JP2009157954A - File management program, method for managing file, and machine readable medium for recording file management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To properly manage a file based on information being associated with the file. <P>SOLUTION: The file management method includes the steps of: retrieving a desired file 3i from an electronic file group 3i (S1); and, if the information to indicate the file 3i is detected and its content is referred to, generating information indicating that a content of the desired file 3i is referred to, and recording that information on a historical information file 4i, which corresponds to the required electronic file 3i (S3-S5), every time a desired file 3i is detected as a result of retrieval (S2). Consequently, a content of the historical information file 4i includes history information or latest information that the corresponding electronic file 3i is detected by retrieval or that the detected content is referred to. Accordingly, by managing the electronic file 3i based on the content recorded in the history information file 4i, a file management can be more properly implemented in comparison to the file management based only on the information for updating the electronic file 3i as before. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a file management program, a file management method, and a machine-readable recording medium on which a file management program is recorded for managing a file (hereinafter referred to as an electronic file) in which various information such as a program or data is electronically stored. In particular, the present invention relates to a file management program, a file management method, and a machine-readable recording medium on which the file management program is recorded, which is managed according to information associated with the electronic file, such as history information regarding the operation of the electronic file.

  2. Description of the Related Art Conventionally, when an unnecessary electronic file is organized (deleted) from an electronic file group stored in a storage area in an information processing apparatus such as a personal computer, for example, a date that is one of information associated with each electronic file Whether or not deletion is possible was determined based on the information.

  In addition, although the prior art about this invention was demonstrated based on the general technical information which the applicant acquired, the information which should be disclosed as prior art document information before filing in the range which an applicant memorize | stores The applicant does not have

  However, the timing at which date information for an electronic file is updated is when the electronic file itself is updated (content change). Therefore, when the contents of the electronic file are not updated but are continuously referred to, the date information of the electronic file is not updated at all. Therefore, even though the electronic file is a necessary file, it may be erroneously determined to be an electronic file to be deleted based on the date information and may be deleted.

  SUMMARY OF THE INVENTION Therefore, an object of the present invention is to provide a file management program, a file management method, and a machine-readable recording medium on which a file management program is recorded that can accurately manage files based on associated information.

  A file management program according to an aspect of the present invention is a program for causing a computer to execute a file management method for managing a file based on information associated with the file, and the file management method includes a plurality of files. A file search step for searching for a desired file, and a step of creating information associated with the desired file when the search result of the file search step and the desired file are detected when the desired file is detected.

  Therefore, when a desired file is detected as a result of searching for a desired file from a plurality of files in the file search step, information indicating that it has been detected is created in association with the desired file. Therefore, since it becomes possible to manage the file based on the information indicating that it was detected in the search by the file search step, compared with the case of managing based only on the information indicating that the file has been updated. Accurate file management.

  In the file management method executed by the file management program described above, the information indicating detection may include data indicating the date of search or the date when the content of the detected desired file was referenced.

  Therefore, the file can be managed based on the date of the search by the file search step or the date on which the detected content is referenced, so that the file can be managed more accurately.

  The file management method executed by the above-described file management program may further include a step of creating, when the detected content of the desired file is referred to, associating information indicating the reference with the desired file.

  Therefore, when a desired file is detected in the file search step and the contents thereof are referred to, information indicating that the reference has been made is created in association with the desired file. Therefore, since it becomes possible to manage the file based on the date when the content was searched and referred to by the file search step, compared with the case where the file is managed only based on the information that the file was updated. File management can be performed more accurately.

  The file management method executed by the above-described file management program may further include a recording step of recording in association with a desired file each time information is created.

  Therefore, each time information indicating that it has been detected or information that indicates that it has been referenced is created, the created information is recorded in association with the desired file. Therefore, information related to the file can be recorded indicating the history of detection or reference, and the latest information indicating detection or reference can also be recorded. Based on the recorded information, the file can be managed more accurately.

  The file management method executed by the file management program described above may further include a step of searching for and outputting a file satisfying a desired condition for the information recorded by the recording step for each of the plurality of files. Good.

  Therefore, among the plurality of files, the history information recorded related to the file or detected or referred to, or the latest information indicating detected or referred to satisfies the desired condition. Can search and output. Therefore, a better user interface can be provided for file search.

  The file management method executed by the file management program described above may further include a recording information output step for outputting the information recorded in the recording step for each of the plurality of files in a desired manner.

  Therefore, the history information that has been detected or referred to that is recorded by the recording step in relation to the file, or the latest information that has been detected or referred to is the mode that the user desires. Therefore, it is possible to provide a better user interface for file search using recorded information.

  A file management method according to another aspect of the present invention is a method for managing a file based on information associated with a file, a file search step for searching for a desired file from a plurality of files, and a file And when the desired file is detected as a result of the retrieval in the retrieval step, information indicating that the desired file is detected is created in association with the desired file.

  Therefore, when a desired file is detected as a result of searching for a desired file from a plurality of files in the file search step, information indicating that it has been detected is created in association with the desired file. Therefore, since it becomes possible to manage the file based on the information indicating that it was detected in the search by the file search step, compared with the case of managing based only on the information indicating that the file has been updated. Accurate file management.

  A machine-readable recording medium recording a file management program according to still another aspect of the present invention has the following characteristics. That is, the file management program recorded on the recording medium is for causing a computer to execute a file management method for managing a file based on information associated with the file. A file search step for searching for a desired file from the file, and a step of creating information associated with the desired file when the desired file is detected as a result of the search by the file search step. .

  Therefore, when a desired file is detected as a result of searching for a desired file from a plurality of files in the file search step, information indicating that it has been detected is created in association with the desired file. Therefore, since it becomes possible to manage the file based on the information indicating that it was detected in the search by the file search step, compared with the case of managing based only on the information indicating that the file has been updated. Accurate file management.

(A) And (B) is a block diagram of the computer which mounts and executes the file management program applied to each embodiment of this invention. It is a flowchart which shows the update procedure of the log | history information file 4i by Embodiment 1 of this invention. It is a figure which shows the example of the content of the log | history information file 4i by Embodiment 1 of this invention. It is a figure which shows the example of a screen for displaying the historical information about the specific electronic file 3i in Embodiment 1 of this invention. It is a figure which shows the example of a screen for displaying the historical information about the specific electronic file 3i in Embodiment 1 of this invention. It is a flowchart which shows the process sequence for displaying the historical information of a specific electronic file in Embodiment 1 of this invention. It is a figure which shows the example of a screen for displaying the historical information of all the electronic files in the predetermined folder by Embodiment 1 of this invention. It is a figure which shows the example of a screen for displaying the historical information of all the electronic files in the predetermined folder by Embodiment 1 of this invention. It is a flowchart which shows the process sequence for displaying the historical information of all the electronic files 3i in a predetermined folder in Embodiment 1 of this invention. It is a figure which shows the state after the log | history information of the electronic file of FIG. 8 was sorted by the reference date. It is a flowchart which shows the process sequence of determination of the electronic file for deletion which referred the predetermined condition based on the historical information by Embodiment 1 of this invention. It is a figure which shows the example of a screen displayed as a result of the process according to the flowchart of FIG.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
(Embodiment 1)
In the present embodiment, a procedure for managing an electronic file based on history information regarding the operation is shown.

  FIGS. 1A and 1B are block diagrams of a computer that is mounted and executed with a file management program applied to each embodiment of the present invention. Referring to FIG. 1A, the computer includes a CPU (abbreviation of central processing unit) 10, a keyboard 11, a mouse 12, a CRT (cathode ray tube), a liquid crystal display, and the like for centrally controlling the computer itself. Monitor 13, memory 14 including ROM (Read Only Memory) or RAM (abbreviation of random access memory), communication I / F 15 for connecting various communication networks 16 and the computer, FD (flexible disk) ) 171 is detachably mounted, and the FD drive device 17 that accesses the mounted FD 171 and a CD-ROM (Compact Disc Read Only Memory) 181 are detachably mounted and the mounted CD-ROM 181 is accessed. The CD-ROM drive device 18 is included. These units are connected for communication via a bus. The computer may be provided with a magnetic tape device to which a cassette-type magnetic tape is detachably attached and accesses the attached magnetic tape.

  An example of the contents of the memory 14 is shown in FIG. Referring to the figure, in memory 14, a plurality of electronic files 3i (i = 1, 2,..., N) operated on a computer and a plurality of history information files 4i (i) are associated with each of electronic files 3i. = 1, 2,..., N) are stored. The history information file 4i shows information regarding the history of operations on the corresponding electronic file 3i. Details of the history information file 4i will be described later.

  FIG. 2 is a flowchart showing a procedure for updating the history information file 4i according to the first embodiment of the present invention. FIG. 3 is a diagram showing an example of the contents of the history information file 4i according to the first embodiment of the present invention. Referring to FIG. 3, the history information file 4i includes a file name FN of the corresponding electronic file 3i, an update date D1 indicating the date when the contents of the electronic file 3i are updated, and the electronic file 3i according to a search instruction by the user. When the group search processing is performed, the search result is hit with the corresponding electronic file 3i, the search date D2 indicating the date when the electronic file 3i is listed and output, and after the search result is listed, A reference date D3 indicating a date when the contents of the electronic file 3i are referred to is sequentially added and registered.

  A processing procedure for updating the history information file 4i for the electronic file 3i will be described with reference to the flowchart of FIG.

  First, in the computer of FIG. 1A, when the user operates the keyboard 11 or the mouse 12 to search for a desired electronic file 3i and instructs a search operation for the electronic file 3i group stored in the memory 14, the CPU 10 Searches the electronic file 3i group in accordance with the instruction content (step S1 (hereinafter, step S is simply abbreviated as S)), for example, confirms that the electronic file 3i whose file name FN is “patent status.doc” is hit. (S2) The hit date (today's date) is read from a timer (not shown), a search date D2 is created from the read information, and additionally registered in the history information file 4i (see FIG. 3) corresponding to the electronic file 3i. (S3).

  Thereafter, the CPU 10 determines whether or not the contents of the electronic file 3i are referenced on the monitor 13 or the like (S4). If it is determined that it has not been referred to (No in S4), the series of processing ends, but if it is determined that it has been referred to (Yes in S4), the date (today's date) referred to is a timer not shown. The reference date D3 is created from the read information and additionally registered in the corresponding history information file 4i (S5). Then, it is determined whether or not the user has updated the contents of the electronic file 3i by operating the keyboard 11 or the mouse 12 (S6).

  If it is determined that it has not been updated (No in S6), the series of processing ends, but if it is determined that it has been updated (Yes in S6), the updated date (today's date) is not shown. The update date D1 is created from the read information and additionally registered in the corresponding history information file 4i (S7). Thereafter, the series of processing ends.

  As described above, when the electronic file 3i is an operation target in the computer, the corresponding history information file 4i is additionally registered with the date when the operation was performed for each item specifying the operation. Is done.

  4 and 5 are diagrams showing examples of screens for displaying history information about a specific electronic file 3i in the first embodiment of the present invention. FIG. 6 is a flowchart showing a processing procedure for displaying history information of a specific electronic file in the first embodiment of the present invention. With reference to FIGS. 4-6, the procedure for displaying the contents of the history information file 4i of the specific electronic file 3i on the screen will be described.

  First, as shown in FIG. 4, it is assumed that the contents of a specific electronic file (file name FN = “patent status.doc”) are displayed as thumbnails on the monitor 13. In such a state, when the CPU 10 determines that the user has clicked the right button of the mouse 12 on the thumbnail by operating the mouse 12 (Yes in S11), the CPU 10 displays a balloon regarding the thumbnail and displays the balloon in the balloon. A menu of operation items executable on the electronic file 3i is displayed (S12). The displayed operation menu also includes an operation item “display file history information”. The CPU 10 determines whether or not the user selects the item “display file history information” on the displayed operation menu by clicking the mouse 12 or the like. If it is determined that it has been selected (Yes in S13), the history information file 4i corresponding to the electronic file 3i is read from the memory 14 and the contents are displayed as shown in FIG. When it is determined not to select (No in S13), the process proceeds to another process.

  In this way, the contents of the history information file 4i of the specific electronic file 3i can be displayed.

  7 and 8 are diagrams showing examples of screens for displaying history information of all electronic files in a predetermined folder according to the first embodiment of the present invention. FIG. 9 is a flowchart showing a processing procedure for displaying history information of all electronic files 3i in a predetermined folder in the first embodiment of the present invention. A procedure for displaying the contents of the history information file 4i corresponding to all the electronic files 3i in the predetermined folder of the memory 14 will be described with reference to FIGS.

  Now, it is assumed that the contents of each electronic file 3i registered in the predetermined folder are displayed in a thumbnail form on the monitor 13 as shown in FIG. In such a state, when the CPU 10 determines that the user clicked the right button of the mouse 12 in a workspace that is not on the thumbnail of the screen of the monitor 13 (Yes in S20), a menu of executable operation item lists. Is displayed in a balloon. This menu includes an operation item “display history information”. The CPU 10 determines whether or not the user selects the item “display history information” of the displayed operation menu by clicking the mouse 12 or the like. If it is determined that it has been selected (Yes in S22), it is shown in FIG. 8 based on the contents of the history information file 4i corresponding to all the electronic files 3i in the predetermined folder displayed as thumbnails. Such a screen is displayed (S23). If it is determined not to select (No in S22), the process proceeds to another process.

  The screen of FIG. 8 shows the file name FN, the update date D11, the search date D22, and the reference date D33 for all the electronic files 3i in the predetermined folder displayed as thumbnails. The update date D11 indicates the latest update date among the update dates D1 registered in the history information file 4i of the corresponding electronic file 3i. Similarly, the search date D22 indicates the latest search date among the corresponding search dates D2. Similarly, the reference date D33 indicates the latest reference date D3 among the corresponding reference dates D3.

  The user can check the latest date of the update date D1, the search date D2, and the reference date D3 for all the electronic files 3i in the predetermined folder by checking the screen of FIG.

  The display contents of the screen of FIG. 8 can be sorted and displayed so that the user can easily confirm. For example, FIG. 10 shows a state after the contents of FIG. 8 are sorted in ascending order on the reference date D33. The sorting item is not limited to the reference date D33, but may be the search date D22 or the update date D11. Further, the sorting is not limited to ascending order, and may be descending order, for example.

  In the first embodiment, the CPU 10 displays a list of electronic files 3i to be deleted while referring to predetermined conditions based on the history information shown in FIG. 8 or FIG. FIG. 11 is a flowchart showing a processing procedure for determining an electronic file to be deleted with reference to a predetermined condition based on history information according to Embodiment 1 of the present invention, and FIG. 12 is displayed as a result of processing according to the flowchart of FIG. FIG. A procedure for determining the electronic file 3i to be deleted will be described with reference to the flowchart of FIG.

  First, the user inputs a predetermined condition for determining the electronic file 3i to be deleted by operating the keyboard 11 or the mouse 12 together with a request to present the electronic file 3i to be deleted (S30). The predetermined conditions are (1. not updated within the past 6 months), (2. not subject to search within the past 3 months) and (3. not referenced within the past 1 month). The content of extracting the electronic file 3i satisfying at least one item is shown.

  In response to the input of the presentation request, the CPU 10 searches the history information file 4i in the memory 14 based on the predetermined condition input together with the presentation request (S31), and determines whether or not it has been hit (predetermined It is determined whether or not there is a history information file 4i having contents matching the conditions (S32). If there is no hit (No in S32), information indicating that no hit has been made is created (S33), the created information is displayed on the monitor 13 (S35), and a condition that matches the predetermined condition input to the user (hit) ) To notify that there was no electronic file 3i to be deleted.

  On the other hand, if there is a hit (Yes in S32), information indicating that it has been hit is created (S34), the created information is displayed on the monitor 13 (S35), and a predetermined condition input to the user is met (hit) Then, for example, the screen in FIG. 12 notifies that the electronic file 3i to be deleted exists.

  In the screen of FIG. 12, when the time point when the flowchart of FIG. 11 is executed is March 15, 2001, the file name FN, the update date D11, and the search for each electronic file 3i satisfying the predetermined condition described above. The date D22 and the reference date D33 are shown, and the date corresponding to any of the items 1 to 3 of the predetermined condition described above is shown with an underline.

  Accordingly, the user confirms the screen of FIG. 12 so that the electronic file 3i that meets the predetermined condition is not limited to the update date as in the past, but based on at least one of the update date, the search date, and the reference date. You can search.

  The predetermined conditions are not limited to those described above. In step S30 in FIG. 11, the predetermined condition is input by the user, but may be a condition specified on the system side. Further, the screen example for displaying the hit is not limited to that shown in FIG.

  In the present embodiment, the history information is registered in the history information file 4i that is separate from the electronic file 3i. However, the present invention is not limited to this. For example, history information may be added to the electronic file 3i itself.

(Embodiment 2)
Next, a second embodiment will be described. The system having the processing functions described above is realized by a program. In the second embodiment, this program is stored in a computer-readable recording medium.

  In the second embodiment, as the recording medium, the ROM itself of the memory 14 of the computer in FIG. 1A may be a program medium. Further, a program medium that can be read using a program reading device such as the FD driving device 17 and the CD-ROM driving device 18 as an external storage device, that is, an FD 171 or a CD-ROM 181 may be used. In any case, the stored program is accessed and executed via the CPU 10.

  The above-mentioned program media is a tape system such as a magnetic tape, a magnetic disk such as an FD 17 or a hard disk, an optical disk such as a CD-ROM 171 and MO (Magnetic Optical Disc), a card system such as an IC card, or a semiconductor memory. May be.

  In addition, since the computer in FIG. 1A adopts a configuration that can be connected to the communication network 16, the program may be downloaded from the communication network 16.

  Note that the content stored in the recording medium is not limited to a program, and may be data.

  The embodiment disclosed this time should be considered as illustrative in all points and not restrictive. The scope of the present invention is defined by the terms of the claims, rather than the description above, and is intended to include any modifications within the scope and meaning equivalent to the terms of the claims.

  10 CPU, 11 keyboard, 12 mouse, 13 monitor, 14 memory, 15 communication I / F, 16 network, 17 FD drive, 18 CD-ROM drive, 3i electronic file, 4i history information file, FN file name, D1 , D11 Update date, D2, D22 Search date, D3, D33 Reference date.

Claims (7)

A file management program for causing a computer to execute a file management method for managing a file based on information associated with the file,
The file management method is:
As a result of searching for the designated file from a plurality of files, the search for detecting the presence of the designated file as information indicating that the designated file is detected to be present in the plurality of files. A creation step of creating, in association with the designated file, information including date data, and when the content of the designated file whose presence has been detected is referenced,
A file management program comprising: a display step for displaying the search date and the referenced date corresponding to the file based on the information created in the creation step.   The file management program according to claim 1, further comprising a recording step of recording in association with the designated file each time the information is created.   The file management program according to claim 2, further comprising: searching for and outputting, from the plurality of files, a file in which the information recorded in the recording step satisfies each predetermined condition for each of the plurality of files. A file management method for managing a file based on information associated with the file,
As a result of searching for the designated file from a plurality of files, the search for detecting the presence of the designated file as information indicating that the designated file is detected to be present in the plurality of files. A creation step of creating, in association with the designated file, information including date data, and when the content of the designated file whose presence has been detected is referenced,
A file management method comprising: a display step of displaying the search date and the referenced date corresponding to the file based on the information created in the creation step.   The file management method according to claim 4, further comprising a recording step of recording the information in association with the designated file every time the information is created.   The file management method according to claim 5, further comprising: searching for and outputting a file in which the information recorded in the recording step satisfies a predetermined condition for each of the plurality of files from the plurality of files.   A machine-readable recording medium on which the file management program according to any one of claims 1 to 3 is recorded.

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