JP2011003980A - Document output device, document output program, and document processing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document output device, a document output program, and a document processing system, making the document concerned hold information on a processing method selected for every document.SOLUTION: A document output device 100 selects dictionary information for every document, and encodes the selected dictionary information to print on the document or display on a display device. The dictionary information is stored in a dictionary information storage 102. Wherein, the dictionary information includes attributes of display information established for every display area where information is displayed on the document and related information specifying relation to be satisfied between information displayed for every display area. A document verification device 104 checks whether a particular information satisfies a relation specified by the dictionary information with other information, based on the dictionary information. The document verification device 104 also performs verification processing for verifying the consistency and the correctness etc. of the document.

Description

  The present invention relates to a document output device, a document output program, and a document processing system.

  Patent Document 1 below discloses a document confirmation support apparatus that reads a document image, recognizes the contents of the document, and displays confirmation items based on previously stored document information. Patent Document 2 below discloses an Internet facsimile machine that analyzes a code image included in an image received by facsimile and executes processing corresponding to the code image based on a processing method stored in advance.

JP 2008-59157 A JP 2008-271243 A

  An object of the present invention is to provide a document output apparatus, a document output program, and a document processing system that hold information for executing a processing method selected for each document in the document.

  In order to achieve the above object, the document output device according to claim 1 specifies an attribute of display information set for each display area for displaying information on a document and a relationship for each display area. A dictionary selecting unit that selects dictionary information including relation information for each document, and an association unit that associates the dictionary information selected by the dictionary selecting unit with a document.

  According to a second aspect of the present invention, in the first aspect of the invention, the relationship information of the dictionary information includes information regarding a relationship between a plurality of documents.

  The invention described in claim 3 is characterized in that the invention described in claim 1 or claim 2 further comprises dictionary information setting means for setting attributes and relation information for each person who uses the document.

  According to a fourth aspect of the present invention, there is provided a document processing apparatus according to any one of the first to third aspects, and a dictionary associated with the document by reading the document output from the document output apparatus. And a document verification device that performs verification processing of the document based on information.

  The invention according to claim 5 is characterized in that the invention according to claim 4 further comprises display means for displaying the display area where the verification has failed when the document verification apparatus fails verification.

  The invention of the document output program according to claim 6 includes a display information attribute set for each display area for displaying information on the document, and relation information for specifying a relation for each display area. It is characterized by functioning as dictionary selection means for selecting dictionary information for each document, and as association means for associating the dictionary information selected by the dictionary selection means with a document.

  According to the first, fourth, and sixth aspects of the present invention, dictionary information for executing the processing method selected for each document can be held in the document.

  According to the invention of claim 2, it is possible to set a processing method across a plurality of documents for each document.

  According to the invention of claim 3, a different processing method can be set for each person who uses the document.

  According to the invention of claim 5, it is possible to easily grasp which display area has an error in display content.

1 is a diagram illustrating a configuration example of a document processing system according to an embodiment. It is a figure which shows the example of the hardware constitutions of the computer which comprises the document output apparatus and document verification apparatus concerning embodiment. It is a functional block diagram of the document output device concerning an embodiment. It is a functional block diagram of the document verification apparatus concerning embodiment. It is a flowchart of the example of operation | movement of the document output device concerning embodiment. It is a figure which shows the example of dictionary information. It is a figure which shows the example of the document which the output part output. It is a flowchart of the operation example of the document verification apparatus concerning embodiment. It is a figure which shows the example of a display of verification failure.

  Hereinafter, modes for carrying out the present invention (hereinafter referred to as embodiments) will be described.

  FIG. 1 shows a configuration example of a document processing system according to the embodiment. In FIG. 1, the document processing system includes a document output device 100, a dictionary information storage device 102, and a document verification device 104.

  The document output apparatus 100 selects, for each document, dictionary information including display information attributes set for each display area for displaying information on the document and relation information for specifying the relation for each display area. The selected dictionary information is output in association with the document. Here, the document refers to a document in which information is displayed with characters and numbers, such as various forms, and includes both information described on a medium such as paper and an electronic document. The display information attribute includes, for example, whether the information is an essential description item or an optional description item as a description item of a document, whether it is numerical information or character information, a selection type, that is, a value selected from a predetermined list, The upper limit value and the lower limit value are included. Further, the relationship information designates a relationship that should be satisfied among information displayed in a plurality of display areas (information description columns and the like). This relationship information specifies not only the relationship between the information displayed in the same document but also the relationship between the information displayed in other documents. The association of dictionary information is, for example, encoding dictionary information or its identification information (dictionary ID, etc.) and printing it on a medium on which a document is written, or giving dictionary information or its identification information to an electronic document. Etc. The electronic document includes data obtained by reading a document on a medium with a scanner or the like. In addition, document output includes printing on a medium such as paper and file output of an electronic document. When the document is printed or the electronic document is displayed on a display or the like, the dictionary information is appropriately set. A configuration in which the position is displayed is preferable.

  The dictionary information storage device 102 is configured as a server that operates on an appropriate computer, for example, stores the dictionary information, and provides the dictionary information to the document output device 100, the document verification device 104, and the like.

  The document verification apparatus 104 performs a verification process for verifying the consistency and correctness of the document based on the dictionary information. As an example of the verification process, whether or not the information is described in the display area of the information specified as the mandatory description item in the dictionary information, whether the type of the described information (numeric value or character) is correct, or the numeric information is the dictionary It is within the range of the upper and lower limits specified by the information, or whether certain information satisfies the relationship with other information specified by the dictionary information (for example, it is equal to the sum of numerical values in other fields, or is specified in other forms) It is not limited to these.

  Note that the document output device 100, the dictionary information storage device 102, and the document verification device 104 may be connected to each other via a network or other communication means so as to cooperate with each other. Further, it may be incorporated in a copying machine, a facsimile machine, a printing machine, a multifunction machine (also called a multi-function copying machine, which has functions of a scanner, a printing machine, a copying machine, a facsimile machine, etc.).

  FIG. 2 shows an example of a hardware configuration of a computer constituting the document output device 100 and the document verification device 104 according to the embodiment. In FIG. 2, a document output device 100 and a document verification device 104 are a central processing unit (for example, a CPU such as a microprocessor may be used) 10, a random access memory (RAM) 12, a read-only memory (ROM) 14, a communication device. 16, an input device 18, a display device 20, a printing device 22, a document reading device 24, and a hard disk device (HDD) 26. These components are connected to each other by a bus 28. The communication device 16, the input device 18, the display device 20, the printing device 22, the document reading device 24, and the hard disk device 26 are connected to the bus 28 via the input / output interfaces 30a, 30b, 30c, 30d, 30e, and 30f, respectively. It is connected.

  The CPU 10 controls the operation of each unit described below based on a control program stored in the RAM 12 or the ROM 14. The RAM 12 mainly functions as a work area for the CPU 10, and the ROM 14 stores a control program such as BIOS and other data used by the CPU 10.

  The communication device 16 includes a USB (Universal Serial Bus) port, a network port, and other appropriate interfaces, and is used by the CPU 10 to exchange data with an external device via communication means such as a network. For example, the dictionary information is exchanged with the dictionary information storage device 102.

  The input device 18 includes a keyboard, a pointing device, a touch panel, and the like, and is used by a person in charge to input operation instructions and the like.

  The display device 20 includes a liquid crystal display, a touch panel, and the like, and displays a processing result by the CPU 10 and the like.

  The printing device 22 prints out a document associated with dictionary information on paper or another medium. The printing device 22 includes a printer engine or the like. As the printer engine, for example, a laser printer engine that forms an image by an electrophotographic process is used. An ink jet printer engine may be used. The display device 20 and the printing device 22 may be provided only in the document output device 100.

  The document reading device 24 is configured by, for example, a scanner, and is associated with dictionary information, reads a document printed on a medium, and generates an electronic document. The document reading device 24 may be provided only in the document verification device 104.

  The hard disk device 26 is a storage device and stores various data necessary for document output processing, verification processing, and the like, which will be described later. Instead of the hard disk device 26, a nonvolatile storage device such as an EEPROM may be used.

  FIG. 3 is a functional block diagram of the document output apparatus 100 according to the embodiment. 3, the document output apparatus 100 includes a dictionary selection unit 32, an association unit 34, a dictionary information setting unit 36, and an output unit 38. These functions control, for example, the processing operations of the CPU 10 and the CPU 10. Realized by a program.

  The dictionary selection unit 32 selects dictionary information for a form or other document, and acquires dictionary information from the dictionary information storage device 102. The dictionary information is selected for each document based on the instruction information input from the input device 18 by the person in charge according to the nature, usage, and the like. In this case, for example, a list of dictionary information may be displayed on the display device 20, and the person in charge may refer to this to specify dictionary information. Also, for example, the person in charge inputs the type of work (work type) that is the object of use of the document from the input device 18, selects dictionary information corresponding to the type of work, and selects the selected dictionary information in the dictionary information storage device 102. It can also be configured as required. The association between the business type and the dictionary information may be stored in advance in a storage device such as the hard disk device 26 constituting the document output device 100 or may be stored in the dictionary information storage device 102. In addition, a dictionary ID which is identification information for identifying dictionary information is set in advance, and the dictionary selection unit 32 selects dictionary information based on the dictionary ID designated by the person in charge and requests it from the dictionary information storage device 102 It is good.

  The associating unit associates the dictionary information selected by the dictionary selecting unit 32 with the document that is the target of dictionary information selection. In this case, there is a configuration in which the associating unit 34 instructs the output unit 38 to superimpose and print dictionary information at an appropriate position in the document, or a configuration in which the associating unit 34 assigns a dictionary information file to the electronic document. When the dictionary information is associated with the document, the dictionary information or dictionary ID is encoded and associated. Examples of encoding include, but are not limited to, a one-dimensional barcode and a two-dimensional barcode.

  The dictionary information setting unit 36 sets or changes the attribute and relationship information included in the dictionary information based on the instruction information input from the input device 18 by the person in charge, for example, according to the document type, contents, or the intended user of the document. To do. For example, when a law or rule related to a document is revised, the attribute and related information are changed so as to correspond to this revision. Further, even for the same document, the attribute and relation information are changed for each user of the document, and dictionary information is customized. For example, if you use the same application form for both an individual member and a family member in a certain application form, make sure that the content in the last name column as the display area is the same in the application for a family member. For example, setting related information in The dictionary information set by the dictionary information setting unit 36 is stored in the dictionary information storage device 102 and can be selected from the dictionary selection unit 32.

  The output unit 38 outputs the document in which the association unit 34 associates the dictionary information. The output contents include, for example, printing out a document on which dictionary information encoded by the printing device 22 is superimposed, displaying an electronic document on the display device 20, and the like. In this case, the encoded dictionary information is arranged at an appropriate position on the document image. The arrangement position may be determined in advance, or may be designated by the associating unit 34 each time. Moreover, it is good also as a structure which outputs the file of an electronic document as the content of output. In this case, a file in which the dictionary information associated with the document file by the association unit 34 is output. For example, the dictionary information may be set as a custom attribute value (user-defined attribute) in the output file. When outputting an electronic document as a file, the associated dictionary information does not have to be superimposed as an image.

  FIG. 4 is a functional block diagram of the document verification apparatus 104 according to the embodiment. 4, the document verification apparatus 104 includes a dictionary acquisition unit 40, a document analysis unit 42, an information verification unit 44, and a display unit 46. These functions control, for example, the processing operations of the CPU 10 and the CPU 10. Realized by a program.

  The dictionary acquisition unit 40 extracts dictionary information included in a document read by the document reading device 24 or a document received via the communication device 16. When a dictionary ID is assigned to the document, dictionary information corresponding to the dictionary ID is acquired from the dictionary information storage device 102.

  The document analysis unit 42 analyzes the contents of the document, and extracts information displayed in the display area in which the attribute information and the relationship information are set in the dictionary information acquired by the dictionary acquisition unit 40.

  The information verification unit 44 verifies the consistency, correctness, etc. of the information extracted from the document by the document analysis unit 42. As described above, the verification contents include the presence / absence of mandatory description items, the validity of the information type, whether the numerical value is within the range of upper and lower limits, whether the relationship with the information in other display areas is valid, etc. Can be given.

  The display unit 46 displays the result of the verification process of the information verification unit 44, that is, information regarding the success or failure of the verification.

  FIG. 5 shows a flow of an operation example of the document output apparatus 100 according to the embodiment. In FIG. 5, when the person in charge designates information regarding the job type and other document properties and uses from the input device 18 (S101), the dictionary selection unit 32 selects dictionary information according to the properties and uses of the document. Then, the selected dictionary information is acquired from the dictionary information storage device 102 (S102).

  Here, the dictionary selection unit 32 displays the contents of the selected dictionary information on the display device 20, and inquires the person in charge of whether or not the dictionary information needs to be changed (S103). When the content of the dictionary information is changed according to the type, nature, usage, content, or user of the document, the person in charge inputs the instruction information from the input device 18, and the dictionary information setting unit 36 Based on the instruction information, the contents of the dictionary information are changed (S104). The changed dictionary information is stored in the dictionary information storage device 102, and the dictionary information after the change can be selected by the dictionary selection unit 32.

  FIG. 6 shows an example of dictionary information. FIG. 6 is an example of dictionary information used in a new application for opening an account. In FIG. 6, the dictionary information includes items of dictionary ID, display area, relationship information, and attribute. The dictionary ID may be a code or the like for identifying the dictionary information, or a file name or the like that stores the dictionary information. In the display area, an identification column of a document (in this example, an “application form for opening an account”) is set. In the related information, “driver's license @ number” and “passport @ number” are set. This driver's license or passport is an example of a document document that serves as a document when the document is verified based on the dictionary information. The driver's license number and passport number are the material information specified by the related information, and are used for document verification. Each document information is also displayed in the display area set in the related information of the dictionary information (in the example of FIG. 6, each number column of the driver's license or passport which is another document for the “application form”). Information. In the example of FIG. 6, the consistency between the number of the driver's license or passport as the material information and the number described in the identity confirmation column is verified. In addition, the type of information (numerical value in the case of a driver's license, letters and numerical values in a passport) and an upper limit value and a lower limit value of a driver's license number are set in the attributes.

  Returning to FIG. 5, the associating unit 34 associates the dictionary information selected by the dictionary selecting unit 32 with the document for which dictionary information is selected (S105). The document associated with the dictionary information is printed by the output unit 38 by the printing device 22 or displayed on the display device 20 (S106). At this time, the contents of the dictionary information are encoded into a one-dimensional or two-dimensional barcode, and are printed or displayed as an image superimposed on the document. In addition, information input or described in a display area that can be input or described by the person in charge, such as identification information, is printed or displayed in the display area.

  FIG. 7 shows an example of a document output by the output unit 38. FIG. 7 is an output example of an “application form” for opening an account. In FIG. 7, “name”, “address”, “phone number”, and “identification” are set as display areas in “application form”. When printing a document, for example, the person in charge selects “new application” as a job from a menu displayed on the display device 20 and prints an “application form”. When the “new application” menu is selected, the dictionary selection unit 32 selects the dictionary ID shown in FIG. 6 as the dictionary information used in the new application service, and for example, the contents of the dictionary information output in the CSV format or The dictionary ID is encoded into a one-dimensional or two-dimensional barcode. The encoded dictionary information content or dictionary ID is superimposed on the “application form” as an image A and printed out from the printing device 22 or displayed on the display device 20. At this time, the information entered or entered in the “identification” column is also printed or displayed.

  FIG. 8 shows a flow of an operation example of the document verification apparatus 104 according to the embodiment. In FIG. 8, the document output device 100 reads a document printed out by the printing device 22, or the document reading device 24 reads the electronic document file output from the document output device 100 by the communication device 16. 40 acquires a document to be verified (S201). At this time, the document analysis unit 42 also acquires a document document as a material for verifying the acquired document by the document reading device 24, the communication device 16, and the like (S202).

  If the document to be verified is, for example, an “application form” for opening an account as shown in FIG. 7, this “application form” and a driver's license designated as a document document in the related information shown in FIG. The passport is read by the document reading device 24. The application form and driver's license or passport image may be acquired by the communication device 16 or the like.

  Next, the dictionary acquisition unit 40 extracts dictionary information included in the document acquired in S201. When a dictionary ID is assigned to the document, dictionary information corresponding to the dictionary ID is acquired from the dictionary information storage device 102 (S203). The dictionary information extraction process can be executed by a function such as a barcode scanner. The document analysis unit 42 extracts, as verification targets, information displayed in the display area in which the attribute and relationship information included in the dictionary information is set, among the information included in the document acquired in S201 (S204). Further, the document analysis unit 42 acquires the material information specified by the relationship information included in the dictionary information from the material document acquired in S202 (S205).

  For example, when the image shown in FIG. 7 is acquired by the document reading device 24 or the communication device 16 or the like, the dictionary acquisition unit 40 extracts the contents of the dictionary information or the dictionary ID shown in FIG. . In addition, the document analysis unit 42 extracts a number that is information displayed in the “identity confirmation” column, which is a display area in which attributes and relationship information are set in the dictionary information. In the example of FIG. 7, “12345678901234” is extracted. Also, the document analysis unit 42 extracts the driver's license number or passport number as the material information from the “driver's license” or “passport” specified as the material document in the related information included in the dictionary information shown in FIG. To do.

  The information verification unit 44 verifies the consistency and correctness of the verification target information extracted in S204 based on the attribute and relation information included in the dictionary information and the material information acquired in S205 (S206).

  The verification process is performed by interpreting items described in the dictionary information according to an appropriate grammar. In the example of FIG. 6, “=”, “form name”, “@”, and “material information” are described as grammars, and the document to be verified specified by the dictionary ID or the like (in the example of FIG. 7, “ It is interpreted that it is determined whether or not the value of the column (identification in the example of FIG. 7) specified in the display area in the “application form”) is equal to the value acquired as “material information”. In accordance with this interpretation, the information verification unit 44 compares the number in the identity confirmation column extracted by the document analysis unit 42 with the driver's license number or passport number extracted as the material information, and whether these values are equal. Confirm. As a result, the verification is determined to be successful if the number in the identity confirmation column is equal to the driver's license number or passport number, and if the number is not equal, it is determined to be verification failure. Whether to use a driver's license or passport may be specified by the person in charge from the input device 18 during dictionary information selection processing by the dictionary selection unit 32 and included in the dictionary information. Alternatively, it may be determined in advance for each verification target document. Furthermore, the characters “driver's license” or “passport” may be recognized and determined by image processing from the image acquired as the document document in S202.

  As a result of the verification process, when it is determined that the verification is successful (S207), the display unit 46 causes the display device 20 to display that effect (S208). If there is inconsistency of information, lack of validity, etc., it is determined that the verification has failed, and the display unit 46 displays a verification failure on the display device 20 (S209). Note that the verification process is not limited to the interpretation of the related information. For example, the numerical value to be verified within the range of the upper and lower limits set in the attribute of the dictionary information (the numerical value of the identification number in the example of FIG. 7). It is also performed on whether or not there is.

  FIG. 9 shows a display example of verification failure. In FIG. 9, in the image shown in FIG. 7, the identity confirmation number column in which the information is inconsistent is highlighted, and at the same time, the message “Does not match the driver's license number” is also displayed. Yes.

  6, 7, and 9 show examples of verifying an “application form” for opening an account using a driver's license or passport, the document processing system according to the embodiment is applied to these tasks. It is not limited to. For example, for verification of whether or not the total value of a plurality of display areas is equal to the value of other display areas, the respective values are extracted in accordance with the relation information of the dictionary information in the same manner as the above method. It can be carried out.

  Further, the program for executing each step of FIG. 5 and FIG. 8 can be stored in a recording medium, and the program may be provided by communication means. In that case, for example, the above-described program may be regarded as an invention of a “computer-readable recording medium recording a program” or an invention of a “data signal”.

  10 CPU, 12 RAM, 14 ROM, 16 communication device, 18 input device, 20 display device, 22 printing device, 24 document reading device, 26 hard disk device, 28 bus, 30a, 30b, 30c, 30d, 30e, 30f input / output Interface, 32 Dictionary selection unit, 34 Association unit, 36 Dictionary information setting unit, 38 Output unit, 40 Dictionary acquisition unit, 42 Document analysis unit, 44 Information verification unit, 46 Display unit, 100 Document output device, 102 Dictionary information storage device 104 Document verification apparatus.

Claims (6)

A dictionary selection means for selecting, for each document, dictionary information including display information attributes set for each display area for displaying information on the document and relation information for specifying a relation for each display area;
Association means for associating the dictionary information selected by the dictionary selection means with a document;
A document output device comprising:   The document output apparatus according to claim 1, wherein the relation information of the dictionary information includes information on a relation between a plurality of documents.   3. The document output apparatus according to claim 1, further comprising dictionary information setting means for setting attributes and related information for each person who uses the document. The document output device according to any one of claims 1 to 3,
A document verification device that reads a document output by the document output device and performs verification processing of the document based on dictionary information associated with the document;
A document processing system comprising:   5. The document processing system according to claim 4, further comprising display means for displaying the display area where the verification has failed when the document verification apparatus fails verification. Computer
A dictionary selection means for selecting, for each document, dictionary information including display information attributes set for each display area for displaying information on a document and relation information for specifying a relationship for each display area;
Association means for associating the dictionary information selected by the dictionary selection means with a document;
Document output program characterized by functioning as

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