JP2010113541A - Electronic document management device and electronic document management method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an electronic document management device and an electronic document management method for improving efficiency in data input, update and retrieval by a user. <P>SOLUTION: By printing backing paper displaying a unique identification symbol thereon by means of a printing unit, and by reading a paper document composed of at least one page describing at least a classification code on the printed backing paper by means of an image reading unit, the electronic document management method generates document image information corresponding to the paper document, acquires the identification symbol and the classification code from the document image information, classifies the generated document image information on the basis of the classification code to create an electronic document, generates sequence information by making the identification symbol of document image information prior to the document image information associated with the identification symbol posterior to the document image information for each corresponding electronic document, and stores the electronic document by making it associated with the sequence information. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to an electronic document management apparatus and an electronic document management method.

  Conventionally, when managing a digitized document (electronic data obtained by reading a paper document with a scanner or the like), a unique ID (identification symbol) is assigned to the electronic data in the order of digitization (imaging) and recorded on a server or the like The data is stored in a medium, and predetermined electronic data is retrieved from the recording medium based on the ID.

  For example, the medical electronic filing system described in Patent Document 1 outputs a barcode assigned with a predetermined ID based on predetermined medical treatment information and predetermined patient information, and a medical treatment recording sheet with the barcode attached The recorded image and barcode described in 1 are simultaneously read by the same device to convert the recorded image and barcode into an electronic image file, and the electronic image file created based on the digital data obtained by converting the barcode into digital data is stored. ing.

  The form data management system described in Patent Document 2 prints form management information and access information to electronic data used for printing on a form as a two-dimensional symbol for the form to be printed. The form management is performed by associating the information acquired from the two-dimensional symbol with the printed form.

JP 2007-004342 A JP 2007-011560 A

  However, in the prior art (Patent Documents 1 and 2, etc.), a unique ID (identification symbol) is assigned to the digitized document in the order in which the paper document is digitized (imaged) and stored in a recording medium. Yes. Therefore, in a situation where a new paper document may be generated after digitization, the new document image information obtained by digitizing the paper document is transferred to a specific digitized document already stored in a recording medium in an appropriate order. There was a problem that it was not able to cope with enough to insert. That is, in the prior art, a unique ID is automatically assigned at the time of digitization and data is stored to improve work efficiency at the time of registration. This is not finely set, and has a problem in the efficiency of data update such as insertion and deletion of registered data.

  In recent years, in the medical field, medical classification codes such as ICD codes (International Disease Classification) have been standardized, and it is obliged to manage medical documents such as paper charts based on this classification code. In this case, a unique ID (ICD code, etc.) must be externally assigned to an electronic document (electronic chart, etc.) obtained by digitizing a paper document (paper chart, etc.). There was a problem that the time and effort was enormous. Furthermore, after a paper document is digitized, a new paper document is frequently added (occurs), but once a unique ID is assigned, it becomes difficult to insert new data between them. Had a point.

  The present invention has been made in view of the above problems, and an object thereof is to provide an electronic document management apparatus and an electronic document management method capable of improving the efficiency of data input / update / search by a user. And

  In order to achieve such an object, an electronic document management apparatus of the present invention is an electronic document management apparatus including at least a printing unit, an image reading unit, a storage unit, and a control unit, and the control unit includes: A paper document composed of a mount printing means for printing a mount on which a unique identification symbol is displayed by the printing unit, and at least one page in which at least a classification code is written on the mount printed by the mount printing means. Is read by the image reading unit to generate document image information corresponding to the paper document, and obtains the identification symbol and the classification code from the document image information; and the paper document reading unit The document image information generated in step (b) is classified based on the classification code to create an electronic document, and the identification of the document image information before the document image information is created for each electronic document. A digitized document storage unit that associates the symbol with the identification symbol after the document image information, generates order information, and stores the digitized document in the storage unit in association with the order information; It is characterized by that.

  In the electronic document management apparatus according to the present invention, in the electronic document management apparatus described above, the control unit selects the identification symbol by comparing with the identification symbol already stored in the storage unit. It further comprises an identification symbol selecting means, wherein the mount printing means prints the mount on which the identification symbol selected by the identification symbol selecting means is printed by the printing unit.

  The electronic document management apparatus according to the present invention is the electronic document management apparatus described above, wherein the control unit further includes a seal printing unit that prints an identification symbol sticker displaying the identification symbol on the printing unit. The paper document reading unit is configured to display the image of the paper document including at least one page in which at least the classification code is written on the mount on which the identification symbol seal printed by the seal printing unit is attached. The document image information corresponding to the paper document is generated by reading with a reading unit, and the identification symbol and the classification code are acquired from the document image information.

  The electronic document management apparatus according to the present invention is the electronic document management apparatus described above, wherein the control unit is configured to use the image reading unit to execute the paper document when the identification symbol is not displayed on the paper document. And an identification symbol printing means for generating the document image information and printing the identification symbol on the document image information in the printing unit.

  The electronic document management apparatus of the present invention is the electronic document management apparatus described above, wherein the identification symbol further includes a processing time for the paper document, and the identification symbol selecting means is already stored in the storage unit. The identification symbol is selected by comparing with the processing time of the identification symbol.

  The electronic document management apparatus of the present invention is the electronic document management apparatus described above, wherein the electronic document storage means stores the first document image information of the electronic document already stored in the storage unit. When the second document image information newly generated by the paper document reading unit is added later, the identification symbol before the first document image information, the identification symbol of the first document image information, The order information concatenated in the order of the identification symbol after the first document image information, the identification symbol before the first document image information, and the identification symbol of the first document image information. , The identification information of the second document image information is rewritten to the order information concatenated in the order of the identification information of the second document image information, the identification symbol of the first document image information, and the identification symbol of the second document image information. , The information after the first document image information. By adding the order information connected in the order of symbols, the identification symbol of the document image information before the second document image information and the identification symbol after the second document image information The order information is generated in association with the order information, the second document image information is added to the digitized document in association with the order information, and stored in the storage unit.

  Further, the electronic document management apparatus according to the present invention is the electronic document management apparatus described above, wherein the control unit deletes at least a part of the electronic document stored in the storage unit based on the identification symbol. The electronic document deleting means further deletes the second document image information after the first document image information of the electronic document already stored in the storage unit. In the case, the order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol of the second document image information. And the order information connected in the order of the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information. For the first document image information By rewriting the order information connected in the order of the previous identification code, the identification code of the first document image information, and the identification code after the first document image information, The identification symbol of the second document image information of the electronic document stored is deleted, and the identification symbol indicating the document image information before the second document image information from which the identification symbol is deleted is The identifier is changed to a NULL code, and the identification symbol indicating the document image information after the second document image information is rewritten to the order information changed to the maximum code, and the second document image information is stored in the storage unit. It is characterized by not deleting from.

  The electronic document management apparatus according to the present invention is the electronic document management apparatus described above, wherein the electronic document deletion means copies the electronic document to be deleted from the storage unit after copying it to an external recording medium. The identification indicating the document image information before the second document image information to be deleted from the storage unit in the order information after the document image information of the digitized document is deleted and copied to the external recording medium When the symbol is not the NULL code and the identification symbol indicating the document image information after the second document image information is not the maximum code, the second document image information is not deleted. To do.

  The electronic document management method of the present invention is an electronic document management method executed in an electronic document management apparatus including at least a printing unit, an image reading unit, a storage unit, and a control unit. And a mount printing step for printing the mount displaying the unique identification symbol in the printing unit, and at least one page on which the classification code is written on the mount printed in the mount printing step. A paper document reading step of generating a document image information corresponding to the paper document by reading the configured paper document by the image reading unit, and acquiring the identification symbol and the classification code from the document image information; The document image information generated in the paper document reading step is classified based on the classification code to create a digitized document. Order information is generated by associating the identification symbol of the document image information before the document image information with the identification symbol after the document image information, and the electronic document is associated with the order information in the storage unit And a computerized document storage step for storing in the electronic document.

  Further, the electronic document management method of the present invention is the electronic document management method described above, wherein the identification symbol is compared with the identification symbol already stored in the storage unit, which is executed in the control unit. An identification symbol selection step for selecting the identification symbol, and in the mount printing step, the mount on which the identification symbol selected in the identification symbol selection step is displayed is printed by the printing unit.

  Also, the electronic document management method of the present invention is a sticker printing step of printing the identification symbol sticker displaying the identification symbol in the printing unit, which is executed in the control unit in the electronic document management method described above. In the paper document reading step, the paper document comprising at least one page in which at least the classification code is written on the mount on which the identification symbol seal printed in the sticker printing step is affixed Is read by the image reading unit, the document image information corresponding to the paper document is generated, and the identification symbol and the classification code are acquired from the document image information.

  The electronic document management method of the present invention is the electronic document management method described above, wherein the image reading unit executes the control unit when the identification symbol is not displayed on the paper document. It further includes an identification symbol printing step of reading the paper document, generating the document image information, and printing the identification symbol on the document image information in the printing unit.

  The electronic document management method of the present invention is the electronic document management method described above, wherein the identification symbol further includes a processing time for the paper document, and is already stored in the storage unit in the identification symbol selection step. The identification symbol is selected by comparing with the processing time of the identification symbol.

  The electronic document management method of the present invention is the electronic document management method described above, wherein in the electronic document storage step, the first document image information of the electronic document already stored in the storage unit is stored. When the second document image information newly generated in the paper document reading step is added later, the identification symbol before the first document image information, the identification symbol of the first document image information, The order information concatenated in the order of the identification symbol after the first document image information, the identification symbol before the first document image information, and the identification symbol of the first document image information. , The identification information of the second document image information is rewritten to the order information concatenated in the order of the identification information of the second document image information, the identification symbol of the first document image information, and the identification symbol of the second document image information. , The first document image information By adding the order information concatenated in the order of the identification symbol after, the identification symbol of the document image information before the second document image information and after the second document image information The order information is generated in association with the identification symbol, and the second document image information is added to the digitized document in association with the order information and stored in the storage unit.

  Further, the electronic document management method of the present invention is the electronic document management method described above, wherein at least one of the electronic documents stored in the storage unit based on the identification symbol is executed in the control unit. And a second document image after the first document image information of the digitized document already stored in the storage unit in the digitized document deletion step. When deleting information, the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol of the second document image information are connected in this order. The order information, the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information are connected in this order. Above order The information is connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information. By rewriting to the order information, the identification symbol of the second document image information of the digitized document stored in the storage unit is deleted, and before the second document image information from which the identification symbol has been deleted. Changing the identification symbol indicating the document image information to a NULL code and rewriting the identification information indicating the document image information after the second document image information to the maximum code, The second document image information is not deleted from the storage unit.

  The computerized document management method of the present invention is the computerized document management method described above, wherein after the computerized document deleted from the storage unit is copied to an external recording medium in the computerized document deletion step, The identification indicating the document image information before the second document image information to be deleted from the storage unit in the order information after the document image information of the digitized document is deleted and copied to the external recording medium When the symbol is not the NULL code and the identification symbol indicating the document image information after the second document image information is not the maximum code, the second document image information is not deleted. To do.

  According to the present invention, a mount on which a unique identification symbol is displayed is printed by the printing unit, and a paper document composed of at least one page on which the classification code is written on the printed mount is printed by the image reading unit. By reading, the document image information corresponding to the paper document is generated, the identification symbol and the classification code are acquired from the document image information, the generated document image information is classified based on the classification code, and the digitized document is obtained. Create and generate order information by associating the identification symbol of the document image information before the document image information with the identification symbol after the document image information for each of the digitized documents, and making the digitized document correspond to the order information Is stored in the storage unit, so that a unique identification symbol can always be added to document image information created by digitizing (imaging) a paper document. The identification symbol of the document image information existing before each document image information of the digitized document and the identification symbol of the document image information existing after the electronic document can always be connected. Based on the identification symbol, the digitized document can be stored in a state in which the order of each document image information is associated with each other. As a result, in the prior art, when a new paper document is generated after the paper document is digitized once and new document image information is generated, for example, once the ID is given, the newly generated new document image information is displayed as the paper document. However, the present invention stores document image information in a state in which the previous and next orders are associated with each other. Based on the symbol, processing such as insertion and deletion of document image information of the digitized document can be efficiently performed, and the digitized document can be easily managed. As described above, the present invention has an effect of improving the efficiency of data input / update / search by the user.

  In the prior art, an ID is assigned at the time of reading when a paper document is digitized (imaged). However, according to the present invention, a unique identification symbol is printed on the mount of the paper document to be read from the beginning. Therefore, there is no need to newly assign an identification symbol on the system side as in the prior art, and the cost of the system can be reduced.

  According to the present invention, the identification symbol is selected by comparing with the identification symbol already stored in the storage unit, and in the printing of the mount, the mount on which the selected identification symbol is displayed is printed by the printing unit. Therefore, before creating a digitized document by reading a paper document, it is necessary to refer to the electronic data stored by sorting the identification symbols that have been used once, and that the identification symbols to be printed on the paper document mount are unique. Can be guaranteed. Thus, when a new identification symbol is used, it can be printed on the mount after confirming that it is an unused identification symbol.

  Further, according to the present invention, the identification symbol sticker displaying the unique identification symbol is printed by the printing unit, and at the time of reading the paper document, at least the classification code is written on the mount on which the printed identification symbol sticker is pasted. By reading a paper document composed of at least one page by the image reading unit, document image information corresponding to the paper document can be generated, and an identification symbol and a classification code can be acquired from the document image information. Therefore, for example, even when a unique identification symbol is not described on the mount, a paper document with a unique identification symbol can be easily created by attaching a unique identification symbol sticker to the mount. There is an effect that can be done.

  Further, according to the present invention, when the identification symbol is not displayed on the paper document, the image reading unit reads the paper document to generate document image information, and the printing unit identifies the identification symbol unique to the document image information. For example, even when a unique identification symbol is not written on the mount, the unique identification symbol can be printed on the document image information when reading a paper document. As a result, an electronic document including document image information can be managed.

  According to the present invention, the identification symbol further includes a processing time for the paper document, and the identification symbol is selected by comparing the identification symbol with the processing time of the identification symbol already stored in the storage unit. Therefore, in order to ensure that the identification symbol to be printed on the mount of the paper document is unique, it is possible to accurately and easily confirm that it is an unused identification symbol. Further, for example, the processing time can be included in front of the identification symbol, and the related time can include, for example, a printing start time, a scheduled printing end time, or an arbitrary time between the two previous times. .

  According to the present invention, in storing an electronic document, the second document image newly generated in the paper document reading step after the first document image information of the electronic document already stored in the storage unit When adding information, the order information that is connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, the identification symbol after the first document image information, The first document image information is rewritten to order information that is connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol of the second document image information. By adding the order information that is concatenated in the order of the identification symbol of information, the identification symbol of the second document image information, and the identification symbol after the first document image information, the information before the second document image information is added. An identification symbol of the document image information and an identification symbol after the second document image information. Since the order information is generated in association with each other, the order information is generated in association with the order information, and the second document image information is added to the digitized document and stored in the storage unit. In addition, the identification symbol of the document image information existing before each document image information of the digitized document and the identification symbol of the document image information existing after the document image information can always be connected. There is an effect that the digitized document can be stored in a state in which the order of the document image information is associated with each other. As a result, in the prior art, when a new paper document is generated after the paper document is digitized once and new document image information is generated, for example, once the ID is given, the newly generated new document image information is displayed as the paper document. However, the present invention stores document image information in a state in which the previous and next orders are associated with each other. Based on the symbol, the insertion processing of the document image information of the digitized document can be efficiently performed, and the digitized document can be easily managed.

  Further, according to the present invention, at least a part of the digitized document stored in the storage unit is deleted based on the identification symbol, and in the deletion of the digitized document, the first digitized document already stored in the storage unit is deleted. When the second document image information after the document image information is deleted, an identification symbol before the first document image information, an identification symbol of the first document image information, an identification symbol of the second document image information, The order information connected in this order, the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information. By rewriting the information into the order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information, Identification of second document image information of digitized document stored in storage unit , The identification symbol indicating the document image information before the second document image information from which the identification symbol is deleted is changed to a NULL code, and the document image information after the second document image information is changed to The identification code shown is rewritten to the order information changed to the maximum code, and the second document image information is not deleted from the storage unit. Therefore, even when the digitized document already stored in the storage unit is deleted, the digitized document Order information in which the identification symbol of the document image information existing before each document image information and the identification symbol of the document image information existing after the document image are always connected can be generated. It is possible to maintain a state in which the order of the document image information is associated with each other, and it is possible to secure the order of the document image information of the digitized document. As a result, in the prior art, when an unnecessary paper document is generated and it is necessary to delete the document image information of the corresponding digitized document, once the ID is assigned, the order of the front and back is secured in the same manner as the paper document. However, since the present invention stores the document image information in a state in which the previous and next orders are associated with each other, the identification symbol written on the paper document is difficult. Therefore, it is possible to efficiently delete the document image information of the digitized document and to easily manage the digitized document. Further, in the present invention, the deletion process is executed by changing the identification code indicating the previous document image information to a NULL code and rewriting the identification code indicating the subsequent document image information to the maximum code. Although the data of the corresponding document image information itself is not deleted from the storage unit even though it is removed from the digitized document, there is an effect that the data once scanned is always stored on the medium.

  Further, according to the present invention, in deleting an electronic document, after copying the electronic document to be deleted from the storage unit to an external recording medium, the document image information of the electronic document is deleted and copied to the external recording medium. In the order information, the identification symbol indicating the document image information before the second document image information to be deleted from the storage unit is not a NULL code, and indicates the document image information after the second document image information. If the identification code is not the maximum code, the second document image information is not deleted. For example, when an electronic document that has been scanned once (for example, document image information that has been used less frequently) is deleted, the second document image information must be external. Since the data can be stored in the recording medium, it is possible to prevent a situation in which data is accidentally erased. In the present invention, when the identification symbol indicating the previous document image information after copying to an external recording medium or the like is not a NULL code and the identification symbol indicating the subsequent document image information is not the maximum code, the document image information itself Is not deleted, the document image information associated with the front and back is not deleted, and the state in which the order of each document image information is associated with each other can be maintained, and the order of each document image information of the digitized document can be maintained. There is an effect that it can be secured.

  Embodiments of an electronic document management apparatus, an electronic document management method, and a program according to the present invention will be described below in detail with reference to the drawings. Note that the present invention is not limited to the embodiments.

[Outline of the present invention]
Hereinafter, the outline of the present invention will be described with reference to FIG. 1, and then the configuration and processing of the present invention will be described in detail. Here, FIG. 1 is a diagram showing an example of the basic processing of the present invention.

  The present invention generally has the following basic features.

  As shown in FIG. 1, the electronic document management apparatus 100 of the present invention includes a printing unit 116 (for example, a printer, a network printer, etc.), an image reading unit 118 (for example, a scanner, a network scanner, etc.), and a display unit 114. (For example, a display, a monitor, and the like), an input unit 112 (for example, a keyboard, a mouse, a touch panel, and the like), a storage unit, and a control unit. Here, the computerized document management apparatus 100 may include a multifunction peripheral (not shown) having a printer function of the printing unit 116 and a scanner function of the image reading unit 118. Here, the printing unit 116 and the image reading unit 118 may be configured as a multifunction machine having a printer function and a scanner function.

  Next, an example of basic processing in the embodiment of the electronic document management apparatus 100 will be described below in the order of (1) to (9) with reference to FIG.

(1) As shown in FIG. 1, the control unit of the digitized document management apparatus 100 writes a unique identification symbol on all sheets (mounting sheets) before use.

  Here, the “identification symbol” means a unique number (for example, “001, 002, 003” or the like) or a character (for example, “A, B, C”, etc.) that uniquely identifies a paper document. Further, the identification symbol may be a barcode or QR code encoded by the control unit based on these numbers and characters.

(2) Then, in order to ensure (guarantee) that the unique identification symbol is entered on the paper, the control unit of the digitized document management apparatus 100 has the following (2) -1) or (2-2) is performed.

  (2-1) The control unit of the electronic document management apparatus 100 sorts the identification symbols once entered on the paper as electronic data, stores them in the storage unit, and newly enters the identification symbols on the paper. By referring to the identification symbol stored in the storage unit, it is confirmed that the identification symbol is an identification symbol that has not been saved in the storage unit.

  (2-2) The control unit of the electronic document management apparatus 100 generates an identification symbol including a processing time such as a time when the identification symbol is written on the paper in front of the identification symbol of the electronic data. By adding this processing time to the identification symbol, the uniqueness of the identification symbol is further guaranteed.

  Here, “processing time” means processing time for a paper document. In addition, the processing time may be included in front of the identification symbol (for example, “200808828-141527-001” including the processing time at 14:15:27 on August 28, 2008 in front of the identification symbol). ) And the related time may include, for example, a print start time, a scheduled print end time, or an arbitrary time between the previous two times.

(3) The identification symbol on the mount may be printed on the mount by the control unit of the digitized document management apparatus 100 by controlling the printing unit 116 or the multifunction peripheral. You may go.

(4) Then, the control unit of the electronic document management apparatus 100 uses only the paper on which the identification symbol is entered as a mount, and the document describing the items such as the classification code input by the user via the input unit 112 A paper document (paper chart or the like) is created by creating and controlling the printing unit 116 or the multifunction peripheral to print. The paper document may be created by a user writing a classification code or the like by hand on a mount on which an identification symbol is written.

  Here, “paper document” means a paper document such as a paper chart created by a control unit or user entering at least a classification code, etc., using a mount on which a unique identification symbol is written. To do.

  The “classification code” is, for example, a code that conforms to a classification code (for example, an ICD code (International Disease Classification), etc.) used in the medical field when the paper document is a paper chart. Good. In the present embodiment, the classification code is used when creating an electronic document to be described later by classifying the document image information read by the image reading unit 118 based on the classification code. Examples of classification codes include hospital codes, patient codes, chart codes, document codes, time codes, page number codes, storage location codes, disease codes, medication codes, surgical codes, rental codes, and public codes. Can be mentioned.

(5) Then, the control unit of the digitized document management apparatus 100 digitizes (images) a paper document to which an identification symbol is assigned and a classification code or the like is written by the image reading unit 118, thereby the paper. Document image information corresponding to the document is created, the created document image information is encoded (for example, barcoded, QR coded, etc.), an identification symbol is added, and a classification code (for example, medical record code, hospital code, etc.) ) To be stored in the storage unit as an electronic document classified based on. In the present embodiment, “digitization” means that a paper document is imaged by the image reading unit 118 or the scanner function of the multifunction peripheral.

  Here, the “digitized document” refers to document image information (such as medical chart image information) corresponding to a paper document (such as a paper chart) read by the image reading unit 118 as a classification code (for example, a medical record code or a hospital code). Etc.) means an electronic document such as an electronic medical record classified by the control unit.

(6) By the processing of the control unit of the digitized document management apparatus 100, the digitized document of (5) above is other than the identification code that is assigned (for example, barcoded or QR coded). Also, identification symbols coded as shown in the following (6-1) and (6-2) (for example, order information generated by associating preceding and following identification symbols) are associated with each other.

  (6-1) Identification symbol of document image information preceding document image information of the digitized document already stored in the storage unit

  (6-2) Document image information identification symbol after document image information of the digitized document already stored in the storage unit

  However, since there is no document image information before the first document image information on the storage unit, for example, the storage locations corresponding to the identification symbols of the previous document image information in (6-1) are all the same. NULL code may be inserted, and similarly, the maximum code (for example, “FFFF” for 16 bits) may be inserted at the end of the above (6-2).

  Here, “order information” means an identification symbol connected by associating an identification symbol of document image information before document image information with an identification symbol after document image information for each digitized document. In the present embodiment, the digitized document is stored in the storage unit in association with the order information. As the order information, for example, the order information “NULL”-“2008808- 141527-001 "-" 20080828-141527-002 "and the like.

(7) In addition, the control unit of the digitized document management apparatus 100 performs the newly digitized document image information (for example, the document X1) after the document image information of the digitized document already existing in the storage unit (for example, the document X1). In this case, for example, “identification symbol before document X1” — “document X1 (identification symbol)” — “identification symbol after document X1” is encoded (concatenated). The identification symbol is rewritten to the order information including the identification symbol encoded as “identification symbol before document X1” − “document X1 (identification symbol)” − “identification symbol of document X2”, and “identification symbol of document X1” "-" Document X2 (identification symbol) "-" Identification symbol after document X1 "is added to the order information.

(8) When the control unit of the digitized document management apparatus 100 deletes at least a part of the digitized document that already exists in the storage unit, for example, it exists next to the document X1 on the storage unit as follows. When the document X2 to be deleted is deleted, the “identification symbol before the document X1” — “document X1 (identification symbol)” — “identification symbol of the document X2”, “identification symbol of the document X1” — “document X2 (corresponding “Identification symbol)” — “identification symbol after document X1” is encoded (concatenated) as “identification symbol before document X1” — “document X1 (identification symbol)” — “document X1 The information is rewritten to the order information composed of the “identification symbol after” and the encoded identification symbol. Note that the control unit of the digitized document management apparatus 100 does not erase the data itself of the document image information (in this example, the document X2) of the digitized document from which the identification symbol has been deleted, but identifies the previous document image information. The symbol is set to a NULL code, the identification code indicating the subsequent document image information is set to the maximum code, and the document image information data of the digitized document is stored in the physical memory of the storage unit.

(9) As described above, when the control unit of the digitized document management apparatus 100 stores the document image information data of the digitized document on the physical memory of the storage unit as described in (8) above. Electronic documents will increase. Therefore, the control unit of the digitized document management apparatus 100 performs the following steps (9-1) to (9-3) when reviewing the saving of the digitized document.

  (9-1) The control unit of the digitized document management apparatus 100 duplicates a digitized document that has been used less frequently on a recording medium such as a CD or a DVD.

  (9-2) Then, after confirming the copying to the recording medium, the control unit of the digitized document management apparatus 100 deletes the digitized document copied to the recording medium from the storage unit.

  (9-3) The control unit of the digitized document management apparatus 100 determines that the identification code indicating the previous document image information stored in the storage unit is a NULL code and the identification code indicating the subsequent document image information. Is not the maximum code (that is, when other document image information is associated before and after the document image information of the digitized document to be deleted), the digitized document is not deleted.

  This is the end of the description of the outline of the digitized document management apparatus 100.

[Configuration of Electronic Document Management Device 100]
Next, the configuration of the electronic document management apparatus 100 will be described with reference to FIG. FIG. 2 is a block diagram showing an example of the configuration of the electronic document management apparatus 100 to which the present invention is applied, and conceptually shows only the portion related to the present invention.

  As shown in FIG. 2, the electronic document management apparatus 100 schematically includes at least a printing unit 116, an image reading unit 118, a display unit 114, an input unit 112, a storage unit 106, and a control unit 102. Is done. Each unit of the electronic document management apparatus 100 is connected to be communicable via an arbitrary communication path.

  In FIG. 2, the input / output control interface unit 108 controls the input unit 112, the display unit 114, the printing unit 116, the image reading unit 118, and the like. Here, as the display unit 114, a monitor (including a home television), a speaker, or the like may be used. As the input unit 112, a keyboard, a mouse, a touch panel, a microphone, or the like may be used.

  In FIG. 2, a printing unit 116 is a printing unit having a printer function, such as a printer or a network printer. In the present embodiment, the printing unit 116 prints a mount on which a unique identification symbol is displayed. The image reading unit 118 is an image reading unit having a scanner function, such as a scanner or a network scanner. In the present embodiment, the image reading unit 118 reads a paper document including at least one page in which at least a classification code is written on the mount printed by the printing unit 116. Note that the printing unit 116 and the image reading unit 118 may be configured as a multifunction device 120 having at least a printer function and a scanner function.

  In FIG. 2, the storage unit 106 is a storage unit such as a fixed disk device, and includes various databases and tables (classification code file 106a, identification symbol file 106b, order information table 106c, digitized document database 106d, etc. ). For example, the storage unit 106 stores various programs, tables, files, databases, web pages, and the like used for various processes.

  Among these components of the storage unit 106, the classification code file 106a is automatically set by the processing of the control unit 102 or set in advance by the user via the input unit 112, for example, in the medical field Classification code storage means for storing a code that conforms to the classification code (eg, ICD code (International Disease Classification), etc.) used in the above. In the present embodiment, the classification code stored in the classification code file 106a is used to create an electronic document by the control unit 102 classifying the generated document image information based on the classification code acquired from the document image information. Used when. Here, as an example, the classification code file 106a is a storage location code for specifying the storage location of the paper chart, a document code for specifying the type of the paper chart, and a page number code indicating the page number of the paper chart. In addition, at least one of a hospital code, a patient code, a medical record code, a time code, a disease code, a medication code, an operation code, a rental code, and a public code may be further included. The storage location code may further include a storage period code indicating a storage period of an electronic document such as an electronic medical record. The lending code includes a lending start date / time code indicating a lending start date / time, a lending end date / time code indicating a lending end date / time of a paper document such as a paper chart, and a lending indicating a user who wants to lend or a user who is lending It may further include at least one of the applicant codes. Further, the public code may further include a public permission code that permits the electronic document such as the electronic medical record to be disclosed, or a public prohibition code that prohibits the electronic document such as the electronic medical record from being disclosed.

  The identification symbol file 106b is a classification code storage unit that stores a unique identification symbol that is automatically set by the processing of the control unit 102 or that is set in advance by the user via the input unit 112. . In the present embodiment, the identification symbol stored in the identification symbol file 106b is a mount on which the control unit 102 displays a unique identification symbol selected by comparing with the identification symbol already stored in the identification symbol file 106b. It is used when printing is performed by the printing unit 116, or is similarly used when printing an identification symbol sticker displaying a unique identification symbol on the printing unit 116. Here, the identification symbol file 106b may further include a processing time for the paper document. Further, as an example, the processing time may be included in front of the identification symbol (for example, “20080828-141527- including the processing time at 14:15:27 on August 28, 2008 in front of the identification number). And the related time may include, for example, a print start time, a print end scheduled time, or an arbitrary time between the previous two times.

  Further, the order information table 106c is automatically set by the processing of the control unit 102, or the document image before the document image information for each digitized document set by the user via the input unit 112 in advance. Order information storage means for storing order information generated by associating an identification symbol of information with an identification symbol after document image information. In the present embodiment, the order information stored in the order information table 106c is used when the control unit 102 stores the digitized document in the digitized document database 106d described later in association with the order information. As an example, the order information includes the digitized document 1 in which the document image information 1 (for example, the identification symbol “20080828-141527-001” of the document image information 1) and the document image information 2 (for example, the identification symbol of the document image information 2). The order information of the document image information 1 of the digitized document 1 is “NULL” − “2008808-14151527-001” − “200880828-141527-002”. The order information of the document image information 2 of the digitized document 1 is “20080828-141527-001”-“200880828-141527-002”-“200880828-141527-003”. Here, as the order information, when new data (such as document image information obtained by digitizing a paper document) is added to the digitized document database 106d, data that has become less frequently used is deleted from the digitized document database 106d. Rewritten when data is updated. Details of the rewriting of the order information at the time of data update will be described later in the description of the digitized document storage unit 102c.

  Also, the electronic document database 106d stores an electronic document that is classified and created based on the classification code stored in the classification code file 106a in association with the order information stored in the order information table 106c. This is a document storage means. In the present embodiment, the computerized document stored in the computerized document database 106d includes, for example, document image information (such as medical chart image information) obtained by digitizing (imaging) a paper document (such as a paper medical record), and is classified. They are managed in association with codes (such as medical chart codes) and identification symbols (such as processing times).

  In FIG. 2, the control unit 102 has an internal memory for storing a control program such as an OS (Operating System), a program defining various processing procedures, and necessary data. And the control part 102 performs the information processing for performing various processes by these programs. The control unit 102 includes a mount printing unit 102a, a paper document reading unit 102b, an electronic document storage unit 102c, an identification symbol selection unit 102d, a seal printing unit 102e, an identification symbol printing unit 102f, and an electronic document in terms of functional concepts. The deletion unit 102g is provided.

  Among these, the mount printing unit 102 a is a mount printing unit that prints a mount on which a unique identification symbol is displayed by the printing unit 116. Here, the mount printing unit 102a may print the mount on which the identification symbol selected by the identification symbol selection unit 102d described later is displayed by the printing unit 116.

  Further, the paper document reading unit 102b reads the paper document composed of at least one page in which at least the classification code is written on the mount printed by the mount printing unit 102a, by the image reading unit 118, so that the paper is read. A paper document reading unit that generates document image information corresponding to a document and acquires an identification symbol and a classification code from the document image information. Here, the paper document reading unit 102b reads an image of a paper document composed of at least one page in which at least a classification code is written on a mount on which an identification symbol seal printed by a seal printing unit 102e described later is attached. The document image information corresponding to the paper document may be generated by reading by the unit 118, and the identification symbol and the classification code may be acquired from the document image information.

  The digitized document storage unit 102c creates a digitized document by classifying the document image information generated by the paper document reading unit 102b based on the classification code. Electronic document storage means for generating order information by associating the identification symbol of the document image information with the identification symbol after the document image information, and storing the electronic document in the electronic document database 106d in association with the order information It is.

  Specifically, the digitized document storage unit 102c generates the second document newly generated by the paper document reading unit 102b after the first document image information of the digitized document already stored in the digitized document database 106d. When adding document image information, the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information stored in the order information table 106c The order information connected in this order is the order connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol of the second document image information. In addition, the identification information of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information are connected to the order information table 106c in this order. By adding order information, The order information is generated by associating the identification symbol of the document image information before the document image information with the identification symbol after the second document image information, and newly associated with the newly rewritten order information. The added second document image information is added to the digitized document already stored in the digitized document database 106d and stored in the digitized document database 106d.

  The identification symbol selection unit 102d is identification symbol selection means for selecting an identification symbol by comparing with an identification symbol already stored in the identification symbol file 106b. Here, the identification symbol may further include a processing time for the paper document, and the identification symbol selection unit 102d selects the identification symbol by comparing with the processing time of the identification symbol already stored in the identification symbol file 106b. May be.

  The sticker printing unit 102e is a sticker printing unit that prints an identification symbol sticker displaying a unique identification symbol by the printing unit 116.

  In addition, when the identification symbol is not displayed on the paper document, the identification symbol printing unit 102f reads the paper document by the image reading unit 118 and generates document image information, and the printing unit 116 uniquely identifies the document image information. It is an identification symbol printing means for printing the identification symbol.

  The digitized document deleting unit 102g is a digitized document deleting unit that deletes at least a part of the digitized document stored in the digitized document database 106d based on the identification symbol.

  Here, when the digitized document deletion unit 102g deletes the second document image information after the first document image information of the digitized document already stored in the digitized document database 106d, the digitized document deletion unit 102g stores it in the order information table 106c. The stored order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, the identification symbol of the second document image information, and the first The order information connected in the order of the identification symbol of the document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information is used as the identification symbol before the first document image information. The digitized information stored in the digitized document database 106d can be deleted by rewriting the identification information of the first document image information and the sequential information linked in the order of the identification symbol after the first document image information. Second document image of the document To delete the news of identification mark from the order information table 106c. Here, the digitized document deletion unit 102g changes the identification symbol indicating the document image information before the second document image information from which the identification symbol is deleted from the order information table 106c to a NULL code, and The identification symbol indicating the document image information after the second document image information is rewritten with the order information changed to the maximum code (for example, “FFFF” for 16 bits), and the second document image information is digitized. It is not deleted from the document database 106d.

  The digitized document deletion unit 102g copies the digitized document to be deleted from the digitized document database 106d to an external recording medium (for example, CD, DVD, USB memory, etc.) and then stores the document image information of the digitized document. delete. Here, the digitized document deletion unit 102g, after copying to the external recording medium, in the order information, the order information table 106c indicating the document image information before the second document image information to be deleted from the digitized document database 106d. Is not a NULL code, and the identification symbol indicating the document image information after the second document image information is not the maximum code (for example, “FFFF” for 16 bits), The second document image information is not deleted from the digitized document database 106d.

  This is the end of the description of the configuration of the electronic document management apparatus 100.

[Processing of Electronic Document Management Device 100]
Next, an example of processing of the system in the present embodiment configured as described above will be described in detail with reference to FIGS. Here, FIG. 3 is a flowchart showing an example of the basic processing in the present embodiment. FIG. 4 is a flowchart showing an example of the addition process in the present embodiment. FIG. 5 is a diagram illustrating an example of rewriting of order information in the addition processing according to the present embodiment. FIG. 6 and FIG. 7 are diagrams showing examples in the addition processing of the present embodiment. FIG. 8 is a flowchart showing an example of the deletion process in the present embodiment. FIG. 9 is a diagram illustrating an example of rewriting order information in the deletion process according to the present embodiment. 10 to 12 are diagrams illustrating examples of the deletion process according to the present embodiment.

[Basic processing]
First, details of the basic processing of the digitized document management apparatus 100 will be described with reference to the flowchart of FIG.

  First, the identification symbol selection unit 102d selects an identification symbol by comparing with an identification symbol already stored in the identification symbol file 106b (step SA-1). Here, the identification symbol may further include a processing time (for example, printing start time, scheduled printing end time, etc.) for the paper document, and the identification symbol selection unit 102d may identify the identification symbol already stored in the identification symbol file 106b. The identification symbol may be selected by comparing with the processing time.

  Then, the mount printing unit 102a prints the mount on which the unique identification symbol selected by the processing of the identification symbol selecting unit 102d is printed by the printing unit 116 (step SA-2). Note that the processing in step SA-1 and step SA-2 in FIG. 3 corresponds to “printing of mount” in (1) to (3) in FIG.

  Here, an example of the identification symbol assigning process by the mount printing unit 102a is shown in the following (1) to (3).

  (1) First, the mount printing unit 102a controls the printing unit 116 to print an identification symbol on unused paper. The identification symbols to be printed are as follows, for example. "20080828-141527-001, 80080828-141527-002 ... 200880828-141527-999"

  (2) Here, 200808828 represents the date of printing (2008/08/28), and 141527 represents the time to start printing (14:15:27). The last number (for example, 001 to 999) represents the number of printed identification symbols when the mount is printed. If the number is large, increase the number of digits.

  (3) As a result, all the identification symbols to be printed are different and uniqueness is guaranteed.

  Further, in step SA-2, the sticker printing unit 102e may print the identification symbol sticker displaying the unique identification symbol on the printing unit 116.

  Here, an example of the identification symbol giving process by the sticker printing unit 102e is shown in the following (1) to (3).

  (1) First, the control unit 102 causes the printing unit 116 to print the contents of the digitized document in which the identification symbol is already added to the paper document.

  (2) Then, the user examines and corrects the contents of the printed electronic document (that is, a paper document).

  (3) Then, a sticker with a new identification symbol printed by the process of the sticker printing unit 102e is pasted on the corrected paper document with respect to the paper document corrected by the user. At this time, the user scans the paper document on which the seal is pasted by the image reading unit 118 by processing of the paper document reading unit 102b by sticking a seal so as to cover the identification symbol written before. Make sure that only one identification symbol can be read.

  Returning to step SA-2, if the identification symbol is not displayed on the paper document, the identification symbol printing unit 102f reads the paper document at the image reading unit 118 and generates document image information. Thus, an identification symbol unique to the document image information may be printed.

  Then, the paper document reading unit 102b reads the paper document composed of at least one page in which at least the classification code is written on the mount printed by the processing of the mount printing unit 102a by the image reading unit 118, thereby Document image information corresponding to the paper document is generated, and an identification symbol and a classification code are acquired from the document image information (step SA-3). Here, the paper document reading unit 102b reads the paper document composed of at least one page on which the classification code is written on the mount on which the identification symbol seal printed by the process of the sticker printing unit 102e is attached. The document image information corresponding to the paper document may be generated by reading at 118, and the identification symbol and the classification code may be acquired from the document image information. The process of step SA-3 in FIG. 3 corresponds to (4) “Creation of paper document” and (5) “Electronicization” in FIG.

  Then, the digitized document storage unit 102c creates a digitized document by classifying the document image information generated by the processing of the paper document reading unit 102b based on the classification code, and stores the document image information for each digitized document. Order information is generated by associating the identification symbol of the previous document image information with the identification symbol after the document image information, and the digitized document is stored in the digitized document database 106d in association with the order information (step SA-). 4). Note that the processing of step SA-4 in FIG. 3 is performed in (6) to (8) “Rewriting of order information (update (addition / deletion), etc.))” and (9) “Replication” in FIG. Correspond. Details of step SA-4 will be described later in the description of [addition processing] and [deletion processing]. Above, description of an example of basic processing of the digitized document management apparatus 100 ends.

[Additional processing]
Next, details of the addition processing (order information rewriting, document image information addition) of the digitized document management apparatus 100 will be described with reference to FIGS.

  First, the control unit 102 determines whether there is an additional paper document by detecting whether a new paper document is set in the image reading unit 118 (step SB-1).

  Then, when it is determined by the processing of the control unit 102 that there is an additional paper document (step SB-1: Yes), the paper document reading unit 102b, as in step SA-3 of FIG. The image reading unit 118 reads the paper document that is determined to be newly set in step SB-1 and includes at least one page in which at least the classification code is written on the mount printed by the processing of 102a. Thus, document image information corresponding to the paper document is generated, and an identification symbol and a classification code are acquired from the document image information (step SB-2). On the other hand, when it is determined that there is no additional paper document by the process of the control unit 102 (step SB-1: No), the paper document reading unit 102b ends the process as it is.

  Then, in step SB-3 of FIG. 4, as shown in FIG. 5, the digitized document storage unit 102c performs the step after the first document image information of the digitized document already stored in the digitized document database 106d. When adding the second document image information newly generated by the processing of the paper document reading unit 102b in SB-2, an identification symbol (for example, the first document image information) stored in the order information table 106c is stored. , “NULL”), an identification symbol of the first document image information (eg, “200808828-141527-001”), an identification symbol after the first document image information (eg, “20080828-141527-002”), The order information concatenated in this order is used as an identification symbol (eg, “NULL”) before the first document image information, and an identification symbol (eg, “NULL”) of the first document image information. “20080828-141527-001”), the identification information of the second document image information (for example, “20080828-141527-005”), and the order information concatenated in this order. An identification symbol of the first document image information (for example, “20080828-141527-001”), an identification symbol of the second document image information (for example, “20080828-141527-005”), By adding the order information concatenated in the order of the identification symbol (for example, “20080828-141527-002”), the identification symbol (for example, “200808828-141527” of the document image information before the second document image information) is added. -001 ") and an identification symbol after the second document image information (for example," 200880828 "). 141527-002 "), and the newly added second document image information has already been stored in the digitized document database 106d in association with the newly rewritten order information. In addition to the digitized document, it is stored in the digitized document database 106d (step SB-3).

  Here, an example of new document image information insertion processing (rewriting of order information, addition of document image information) to an existing digitized document by the digitized document storage unit 102c is shown in the following (1) and (2).

  (1) As an example, as shown in FIG. 6, it is assumed that document image information (hereinafter referred to as “document”) is stored as an electronic document in the electronic document database 106d. In FIG. 6, the identification symbol “0” indicates that there is no document before the document X1 (that is, the document X1 is the first document), and the identification symbol “F” is the document after the document X3. (That is, the document X3 is the last document). In FIG. 6, the order information of the three lines represents “a total of digitized documents stored side by side in the order of document X1, document X2, and document X3”.

  (2) When a document X2.5 (identification symbol 2.5) is newly inserted between the documents X2 and X3 of the digitized document, the order information is as shown in FIG. In FIG. 7, the order information of the four lines represents “the total of electronic documents stored in the order of document X1, document X2, document X2.5, and document X3”. This is the end of the description of the example of the addition process of the digitized document management apparatus 100.

[Delete processing]
Next, details of the deletion process (rewriting order information and copying to an external recording medium) of the electronic document management apparatus 100 will be described with reference to FIGS.

  First, the control unit 102 detects whether there is an instruction to delete the digitized document input by the user via the input unit 112, so that the digitized document deletion unit 102g can determine whether the digitized document deletion unit 102g is based on the identification symbol. It is determined whether or not at least a part of the digitized document stored in the digitized document database 106d is to be deleted (step SC-1).

  Then, in step SC-2 of FIG. 8, as shown in FIG. 9, the digitized document deletion unit 102g is determined to delete the digitized document by the process of the control unit 102 (step SC-1: Yes), and the electronic document is deleted. When deleting the second document image information inserted after the first document image information of the digitized document already stored in the digitized document database 106d, the first document image information stored in the order information table 106c , An identification symbol for the first document image information (for example, “200808828-141527-001”), an identification symbol for the second document image information (for example, “200880828-141527). -005 "), and the identification symbol (for example," 200808828-141527 "of the first document image information). 001 "), the identification symbol of the second document image information (for example," 200808828-141527-005 "), and the identification symbol after the first document image information (for example," 20080828-141527-002 "). Are connected to the first document image information (for example, “NULL”), the first document image information identification symbol (for example, “200808828-141527-001”), the first information. Of the digitized document to be deleted stored in the digitized document database 106d by rewriting the identification information (for example, “20080828-141527-002”) after the document image information of The second document image information identification symbol (for example, “200808828-141527-005”) is stored in the order information table 106c. To remove (step SC-2). On the other hand, if it is determined not to delete the digitized document by the process of the control unit 102 (step SC-1: No), the digitized document deletion unit 102g ends the process as it is.

  Here, in step SC-2, the digitized document deletion unit 102g changes the identification symbol indicating the document image information before the second document image information from which the identification symbol is deleted from the order information table 106c to a NULL code. In addition, the identification symbol indicating the document image information after the second document image information is rewritten with the order information changed to the maximum code (for example, “FFFF” for 16 bits), and the second document image Information is not deleted from the digitized document database 106d.

  In step SC-2, the digitized document deleting unit 102g copies the digitized document to be deleted from the digitized document database 106d to an external recording medium (for example, a CD, a DVD, a USB memory, etc.) and then digitizes the digitized document. The document image information of the document may be deleted. Here, the digitized document deletion unit 102g, after copying to the external recording medium, in the order information, the order information table 106c indicating the document image information before the second document image information to be deleted from the digitized document database 106d. Is not a NULL code, and the identification symbol indicating the document image information after the second document image information is not the maximum code (for example, “FFFF” for 16 bits), The second document image information is not deleted from the digitized document database 106d.

  Here, an example of deletion processing (rewriting order information and copying to an external recording medium) of a specific part of an existing digitized document by the digitized document deletion unit 102g is shown in the following (1) and (2).

  (1) First, as an example, as shown in FIG. 10, it is assumed that document image information (hereinafter referred to as “document”) is stored as an electronic document in the electronic document database 106d. In FIG. 10, the identification symbol “0” indicates that there is no document before the document X1 (that is, the document X1 is the first document), and the identification symbol “F” is a document after the document X3. (That is, the document X3 is the last document). In FIG. 10, the order information of the three lines represents “total of digitized documents stored in the order of document X1, document X2, and document X3”.

  (2) When the document X2 is deleted from the digitized document stored in the digitized document database 106 in the order shown in (1) above, the order information is as shown in FIG. In FIG. 11, the order information of the two lines represents “the total of the digitized documents stored in the order of document X1 and document X3”. Note that the data of the document X2 from which the identification symbol has been deleted (that is, document image information) remains in the physical memory, and the order information is as shown in FIG. Above, description of an example of the deletion process of the digitized document management apparatus 100 is finished.

  This concludes the description of an example of processing performed by the electronic document management apparatus 100.

[Other embodiments]
Although the embodiments of the present invention have been described so far, the present invention is not limited to the above-described embodiments, but can be applied to various different embodiments within the scope of the technical idea described in the claims. It may be implemented.

  For example, although the case where the electronic document management apparatus 100 performs processing in a stand-alone form has been described as an example, the processing is performed in response to a request from a client terminal configured in a separate casing from the electronic document management apparatus 100. The processing result may be returned to the client terminal.

  In addition, among the processes described in the embodiment, all or part of the processes described as being automatically performed can be performed manually, or the processes described as being performed manually can be performed. All or a part can be automatically performed by a known method.

  In addition, unless otherwise specified, the processing procedures, control procedures, specific names, information including registration data for each processing, parameters such as search conditions, screen examples, and database configurations shown in the above documents and drawings Can be changed arbitrarily.

  In addition, regarding the electronic document management apparatus 100, each illustrated component is functionally conceptual and does not necessarily need to be physically configured as illustrated.

  For example, all or some of the processing functions provided in each device of the electronic document management device 100, particularly the processing functions performed by the control unit 102, are performed by a CPU (Central Processing Unit) and the CPU. It may be realized by a program to be interpreted and executed as hardware by wired logic. The program is recorded on a recording medium described later, and is mechanically read by the digitized document management apparatus 100 as necessary. In other words, the storage unit 106 such as ROM or HD stores a computer program for performing various processes by giving instructions to the CPU in cooperation with an OS (Operating System). This computer program is executed by being loaded into the RAM, and constitutes the control unit 102 in cooperation with the CPU.

  The computer program may be stored in an application program server connected to the digitized document management apparatus 100 via an arbitrary network, and may be downloaded in whole or in part as necessary. Is possible.

  The program according to the present invention can also be stored in a computer-readable recording medium. Here, the “recording medium” refers to any “portable physical medium” such as a flexible disk, a magneto-optical disk, a ROM, an EPROM, an EEPROM, a CD-ROM, an MO, and a DVD, or a LAN, WAN, or Internet. It includes a “communication medium” that holds the program in a short period of time, such as a communication line or a carrier wave when the program is transmitted via a network represented by

  The “program” is a data processing method described in an arbitrary language or description method, and may be in any format such as source code or binary code. The “program” is not necessarily limited to a single configuration, but is distributed in the form of a plurality of modules and libraries, or in cooperation with a separate program represented by an OS (Operating System). Including those that achieve the function. Note that a well-known configuration and procedure can be used for a specific configuration for reading a recording medium, a reading procedure, an installation procedure after reading, and the like in each device described in the embodiment.

  Various databases and the like (classification code file 106a, identification symbol file 106b, order information table 106c, digitized document database 106d, etc.) stored in the storage unit 106 are fixed to memory devices such as RAM and ROM, hard disks and the like. It is a storage means such as a disk device, a flexible disk, an optical disk, etc., and stores various programs, tables, databases, web page files, etc. used for various processes and website provision.

  Also, the computerized document management apparatus 100 is connected to an information processing apparatus such as a known personal computer or workstation, and software (including programs, data, etc.) for implementing the method of the present invention is installed in the information processing apparatus. May be realized.

  Furthermore, the specific form of distribution / integration of the devices is not limited to that shown in the figure, and all or a part of them may be functional or physical in arbitrary units according to various additions or according to functional loads. Can be distributed and integrated.

  As described above in detail, according to the present invention, it is possible to provide an electronic document management apparatus and an electronic document management method that can improve the efficiency of data input / update / search by a user. Therefore, for example, it is extremely useful in various fields such as information equipment and information processing fields that support document management such as paper documents and digitized documents.

It is a figure which shows an example of the basic process in this Embodiment. It is a block diagram which shows an example of a structure of this electronic document management apparatus 100 with which this invention is applied. It is a flowchart which shows an example of the basic process in this Embodiment. It is a flowchart which shows an example of the addition process in this Embodiment. It is a figure which shows an example of rewriting of the order information in the addition process of this Embodiment. It is a figure which shows the Example in the addition process of this Embodiment. It is a figure which shows the Example in the addition process of this Embodiment. It is a flowchart which shows an example of the deletion process in this Embodiment. It is a figure which shows an example of rewriting of the order information in the deletion process of this Embodiment. It is a figure which shows the Example in the deletion process of this Embodiment. It is a figure which shows the Example in the deletion process of this Embodiment. It is a figure which shows the Example in the deletion process of this Embodiment.

Explanation of symbols

100 Electronic Document Management Device 102 Control Unit
102a Mount printing section
102b Paper document reading unit
102c Electronic document storage unit
102d Identification symbol selection unit
102e Sticker printing department
102f Identification symbol printing part
102g Electronic document deletion unit 106 Storage unit
106a Classification code file
106b Identification symbol file
106c Order information table
106d Electronic document database 108 Input / output control interface unit 112 Input unit 114 Display unit 116 Printing unit 118 Image reading unit 120 Multifunction device

Claims (16)

An electronic document management apparatus comprising at least a printing unit, an image reading unit, a storage unit, and a control unit,
The control unit
A mount printing means for printing a mount on which a unique identification symbol is displayed in the printing section;
By reading a paper document composed of at least one page in which at least a classification code is written on the mount printed by the mount printing unit, the image reading unit reads document image information corresponding to the paper document. Paper document reading means for generating and obtaining the identification symbol and the classification code from the document image information;
The document image information generated by the paper document reading unit is classified based on the classification code to create a digitized document, and the document image information before the document image information is created for each digitized document. Electronic document storage means for associating an identification symbol with the identification symbol after the document image information to generate order information, and storing the electronic document in the storage unit in association with the order information;
An electronic document management apparatus comprising: The electronic document management apparatus according to claim 1,
The control unit
An identification symbol selecting means for selecting the identification symbol by comparing with the identification symbol already stored in the storage unit;
The mount printing means is:
An electronic document management apparatus, wherein the printing unit displays the mount on which the identification symbol selected by the identification symbol selecting means is displayed. In the electronic document management apparatus according to claim 1 or 2,
The control unit
It further comprises a seal printing means for printing the identification symbol sticker displaying the identification symbol in the printing unit,
The paper document reading means includes:
By reading the paper document composed of at least one page in which at least the classification code is written on the mount on which the identification symbol seal printed by the sticker printing unit is attached, by the image reading unit, An electronic document management apparatus, wherein the document image information corresponding to the paper document is generated, and the identification symbol and the classification code are acquired from the document image information. In the electronic document management apparatus according to any one of claims 1 to 3,
The control unit
When the identification symbol is not displayed on the paper document, the image reading unit reads the paper document, generates the document image information, and the printing unit prints the identification symbol on the document image information. An electronic document management apparatus, further comprising symbol printing means. In the electronic document management apparatus according to any one of claims 2 to 4,
The identification symbol further includes a processing time for the paper document,
The identification symbol selection means is
The digitized document management apparatus, wherein the identification symbol is selected by comparing with the processing time of the identification symbol already stored in the storage unit. In the electronic document management apparatus according to any one of claims 1 to 5,
The computerized document storage means includes:
When adding the second document image information newly generated by the paper document reading means after the first document image information of the digitized document already stored in the storage unit,
The order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information. ,
Rewriting to the order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, the identification symbol of the second document image information,
Further, the order information that is connected in the order of the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information. The order information is generated by associating the identification symbol of the document image information before the second document image information with the identification symbol after the second document image information. An electronic document management apparatus, wherein the second document image information is added to the electronic document in association with information and stored in the storage unit. The electronic document management apparatus according to claim 6,
The control unit
An electronic document deletion means for deleting at least a part of the electronic document stored in the storage unit based on the identification symbol;
The digitized document deleting means is:
When deleting the second document image information after the first document image information of the digitized document already stored in the storage unit,
The order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, the identification symbol of the second document image information, and
The order information connected in the order of the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information,
The order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information. By rewriting, the identification symbol of the second document image information of the digitized document stored in the storage unit is deleted,
The identification symbol indicating the document image information before the second document image information from which the identification symbol has been deleted is changed to a NULL code, and the document image information after the second document image information is changed to An electronic document management apparatus, wherein the identification symbol shown is rewritten to the order information changed to a maximum code, and the second document image information is not deleted from the storage unit. The electronic document management apparatus according to claim 7,
The digitized document deleting means is:
Deleting the document image information of the digitized document after copying the digitized document to be deleted from the storage unit to an external recording medium;
After copying to the external recording medium, in the order information, the identification symbol indicating the document image information before the second document image information deleted from the storage unit is not the NULL code, and the An electronic document management apparatus, wherein the second document image information is not deleted when the identification symbol indicating the document image information after the second document image information is not the maximum code. An electronic document management method executed in an electronic document management apparatus including at least a printing unit, an image reading unit, a storage unit, and a control unit,
Executed in the control unit,
A mount printing step for printing the mount on which the unique identification symbol is displayed in the printing section;
By reading the paper document composed of at least one page in which at least the classification code is written on the mount printed in the mount printing step with the image reading unit, document image information corresponding to the paper document is obtained. A paper document reading step for generating and obtaining the identification symbol and the classification code from the document image information;
The document image information generated in the paper document reading step is classified based on the classification code to create a digitized document, and the document image information before the document image information is created for each digitized document. An electronic document storing step of generating order information by associating the identification symbol with the identification symbol after the document image information, and storing the electronic document in the storage unit in association with the order information;
An electronic document management method comprising: The electronic document management method according to claim 9,
Executed in the control unit,
An identification symbol selecting step of selecting the identification symbol by comparing with the identification symbol already stored in the storage unit;
In the mount printing step,
The digitized document management method, wherein the printing unit displays the mount on which the identification symbol selected in the identification symbol selection step is displayed. The computerized document management method according to claim 9 or 10,
Executed in the control unit,
A seal printing step of printing the identification symbol seal displaying the identification symbol in the printing unit;
In the paper document reading step,
By reading the paper document composed of at least one page in which at least the classification code is written on the mount on which the identification symbol seal printed in the sticker printing step is pasted by the image reading unit. A computerized document management method comprising: generating the document image information corresponding to the paper document, and acquiring the identification symbol and the classification code from the document image information. In the electronic document management method according to any one of claims 9 to 11,
Executed in the control unit,
When the identification symbol is not displayed on the paper document, the image reading unit reads the paper document, generates the document image information, and the printing unit prints the identification symbol on the document image information. The digitized document management method further comprising a symbol printing step. In the electronic document management method according to any one of claims 10 to 12,
The identification symbol further includes a processing time for the paper document,
In the above identification symbol selection step,
The digitized document management method, wherein the identification symbol is selected by comparing with the processing time of the identification symbol already stored in the storage unit. In the electronic document management method according to any one of claims 9 to 13,
In the electronic document storing step,
When adding the second document image information newly generated in the paper document reading step after the first document image information of the digitized document already stored in the storage unit,
The order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information. ,
Rewriting to the order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, the identification symbol of the second document image information,
Further, the order information that is connected in the order of the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information. The order information is generated by associating the identification symbol of the document image information before the second document image information with the identification symbol after the second document image information. An electronic document management method, wherein the second document image information is added to the electronic document in association with information and stored in the storage unit. The computerized document management method according to claim 14,
Executed in the control unit,
An electronic document deletion step of deleting at least a part of the electronic document stored in the storage unit based on the identification symbol;
In the electronic document deletion step,
When deleting the second document image information after the first document image information of the digitized document already stored in the storage unit,
The order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, the identification symbol of the second document image information, and
The order information connected in the order of the identification symbol of the first document image information, the identification symbol of the second document image information, and the identification symbol after the first document image information,
The order information connected in the order of the identification symbol before the first document image information, the identification symbol of the first document image information, and the identification symbol after the first document image information. By rewriting, the identification symbol of the second document image information of the digitized document stored in the storage unit is deleted,
The identification symbol indicating the document image information before the second document image information from which the identification symbol has been deleted is changed to a NULL code, and the document image information after the second document image information is changed to A digitized document management method, wherein the identification symbol shown is rewritten to the order information changed to a maximum code, and the second document image information is not deleted from the storage unit. The computerized document management method according to claim 15,
In the electronic document deletion step,
Deleting the document image information of the digitized document after copying the digitized document to be deleted from the storage unit to an external recording medium;
After copying to the external recording medium, in the order information, the identification symbol indicating the document image information before the second document image information deleted from the storage unit is not the NULL code, and the An electronic document management method, wherein the second document image information is not deleted when the identification symbol indicating the document image information after the second document image information is not the maximum code.

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