JP2009122899A - Document management device and document management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To significantly reduce the labor of input operation in generating a plurality of storage regions, and to simply notifying generation of the storage region, for a storage device equipped in an electronic apparatus such as an image forming apparatus. <P>SOLUTION: This document management device includes: a data storage means (30) for storing predetermined data; a user information storage means (31) for storing a plurality of user information for identifying a user; a user information group formation means 410 for forming a user information group including a part or whole of user information of the user information storage means (31); and a storage region creation means 412 for creating a storage region in the data storage means (30) by defining a user corresponding to each user information of the user information group formed by the user information group formation means 410 as an owner. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a document management apparatus and a document management program in an image forming apparatus such as a printer, a copier, and an MFP (Multi Function Peripheral).

Generally, a document management apparatus in an image forming apparatus such as a printer, a copier, or an MFP (Multi Function Peripheral) is a so-called document that stores data such as a copy document or a document created by word processing software. Some have a storage area called a box.
Conventionally, as a document management apparatus having such a function, for example, an image forming apparatus described in Patent Document 1 can be cited.
This document management apparatus described in Patent Document 1 includes an input / output interface for performing communication between an external storage device having a plurality of document boxes for each user and a plurality of computers via a LAN (Local Area Network). And.

Document data is stored in the document box of the external storage device via a computer network when the user operates the computer.
In addition, the external storage device stores a public key book in which a public key that is paired with a secret key used in a user computer and a user ID of the user are associated with each other.

JP 2006-059883 A

By the way, in such a document management apparatus, it is necessary to input the owner of the document box (storage area) and user information such as a user ID in order to use various functions of the document management apparatus. There was a problem that it took a lot of work.
That is, in such a document management apparatus, for example, an owner such as a user name and an ID set in a storage area is manually input while looking at a display panel provided in the document management apparatus, while a public key book or the like is used. Similarly, the user information used for the user is manually input while looking at the display panel, and thus the input information such as the owner and the user name may be duplicated.

In particular, the creation of multiple storage areas is performed when a new MFP is introduced and the settings of the MFP used up to that point are taken over or newly set. When doing so, the above-described operation must be performed for each storage area to be created, and the number of operation procedures increases in proportion to the number of users, and the creation operation becomes very complicated accordingly.
In addition, it takes time to notify each user that a document box has been created.

  The present invention has been proposed to solve the above-described problems of the conventional technology, and is used when creating a plurality of storage areas for a storage device provided in an electrical apparatus such as an image forming apparatus. Providing a document management apparatus, an image forming apparatus equipped with a document management apparatus, and a document management program, which can greatly save the labor of input and also can simplify the notification of storage area creation With the goal.

  In order to achieve the above object, a document management apparatus according to the present invention is a document management apparatus having a storage area for each owner, and comprising data storage means capable of storing predetermined data in the storage area. User information storage means capable of storing a plurality of identifiable user information, user information group forming means for forming a user information group including part or all of the user information of the user information storage means, and user information group formation Storage area creating means capable of creating a storage area in the data storage means with the user corresponding to each user information of the user information group formed by the means as the owner.

According to the document management apparatus having such a configuration, first, user information of a user who uses the document management apparatus is stored in the user information storage unit in advance.
When the storage area is created in the data storage means, the user information group forming means causes part or all of the user information in the user information storage means to be taken out to form a user information group.
Next, the storage area creating unit creates a storage area having the user corresponding to each user information of the user information group formed by the user information group forming unit as an owner.

In this way, since a storage area is created in the storage means using a part or all of a plurality of user information stored in advance, the user information and the owner of the storage area are individually input to the document management apparatus. You do n’t have to.
In addition, since a storage area can be collectively formed by a group of user information formed from a plurality of user information, it is not necessary to perform a storage area creation operation for each storage area to be created.
As a result, when creating a plurality of storage areas, it is possible to greatly save the input effort.

  The user information group forming means has user information list display means for selectively displaying a list of user information stored in the user information storage means, and is selected from the list displayed by the user information list display means. It is preferable that one or two or more pieces of user information that are set as user information groups.

According to the document management apparatus having such a configuration, when a user information group is formed, a person can visually recognize the user information list displayed by the user information list display unit and can handle a user who wants to form a storage area. User information to be selected.
Then, the user information group forming unit forms the user information group by collecting the selected user information.

If it does in this way, since it can visually recognize in a list and can choose user information, the user who wants to create a storage area can be selected certainly.
In addition, since the user information for which a storage area is to be created can be reliably selected to form the storage area, the storage area forming unit does not form an unnecessary storage area.
Therefore, for example, after the storage area is formed, an operation of deleting an unnecessary storage area can be omitted, and the operation can be simplified.

  In addition, after the storage area is created by the network connection means and the storage area creation means, the storage area is created for a specific address included in the user information corresponding to the owner of the storage area. It is preferable to include message transmission means for transmitting a message via the network.

According to the document management apparatus having such a configuration, the message transmission means can automatically send a message after the storage area is created. Can be recognized.
For this reason, the person who operates the document management apparatus and creates the storage area does not need to notify the user that the storage area has been created, for example, verbally or in a document.
For this reason, it is possible to reduce the load of management work such as the administrator of the document management apparatus that created the storage area.

  The storage area setting information storage means for storing the storage area setting information for setting the storage area, and the storage stored in the storage area setting information storage means, including owner identification information capable of identifying the owner It is preferable that the storage area setting information changing means for providing the Web page for changing the area setting information and the message transmitting means include the address of the Web page for changing the storage area setting information in the message.

In this way, the user who created the storage area can change the storage area setting information with reference to the Web page using a computer connected to the computer network.
As a result, the user who is the owner of each document box can change the document box information without going directly to the operation unit by going to a location of the document management apparatus, and can easily change the document box information. Can do.

The document management program of the present invention stores a plurality of pieces of user information that can identify a user in a computer that has a storage area for each owner and includes data storage means that can store predetermined data in the storage area. Each of the possible user information storage means, user information group formation means for forming a user information group including part or all of the user information of the user information storage means, and user information groups formed by the user information group formation means The user corresponding to the user information is used as an owner, and functions as a storage area creation means capable of forming a storage area in the data storage means.
In this way, by installing this program in a computer constituting the document management apparatus, the document management apparatus can exhibit the above-described operations and effects.

According to the document management apparatus and the document management program of the present invention, when creating a plurality of storage areas for an electrical apparatus such as an image forming apparatus, it is possible to greatly save the input effort.
Also, the trouble of notifying the creation of the storage area can be easily performed.

  A preferred embodiment of a document management apparatus according to the present invention will be described below with reference to FIGS.

FIG. 1 is a block diagram showing a schematic configuration of a document management apparatus according to the present embodiment.
As shown in the figure, the document management apparatus according to the embodiment of the present invention is configured as an image forming apparatus S. Here, the image forming apparatus S is an apparatus (MFP in the present embodiment) that can form an image, such as a printer, a copier, or an MFP (multifunction peripheral).
The image forming apparatus S includes an operation unit 1 operated by a user, a network interface 2, a storage device 3, and a control unit 4.

FIG. 2 is a diagram illustrating an operation unit of the document management apparatus according to the present embodiment.
3 to 9 are diagrams displayed on the touch panel of the operation unit of the document management apparatus according to the present embodiment.
The operation unit 1 includes a touch panel 10 that can display a screen under the control of the control unit 4 and a plurality of operation buttons 11 to 13 attached to the touch panel 10.
The network interface 2 is connected to a LAN 20 (Local Area Network) which is a computer network capable of forming a communication path with a plurality of client PCs 21.

The storage device 3 is composed of a storage medium such as a hard disk drive or a flash memory.
The storage device 3 also includes a user information area 30 and a document box area 31.

The user information area 30 functions as user information storage means, and can store a plurality of user information that can identify the user.
The user information includes, for example, a user name, a login password, and an e-mail address.

The document box area 31 functions as a data storage unit and includes a storage area (document box) in which predetermined data is stored separately for each owner.
The document box is generated, for example, when the client PC 21 stores data such as a document or an image sent to the data storage unit via the LAN 20 or is scanned by a scanner unit included in the image forming apparatus S (not shown). Stored data such as documents and images.

The document box area 31 of the storage device 3 also functions as a storage area setting information means for storing document box information (storage area setting information) for setting each document box of the storage apparatus 3.
The document box information is stored in the document box, for example, box identification information, owner identification information, a password for operating the contents of the document box, an upper limit value of the usage amount set for each document box. It includes a time period and a sharing setting for whether or not to allow use by others other than the owner.
In this embodiment, the box identification information is composed of a box name that can be arbitrarily set by the administrator, and the owner identification information is composed of an owner name that can be arbitrarily set by the administrator.

The control unit 4 includes, for example, a processor, a RAM, a ROM, and the like (not shown), and performs various operations by executing a program stored in the ROM, the storage device 3 and the like with the processor and the RAM.
Specifically, the control unit 4 includes a user information control unit 40 that controls user information in the user information area 30 of the storage device 3 and a document box control unit 41 that controls a document box in the document box area 31 of the storage device 3. And.

The user information control unit 40 functions, for example, when the button 12 for performing the user information control function of the operation unit 1 is pressed.
The user information control unit 40 has a function of registering a user in the user information area 30 of the storage device 3.
The user information control unit 40 displays, for example, the screen 100 of FIG. 3 on the touch panel 10 that is user information input when a user is registered. This screen 100 includes, for example, a user name input unit 1001, a login password input unit 1002, and a mail address input unit 1003.

  Further, the user information control unit 40 displays an authentication screen (not shown) displayed on the touch panel 10 so that the image forming apparatus S can be used when the user information input on the authentication screen is correct. It has a function.

The document box control unit 41 creates document box information, creates a document box in the document box area 31 of the storage device 3, and retrieves data stored in the document box based on the document box information.
The document box control unit 41 includes a user information group forming unit 410 that forms a user information group including a plurality of user information in the user information storage unit, and each user information of the user information group formed by the user information group forming unit 410. Storage area creation means 412 capable of creating a document box in the document box area 31 of the storage device 3 with the corresponding user as the owner.

The user information group forming means 410 includes user information list display means 411 for displaying a list of user information stored in the user information area 30 of the storage device 3 so that the user can select it.
The user information group forming unit 410 uses one or more user information selected from the list displayed by the user information list display unit 411 as a user information group.

Specifically, the document box control unit 41 has a function of displaying the screen 101 shown in FIG. 4 on the touch panel 10 when the button 13 is pressed, for example.
This screen 101 includes a document box list display unit 1010 that displays a list of document boxes that the document box area 31 has so that a person can select it, a batch creation button 1011 that performs a batch creation function of document boxes, and a document box area 31. A creation button 1012 that exhibits the function of forming a new document box one by one, an open button 1013 that exhibits a function of opening a document box selected from the list displayed in the document box list display unit 1010, and a document box An edit button 1014 that exhibits the function of editing the document box information corresponding to the document box selected from the list display unit 1010, and a delete button 1015 that exhibits the function of deleting the document box selected from the document box list display unit 1010. And.

The document box control unit 41 reads document box information from the document box area 31 and forms a document box list in the document box list display unit 1010.
The document box list includes a column of document box names for each document box.

  Further, as shown in FIG. 5, when the collective creation button 1011 is touched, the document box control unit 41 uses the user information group forming unit 410 and the storage area creating unit 412 on the touch panel 10 to perform the user information area 30. User information reflection button 1020 that exhibits the function of creating a plurality of document boxes collectively from the user information of the user, and import that exhibits the function of importing the document box and document box information in the document box area 31 of another image forming apparatus S A function of forming a button 1021 is provided.

When the user information reflection button is touch-operated, the user information list display unit 411 of the document box control unit 41 forms a user information selection screen 103 as shown in FIG.
This screen includes a user information list display unit 1030 on which a list of user information formed by the user information list display unit 411 is displayed.
The user information list display means 411 takes out the user name of each user information as a list, and displays this user name column in a row in the user information list display unit 1030.
In the present embodiment, the user information list display unit 411 displays each user information in a non-selected state on the user information list display unit 1030.

When the user's touch operation is performed on the column in which the user name of the list displayed by the user information list display unit 411 is written, the user information list display unit 1030 enters the user information corresponding to this column.
In addition, the user information list display unit 1030 is in a non-selected state when a person further touches the selected list column.
The user information list display unit 1030 includes a scroll bar 1031.

In this way, the user information can be selected by visual recognition in the list, so that the user who wants to create the document box can be surely selected.
In addition, since a user who wants to create a document box can be surely selected to form a document box, the storage area forming unit does not form an unnecessary storage area.
Therefore, for example, after forming a document box, an operation of deleting an unnecessary document box can be omitted, and the operation can be simplified.

Further, the user information list display unit 411 includes a selection identification enabling unit that makes it possible to identify whether or not each piece of user information in the list has been selected.
In the present embodiment, the selection identifying enabling means forms a check box 1032 at the head of the user name column of the list displayed on the touch panel 10, and when there is a selection, the user information is entered in the check box 1032. Display a check mark.

Further, the user information list display means 411 includes all selection means for the user information group forming means 410 to select all the user information of the list displayed by the user information list display means 411 when a person performs a predetermined operation. ing.
The all selection unit forms all select buttons 1033 on the touch panel 10 and selects all user information in the list when the button 1033 is touched by a person.
In this way, all selection means selects all the user information in the non-selected state by operating the button 1033 once, so it is not necessary to manually touch the user name column of the list one by one. Also gets better.
Therefore, the selection operation can be easily performed.

Further, the user information list display means 411 includes all non-selection means for deselecting all the user information of the list displayed by the user information list display means 411 when a person performs a predetermined operation.
The all non-selection means forms a selection release button 1034 on the touch panel 10 and deselects all user information in the list when the button 1034 is touched by a person.

In this way, all the selecting means makes all the selected user information in a non-selected state by operating the button 1034 once, so that the user name column of the list is manually touched manually. You do n’t have to.
Therefore, the user information selection can be easily reset when the selection operation is performed again.

The user information group forming means 410 includes selection confirmation means for confirming user information being selected from the list and forming a user information group.
The selection confirming unit forms a “Next>” button 1035 on the screen of the touch panel 10 on which the list is displayed, and confirms the selected user information when the button 1035 is operated by a person. A user information group is formed.
Reference numeral 1036 denotes a button for returning to the previous screen (FIG. 5).

The storage area creating unit 412 includes a batch setting unit that performs common setting of document box information of each document box to be created.
The collective information setting means forms a document box information setting screen 104 on the touch panel 10 as shown in FIG.
This document box information setting screen 104 allows the operator to check common setting information common to the document box information of the document boxes that are created in a batch, and to change the setting of the common setting information.

The document box information setting screen 104 includes a box name input confirmation field 1040 and an owner name input confirmation field 1041.
The box name input confirmation field 1040 is described as “Reflect user name” and allows the operator to recognize that the user name is added to the box name.
The owner name input confirmation column 1041 is described as “each user”, and allows the operator to recognize that the user corresponding to each user information in the user information group is the owner.

  The document box information setting screen 104 includes a document box password input unit 1042, a notification setting unit 1043 for setting whether to notify a user that a document box has been created via the e-mail creation unit 42 described later. A usage amount setting unit 1044 for setting an upper limit value of the usage amount, an automatic erasure setting unit 1045 for setting a period to be stored in the document box, and whether to allow use by other people than the owner And a sharing setting unit 1046 for performing sharing setting.

The document box password input unit 1042 sets a password that is input when using data stored in the document box. For example, the initial value is set so that the password is a random character string. In addition to setting a character string at random, for example, it is also possible to set a predetermined common character string as a password for all user information.
In the notification setting unit 1043, for example, the initial value is set to perform user notification.
The usage amount setting unit 1044 sets an upper limit of the usage amount that prevents a situation in which another user cannot use the document box when the data of a predetermined user presses the available capacity of the storage device 3. The initial value is set to be the upper limit value of the usage amount of 200 MB (MB: megabytes).

The automatic erasure setting unit 1045 sets a storage period for preventing old data remaining in the document box from squeezing the free space of the storage device 3. For example, the initial value is set to 7 days. ing. Note that the data is sequentially deleted when the storage period has passed from the stored date.
In the sharing setting unit 1046, for example, “Individual” is set as an initial value, which means that only the owner can use it.

When a change button 1047 attached to each of the document box password input unit 1042, the notification setting unit 1043, the usage amount setting unit 1044, the automatic deletion setting unit 1045, and the sharing setting unit 1046 is touched by a person, for example, a batch operation is performed. The setting means displays a window (not shown) for changing the setting on the touch panel 10.
In the setting change using this window, random setting or input of a predetermined character string can be performed in the document box password input unit 1042.
In the notification setting unit 1043, for example, it is possible to input whether or not notification is set.
In the usage amount setting unit 1044, for example, an arbitrary value can be input as the upper limit of the usage amount.
In the automatic deletion setting unit 1045, for example, an arbitrary number of days can be input as the storage period.
In the sharing setting unit 1046, for example, an arbitrary user can be input.

Further, the storage area creation unit 412 forms a completion button 1048 on the document box information setting screen 104 to confirm common settings for each document box information.
When the completion button 1048 is touched, the collective setting unit of the storage area creating unit 412 creates document box information from the common setting information of the user information group and the document box information and stores it in the document box area 31.
In this way, the collective setting unit can set other items other than the owner in the document box information. Therefore, the trouble of inputting these items can be saved.
Reference numeral 1049 denotes a button for returning to the previous screen (FIG. 6).

Further, as shown in FIG. 8, the storage area creation unit 412 adds a new user information group and common setting information to the touch panel 10 and to the document box area 31 when the creation button 1012 (FIG. 4) is touched. Based on this, a document box 105 is created one by one.
Similar to the screen 104 (FIG. 7), this screen 105 has a box name input confirmation column 1050, an owner name input confirmation column 1051, a document box password input unit 1052, a notification setting unit 1053, a usage amount setting unit 1054, an automatic deletion. A setting unit 1055 and a sharing setting unit 1056 are provided.
Further, unlike the screen 104, a change button 1057 is also attached to the box name input confirmation column 1050 and the owner name input confirmation column 1051, so that the box name and the owner name can be manually input. Yes.

In addition, when a predetermined document box is selected in the document box list 1010 and the open button 1013 (FIG. 4) is touched, the document box control unit 41 is stored in the corresponding document box on the touch panel 10. Displays a list of recorded data.
The data selected from the data list is printed, for example.
Further, when a predetermined document box is selected in the document box list 1010 and the edit button 1014 (FIG. 4) is touched, the document box control unit 41 displays the corresponding document box information on the touch panel. Display the screen to change. This screen is, for example, the same screen as in FIG.

  In addition, when a predetermined document box is selected in the document box list 1010 and the delete button 1015 (FIG. 4) is touched, the document box control unit 41 performs data corresponding to the document box and the document box. Delete information.

In addition, when using data stored in the document box, the document box control unit 41 requests input of predetermined authentication information, and the authentication information is based on pass / fail of the information included in the document box information. Data use authentication means for enabling use of data stored in the document box is provided.
For example, the data use authentication unit of this embodiment inputs a password when a button 1013 to 1015 (FIG. 4) is touched in a state where a document box is selected from a document box list displayed on the touch panel 10. A screen 106 (FIG. 9) for making a request is displayed.

  Further, the data use authentication unit of the document box control unit 41 also displays the data use authentication unit on the screen of the client PC as in FIG. 9 when the client PC attempts to open the document box of the storage device via the LAN. Is displayed and the user of the client PC is requested to input a password.

  In addition, when the import button is touched, the document box control unit 41 performs predetermined communication with other devices connected to the LAN so that the document box setting is the same as the storage device of the other devices. A predetermined import process can also be performed.

Moreover, the control part 4 is provided with the email preparation part 42, as shown in FIG.
After creating the document box by the storage area creation means 412, the e-mail creation unit 42 sends a message indicating that the storage area has been created to a specific address included in the user information corresponding to the owner of the storage area. It functions as a message transmission means for transmitting via a network.

FIG. 10 shows a screen 210 in which a mail transmitted by the e-mail creation unit 42 in the present embodiment is viewed on a computer terminal.
For example, as shown in the figure, the e-mail creating unit 42 sends an e-mail to a mail address included in each user information.
In this way, the user can recognize that the storage area has been created by viewing the message. Therefore, the administrator who created the storage area does not have to communicate to the user that the storage area has been created, for example, verbally or in a document.
Therefore, it is possible to reduce the load of management work for creating the storage area, for example, the administrator of the image forming apparatus.

Further, the e-mail creating unit 42 includes the address (211) of the Web page for changing the document box information described later in the message.
In this way, the owner can quickly know that the document box has been created.
The e-mail creating unit 42 also includes a part of the document box information of the created document box such as the owner name and password in the message (212).
If it does in this way, change of these information can be performed easily. Even if the password is set at random, the user of the document box can know the password.

The control unit 4 includes a web page control unit 4.
The Web page control unit 4 includes storage area setting information changing means 430 that provides a Web page for changing document box information.
For example, the storage area setting information changing unit 430 creates a Web page similar to that shown in FIG.
In this way, the owner of each document box can operate the client PC 21 to change the document box information stored in the document box area 31 of the storage device 3 via the computer network.
Therefore, each owner can change the document box information without going to the place where the image forming apparatus S is located and directly operating the operation unit 1, and can easily change the document box information.

Next, the operation of the image forming apparatus S, which is the document management apparatus of the present embodiment configured as described above, will be described with reference to the flowchart shown in FIG.
First, the administrator pushes the button 12 of the operation unit 1 to display the user information registration screen of the user information control unit 40 on the touch panel 10 and inputs the user name, password, and mail address on this screen. .
In this way, the administrator registers user information in the user information area 30 of the storage device 3 of the image forming apparatus S in advance.

Next, when setting a document box in the image forming apparatus S, for example, the administrator pushes the button 13 of the operation unit 1 to display the document box list screen 101a on the document box control unit 41. It is displayed on the touch panel 10 (FIG. 4B).
When the administrator performs a touch operation on the batch creation button 1011 on the screen 101a, the document box control unit 41 displays the screen 102 on the touch panel 10 (S1-1 Yes, FIG. 5).
When the administrator touches the user information reflection button 1020 to select creation of a document box reflecting the user information (Yes in S1-2), the document box control unit 41 displays the user information on the touch panel 10. The list screen 103 is displayed (S1-3, FIG. 6).

Next, in the user information list display unit 1030, the administrator touches the user name field and the all selection button 1033 to select user information for creating a document box. When user information is selected, the document box control unit 41 puts a check mark in the check box 1032.
When the “next>” button 1035 is touched by the administrator, the document box control unit 41 determines the user information group (S1-4) and transitions to the document box information setting screen 104 (FIG. 7). .

  The document box control unit 41 is set by the administrator with respect to the document box password input unit 1042, the notification setting unit 1043, the usage amount setting unit 1044, the automatic deletion setting unit 1045, and the sharing setting unit 1046 (in this embodiment, When the completion button 1048 is touched after performing the initial value state), the common setting information set on the screen 104 is temporarily stored in the RAM or the like of the control unit 4 (S1-5). ).

Then, the storage area creation unit 412 of the document box control unit 41 creates a document box corresponding to each user information included in the user information group with reference to the user information group and the document box information.
The document box control unit 41 creates a document box by taking out one piece of user information from the user information group (S1-7), and acquiring common setting information stored in the RAM of the control unit 4 (S1-8). Document box information is created from the user information and common setting information.

At this time, the document box control unit 41 extracts the user name from the user information and inputs it to the box name and owner name of the document box information.
Further, the document box control unit 41 calculates a character string randomly selected from alphanumeric characters, and uses this character string as a password.
In addition, the document box control unit 41 applies common setting information to the document box information for other settings such as the upper limit of the usage amount, the storage period, and the sharing setting.
Then, the document box control unit 41 stores the document box information created in this way in the document box area 31 of the storage device 3, and creates a document box (S1-9).

When sending a message to the effect that the document box has been created in the common setting information of the created document box information (Yes in S1-10), the email creation unit 42 sends an email to the owner of the created document box. Is created (S1-11).
Then, the e-mail creating unit 42 sends the e-mail to the e-mail address included in the user information corresponding to the owner of the document box information that created the created e-mail (S1-12, FIG. 10).

In this way, the administrator can notify the owner of the document box, for example, that the document box has been created without handing over and notifying the document.
Therefore, the image forming apparatus S can simplify the management work of the image forming apparatus S by the administrator.
Next, the next user information is extracted from the user information group, and a document box is created in the same manner as described above.
Then, the document box control unit 41 repeats the above operation to create a document box for all user information in the user information group (S1-6 Yes to S1-12).

In the case where the e-mail is not transmitted (No in S1-10), the e-mail creation and transmission procedure (S1-11, S1-12) is omitted.
When a document box corresponding to all user information in the user information group is created (S1-6 No), the document box control unit 41 displays the document box list screen 101 (FIG. 4A) on the touch panel 10. And finish the process.

When the creation button is touched (S1-1 No), the document box control unit 41 causes the administrator to input each item by displaying the above-described screen, and individually creates a document box. (S1-13).
Also, the document box control unit 41 performs corresponding operations when the document box name field in the list of document boxes is selected and the open button 1013, the edit button 1014, and the delete button 1015 are touched.
When the import button is touched (No in S1-2), the above-described predetermined import process is performed.

  As described above, according to the document management apparatus (image forming apparatus S) according to the present embodiment, the document box control unit 41 includes the user information group forming unit 410 and the storage area creating unit 412. The information group forming unit 410 extracts part or all of the user information stored in the user information storage unit to form a user information group, and the storage area creating unit 412 stores each user in the formed user information group. A document box (storage area) can be created in the storage device 3 (data storage means) with the user corresponding to the information as the owner.

  As a result, it is possible to greatly reduce the labor required for the image forming apparatus S to manually input each document box information such as the owner name of the document box. Therefore, it is possible to easily perform management operations by the administrator.

The document management apparatus and the document management program of the present invention have been described with reference to the preferred embodiments. However, the document management apparatus according to the present invention is not limited to the above-described embodiments, and the scope of the present invention. Needless to say, various modifications can be made.
In the present embodiment, the document management apparatus is configured by the image forming apparatus. However, the present invention is not limited to this, and may be provided in another electrical device or electronic device.
Further, for example, the user information includes a user name, a login password, and an e-mail address. However, the user information is not limited to this, and may include a user ID, for example.
The password for the document box information may be a login password for the user information, and the design may be changed as appropriate.

It is a schematic block diagram which shows the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the operation part of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. It is a figure which shows the display screen of the document management apparatus which concerns on one Embodiment of this invention. In the document management device concerning one embodiment of the present invention, it is a figure showing the state where the electronic mail created by the electronic mail preparation part was displayed on the client PC. It is a flowchart figure which shows operation | movement of the document management apparatus concerning one Embodiment of this invention.

Explanation of symbols

S Image forming device (document management device)
DESCRIPTION OF SYMBOLS 1 Operation part 10 Touch panel 100-106 Display screen of a touch panel 11-13 Operation button 2 Network interface 20 LAN (computer network)
21 Client PC
3 storage device 30 user information area (user information storage means)
31 Document box area (data storage means)
DESCRIPTION OF SYMBOLS 4 Control part 40 User information control part 41 Document box control part 410 User information group formation means 411 User information list display means 412 Storage area creation means 42 E-mail creation part (message transmission means)
43 Web server unit 430 Storage area setting information changing means

Claims (5)

A document management apparatus having a storage area for each owner and comprising data storage means capable of storing predetermined data in the storage area,
User information storage means capable of storing a plurality of user information capable of identifying users;
User information group forming means for forming a user information group including part or all of the user information of the user information storage means;
A storage area creation unit capable of creating a storage area in the data storage unit with a user corresponding to each user information of the user information group formed by the user information group formation unit as an owner; Management device.   The user information group forming means has user information list display means for selectively displaying a list of user information stored in the user information storage means, and is selected from the list displayed by the user information list display means The document management apparatus according to claim 1, wherein one or more user information is used as a user information group.   After the storage area is created by the network connection means and the storage area creation means, a message indicating that the storage area has been created is sent to a specific address included in the user information corresponding to the owner of the storage area. The document management apparatus according to claim 1, further comprising a message transmission unit configured to transmit via the network. Storage area setting information storage means for storing storage area setting information for setting the storage area, including owner identification information capable of identifying the owner;
Storage area setting information changing means for providing a web page for changing the storage area setting information stored in the storage area setting information storage means;
The document management apparatus according to claim 3, wherein the message transmission unit includes an address of a Web page for changing the storage area setting information in the message. A computer having a storage area for each owner, and comprising a data storage means capable of storing predetermined data in the storage area;
User information storage means capable of storing a plurality of user information capable of identifying a user, user information group forming means for forming a user information group including part or all of the user information of the user information storage means, and the user information A document management program for causing a user corresponding to each user information of a user information group formed by a group forming unit to function as a storage area creating unit capable of forming a storage area in the data storage unit.

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