JP2009011942A - Shredder with scanner and secret document control system using the same - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To solve the large problem that it is not conventionally confirmed whether important secrete documents or the like are certainly subjected to shredding disposal treatment without mistake by a person on duty, a treating person or a treatment ordered person, etc. even if the important secret documents or the like are subjected to shredding disposal treatment using a shredder and, since it is not clear and not proved by whom, when and where the shredding disposal treatment is performed, it is perfectly impossible to know the content of the secret documents or the like later after the shredding disposal treatment is performed. <P>SOLUTION: This shredder with a scanner is constituted so as to convert the respective image data of the front or back of each of the secret documents to a digital signal before the secret documents are shredded to input, store and preserve the digital signal. Further, the server and a plurality of clients of the information management center for controlling a system are constructed into a network by LAN or the like and the scanner of the shredder with the scanner equipped at every server and client of the information management center is constructed into the network by LAN or the like. A secret document control system using the shredder with the scanner is also disclosed. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

“Confidential Documents” ・ The object to be shredded with a shredder in the present invention is information that is subject to confidentiality protection and leakage prevention, and can be shredded with a shredder such as sheet-like paper or plastic. The information is recorded mainly on paper confidential documents, and these are simply abbreviated as “confidential documents”.

The present invention includes a scanner that separately scans the front and back surfaces of one confidential document while separating the confidential document to one sheet and feeding it to the cutter. Developed and provided a shredder with a scanner, characterized by converting each image information on the front and back to a digital signal to input, store and save before shredding confidential documents Is what

In addition, a network of information management center servers (database server computers) and multiple clients (computers / computers) that oversee the system is built over a LAN, etc.
Develop and provide a confidential document management system using a shredder with a scanner, which is a network construction of the server of the information management center (database server computer) and the shredder with a scanner of the present invention provided for each client via a LAN. It is.

Recently, according to a survey on leakage of confidential information in public offices, companies, individuals, etc. (hereinafter referred to as companies), it is said that two-thirds of the causes are internal mistakes, fraud, and crimes. In the future, it will be an important issue for companies to take measures to prevent internal mistakes, fraud and crimes.

Therefore, companies, for example, always need to determine, determine, and certify whether the contents of documents, documents, files, etc. are confidential information documents that are subject to leakage prevention. Confidential information documents must be disposed of securely, and if there is a person who wants to copy or print confidential information, it is important to check this in real time and take preventive measures.

Therefore, conventionally, as one means for maintaining confidentiality and preventing information leakage, a shredder has been widely used in which mainly confidential documents / documents are shredded and then discarded.

However, even when shredded and shredded with a shredder, especially when it is an important confidential document or document, for example,
(1). There is no confirmation that the person in charge, the person to be processed, the person instructed to process, etc. have surely chopped and discarded the confidential documents / documents.
(2). It is unclear who, when and where, shredded, and cannot be proved.
(3). It is unclear whether or not the shredded material was undoubtedly the confidential documents / documents.
(4). Copied, taken out, distributed, etc., unknown, cannot be proved.
(5). If there is a situation where you want to know the contents at a later date, it is completely impossible after shredding and disposal.
There was a big problem such as.

Therefore, the present invention develops a shredder with a scanner that converts each image information on the front and back of each sheet into a digital signal and inputs, stores and saves it before shredding confidential documents with a scanner. And provide

By developing and providing a confidential document management system using a shredder with a scanner that builds a network of the server of the information management center that supervises the system and a plurality of clients, as well as a network of the scanner of the shredder with the scanner of the present invention. This solves the conventional problem.

An image scanner that reads (scans) images, text, etc. (image information / image information), converts them into digital signals, and stores / saves them.
(image scanner) is widely used, and some scanners include a flatbed canner that scans by moving the read head over the original on the glass table, and a read head at the fixed position where the original is sent to one sheet with a roller. Although there is a sheet feed scanner that scans, the present invention adopts a sheet feed scanner.

So why do we need to record and store documents, paper materials, documents, etc. that are no longer necessary in the shredder to prevent confidential information leakage?
The reason is, for example, as follows.
1. The administrator wants to confirm that confidential documents that should be disposed of reliably have been processed, and the administrator wants to check which confidential documents have been disposed of. In other words, the administrator confirms whether or not the document, etc., determined to be unnecessary shredding disposal has been shredded without fail within the date and time determined by the owner, person in charge, viewer, and person in charge of processing. To do.
2. I want to manage, monitor, prevent, and ban abandonment for a long time, external export, copying, etc.
3. Originally important documents that need to be kept confidential and prevent information leakage, so even if all shredded shredded documents are distributed and sent, they can be recorded and played back only by a specific person. There are many cases where it is necessary to keep it.
4). Do not leave documents, documents, etc. that are difficult to maintain highly confidential at all times. Documents / documents should be read by departments / members within the necessary scope, and after sharing information, shredded quickly, shredded, converted to reproducible records, and stored.
In addition, predetermining information processing in this way provides evidence that the processing is surely shredded and no other document exists.
5). By converting to a record that can be played back for a certain period of time after the shredding process, and saving it, for example, it is possible to cope with the shredding process, confirmation of which document has been processed, and the need for content confirmation.
6). When a reproducible record is replay printed, the remanufactured document is managed so that it can be discriminated at a glance (a unique display in front of the document) that it is a shredded replay record. Can be thorough.

That is, the present invention is a shredder that is equipped to shred and discard confidential documents with a roll cutter or other cutter.
In addition to separating one or more confidential documents that have been thrown into one sheet, it is prepared to be shredded by a one-address cutter,

It is equipped with a scanner that scans the front and back of each confidential document separately while separating the confidential document to one sheet and feeding it to the cutter.

A shredder with a scanner, characterized in that before the shredded confidential document, the scanner converts the image information on the front and back of each sheet into a digital signal for input, storage and storage. This solves the problem.

In addition, the present invention constructs a network of a server (database server computer) and a plurality of clients (computers / computers) of an information management center that supervises the system by a LAN or the like,
It is a confidential document management system that is a network construction of a server with an information management center and a scanner with a shredder with a scanner provided for each client, such as a LAN.

The above confidential documents are information that is subject to confidentiality protection and leakage prevention, and is information that is recorded on a paper that can be shredded with a shredder such as list-like paper or plastic, mainly paper confidential documents. ,
The shredder with a canner is provided so that one or more input confidential documents are separated to one sheet, and then shredded by a one-address cutter, and the confidential document is separated to one sheet and the cutter A scanner that separately scans the front and back of the single confidential document while it is being sent to

"A" Confidential documents from outside and other confidential documents managed by the Information Management Center
(1). The information management center becomes a database server to create, manage, and store data for each confidential document, and create an “evaluation list” for each confidential document.
This evaluation list describes management requirements such as (1) Confidential rank, (2) Distribution / transmission destination, (3) Recipient management conditions, disposal time limit, etc. Documents are managed and disposed of in accordance with this,
(2). Send confidential documents (files) from the Information Management Center to the client with authentication (required) such as password and ID,
(3). The received client opens the confidential document (file) with authentication (completed), and according to the “evaluation list”, for example, immediately prints out the set number of copies, and at the same time completely deletes the confidential document (file) of the computer,
Or, in the management software, delete it automatically at the end of printout,
(4). The prints at hand of the recipient are shredded by a shredder with a scanner within the time limit described in the “Evaluation List”
(5). Before shredding with shredder, scan the front and back of each sheet with a scanner, and automatically record and save the data on the server of the information management center.
(6). For the prints at the recipient's hand, copy (duplication) restrictions are imposed by the management software, and the exchange of the confidential document file between the clients is restricted by the management software.
(7). While the recipient is storing the print, go to the information management center, contact the employee, etc.
(8). The information management center stores, deletes, reproduces, or prints confidential document data by a scanner for a necessary period. However, in the management software, the reproduction data, prints, etc. are reproductions that have been disposed of once. Make it clear,
(9). As described above, the Information Management Center always knows the content, location, disposal (date and time) of confidential documents, and determines the existence / non-existence / content of confidential documents. ,Also,

If you have created confidential documents inside “B”,
(1). The creator of the document, etc., sends and sends the document etc. to the information management center first, and if the information management center recognizes the document as “confidential document”, it creates an “evaluation list”. , Let the creator know,
(2). Send the confidential document from the Information Management Center to the relevant client with authentication (required) such as password and ID,
In addition, the management software restricts the creator and other clients from exchanging the confidential document file directly,
(3). Thereafter, the problem is solved by a confidential document management system using a shredder with a scanner, characterized in that confidential documents are managed in the same manner as (3) to (9) of "A" above. .

The shredder with a scanner according to the present invention, in particular, confirms whether the person in charge, the person to be processed, the person who has been instructed to process, etc. have surely processed the confidential documents / documents, etc. without fail. An epoch to be able to prove who who, when and where the shredded disposal was obtained, and to confirm whether the shredded disposal was definitely the confidential document / document etc. Has a positive effect.

The shredder prepares to feed one or more confidential documents to one sheet, then shreds them with a one-sheet cutter, and separates the confidential documents to one sheet and feeds them to the cutter. In the meantime, a scanner that separately scans the front and back sides of the single confidential document is provided, and before the confidential document is shredded by the scanner, each image information on the front and back sides of the single confidential document is digitally signaled. A shredder with a scanner, which is equipped to convert to, input, store and save.

Next, Embodiment 1 of the present invention will be described with reference to FIGS.

1 is a side view showing a schematic configuration of a shredder with a scanner according to a first embodiment, FIG. 2 is a front view, and FIG. 3 is a plan view.

The shredder with scanner S of Example 1 has the following configuration inside a flat box-shaped case 1 and is attached to the left side surface of the office desk. 2 is provided with a storage chamber 3 for storing one or more confidential documents (not shown) placed in a stack, and a sensor 4 for detecting that a confidential document has been input into the storage chamber 3.
In addition, the main power switch 5 is provided so that only an authenticator using a password, ID, etc. can be turned on / off,

A pressing plate 7 that presses the lower end portion of one or more confidential documents in the chamber 3 against the lower end portion of the storage chamber 3 against one inner side surface 6 of the storage chamber by spring elasticity or the like, and press-contacts the inner side surface 6 A single sheet separating and feeding mechanism 10 comprising a separation feeding roller 9 for pulling out the lower end portion of the one confidential document by rotational friction and separating it to one sheet and feeding it to the roll cutter 8;

A pair of roll cutters 8 and 8 for shredding confidential documents fed by one sheet, a chute 12 for sliding the shredded paper piece to a compression screw 11 provided at the bottom, and a chute 12 for sliding. A compression screw 11 for introducing a shredded paper piece between screw blades, conveying the screw and compressing it into a dumpling at the screw end, and a discharge roller 13 for discharging the dumped shredded paper piece downward,
While providing a shredder provided with a dust box 14 for storing dumpling-like shredded paper pieces discharged and dropped by the discharge roller 13,

The shredder is provided near the lower end portion of the inner surface 6 of the storage chamber 3 with a scanner 15 for scanning the face (front or back) of one confidential document facing the inner surface 6. The other side (back or front) of the confidential document is scanned at a position where the confidential document is separated into a single sheet by the separate feeding mechanism and fed to the next roll cutters 8 and 8. A shredder with a scanner S provided with a scanner 16.

  In the figure, reference numeral 17 is a pair of discharge rollers, 18 is a communication cable, 19 is a drive motor, and 20 is a push spring of the roll cutter 8.

FIG. 4 is an explanatory diagram of a confidential document management system using a shredder with a scanner according to the second embodiment.

The information management center server (data base server computer) SC that supervises the system and a plurality of clients (computers / computers) C1 to Cn are constructed over a LAN, etc.

Information management center server (database server computer) SC and shredder with scanner S1-Sn provided for each client C1-Cn is a confidential document management system that is a network constructed by LAN etc.

"A" Confidential documents from outside and other confidential documents managed by the Information Management Center
(1). The information management center becomes the database server SC to create, manage, and store data for each confidential document, and to create an “evaluation list” for each confidential document.
This evaluation list describes the management requirements such as (1) confidential rank, (2) distribution / reception destination, (3) recipient management conditions and disposal time limit, etc. Documents are managed and disposed of in accordance with this,
(2). Send confidential documents (files) from the Information Management Center SC to the clients C1 to Cn with authentication (required) such as password and ID,
(3). The received client C opens the confidential document (file) with authentication (completed), and according to the “evaluation list”, for example, immediately prints out a set number of copies, and at the same time completely deletes the confidential document (file) of the computer,
Or, in the management software, delete it automatically at the end of printout,
(4). The print at hand of the recipient is shredded by the shredder S with a scanner within the time limit described in the “evaluation list”
(5). Before shredding with shredder, the front and back of each sheet is scanned with a scanner, and the data is automatically recorded and stored in the database server SC of the information management center.
(6). For the prints at the recipient's hand, copy (duplication) restrictions are imposed by the management software, and the exchange of the confidential document file between the clients is restricted by the management software.
(7). While the recipient is storing the print, go to the information management center, contact the employee, etc.
(8). The information management center stores, deletes, reproduces, or prints confidential document data by a scanner for a necessary period. However, in the management software, the reproduction data, prints, etc. are reproductions that have been disposed of once. Make it clear,
(9). As described above, the Information Management Center always knows the content, location, disposal (date and time) of confidential documents, and determines the existence / non-existence / content of confidential documents. ,Also,

If you have created confidential documents inside “B”,
(1). The creator of a document (confidential?) Sends the document (confidential?) To the information management center SC first and sends it to the information management center SC. Create an “evaluation list” to inform the creator,
(2). Send the confidential document from the Information Management Center to the related client C with authentication (required) such as password and ID,
The management software restricts the creator and other clients C from directly exchanging the confidential document file,
(3). Thereafter, in the same manner as (3) to (9) of “A”, a confidential document management system using a shredder with a scanner, which manages confidential documents, is constructed.

The above confidential documents are information that is subject to confidentiality protection and leakage prevention, and is information that is recorded on a paper that can be shredded with a shredder such as list-like paper or plastic, mainly paper confidential documents. ,

The shredder with a canister S is provided so that one or more classified confidential documents are separated to one sheet and then shredded by a one-address cutter, and the confidential document is separated to one sheet. It is equipped with a scanner that scans the front and back of the single confidential document separately while feeding it to the cutter.
The Information Management Center is an overall supervisor / general department, such as the president of a company, management conference / management department, general manager, etc.
The evaluation list is a list, table, etc. of essential items such as the level and rank of confidential documents, processing time (immediate, 12 hours, 10 days), printout required / unnecessary, number of copies, etc.
The authentication means is appropriate as long as it is a means that can reliably authenticate the related person by password, ID, barcode, human body recognition, or the like.

The present invention relates to confidential documents / documents that can be shredded by a shredder, and other information that is subject to confidentiality protection and leakage prevention. It can be widely used as a means for reliable management.

FIG. 3 is a side view illustrating a schematic configuration of a shredder with a scanner according to the first embodiment. Front view. Plan view. Explanatory drawing of the confidential document management system by the shredder with a scanner of Example 2. FIG.

Explanation of symbols

SC Information management center server (computer, database computer)
C ・ C1 ～ Cn Client (computer, PC)
S, S1 to Sn Shredder with scanner 1 Case 2 Input port 3 Storage chamber 4 Sensor 5 Main power switch 6 Inner surface side 7 Pressing plate 8 Roll cutter 9 Separation feed roller 10 Single sheet separation mechanism 11 Compression screw 12 Chute 13 Feed roller 14 Dust box 15 Scanner 16 Scanner 17 Discharge roller 18 Cable 19 Drive motor 20 Press spring

Claims (3)

In a shredder that is prepared to shred confidential documents with a roll cutter or other cutter,
In addition to separating one or more confidential documents that have been thrown into one sheet, it is prepared to be shredded by a one-address cutter,
It is equipped with a scanner that scans the front and back of each confidential document separately while separating the confidential document to one sheet and feeding it to the cutter.
Before the shredded confidential document by the scanner, each image information on the front and back sides of one sheet is converted into a digital signal and input, stored, and stored.
Shredder with scanner. A storage chamber for storing one or more confidential documents input from an input port opened on the upper surface, and a sensor for detecting that the confidential documents have been input to the storage chamber;
In addition, the main power switch has been prepared so that only an authenticator with a password, ID, etc. can turn it on and off,
A pressing plate that presses the lower end of one or more confidential documents in the chamber to the lower end of the storage chamber against one inner surface of the storage chamber by the elasticity of a spring, etc., and one confidential document pressed against the inner surface The lower end of the sheet is pulled out by rotational friction, and is provided with a one-sheet separating and feeding mechanism consisting of a separation feeding roller that is separated to one sheet and fed to a roll cutter,
A roll cutter that shreds confidential documents that are fed by one sheet, a chute that slides the shredded paper piece into a compression screw provided at the bottom, and a shredded paper piece that slides down the chute are introduced between the screws. A compression screw that conveys the screw and compresses it into a dumpling at the screw end, and a discharge roller that discharges the dumpling-like shredded paper piece downward,
While providing a shredder with a dust box that stores dumped shredded paper pieces that are discharged and dropped by the discharge roller,
The shredder is provided near the lower end of the inner surface of the containment chamber with a scanner that scans the face (front or back) of one confidential document facing the inner surface, while the same confidential document is A scanner that scans the opposite side (back side or front side) of the confidential document at a position where it is separated by the single sheet feeding mechanism and fed to the next roll cutter. ,
The shredder with a scanner of Claim 1. In addition to building a network of servers (data base server computers) and multiple clients (computers / computers) at the information management center that supervises the system, such as LAN,
It is a confidential document management system that is a network construction of a server with an information management center and a scanner with a shredder with a scanner provided for each client, such as a LAN.
The above confidential documents are information that is subject to confidentiality protection and leakage prevention, and is information that is recorded on a paper that can be shredded with a shredder such as list-like paper or plastic, mainly paper confidential documents. ,
The shredder with a canner is provided so that one or more input confidential documents are separated to one sheet, and then shredded by a one-address cutter, and the confidential document is separated to one sheet and the cutter A scanner that separately scans the front and back of the single confidential document while it is being sent to
"A" Confidential documents from outside and other confidential documents managed by the Information Management Center
(1). The information management center becomes a database server to create, manage, and store data for each confidential document, and create an “evaluation list” for each confidential document.
This evaluation list describes management requirements such as (1) Confidential rank, (2) Distribution / transmission destination, (3) Recipient management conditions, disposal time limit, etc. Documents are managed and disposed of in accordance with this,
(2). Send confidential documents (files) from the Information Management Center to the client with authentication (required) such as password and ID,
(3). The received client opens the confidential document (file) with authentication (completed), and according to the “evaluation list”, for example, immediately prints out the set number of copies, and at the same time completely deletes the confidential document (file) of the computer,
Or, in the management software, delete it automatically at the end of printout,
(4). The prints at hand of the recipient are shredded by a shredder with a scanner within the time limit described in the “Evaluation List”
(5). Before shredding with shredder, scan the front and back of each sheet with a scanner, and automatically record and save the data on the server of the information management center.
(6). For the prints at the recipient's hand, copy (duplication) restrictions are imposed by the management software, and the exchange of the confidential document file between the clients is restricted by the management software.
(7). While the recipient is storing the print, go to the information management center, contact the employee, etc.
(8). The information management center stores confidential document data from the scanner for a necessary period, or deletes it, reproduces it, and prints it. Make it clear,
(9). As described above, the Information Management Center always grasps the content, location, disposal (date and time) of confidential documents, and determines the existence / non-existence / content of confidential documents. ,Also,
If you have created confidential documents inside “B”,
(1). The creator of the document, etc., sends and sends the document etc. to the information management center first, and if the information management center recognizes the document as “confidential document”, it creates an “evaluation list”. , Let the creator know,
(2). Send the confidential document from the Information Management Center to the relevant client with authentication (required) such as password and ID,
In addition, the management software restricts the creator and other clients from exchanging the confidential document file directly,
(3). Since then, the same as (3) to (9) of “A” above, the confidential documents are managed.
A confidential document management system using a shredder with a scanner.