JP2010152700A - Bookkeeping method, information processing apparatus, and bookkeeping program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a bookkeeping method which reduces the burden of keeping a cash book. <P>SOLUTION: An information processing apparatus includes: a storage unit 2 for storing journal files for holding past journals; an input acquisition unit 11 which acquires the content of user input and reports it to each unit and which, when detecting the operation of entering a transaction on a bookkeeping screen, acquires the target month and year of the transaction to be entered from the content of input, and reads from the storage unit 2 a reference setting where previous transactions of the subject of reference are set; a transaction dictionary creation unit 12 which determines a reference period restricting the previous transactions of the subject of reference based on the target month and year and the reference setting, reads a journal file for the reference period from the storage unit 2, and creates a transaction dictionary from the data of the journal file as a dictionary for creating a guide screen for use in input support; and a dictionary selection and output unit 15 which narrows down the data of the transaction dictionary according to the content reported form the input acquisition unit 11 and acquires an abstract, the other party's account and the like for display on the guide screen. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a bookkeeping method in accounting processing.

  Conventionally, an accounting person in a corporation or an individual company records daily transactions in a book for accounting processing. In the case of posting, the same account is used for similar transactions, but similar transactions tend to occur repeatedly. There was a problem of being bad. In addition, in organizations such as small corporations and individual businesses, it is not always possible to secure human resources with specialized accounting and tax knowledge. As a result, the accounting staff must check the account items that should be used each time they make a book, and the book work is delayed. Had occurred.

  On the other hand, the accounting software can use a function of specifying and copying an entered journal. However, when such a function is used, the normal flow of book entry is interrupted, so the work efficiency is poor. In addition, it is easy to make mistakes after copying all of the data in a batch, and then adjusting the date and amount individually according to the current month. About the summary, since a part of the transaction is input again after deleting a part, the input efficiency is poor.

  With respect to such a problem, in Patent Document 1 below, a description dictionary for assisting input is provided by saving the contents of a transaction recorded in association with the description of the transaction in accordance with a user instruction on the entry input screen. The technology to create is disclosed.

  Also, in Patent Document 2 below, in order to save labor in the input work to the accounting system, the data for the same month in the previous year related to the income and expenditure of each bank account is extracted from the journal data generated in the past and extracted. A technique for generating a balance sheet for each month based on the journal data and displaying it on the screen is disclosed.

Japanese Patent No. 3904476 JP 2002-99696 A

  However, in the technique of the above-mentioned patent document 1, since registration in the summary dictionary is performed by a user operation, if there is little registration in the summary dictionary, there is a high possibility that an appropriate summary does not exist at the time of writing. If there were many, there was a problem that it took time and effort to find an appropriate summary. Accordingly, in order to increase the input efficiency, it is necessary to keep the summary dictionary in an optimal state, and there is a problem that a maintenance burden is generated.

  Also, according to the technique of the above-mentioned Patent Document 2, the balance sheet schedule for each bank for the current month is output, manually checked against the balance check table and bank passbook sent from the bank, and the amount of the schedule table is entered manually. Need to be corrected. Such a method is essentially the same as the method of copying by specifying a journal entry that has already been entered, and there is a problem such as poor work efficiency because it interrupts the normal flow of book entry as described above. It was not solved.

  The present invention has been made in view of the above, and an object of the present invention is to provide a bookkeeping method that can reduce the burden on bookkeeping in a cash register without requiring a special summary registration operation.

  In order to solve the above-described problems and achieve the object, the present invention provides a bookkeeping method for bookkeeping in an information processing apparatus having an accounting processing function, wherein the input acquisition means stores the bookkeeping. When it is detected that the user has made an operation to book a transaction on the bookkeeping screen for performing, the target date which is the date of occurrence of the transaction to be booked is acquired from the input content of the bookkeeping screen, and storage means From the input content acquisition step of reading the reference setting in which the occurrence time of the past transaction of the reference object is set, and the transaction dictionary creation means, the past transaction of the reference object has occurred based on the target year and the reference setting After determining a reference period for limiting the date, a journal file holding journals generated in the past for the reference period is read from the storage unit, and the journal file is read. A transaction dictionary creating step for creating a transaction dictionary for generating journal information including a summary, which is a dictionary for generating a guide screen used for input assistance based on the data, and a dictionary selection output means, In accordance with the input contents notified from time to time by the input acquisition means, the data is narrowed down for the transaction dictionary created in the transaction dictionary creation step, and the information including the summary and the opponent subject obtained from the narrowed data is displayed on the guide screen. And a guide screen output step for performing control to be displayed.

  Further, in the bookkeeping method according to the present invention, when the input acquisition unit detects that the user has performed an operation of selecting a transaction on the guide screen, the transaction data selected from the input content of the guide screen is displayed. A transaction selection step of acquiring and outputting the transaction data; and a transaction generation step of performing a control in which the transaction generation means receiving the transaction data reflects the transaction data in the transaction on the bookkeeping screen. It is characterized by including.

  Further, in the bookkeeping method according to the present invention, the storage means is information that associates one or more account items grouped based on the nature of the transaction and a transaction classification that is an identifier indicating each of the groups. The transaction information is obtained by storing the transaction information from the input contents of the book entry screen and outputting the transaction category, and the dictionary extracting unit that receives the transaction category. Reads out the category information from the storage means, acquires all the account items associated with the transaction category, and further extracts the account item from the transaction dictionary data created in the transaction dictionary creation step. A dictionary extraction step of extracting data held as and notifying the dictionary selection output means, and in the guide screen output step Said dictionary selection output means further refine the target data extracted from the transaction dictionary in the dictionary extraction step, it is characterized.

  The book entry method according to the present invention further includes an account item acquisition step in which the input acquisition means acquires an account item from the input content of the entry screen and outputs the account item, and a dictionary that receives the account item. Extracting means for extracting data holding the account item as a counterpart item from the transaction dictionary data created in the transaction dictionary creating step and notifying the dictionary selection output unit; In the guide screen output step, the dictionary selection output means further narrows down the data extracted from the transaction dictionary in the dictionary extraction step as a target.

  Further, in the bookkeeping method according to the present invention, the storage means includes a personal name master that holds names of business partners and individuals, and in the transaction dictionary creation step, a name is read from the personal name master, A process of deleting a character string that matches the name from the summary held by each of the data is performed, and the transaction dictionary is created by collecting the data after the deletion process.

  Further, in the bookkeeping method according to the present invention, the storage means is a pre-registered dictionary that holds a summary dictionary that holds journal information including a summary, and the dictionary synthesis means further includes the storage means. A dictionary composition step of synthesizing the summary dictionary and the transaction dictionary created in the transaction dictionary creation step, and in the guide screen output step, the dictionary selection output means includes the transaction dictionary In addition, the data is narrowed down to the summary dictionary.

  In addition, the present invention is an information processing apparatus capable of executing accounting processing including accounting book processing, a storage unit for storing a journal file that holds journals that have occurred in the past, and acquisition contents input by a user. When it is detected that the user has made an operation to book a transaction on the bookkeeping screen for bookkeeping, the date of occurrence of the transaction to be booked is determined from the input content of the bookkeeping screen. When obtaining a certain target year and month, an input acquisition unit that reads a reference setting in which the occurrence time of a past transaction of a reference target is set from the storage unit, and when the input acquisition unit acquires a target year and a reference setting, Based on these, after determining a reference period for limiting the date of occurrence of the past transaction to be referred to, the journal file is read from the storage means for the reference period. A transaction dictionary creation means for creating a transaction dictionary for generating a guide screen used for input assistance based on data of the journal file and holding journal information including a summary; and the input In accordance with the content notified from the acquisition means, control is performed to narrow down the data for the transaction dictionary created by the transaction dictionary creation means, and to display information including the description and the opponent subject obtained from the narrowed data on the guide screen. And a dictionary selection output means for performing.

  In the information processing apparatus according to the present invention, when the input acquisition unit detects that the user has performed an operation of selecting a transaction on the guide screen, the transaction data selected from the input content of the guide screen And, further, transaction generation means for performing control to reflect the transaction data in the transaction on the entry screen when the input acquisition means acquires the selected transaction data. .

  Further, in the information processing apparatus according to the present invention, the storage means is information that associates one or more account items grouped based on the nature of the transaction and a transaction classification that is an identifier indicating each of the groups. If the input acquisition unit acquires a transaction category from the input content of the entry screen, the category information is read from the storage unit and the account associated with the transaction category is stored. A dictionary extracting means for acquiring all subjects, further extracting from the transaction dictionary data the data that holds the account subject as the counterpart subject, and notifying the dictionary selection output means; Further, the data extracted from the transaction dictionary notified from the dictionary extracting means is narrowed down as a target.

  The information processing apparatus according to the present invention further includes data that holds the account item as a counterpart item from the data in the transaction dictionary when the input acquisition unit acquires the account item from the input content of the entry screen. Dictionary extraction means for extracting and notifying the dictionary selection output means, and the dictionary selection output means further narrows down the data extracted from the transaction dictionary notified from the dictionary extraction means. It is characterized by.

  Further, in the information processing apparatus according to the present invention, the storage unit includes a personal name master that holds names of business partners and individuals, and the transaction dictionary creation unit reads a name from the personal name master, and the journal file A process of deleting a character string that matches the name from the description held by each of the data, and further collecting the data after performing the deletion process to create the transaction dictionary .

  Further, in the information processing apparatus according to the present invention, the storage unit is a pre-registered dictionary that holds a summary dictionary for holding journal information including a summary, and further, the storage unit stores the summary dictionary. A dictionary synthesizing unit that reads the summary dictionary and synthesizes the summary dictionary and the transaction dictionary created by the transaction dictionary creation unit, and the dictionary selection output unit is configured to perform data for the summary dictionary in addition to the transaction dictionary It is characterized by narrowing down.

  Moreover, this invention makes a computer perform the book-keeping method as described in any one of Claims 1-6, It is characterized by the above-mentioned.

  The bookkeeping method according to the present invention has an effect that an input example of past transactions can be presented to the user, and the user can use the input example as a reference for bookkeeping.

  Embodiments of an information processing apparatus according to the present invention will be described below in detail with reference to the drawings. Note that the present invention is not limited to the embodiments.

  FIG. 1 is a diagram illustrating a configuration example in an embodiment of an information processing apparatus according to the present invention. The information processing apparatus in FIG. 1 is, for example, a normal personal computer, and includes a control unit 1, a storage unit 2, an operation unit 3 having an input interface such as a mouse and a keyboard, and a display unit 4. Prepare. Further, the control unit 1 has an accounting process function for performing accounting process, and includes a cash register processing function unit 5 having a function of creating a cash register as a part of the accounting process function.

  FIG. 2 is a block diagram showing a configuration example of the cash register processing function unit 5. The accounting book processing function unit 5 in FIG. 2 has a function to perform accounting book processing, and includes an input acquisition unit 11, a transaction dictionary creation unit 12, a dictionary synthesis unit 13, a dictionary extraction unit 14, and a dictionary selection output. Unit 15 and transaction generation unit 16, and realize an input assist function in the accounting book entry. The input acquisition unit 11 acquires contents input to the screen. The transaction dictionary creation unit 12 generates a transaction dictionary (described later) using the journal file 23 and the person name master 24. The dictionary synthesizing unit 13 synthesizes a summary dictionary (described later) and a transaction dictionary, and generates a synthesis dictionary including the contents of the summary dictionary and the contents of the transaction dictionary. The dictionary extraction unit 14 extracts data that matches the transaction category, account title name, or account code entered or selected from the synthesis dictionary. The dictionary selection output unit 15 generates a guide screen using the data extracted by the dictionary extraction unit 14. The guide screen is an input auxiliary screen that displays a transaction example centering on the summary, and the user can input a transaction by selecting the summary. The transaction generation unit 16 reflects the data selected on the guide screen in the transaction on the screen.

  The cash register processing function unit 5 has a function of creating various cash registers. For example, the user selects a menu such as cash, petty deposits, accounts receivable, accounts payable, borrowings, and temporary payments to select these items. Transactions can be booked.

  As shown in FIG. 2, the storage unit 2 includes a summary dictionary DB 21, a transaction dictionary DB 22, a journal file 23, a personal name master 24, and a temporary storage unit 25. The summary dictionary DB 21 stores a summary dictionary. Here, the summary dictionary is a dictionary for generating the guide screen, and journal information is associated with the summary. The summary dictionary is preset, but the contents can be edited. The transaction dictionary DB 22 stores a transaction dictionary. Here, the transaction dictionary is a dictionary that is used for the same purpose as the summary dictionary and has the same information. Note that the summary dictionary is fixed information, whereas the transaction dictionary is automatically generated from the latest journal. The configuration of the summary dictionary and the transaction dictionary will be described later. Here, the journal file 23 holds information on past journals in, for example, a monthly journal file. Since the monthly journal file is created according to the closing date, for example, if the closing date is 20 days, the monthly journal file for November is for transactions that occurred on (October 21 to November 20). Retain data. The personal name master 24 stores the names of business partners or persons such as individual businesses, shops, corporations, and individuals. Note that the accounting book processing function unit 5 can manage a plurality of corporations and businesses. Therefore, the summary dictionary DB 21, transaction dictionary DB 22, and journal file 23 described above manage data in units of companies.

  FIG. 3 is a diagram illustrating a configuration example of the transaction dictionary creation unit 12 in the accounting book processing function unit 5. As shown in FIG. 3, the transaction dictionary creation unit 12 of the cashbook processing function unit 5 includes a dictionary creation determination unit 31, a journal file reading unit 32, a character string deletion unit 33, and a data aggregation unit 34. The dictionary creation determination unit 31 determines whether to create a transaction dictionary. The journal file reading unit 32 acquires a journal file for a target period for creating a transaction dictionary from the journal file 23. The character string deletion unit 33 deletes the character string in the personal name master 24 from the data obtained from the journal file. The data aggregation unit 34 aggregates the data processed by the character string deletion unit 33 and creates a transaction dictionary.

  Note that the information processing apparatus shown in FIG. 1 is a general computer system that can realize the bookkeeping method in this embodiment. For example, the control unit 1, the account book processing function unit 5, the input acquisition unit 11, the transaction dictionary The creation unit 12, the dictionary synthesis unit 13, the dictionary extraction unit 14, the dictionary selection output unit 15, and the transaction generation unit 16 operate as a control unit including a CPU, and the storage unit 2 is a part of a memory unit including a RAM, a ROM, and the like. Operate. The computer system further includes, for example, a CD-ROM drive unit, a disk unit, an external I / F unit, etc. in addition to the control unit and memory unit, the input unit 3 and the display unit 4, and all these units are Are connected via a system bus.

  The said control unit performs the process for implement | achieving the input assistance function in the cash register processing function of a present Example. The memory unit stores programs to be executed by the control unit (dedicated software for realizing the bookkeeping method of the embodiment), data obtained in the course of processing, and the like. The display unit 4 is composed of a CRT, LCD (liquid crystal display panel) or the like, and displays various screens to the user of the computer system. The operation unit 3 includes, for example, a keyboard and a mouse, and is used by a computer system user to input various types of information. In addition, here, as an example, a bookkeeping program that describes processing for realizing the book table method of the present embodiment is provided by being stored in a CD-ROM.

  In the above configuration, in the computer system of FIG. 1, first, a program is installed in the disk unit from the CD-ROM set in the CD-ROM drive unit. Then, the program read from the disk unit when starting the computer system is stored in the memory unit. In this state, the control unit executes the processing shown in this embodiment according to the program stored in the memory unit. This program operates as a resident program in the computer system. In the above description, the program is provided on the CD-ROM. However, the recording medium that provides the program is not limited to this, and any program such as a DVD may be used depending on the computer constituting the system. Media may also be used.

  Next, the input assisting operation of the information processing apparatus configured as described above will be described along the process of registering a cashbook. FIG. 4 is a diagram showing an example of a bookkeeping screen for creating a cashbook. FIG. 4 is a cash accounting book entry screen, which is one of the functions of the cashier processing function unit 5, and a case where a cash accounting book is entered will be described below as an example. In the upper part of the screen, an account code (“1111”) and an account item name are displayed for “cash” which is an account item of the cash book.

  Also, before the entry screen shown in FIG. 4, for example, the user designates a settlement date on an unillustrated item or an initial screen, and the input acquisition unit 11 of the cashbook processing function unit 5 acquires these pieces of information. Here, the closing date is the last day.

  The entry screen of FIG. 4 has as input items “month and date” which is the date of transaction, “transaction category” which is the type of transaction, “description” which indicates the contents of the transaction, “partner item” which is the account item, auxiliary It includes items such as “subsidy” indicating a subject, “district” indicating a tax classification, “deposit” as a deposit amount, “withdrawal” as a withdrawal amount, and “balance” indicating a balance. In addition, an entry item for a target year and month for executing the bookkeeping process is provided at the upper left of the bookkeeping screen. Here, the “transaction category” is a code that specifies one or more account items grouped according to the nature of the transaction. For example, account items such as “communication expenses”, “miscellaneous expenses”, “consumables expenses”, and “freight” are registered in the transaction classification “21” (payment of expenses). The association between the transaction classification code and each account item can be freely set, and the classification information relating these is stored in the storage unit 2 (not shown).

  Further, “reference setting” is registered as a parameter that can be set by the user in the cash register processing function unit 5. “Reference setting” is a parameter for designating the occurrence time of a past transaction to be referred to when performing input assistance. Here, it is assumed that the setting contents include “previous month” / “same month of previous year” / “OFF”. The reference setting is held in the storage unit 2 (not shown). When the reference setting is OFF, the past transaction is not referred to.

  Further, the user selects a target year and month for the bookkeeping process. Here, it is assumed that the user selects “(Heisei) 20th December”. In this case, since the settlement date is the last day as described above, the year and month to be booked (the date to be booked) is from December 1 to 31, 2008. Further, as shown in FIG. 4, the user inputs a date (for example, “1202”) in the “month and day” of the transaction details. The input acquisition unit 11 checks the input date based on the target date and the settlement date obtained as described above, and if a date that is not included in the book target date is input, an error occurs. In addition, when the cursor is moved to “transaction category” in FIG. 4, a list of transaction categories is displayed separately for the case of deposit and the case of withdrawal, as in the auxiliary screen shown in FIG. Here, the user selects “21. Payment of expense”.

  FIG. 5 is a flowchart for explaining the input assist operation of the cash register processing function unit 5. The process of FIG. 5 starts when the cursor is set in the “Summary” field on the bookkeeping screen of FIG. 4, for example. When detecting that the cursor is set in the “Summary” field, the input acquisition unit 11 of the cash register processing function unit 5 acquires the target year and month (step S1). Then, the input acquisition unit 11 reads the reference setting from the storage unit 2 and determines whether the reference setting is “OFF” (step S2). When it is determined that the reference setting is not “OFF” (step S2: No), the input acquisition unit 11 subsequently determines the date on which the past transaction to be referred to occurred based on the target date and reference setting. A reference period to be limited is determined (step S3). Here, it is assumed that the reference setting is “previous month”. In this case, since the previous month of “December 2008” is “November 2008”, the reference period is “November 2008”. For example, when “same month in the previous year” is set, the reference period is “December 2007”.

  The input acquisition unit 11 of the cash register processing function unit 5 notifies the transaction dictionary creation unit 12 of the value of the reference period: “December 2007” and instructs the creation of the transaction dictionary. Receiving this, the transaction dictionary creation unit 12 determines whether or not a transaction dictionary has been created for the notified reference period (step S4). Specifically, the dictionary creation determination unit 31 of the transaction dictionary creation unit 12 accesses the transaction dictionary DB 22 and checks whether there is a transaction dictionary for the reference period. If the dictionary does not exist, the dictionary creation determination unit 31 determines that the transaction dictionary has not been created (step S4: No), and the process proceeds to step S6. On the other hand, if it exists (step S4: Yes), the dictionary creation determination unit 31 further determines whether there is a change in the journal entry for the reference period (step S5). Specifically, for example, the dictionary creation determination unit 31 accesses the journal file 23, reads the last update time for all the monthly journal files that match the reference period, and finally updates the transaction dictionary for the reference period. It is checked whether the time is new compared with the last update of the monthly journal file in the reference period. If at least one of the monthly journal files is last updated, the dictionary creation determination unit 31 determines that there is a change in the journal for the reference period (step S5: Yes), and proceeds to step S6. On the other hand, if the transaction dictionary is last updated, the dictionary creation determination unit 31 determines that there is no change in the journal entry for the reference period (step S5: No), and proceeds to step S7.

  The dictionary creation determination unit 31 of the transaction dictionary creation unit 12 determines that the transaction dictionary has not been created (step S4: No), or determines that there is a change in the journal entry for the reference period (step S5: Yes). Is notified to the journal file reading unit 32. In this case, in order to create a new transaction dictionary, a transaction dictionary creation process (step S6) is started. FIG. 6 is a flowchart for explaining the transaction dictionary creation process. As illustrated in FIG. 6, the journal file reading unit 32 that has received the above notification from the dictionary creation determination unit 31 of the transaction dictionary creation unit 12 reads all the monthly journal files in the reference period from the journal file 23 (step S11). .

  FIG. 7 shows journal entries for the reference period “November 2008”. A transaction dictionary is created from the monthly journal file based on such transaction data, and is reflected on the guide screen of FIG.

  Regarding the creation of a transaction dictionary, the process of processing will be described by showing the data structure. FIG. 8A is a diagram illustrating a configuration example of monthly journal data held in the journal file 23. As shown in FIG. 8A, this monthly journal data includes items such as “date”, “debit”, “credit”, and “summary”, and “debit” and “credit” Each item includes items such as “account code”, “subject code”, “district”, “tax zone”, “consumption tax type classification”, “department code”, “tax included amount”, and “consumption tax amount”. The “account item code” is a code of the account item, and the “auxiliary item code” is a code of the auxiliary item. “Tax” indicates the tax classification, and “Tax” indicates the consumption tax rate. The “consumption tax type classification” indicates a consumption tax type classification such as internal tax / external tax. The “department code” is a code indicating the department in which the transaction has occurred. “Tax included” is the amount including tax, and “consumption tax” is the amount of consumption tax out of the amount including tax. “Summary” is a character string indicating transaction details.

  The journal file reading unit 32 of the transaction dictionary creation unit 12 processes the monthly journal data as shown in FIG. 8A acquired from the journal file 23 into intermediate data as shown in FIG. FIG. 8-2 is a diagram illustrating intermediate data processed from the monthly journal data. As shown in FIG. 8B, the intermediate data includes items such as “journal data number”, “date”, “debit”, “credit”, and “summary”. “Journal data number” is the sequence number of each piece of intermediate data. "Debit" and "Credit" are "Account item code", "Sub-subject code", "District", "Tax", "Consumption tax" among the items shown in Fig. 8-1. Species classification ".

  The journal file reading unit 32 of the transaction dictionary creation unit 12 delivers the intermediate data of FIG. 8B processed as described above to the character string deletion unit 33. The character string deletion unit 33 refers to the person name master 24 and performs a process of deleting the person name from the intermediate data (step S12). Specifically: The character string deletion unit 33 searches the “summary” of the intermediate data in FIG. 8B for whether or not the name registered in the personal name master 24 is included. In searching, for efficiency, the above names may be arranged in the order of longer character strings. If a character string that matches the name registered in the personal name master 24 is included, the character string is deleted. In addition, when a delimiter character to be removed is set in the account book processing function unit 5 and a character string matching the name is deleted, it is checked whether there is a delimiter character before and after the character string. Delete it. If the same name is registered a plurality of times in one summary, all of them are deleted.

  In this way, useful information for assisting input is obtained by deleting information unrelated to the next entry (journal entry) from the summary. The character string deletion unit 33 delivers to the data aggregation unit 34 the intermediate data shown in FIG.

  When the intermediate data is transferred from the character string deletion unit 33, the data aggregation unit 34 of the transaction dictionary creation unit 12 receives items other than the “journal data number” and “date” of the intermediate data (all items of debit and credit, The intermediate data is aggregated so as to be unique with respect to the contents of (Summary) (step S13). Further, sorting is performed in ascending order by “date”, “journal data number” and “date” are deleted, and a transaction dictionary for the reference period “November 2008” is created (step S14). FIG. 8C is a diagram of a configuration example of transaction dictionary data. The data aggregation unit 34 stores the transaction dictionary created as described above in the transaction dictionary DB 22. The data in the summary dictionary includes data similar to the components of the transaction dictionary shown in FIG. 8-3, and further includes data specific to the summary dictionary (not shown).

  Thus, the transaction dictionary creation process (step S6) ends, and the process returns to FIG. In the process of FIG. 5, when step S <b> 6 ends, the transaction dictionary creation unit 12 continues to notify the dictionary composition unit 13 that the transaction dictionary has been created and the reference period. Further, in the case of the processing of FIG. 5 (step S5: No), it is ensured that the transaction dictionary exists and is based on the latest journal entry. Notify that there is a transaction dictionary and the reference period.

  Upon receiving these notifications, the dictionary composition unit 13 reads the transaction dictionary for the reference period “November 2008” from the transaction dictionary DB 22 (step S7), and further reads the summary dictionary from the summary dictionary DB 21. And the dictionary synthetic | combination part 13 produces | generates a synthetic | combination dictionary by synthesize | combining these dictionaries, and preserve | saves it at the temporary memory | storage part 25 (step S8). Here, the synthesis dictionary is synthesized in the order of transaction dictionary and summary dictionary. FIG. 8D is a diagram illustrating a configuration example of data in the synthesis dictionary. The data in FIG. 8-4 includes, for example, a “summary dictionary determination flag” and a “dictionary record number” in addition to the data items in FIG. 8-3. The “summary dictionary discrimination flag” is a flag for discriminating whether the data is derived from the summary dictionary or the transaction dictionary, and is set to ON when the data is derived from the summary dictionary, for example. The “dictionary record number” is an item indicating the record number of the data in the summary dictionary DB 21 or the transaction dictionary DB 22. As described above, a composite dictionary is obtained from the monthly journal file based on the input contents shown in FIG. 7 and the summary dictionary.

  Returning to the processing of FIG. 5, when it is determined that the reference setting is “OFF” in step S <b> 2 (step S <b> 2: Yes), the input acquisition unit 11 notifies the fact via the transaction dictionary creation unit 12. Notify the combining unit 13. Receiving this, the dictionary synthesizing unit 13 reads only the summary dictionary from the summary dictionary DB 21, performs the same processing as described above, and stores it in the temporary storage unit 25 (step S9). Here, since the reference setting is “previous month”, the case where a composite dictionary is obtained will be described below, but the operation is the same when only the summary dictionary is obtained.

  The composite dictionary (or summary dictionary) for the reference period is obtained by the processes in FIGS. 5 and 6 described above. After that, data is extracted from the synthesis dictionary and displayed on the guide screen according to the contents of the screen input by the user. FIG. 9 is a flowchart for explaining the bookkeeping process using the guide screen. Note that, as described above, the case where “transaction classification” is input and a guide screen is output according to the content will be described below.

  When the dictionary synthesis unit 13 generates the synthesis dictionary for the reference period, the dictionary synthesis unit 13 notifies the dictionary extraction unit 14 to that effect. The dictionary extraction unit 14 is notified from time to time if the transaction classification is changed from the input acquisition unit 11, and holds the latest value in its own buffer. When the dictionary extracting unit 14 receives the notification that the synthetic dictionary is generated from the dictionary synthesizing unit 13, the dictionary extracting unit 14 acquires the latest transaction classification from its own buffer (step S21). As described above, the transaction classification “21” is input here. The dictionary extraction unit 14 acquires the composite dictionary from the temporary storage unit 25, and also reads out the category information from the storage unit 2 and acquires all the account items registered in the transaction category “21”. And the dictionary extraction part 14 extracts all the data which hold | maintain the account item code registered into transaction classification "21" as a counterpart item in a cash account from a synthetic dictionary. Then, the dictionary extraction unit 14 generates guide screen data based on the extracted data, and notifies the dictionary selection output unit 15 (step S22). If the transaction classification is “21” in the cash book, “cash” is set in the credit, and the counterpart item is debited.

  The dictionary selection output unit 15 stores the notified guide screen data in its own buffer, generates a guide screen using the description and the subject included in the data, and controls the display unit 4 to display the guide screen data. This is performed (step S23). Specifically, since the subject is a debit here, the debit data and summary in the data of FIG. 8-3 are displayed on the guide screen. FIG. 10 shows the guide screen displayed as described above. FIG. 10 is a diagram illustrating a display example of the guide screen. As shown in FIG. 10, the guide screen includes items such as “code”, “summary”, “partner subject”, “auxiliary”, and “section”. “Code” is set based on “summary dictionary discrimination flag” and “dictionary record number” in the data of FIG. 8-4. For example, if the “summary dictionary discrimination flag” is off (is a transaction dictionary), “previous month” is set to indicate the transaction dictionary and the reference period. If the “summary dictionary discrimination flag” is on, the value of the “dictionary record number” is set to indicate the summary dictionary and the record number. Here, since the composite dictionary is composed in the order of the transaction dictionary and the summary dictionary, the composite dictionary is also displayed in this order on the guide screen. In addition, since the data is registered in ascending order of the “date” of the journal data when creating the transaction dictionary, the transactions on the guide screen are displayed in date order.

  In addition, on the guide screen, in order to indicate the state of the transaction dictionary, the current “reference setting” content is displayed for the display item of “transaction dictionary”. Currently, since the reference setting is “Previous Month”, the state where the previous month is selected is displayed.

  When the guide screen data of FIG. 10 is compared with the original data of FIG. 7, only the data that matches the transaction category is set, and the names are deleted from the summary and the data is aggregated. Can be seen.

  Here, the dictionary extraction unit 14 acquires an input from the operation unit 3 through the input acquisition unit 11 as needed (step S24). When the dictionary extraction unit 14 detects that the transaction category has been changed from the current transaction category (the transaction category at the time of step S21) (step S24: Yes), the process of FIG. 9 returns to step S21, It starts from the process of extracting the guide screen data again. On the other hand, if it is not detected that the transaction classification has been changed (step S24: No), the processing continues. In addition, when a character string is input to the summary on the guide screen by the user, the dictionary extraction unit 14 notifies the dictionary selection output unit 15 of the character string and instructs to narrow down the output. Receiving this, the dictionary selection output unit 15 processes the guide screen data so as to leave only data that partially matches the notified character string, and displays the guide screen. Since the guide screen data is not changed, the dictionary selection output unit 15 uses data stored in the buffer.

  When the input acquisition unit 11 detects that the summary on the guide screen has been selected by the user (step S25: Yes), the input acquisition unit 11 internally acquires the selected data and indicates that the summary has been selected. In addition, the transaction generation unit 16 is notified. On the other hand, when it is not detected that the summary has been selected by the user (step S25: No), the processes of steps S24 and S25 are repeated. When the transaction generation unit 16 is notified of the data from the input acquisition unit 11, the transaction generation unit 16 reflects this data as a transaction on the entry screen and displays the data on the display unit 4 (step S26). Here, a case where “photo cost” is selected from the summary of the guide screen of FIG. 10 will be described. In this case, the contents on the guide screen are “Summary”: “Photo fee”, “Other subject”: “Consumables expenses”, “Assistance”: “(Space)”, “District”: “Purchase”. Acquired and set to the same item on the entry screen. In this case, since the transaction classification is “21”, zero is set in the “withdrawal” column.

  In addition, when the input acquisition part 11 detects that the reference setting on a guide screen was changed, the account book processing function part 5 performs the process of FIG.5, FIG.6 and FIG.9 anew.

  FIG. 11 shows a state in which a transaction is set by executing the process of FIG. FIG. 11 is a diagram illustrating an example of a screen in a state where a transaction is input using the synthesis dictionary. When the cursor moves after the input contents in the summary column, an auxiliary screen displaying the contents of the personal name master 24 so that the personal name can be input is output by the function of the cash register processing function unit 5. The user can easily input the summary by selecting the name summary.

  In addition, depending on the transaction, it is necessary to enter supplementary subjects. FIG. 12 is a diagram illustrating an example of a screen when an auxiliary subject is input. As shown in FIG. 12, when the cursor moves to the auxiliary subject column, an auxiliary screen for inputting an auxiliary subject is output by the function of the cash register processing function unit 5. The user can easily input a transaction by selecting an auxiliary name.

  As described above, when the items up to “summary”, “partner subject”, and “subject subject” are entered, the cursor moves to “payment” or “withdrawal”. As described above, since the “withdrawal” here, the user manually inputs the amount of “withdrawal” on the entry screen. As a result, the “balance” is adjusted and the total is output at the bottom of the screen. When all transactions to be booked are entered and the user saves the contents of the bookkeeping screen, the transaction is finalized. Thereby, the cash register processing function unit 5 automatically generates a journal based on the menu and input contents of the cash register, generates data as shown in FIG. 8-1 for the confirmed transaction, and stores it in the journal file 23 for 20 years. Save as a journal file for December. Thus, the bookkeeping process using the cashbook is completed.

  In the above description, the explanation is based on the assumption that the cursor moves to the summary with the “transaction category” input, but if the cursor moves to the summary without entering the “transaction category” The guide screen can be prevented from being output, or the synthetic dictionary (or summary dictionary) data can be displayed on the guide screen without being extracted. In the latter case, for example, in the process of step S22 of FIG. 9, the dictionary extraction unit 14 notifies the dictionary selection output unit 15 without extracting data from the synthesis dictionary (or summary dictionary).

  In addition, in the bookkeeping process using the cashbook, it is possible to book annual transactions. When it is desired to book an annual transaction, the user selects a fiscal year (for example, “(Heisei) 20 years”) from the “target year” pull-down menu at the top of the booking screen of FIG.

  Further, in the bookkeeping process using the cashbook, it is possible to book the account settlement journal. When the user wants to record the closing account journal, the user selects, for example, “close account” from the “target month” pull-down menu at the top of the booking screen of FIG. The journal file 23 of the storage unit 2 holds an account settlement journal file in addition to the monthly journal file. An operation different from the above when the settlement of accounts is selected will be briefly described. If the reference setting is “OFF” or “previous month”, there is no appropriate settlement summary journal file to be referenced, so the transaction dictionary is not processed, and the above-described operation is executed only for the summary dictionary. On the other hand, if it is “same month in the previous year”, a settlement journal file for the previous year is obtained from the journal file 23, and a transaction dictionary is created based on this file.

  As described above, in the present embodiment, in the bookkeeping process using a cash register, a transaction dictionary is created from a journal file of past transactions by inputting items such as the target year and transaction classification or account item. Then, the data is narrowed down based on the input contents of the composite dictionary obtained by synthesizing the transaction dictionary and the summary dictionary, and the summary and account items are output to the guide screen. In addition, when the user visually checks the guide screen and selects an outline indicating the desired transaction content, the content of the selected transaction is reflected on the bookkeeping screen. Thereby, since the input example of the past transaction can be presented to the user, the user can use the input example as a reference for the bookkeeping. Moreover, since it can input only by selecting the transaction equivalent to the transaction to write based on the specific description shown in the summary, the burden of a user's book-writing work can be reduced significantly. Therefore, even a person in charge who does not have abundant experience and knowledge can sufficiently perform the bookkeeping work.

[Modification]
In the above embodiment, the case where “transaction category” is input in the flowchart of FIG. 9 and the guide screen is output according to the content is described. However, the output content is extracted using other input items. May be. FIG. 13 is a diagram showing an example of a bookkeeping screen when an account item is input and a summary is extracted. The screen of FIG. 13 is different from the screen of FIG. 4 in that “transaction category” is not provided and “other subject” and “auxiliary subject” are displayed before “summary”. .

  The operation when inputting from the account item will be supplemented along the flowchart of FIG. In this case, the process of acquiring the transaction classification in step S21 is the process of acquiring the account item. Then, the dictionary extraction unit 14 obtains a composite dictionary from the temporary storage unit 25, and from the composite dictionary, data that matches the account name or account code entered or selected in the counterpart account in the cash register. All are extracted, the guide screen data is generated, and notified to the dictionary selection output unit 15 (step S22). In step S24, it is detected whether the account item has been changed.

  In this case, since the account item is directly input, when the person in charge who is used to the bookkeeping operation operates, the work efficiency can be improved as compared with the case where the screen shown in the above embodiment is used. Further, a desired item may be freely set, and the guide screen may be output according to the input content of the item. In that case, the display order of items in the transaction details may be freely changed.

  In the above embodiment, the character string existing in the personal name master is deleted from the summary of the past transaction, but in addition to this, the auxiliary subject name of the auxiliary subject may be deleted. In this case, the supplementary subject names of all supplementary subject codes are obtained from the supplementary subject master (not shown) in the storage unit 2, and the supplementary subject names are deleted from the summary in the same manner as the character string deletion process described above. To do.

  In the above embodiment, transactions on the guide screen are displayed in order of date, but they may be displayed in another order. For example, items such as “number of entries” are provided in the summary dictionary and the transaction dictionary, and the number of entries is counted up each time transactions in these dictionaries are selected on the guide screen. Then, when the composite dictionary is created, transactions are displayed in the descending order of the number of input items by arranging the data in descending order of the number of input items. Also, for example, in the monthly journal data, in addition to the date of book entry, an item of the date and time when the book was actually booked is provided, and when creating a transaction dictionary, the data is arranged in the order of the date and time, so the transaction on the guide screen Transactions are displayed in the dictionary part in order of date and time.

  Moreover, in the said Example, it was set as the structure which manages a transaction dictionary and a summary dictionary separately, However, When a transaction dictionary is produced, you may carry out additional registration with respect to a summary dictionary. In this case, the transaction dictionary is registered after checking the data content of the summary dictionary so that the registered content does not overlap.

  In the above embodiment, the original data acquired from the journal file is processed into a transaction dictionary, and the content of the synthetic dictionary including the transaction dictionary is extracted and displayed on the guide screen. However, the original data can be confirmed. An additional input assistance screen may be further displayed. Specifically, for example, in the operation of creating a transaction dictionary, information that associates the transaction in the created transaction dictionary with the original data is created. When the user places the cursor on the transaction details on the guide screen, control is performed to output the contents of the original data using this information. In this case, the person in charge can input the transaction while confirming the original data, and can specifically grasp how much information should be described in the summary, which is useful as input assistance for the person in charge.

  In the above embodiment, the reference setting is a pattern of “previous month / previous month / OFF”, but various other modifications are possible. For example, in the reference setting, the number of months to be referenced may be registered. For example, the number of months is designated as “two months”, the previous month and the month before the previous month are referred to as “the previous month”, and the same month in the previous year and the previous month as the previous month are referred to. Moreover, the character string displayed in the reference setting may be changed as appropriate. Further, the reference setting does not have to be monthly. For example, “First Quarter / Second Quarter / Third Quarter / Fourth Quarter” of “Fiscal Year XX”. Also, a plurality of combinations of reference setting patterns as described above may be prepared in advance, and the user may freely select them.

  As described above, the bookkeeping method according to the present invention is useful when making a book entry / exit, and is particularly suitable when it is desired to reduce the burden on transaction entry in the entry / exit.

It is a figure which shows the structural example in the Example of the information processing apparatus concerning this invention. It is a block diagram which shows the structural example of the accounting book process function part. It is a figure which shows the structural example of the transaction dictionary preparation part in the cash-out book processing function part. It is a figure which shows an example of the accounting screen for producing a cash register. It is a flowchart for demonstrating the input assistance operation | movement of a cash register processing function part. It is a flowchart for demonstrating transaction dictionary creation processing. It is a figure which shows a state when transaction is input into the bookkeeping screen of FIG. It is a figure which shows the structural example of the monthly journal data which a journal file holds. It is a figure which shows the intermediate data processed from the monthly journal data. It is a figure which shows the structural example of the data of a transaction dictionary. It is a figure which shows the structural example of the data of a synthetic | combination dictionary. It is a flowchart explaining the book-keeping process using a guide screen. It is a figure which shows the example of a display of a guide screen. It is a figure which shows the example of a screen of the state which input transaction using the synthetic | combination dictionary. It is a figure which shows the example of a screen in the case of inputting an auxiliary subject. It is a figure which shows the example of a recording screen in the case of inputting an account item, and extracting a summary.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Control part 2 Memory | storage part 3 Operation part 4 Display part 5 Account book processing function part 11 Input acquisition part 12 Transaction dictionary creation part 13 Dictionary composition part 14 Dictionary extraction part 15 Dictionary selection output part 16 Transaction generation part 21 Summary dictionary DB
22 Transaction Dictionary DB
23 Journal File 24 Personal Name Master 25 Temporary Storage Unit 31 Dictionary Creation Determination Unit 32 Journal File Reading Unit 33 Character String Deletion Unit 34 Data Aggregation Unit

Claims (13)

In an information processing apparatus having an accounting processing function, a method for making a book entry is provided.
When the input acquisition means detects that the user has made an operation to book a transaction on the book entry screen for making a book entry, the input date of the transaction to be booked is determined from the input contents of the book entry screen. An input content acquisition step of acquiring and reading a reference setting in which the occurrence time of the past transaction to be referred is set from the storage means;
After the transaction dictionary creating means determines a reference period for limiting the date on which the past transaction of the reference target occurred based on the target date and the reference setting, the reference period is stored from the storage means. This is a dictionary for reading a journal file that holds journal entries that occurred in the past, and for generating a guide screen used for input assistance based on the data of the journal file, for holding journal information including a summary. A transaction dictionary creation step for creating a transaction dictionary;
The dictionary selection / output unit narrows down the data for the transaction dictionary created in the transaction dictionary creation step according to the input contents notified from the input obtaining unit as needed, and includes the summary and the subject acquired from the narrowed-down data A guide screen output step for performing control to display information on the guide screen;
A method of bookkeeping comprising the steps of: When the input acquisition means detects that an operation for selecting a transaction on the guide screen has been performed by the user, it acquires the transaction data selected from the input content of the guide screen and outputs the transaction data. A transaction selection step;
Transaction generating means for receiving the transaction data, a transaction generation step for performing control to reflect the transaction data in the transaction on the entry screen;
The bookkeeping method according to claim 1, further comprising: The storage means holds classification information that is information that associates one or more account items grouped based on the nature of the transaction and a transaction classification that is an identifier indicating each of the groups,
further,
The input acquisition means acquires a transaction classification from the input contents of the bookkeeping screen, and outputs a transaction classification acquisition step;
The dictionary extraction means that has received the transaction category reads out the category information from the storage means, acquires all the account items associated with the transaction category, and further includes the transaction dictionary created in the transaction dictionary creation step. A dictionary extraction step of extracting data holding the account item as a counterpart item from the data and notifying the dictionary selection output means;
Including
In the guide screen output step, the dictionary selection output means further narrows down the data extracted from the transaction dictionary in the dictionary extraction step,
The bookkeeping method according to claim 1 or 2, characterized by the above-mentioned. further,
The input acquisition means acquires an account item from the input content of the bookkeeping screen and outputs the account item;
The dictionary extraction means that receives the account item extracts the data that holds the account item as a counterpart item from the transaction dictionary data created in the transaction dictionary creation step and notifies the dictionary selection output means of the dictionary extraction Steps,
Including
In the guide screen output step, the dictionary selection output means further narrows down the data extracted from the transaction dictionary in the dictionary extraction step,
The bookkeeping method according to claim 1 or 2, characterized by the above-mentioned. The storage means includes a person name master that holds names of business partners and individuals,
In the transaction dictionary creation step, after reading the name from the personal name master, performing a process of deleting a character string matching the name from the description held in each of the journal file data, and further performing a deletion process To create the transaction dictionary by aggregating
The book-keeping method according to any one of claims 1 to 4, wherein The storage means is a pre-registered dictionary that holds a summary dictionary that holds journal information including a summary,
further,
A dictionary synthesizing unit that reads the summary dictionary from the storage unit and synthesizes the summary dictionary and the transaction dictionary created in the transaction dictionary creating step;
Including
In the guide screen output step, the dictionary selection output means narrows down the data for the summary dictionary in addition to the transaction dictionary,
The book-keeping method according to any one of claims 1 to 5, wherein An information processing apparatus capable of performing accounting processing including accounting book processing,
Storage means for storing a journal file that holds journal entries that have occurred in the past;
Acquires input contents by the user and notifies each part as needed Input acquisition means for acquiring a target date that is the generation date of the transaction, and reading a reference setting in which the generation time of the past transaction of the reference target is set from the storage means;
When the input acquisition unit acquires the target date and reference setting, based on these, after determining a reference period for limiting the date of occurrence of the past transaction of the reference target, from the storage unit , Reads the journal file for the reference period, and creates a transaction dictionary for holding a journal information including a summary for generating a guide screen used for input assistance based on the data of the journal file A transaction dictionary creation means,
In accordance with the contents notified from the input acquisition means, the data is narrowed down for the transaction dictionary created by the transaction dictionary creation means, and information including the description and the opponent subject obtained from the narrowed data is displayed on the guide screen. Dictionary selection output means for controlling;
An information processing apparatus comprising: When the input acquisition unit detects that an operation for selecting a transaction on the guide screen is performed by a user, the input acquisition unit acquires the data of the transaction selected from the input content of the guide screen;
further,
Transaction generation means for performing control to reflect the transaction data in the transaction on the entry screen when the input acquisition means acquires the selected transaction data,
The information processing apparatus according to claim 7, further comprising: The storage means holds classification information that is information that associates one or more account items grouped based on the nature of the transaction and a transaction classification that is an identifier indicating each of the groups,
further,
When the input acquisition unit acquires a transaction category from the input content of the entry screen, the category information is read from the storage unit, and all account items associated with the transaction category are acquired, and the transaction dictionary Dictionary extracting means for extracting data holding the account item as the counterpart subject from the data and notifying the dictionary selection output means,
With
The dictionary selection output means further narrows down the data extracted from the transaction dictionary notified from the dictionary extraction means,
The information processing apparatus according to claim 7 or 8, characterized in that: further,
A dictionary that, when the input acquisition unit acquires an account item from the input content of the entry screen, extracts data that holds the account item as a counterpart item from the transaction dictionary data and notifies the dictionary selection output unit Extraction means,
With
The dictionary selection output means further narrows down the data extracted from the transaction dictionary notified from the dictionary extraction means,
The information processing apparatus according to claim 7 or 8, characterized in that: The storage means includes a person name master that holds names of business partners and individuals,
The transaction dictionary creation means reads a name from the personal name master, performs a process of deleting a character string that matches the name from the description held in each of the journal file data, and further performs a deletion process To create the transaction dictionary by aggregating
The information processing apparatus according to claim 7, wherein the information processing apparatus is an information processing apparatus. The storage means is a pre-registered dictionary that holds a summary dictionary for holding journal information including a summary,
further,
A dictionary synthesizing unit that reads the summary dictionary from the storage unit and synthesizes the summary dictionary and the transaction dictionary created by the transaction dictionary creating unit;
With
The dictionary selection output means narrows down the data for the summary dictionary in addition to the transaction dictionary,
The information processing apparatus according to claim 7, wherein the information processing apparatus is an information processing apparatus.   A book-keeping program that causes a computer to execute the book-keeping method according to claim 1.

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