to the identification information input from the communication apparatus, and the event is displayed on the retrieved event guide page. And uploading means for uploading electronic data of materials used in the above.

  A third aspect according to the present invention is a communication apparatus capable of communicating with the information processing apparatus according to the second aspect. The communication apparatus includes input means for inputting the identification information to the information processing apparatus.

  According to a fourth aspect of the present invention, there is provided a data upload method for uploading electronic data of materials used in an event to the event guide page that can be browsed on a network. The data upload method includes an input step of inputting identification information of the event, a search step of searching for the event corresponding to the identification information with reference to event information stored in a database, and the searched event And uploading the electronic data to the guidance page.

  ADVANTAGE OF THE INVENTION According to this invention, the effort which uploads the electronic data of the material used at events, such as a meeting, to the event guidance page can be reduced.

It is a schematic block diagram which shows the data upload system which concerns on embodiment of this invention. It is a figure which shows the meeting information memorize | stored in the schedule management database of the data upload system shown by FIG. It is a figure which shows the mobile terminal information memorize | stored in the user management database of the data upload system shown by FIG. It is a flowchart which shows the procedure which uploads the scan data of a meeting material to the page for meeting guidance using the data upload system of 1st Embodiment. It is a figure which shows the information displayed on the terminal device of the user who logged into the data upload system shown by FIG. It is a flowchart which shows the procedure which uploads the scan data of a meeting material to the page for meeting guidance using the data upload system of 2nd Embodiment.

  Embodiments according to the present invention will be described below with reference to the drawings. FIG. 1 is a schematic configuration diagram showing a data upload system according to an embodiment of the present invention.

  As shown in FIG. 1, the data upload system 1 of this embodiment includes an information processing apparatus 2, a schedule management database 3, a user management database 4, a multifunction machine 5 as an image forming apparatus, and a plurality of mobile terminals 6. With.

  The information processing apparatus 2 is configured by a server computer, for example. The information processing apparatus 2 is communicably connected to the schedule management database 3, the user management database 4, the multi function device 5, and the mobile terminal 6 via a network such as an in-house LAN. The information processing apparatus 2 includes a control unit that functions as search means, upload means, and display control means of the present invention. The said control part is comprised by the microcomputer containing CPU, RAM, ROM, etc. The information processing apparatus 2 can attach the photo data received from the mobile terminal 6 to the conference guidance page.

  FIG. 2 is a diagram showing conference information as event information stored in the schedule management database 3. As shown in FIG. 2, the conference information stored in the schedule management database 3 includes a conference ID, a conference organizer name, a conference room number as a conference location, a conference date and time, a conference participant name, a conference Includes electronic data (or links) of materials. Note that the data upload system 1 may have a function of transmitting a conference opening notification mail to participants of a conference before a predetermined time before the start of the conference.

  FIG. 3 is a diagram showing mobile terminal information stored in the user management database 4. As shown in FIG. 3, the mobile terminal information stored in the user management database 4 includes a user name, identification information of the mobile terminal 6 owned by the user, authentication information of the mobile terminal 6, and the like.

  The multifunction machine 5 has functions of a printer, a scanner, and a facsimile. The printer forms an image on a recording medium by, for example, an electrophotographic method or an inkjet method. The scanner scans documents such as conference materials and creates scan data.

The mobile terminal 6 is, for example, a notebook computer, a smartphone, a tablet computer, or a digital camera. The mobile terminal 6 functions as a communication device of the present invention. The mobile terminal 6 includes a control unit that functions as an input unit and a selection unit of the present invention. The said control part is comprised by the microcomputer containing CPU, RAM, ROM, etc. The mobile terminal 6 has a liquid crystal display 7 as a display device. Next, a procedure for uploading scan data of conference materials to the conference guidance page using the data upload system 1 will be described. FIG. 4 is a flowchart showing a procedure for uploading scan data of conference materials to the conference guidance page using the data upload system 1 of the first embodiment. FIG. It is a figure which shows the information displayed.

  When the user uploads the scan data of the conference material to the conference guidance page, first, as shown in step S10, the user uses the user ID and password as identification information from his / her terminal device such as the mobile terminal 6 or the desktop personal computer. Or the like to log in to the data upload system 1. That is, as shown in FIG. 5A, the user ID is input in the ID input field 8 on the screen displayed on the liquid crystal display 7 of the mobile terminal 6, the password is input in the password input field 9, and the login button 10 is pressed. click. Step S10 functions as an input step of the present invention.

  Next, as shown in step S <b> 20, the information processing device 2 refers to a plurality of conference information stored in the schedule management database 3 and searches for conference information of a conference in which a person with the input user ID participates. And displayed on the liquid crystal display 7 of the mobile terminal 6. That is, as shown in FIG. 5B, a plurality of conference information 11 is displayed on the liquid crystal display 7 of the mobile terminal 6. The conference information 11 includes the link destination of the conference material, the conference room number, the conference date and time, the number of participants in the conference, and the like. Note that conference information in which the person of the input user ID is the organizer may be displayed on the liquid crystal display 7. Step S20 functions as a search step of the present invention.

  Next, as shown in step S <b> 30, the user scans the conference material with the multifunction device 5. The scan data is transmitted to the information processing apparatus 2 and stored in the memory. Next, as shown in step S <b> 40, the user selects target conference information from the conference information displayed on the liquid crystal display 7. That is, the scan data attachment button 12 of the target conference information is clicked. As a result, the scan data of the conference material stored in the memory of the information processing apparatus 2 is attached to the selected conference information.

  And as shown to step S50, the information processing apparatus 2 uploads the scan data of the meeting material attached to meeting information to the meeting guidance page of the meeting corresponding to the said meeting information. Participants of the conference download the scan data of the conference material uploaded to the conference guidance page to their mobile terminals 6 or print out and bring them to the conference. Step S50 functions as an upload step of the present invention.

  As described above, according to the data upload system 1, when the user ID is input, the conference information in which the user participates is automatically displayed. When the user selects the meeting information of the target meeting, the scan data of the meeting material is automatically uploaded to the meeting guidance page of the meeting information. Therefore, unlike the conventional case, the user does not need to search for a target conference by referring to a plurality of conference information stored in the database, and upload the electronic data of the conference material to the searched conference guidance page. It becomes. As a result, the trouble of uploading the scan data of the conference material to the conference guidance page is reduced.

  In addition, the user who owns the mobile terminal 6 downloads the scan data of the conference material to his / her mobile terminal 6 and brings it to the conference, thereby eliminating the need to print the conference material. As a result, the cost of printing conference materials is reduced.

  When the user tries to upload the scan data to the conference guidance page, if the scan data has already been uploaded to the conference guidance page, the fact is displayed on the conference information or the conference guidance page. Alternatively, meeting information for which scan data has already been uploaded may not be displayed on the liquid crystal display 7. In this way, useless upload work can be suppressed.

  Further, when the scan data is uploaded to the conference guidance page, an email notifying that may be transmitted to the terminal device of the conference participant. If it does in this way, it can suppress that the participant of a meeting forgets to download and print out scan data, and attends a meeting.

  Next, a second embodiment of the present invention will be described. FIG. 6 is a flowchart showing a procedure for uploading scan data of conference materials to a conference guidance page using the data upload system of the second embodiment. In the present embodiment, the same reference numerals are used for portions corresponding to those in the first embodiment, and a duplicate description is omitted.

  In the present embodiment, the information processing apparatus 2 is configured to read the content of scan data of the conference material and search for a conference guidance page. That is, the information processing apparatus 2 includes an OCR (Optical Character Recognition) type reader. This reading device reads the content of the scan data of the conference material and inputs it as character data to the control unit of the information processing device 2. The control unit of the information processing device 2 extracts information (for example, conference name, conference date and time, agenda) as conference identification information from the character data input from the reading device, and conference information based on the information. Narrow down. The reading device and the control unit function as search means of the present invention.

  As shown in step S110 of FIG. 6, when the user inputs the user ID to his / her mobile terminal 6, the conference information of the conference in which the user participates is displayed on the liquid crystal display 7 of the mobile terminal 6 as shown in step S120. (See FIG. 5B).

  Next, as shown in step S130, when the user scans the conference material with the multi-function device 5, the scan data of the conference material is transmitted to the information processing apparatus 2 and stored in the memory. The reading device of the information processing device 2 reads the content of the scan data stored in the memory and inputs character data to the control unit of the information processing device 2.

  Next, when the user clicks the data narrowing button 13 (see FIG. 5B) displayed on the liquid crystal display 7, the control unit of the information processing device 2 receives an input from the reading device as shown in step S140. The conference identification information is extracted from the character data, and the conference information displayed on the liquid crystal display 7 is narrowed down based on the identification information.

  Next, as shown in step S150, the user selects conference information of a target conference (a conference using scan data of conference materials) from the narrowed-down conference information displayed on the liquid crystal display 7. In other words, when the scan data attachment button 12 (see FIG. 5B) of the conference information of the target conference is clicked, the scan data of the conference material stored in the memory of the information processing apparatus 2 becomes the selected conference information. Attached.

  Then, as shown in step S160, the information processing apparatus 2 uploads the scan data of the conference material attached to the conference information to the conference guidance page corresponding to the conference information. Participants of the conference download the scan data of the conference material uploaded to the conference guidance page to their mobile terminals 6 or print them out and bring them to the conference.

  In this embodiment, since the information processing apparatus 2 reads the content of the scan data and narrows down the conference information, the conference information corresponding to the scan data can be searched more reliably than in the first embodiment, and the user can scan the scan data. The possibility of erroneous uploading to the conference guide page for other conferences is reduced. In this embodiment, since the number of conference information displayed on the liquid crystal display 7 can be reduced as compared with the first embodiment, the user can select conference information more easily than the first embodiment.

  Note that the information processing apparatus 2 may be configured to search for the conference information based only on the content of the scan data without searching for the conference information with the user ID.

  While specific embodiments of the present invention have been described above, the present invention is not limited to the embodiments shown in FIGS. 1 to 6 and various modifications can be made to the present embodiments.

  For example, in the present embodiment, the case where the present invention is applied to a data upload system that uploads conference materials to a conference guidance page has been described. However, materials used for events other than conferences (for example, in-house recreation) are used as events. The present invention can also be applied to a data upload system for uploading to a guide page.

  In this embodiment, the case where the data upload system is provided separately from the image forming apparatus and the user terminal device has been described. However, the image forming apparatus and the user terminal device may include the data upload system.

  Further, the image forming apparatus provided with the data upload system may be an image forming apparatus other than the multifunction peripheral (for example, a scanner dedicated machine).

  In this embodiment, the case where the electronic data of the material uploaded to the event guidance page is scan data has been described. However, electronic data other than the scan data (for example, text data) is uploaded to the event guidance page. You may do it.

  In this embodiment, the case where the user ID is used as the identification information for searching for event information has been described. However, other identification information (for example, an event identification code) may be used.

  In addition, various modifications can be made to the present embodiment without departing from the gist of the present invention.

DESCRIPTION OF SYMBOLS 1 Data upload system 2 Information processing apparatus 3 Schedule management database 4 User management database 5 Multifunction machine 6 Mobile terminal 7 Liquid crystal display part

Claims (6)

A data upload system for uploading electronic data of materials used in an event to the event guide page that can be viewed on a network,
A communication device;
An information processing device capable of communicating with the communication device,
The communication device
Input means for inputting identification information of the event,
The information processing apparatus includes:
Search means for searching for the event corresponding to the identification information with reference to event information stored in a database;
A data upload system comprising: uploading means for uploading the electronic data to the guidance page of the searched event.
The information processing apparatus further includes display control means for displaying at least one event information corresponding to the input identification information on a display device of the communication device,
The data upload system according to claim 1, wherein the communication apparatus further includes a selection unit that allows a user to select arbitrary event information from the displayed event information.
An information processing apparatus capable of communicating with a communication apparatus,
Search means for searching for an event corresponding to the identification information input from the communication device with reference to event information stored in a database;
An information processing apparatus comprising: uploading means for uploading electronic data of materials used in the event to the searched event guide page.
The information processing apparatus according to claim 3, wherein the retrieval unit retrieves the guidance page by reading a content of scan data of the material.
A communication device capable of communicating with the information processing device according to claim 3 or 4,
A communication apparatus comprising input means for inputting the identification information to the information processing apparatus.
A data upload method for uploading electronic data of materials used in an event to the event guide page that can be viewed on a network,
An input step of inputting identification information of the event;
A search step of searching for the event corresponding to the identification information with reference to event information stored in a database;
An uploading step of uploading the electronic data to the guidance page of the searched event.

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