JP2008294550A - Document management system, document processor and document management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management system, a document processor, and a document management program, for setting security information determining the handling of a document depending on the attributes (authority, post, and the like) of the operator of document on the document and performing document processing according to the security information dependent on the operator of document. <P>SOLUTION: The document management system comprises a means for authenticating the operator of a paper document when the paper document of a document managed by a document management device is processed, a means for reading image information from the paper document, a means for extracting the identification information of a document corresponding to the paper document from the image information thus read out, a means for notifying the operator authenticated by the authentication means and the identification information extracted by the extraction means to an operation authority management device, a means for acquiring operation authority information specified by the operator notified by the notification means and the identification information from the operation authority management device, a means for processing the paper document based on the operation authority information acquired by the acquisition means, and a means for registering the operation authority information of the paper document processed by the processing means in the operation authority management device. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a document management system, a document processing apparatus, and a document management program.

  Various technologies have been proposed to prevent unauthorized copying and counterfeiting of confidential documents and securities, etc., and it is difficult for humans to see. A device has been proposed that stops a copying operation on a sheet on which a special pattern is printed in advance or a document in which specific information such as copy prohibition is embedded.

  For example, Patent Document 1 proposes an image processing apparatus and an image forming apparatus that reliably prevent unauthorized copying of a specific document image for which unauthorized copying is prohibited without impairing image formation efficiency.

In the invention disclosed in Patent Document 1, when the predetermined information added to the document data input by the data input means includes specific information indicating that unauthorized copying is prohibited, the copying operation of the document data is temporarily stopped. The security level information of the document is extracted, and processing such as copy prohibition, normal copying, and reprinting is performed according to the security level.
JP 2002-305646 A

  The invention of the above-mentioned patent document 1 is such that copy processing is restricted according to predetermined information added to document data, and copying is performed according to the attributes (authority, title, etc.) of the operator handling the document data. It is not configured to limit processing.

  The present invention provides a document management system that sets security information that defines a document handling rule in accordance with an attribute (authority, title, etc.) of a document operator, and performs document processing according to the security information according to the operator. An object of the present invention is to provide a document processing apparatus and a document management program.

  In order to achieve the above object, the invention of the document management system according to claim 1 includes a document management device that manages a document, and a document and an operator of the document corresponding to the document managed by the document management device. An operation authority management device that manages operation authority information specified by a combination of the above, an operator management device that manages operator information, and a document processing device that processes documents managed by the document management device. The document processing apparatus includes: an authentication unit that authenticates the operator by transmitting operator information of the paper document to the operator management apparatus when processing the paper document for the document managed by the document management apparatus; An image reading unit that reads image information from the image, an extraction unit that extracts identification information of a document corresponding to the paper document from the image information read by the image reading unit, an operator authenticated by the authentication unit, and the extractor A notification means for notifying the operation authority management apparatus of the identification information extracted by the means; and acquiring operation authority information specified from the operator and the identification information notified by the notification means from the operation authority management apparatus. An acquisition unit, a processing unit that processes the paper document based on the operation authority information acquired by the acquisition unit, and a registration that registers operation authority information corresponding to the paper document processed by the processing unit in the operation authority management device The operation authority management device acquires the operator information corresponding to the operator from the operator management device based on the operator notified by the notification means, and specifies the operation authority information And an operation authority information transmitting unit that transmits the operation authority information specified by the specifying unit to the document processing apparatus.

  According to a second aspect of the present invention, in the first aspect of the present invention, the operation authority management device sends the original electronic document of the paper document to the document management device based on the identification information notified by the notification means. The document management apparatus further comprises a transmission requesting means for making a transmission request, and the document management apparatus further comprises an electronic document transmission means for transmitting the original electronic document to the document processing apparatus based on a transmission request by the transmission requesting means. Performs processing of the paper document based on the original electronic document transmitted by the electronic document transmission means.

  According to a third aspect of the present invention, in the first or second aspect of the invention, the operator management device manages operator information including the affiliation and title of the operator.

  According to a fourth aspect of the present invention, in the invention according to any one of the first to third aspects, the document processing device copies a paper document for a document managed by the document management device with predetermined identification information. A duplication process is performed.

  According to a fifth aspect of the present invention, there is provided the transmission processing according to any one of the first to third aspects, wherein the document processing apparatus transmits a paper document image for a document managed by the document management apparatus to a predetermined destination. It is characterized by performing.

  According to a sixth aspect of the present invention, in any one of the first to third aspects, the document processing apparatus performs an electronic process for digitizing a paper document image for a document managed by the document management apparatus. It is characterized by that.

  According to a seventh aspect of the present invention, there is provided a document processing apparatus, wherein when processing a paper document for a document managed by the document management apparatus, an authentication unit for authenticating an operator of the paper document, and reading image information from the paper document. An image reading means; an extraction means for extracting identification information of a document corresponding to the paper document from image information read by the image reading means; an operator authenticated by the authentication means; and an identification information extracted by the extraction means Notification means for managing the operation authority information specified by the combination of the document and the operator of the document corresponding to the document managed by the document management apparatus, and the notification means Acquisition means for acquiring the operation authority information specified from the operator and the identification information notified by the operation authority management device, and the paper based on the operation authority information acquired by the acquisition means And processing means for processing the book, characterized by comprising registration means for registering the operation authority information corresponding to the paper document that is processed by the processing unit to the operating authority management device.

  The invention according to claim 8 is the invention according to claim 7, wherein the processing means acquires the original electronic document of the paper document from the document management apparatus, and processes the paper document based on the original electronic document. It is characterized by performing.

  According to another aspect of the invention, there is provided an authentication unit for authenticating an operator of the paper document when processing the paper document for the document managed by the document management apparatus. An image reading means for reading the document, an extraction means for extracting the identification information of the document corresponding to the paper document from the image information read by the image reading means, an operator authenticated by the authentication means and the identification information extracted by the extraction means A notification means for notifying an operation authority management device for managing operation authority information specified by a combination of the document and the operator of the document corresponding to the document managed by the document management means; Acquisition means for acquiring the operation authority information specified from the operator and the identification information from the operation authority management device, based on the operation authority information acquired by the acquisition means. Processing means can perform processing of the paper document, and wherein the operation authority information corresponding to the paper document that is processed by the processing means is caused to function as a registration means for registering the operation authority management device.

  According to the document management system of claim 1, since it is possible to give an operation authority to the paper document for each operator, the security for the paper document is more appropriate than setting the security for the paper document uniformly. Can be set and strengthened.

  According to the document management system of the second aspect, it is possible to prevent image information from being deteriorated due to dirt on a paper document and output the image information.

  Further, according to the document management system of the third aspect, compared with the case where the configuration of the present invention is not provided, management of the operation authority of the operator for the document becomes easier.

  Further, according to the document management system of claim 4, as compared with the case where the configuration of the present invention is not provided, the derivation relationship of the original document or the like of the copied and output paper document (the original document, the latest version, Documents in the copy source, print source, etc.) can be easily retrieved and acquired.

  According to the document management system of the fifth aspect, an image read from the paper document can be transmitted to a predetermined destination in accordance with the operation authority for the paper document by the operator of the paper document.

  According to the document management system of the sixth aspect, an image read from the paper document can be handled as electronic data in accordance with the operation authority for the paper document by the operator of the paper document.

  According to the document processing apparatus of claim 7, when processing a paper document, the paper document is processed based on the operation authority information specified by the combination of the document and the operator of the document, and is generated by processing. The registered paper document can be registered in association with new operation authority information for the paper document.

  According to the document processing apparatus of the eighth aspect, it is possible to output the image information while preventing the image information from being deteriorated due to the dirt of the paper document.

  According to the document management program of claim 9, when a paper document is processed, the paper document is processed based on the operation authority information specified by the combination of the document and the operator of the document, and is generated by processing. The registered paper document can be registered in association with new operation authority information for the paper document.

  DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of a document management system, a document processing apparatus, and a document management program according to the present invention will be described below in detail with reference to the accompanying drawings.

  FIG. 1 is a configuration diagram showing the main configuration of a document management system 100 according to the present invention.

  As shown in FIG. 1, a document management system 100 includes a client PC 1 and a multifunction peripheral 2 of a document processing apparatus according to the present invention, a document management apparatus 3, an operation authority management apparatus 4, and an operator management apparatus 5. (= Local Area Network) and the like, and the client PC 1, the operator management device 5, the operation authority management device 4, and the document management device 3 are input devices (for example, a keyboard and a mouse), It is a general computer configured by an output device (for example, a display), a central processing unit (for example, a CPU), a storage device (ROM, RAM, hard disk, external storage device, etc.) and the like.

  CPU is an abbreviation for Central Processing Unit, ROM is an abbreviation for Read Only Memory, and RAM is an abbreviation for Random Access Memory. In addition to the above-described devices, the document management system 100 is connected to various devices such as a server that manages various devices connected to the network 6. The network 6 includes a client PC 1, a multifunction device 2, and the like. A plurality of devices may be connected.

  By the way, the document management system 100 sets operator information such as a department or job title of an operator who processes a document, and security information that defines a handling rule regarding a document specified from a combination of the document, In operation, the document is processed according to security information specified from the document and operator information of the operator.

  In addition, each document managed by the document management system 100 is managed with identification information (hereinafter referred to as “document ID”) unique to each document, and the original document and editing source of the document are determined from the document ID. It is configured to be able to track the derivation relationship of a document group related to the document, such as a document, a copy source document, a transfer source document, and a latest version document.

  In order to realize such document management, each device constituting the document management system 100 is configured to have the following functions.

  In order for a document to be operated according to security information, the document processed according to the security information, the operator information of the operator who operates the document, and the contents of the security information are registered in the document management system 100 in association with each other. The client PC 1 registers such information in the document management apparatus 3 and the operation authority management apparatus 4.

  In addition, when the operator instructs the processing of the document, the client PC 1 stores the document according to the security information specified from the combination of the document and the operator information indicating information such as the department to which the operator belongs and the job title. Perform each process such as printing, copying, and moving.

  Specifically, according to an instruction from the operator, a document registration screen (not shown) is displayed on the display of the client PC 1 and a document to be processed according to security information is selected from a document data list displayed on this screen. Alternatively, the document data created by the operator is selected as a document to be processed according to the security information.

  In addition, the registration of the contents of the operator information and security information is specifically performed from the operation authority information indicating the operation authority for the document displayed on the document registration screen and the list information such as the department to which the operator belongs and the job title. The operation authority information for the document to be processed according to the security information, the operator information is selected, the selected document is stored and registered in the document management apparatus 3, the selected document, the operator information, and the operation authority information Is stored in the operation authority management device 4 and registered.

  For example, when the document processing apparatus such as the MFP 2 is prohibited from copying a paper document, the operation authority information (for example, value “1”) indicating the operation authority of the copy prohibition process for the paper document and the operation authority Operator information of an operator who gives information is selected and set from each information list.

  In this embodiment, the paper document is described as a document in which images and print data are formed on paper. However, the paper document is not limited to paper, and various types of paper such as a plastic sheet and a vinyl sheet can be used. It may be a document in which an image or print data is formed on the medium.

  FIG. 2 is a diagram showing an example of the operation authority management table 10 showing the operation authority information and the contents thereof in the present embodiment.

  As shown in FIG. 2, the operation authority management table 10 includes “operation authority information” 11 indicating the operation authority, and “operation authority contents” 12 indicating the contents of the operation authority indicated by the values set in the operation authority information 11. And the value “1” of the operation authority information 11 in the operation authority management table 10 prohibits each process of printing, copying, scanning, and FAX (= facsimile) communication. This indicates that operation log information is acquired, stored and retained, and operation control (notification of operation authority) is sent to the administrator.

  Further, the value “2” of the operation authority information 11 is subjected to front side WM printing (sakura paper printing process) in the case of printing processing, and encryption processing of scanned and read image data in the case of scanning processing. Facsimile transmission is prohibited, log information of the processing operation is acquired, stored and held, and operation control for notifying the administrator is performed (contents of operation authority).

  Further, the value “3” of the operation authority information 11 is processed so that the document ID unique to the paper document is added to the header / footer and output to the paper document output by printing, copying, or facsimile transmission. (Contents of operation authority).

  The value “4” of the operation authority information 11 indicates that each process of printing, copying, scanning, and facsimile communication is performed according to the instruction (contents of operation authority).

  The operation authority management table 10 shows an example of each operation authority information and contents of the operation authority when the multifunction device 2 prints, copies, scans, and facsimiles a paper document. 10 is created and stored in advance in the client PC 1, the MFP 2, and the operation authority management device 4. In addition, as the information in the operation authority management table 10, arbitrary information can be set according to the operation target device (client PC 1 or other device). Details of the operator information will be described later.

  As described above, the registration of the document and its security information is performed by allowing the operator to select the document for which the security information is set by the client PC 1 and its security information, and transmitting the document data of the selected document to the document management apparatus 3 for registration. Then, the selected security information is transmitted to the operation authority management device 4 and registered.

  The multifunction device 2 is an apparatus configured to be able to perform various processes such as copying of paper documents, facsimile communication, scanning, and printing. These processes are performed after authentication of an operator who operates the multifunction device 2. It is configured so that it can only be implemented.

  When the MFP 2 is instructed to perform copying, facsimile communication, scanning, printing, etc. of a paper document in which security information is set, the MFP 2 performs copying, facsimile communication, scanning in accordance with the security information set in the paper document. Each process such as printing is performed. Also, the paper document for setting security information and the security information are registered in the document management apparatus 3 and the operation authority management apparatus 4.

  Specifically, when processing of a paper document for which security information is set is instructed, the multifunction device 2 extracts and detects a document ID attached to the paper document from image data read from the paper document. Then, the security information of the paper document based on the document ID and the operator ID of the operator is acquired from the operation authority management apparatus 4, and copying, facsimile communication, scanning, printing, etc. according to the acquired security information are performed. Perform the process.

  The document management apparatus 3 stores and manages the document requested for registration in a predetermined storage location, and acquires the document requested for transmission from the location where the document is stored (hereinafter simply referred to as “storage destination”). Then, document processing corresponding to various requests such as transmission to the transmission destination is performed.

  Specifically, the document data transmitted together with the document registration request is stored in a predetermined storage location of the document DB 30 constructed in the storage device (eg, hard disk) of the document management device 3, and the document ID of the document is manipulated. Acquired by requesting the authority management device 4 and manages the document ID by storing it in the document management table 31 as shown in FIG. 3 in association with the document data storage location information of the document.

  As shown in FIG. 3, the document management table 31 includes a “document ID” 311 indicating the document ID of a document registered in the document management system 100, and a “document storage destination” indicating the storage destination information of the document data of the document ID. 312 and the like, and the document data of the document ID “D0001” in the document management table 31, for example, is a place indicated by “https://abc.def.co.jp/129” ( The document storage location).

  By managing the document in this way, the document management apparatus 3 can acquire and retrieve the document data of the document identified by the document ID from the storage location associated with the document ID.

  Note that each time a document is registered in the document DB 30, the document management table 31 sequentially stores and records the document ID of the document and the storage destination information of the document data. The document management table 31 is stored and held in the document DB 30, but is not limited to the document DB 30.

  Further, the document management device 3 specifies the document data storage destination of the request document with reference to the document management table 31 in response to the document transmission request, acquires the document data from the specified storage destination, and obtains the request source or Send to the requested destination. Further, as in the case of registering a document in the document management system 100, each time the document management table 31 stores the document ID and the storage destination information of the document data associated with the document ID, the information is operated. Notify the management device 4.

  The operation authority management device 4 issues a new document ID in response to a document ID issuance request, creates a security information management table 40 (see FIG. 4) described later, and sets security information, and its security. It manages the correspondence of information and notifies the inquiry source of the response to the inquiry about security information.

  Specifically, in response to a document ID issuance request from the client PC 1, the MFP 2, and the document management apparatus 3, a new document ID is issued and notified to the request source, and at the time of document registration or security of the registered document FIG. 4 is based on the document ID of the registered document notified from each device when the information is changed, the storage location information of the document data associated with the document ID, the operation authority information, and the operator information of the operator ID. A security information management table 40 as shown is created and stored.

  As shown in FIG. 4, the security information management table 40 includes a “document ID” 401 indicating the document ID of a document registered in the document management system 100, and a “document storage” indicating storage location information of document data of the document ID. "Destination" 402, "operation authority information" 403 indicating the operation authority for the document data, "affiliation" 404 indicating the department to which the operator who is given the operation authority indicated by the operation authority information, and "position" indicating the position "405" and a location indicated by "https://abc.def.co.jp/129" of the document ID "D0001" in the security information management table 40 (document storage destination) The operation indicated by the value “1” set in the operation authority information 403 for general employees (positions) belonging to the accounting department for the document data stored in It indicates that limit is given.

  Note that “Any” (affiliation) in the security information management table 40 indicates all departments, and the value “1” in the operation authority information 403 indicates the above-described operation authority management table 10 (see FIG. 2). As shown in FIG. 4, the MFP 2 prohibits printing, copying, scanning, and facsimile communication processing, acquires and stores log information of the processing operation, and notifies the administrator of the processing operation (operation (Contents of authority).

  Further, the operation authority management device 4 requests the security information corresponding to the security information inquiry based on the document ID of the operation target document and the operator information of the operator (for example, the document management device 3, the multifunction device 2, and the client). PC1 etc.).

  The operator management device 5 manages the operator authentication information (operator ID, password, IC card, biometric authentication information, etc.) and the operator information of the operator (information such as belonging organization, post) in association with each other. Then, an answer to the inquiry about the operator information is notified to the inquiry source.

  In this embodiment, specifically, an operator information management table 50 as shown in FIG. 5 in which the operator ID of the operator is associated with the operator information of the operator is created and stored and managed. An authentication inquiry is made with reference to the operator information management table 50, and an authentication result for the inquiry is notified to the inquiry source.

  Note that the operator information is not limited to the organization or title of the operator, but may be attribute information to which the operator such as the gender and age group of the operator belongs, identification information unique to the operator, or the like. Good.

  As shown in FIG. 5, the operator information management table 50 includes an “operator ID” 501 indicating an operator ID of each operator, an “affiliation” 502 indicating a department to which the operator of the operator ID belongs, The operator ID “P1201” in the operator information management table 50 is associated with, for example, the development department (affiliation). ) Officers (positions).

  The document management system 100 configured in this way is capable of copying, facsimile communication, scanning, printing, etc., a paper document in which security information having different operation authority is set depending on, for example, an operator's title or department. When performing each process, the MFP 2 specifies operation authority information corresponding to the combination of the operator information of the operator and the document ID of the paper document, and controls the operation of the MFP 2 in accordance with the operation authority information. Maintain information security for.

  Processing operations of main parts of document management according to the present invention performed by the document management system 100 will be described with reference to FIGS.

  As described above, in order to process a document according to security information, it is necessary to register the document for which security information is set and the security information in the document management system 100.

  FIG. 6 is a flowchart illustrating an example of a processing operation in the case of newly registering an electronic document (an electronic document) in the document management system 100.

  As shown in FIG. 6, when a new electronic document for setting security information is newly registered in the document management system 100, first, the client PC 1 is activated and login information such as an operator ID and password of the operator is input. After authentication, the process starts by selecting “document registration” from a selection menu (not shown) (step S600).

  For authentication of the operator, when the client PC 1 is activated, a login screen (not shown) for inputting an operator ID, a password, etc. is displayed on the display of the client PC 1, and authentication for the login information is performed based on the input login information. An inquiry is made to the operator management device 5.

  After the operator authentication, the client PC 1 displays a selection menu on the display, and when “document registration” is selected by the operator in the selection menu, the document to be registered, operation authority information for the document, and its operation Allows the operator of the electronic document to select or input the operator information of the operator who gives authority, sends the document data of the selected document to the document management apparatus 3, requests registration of the document data, and inputs The operation authority information and the operator information thus transmitted are transmitted to the operation authority management apparatus 4 to request registration thereof (step S601).

  Specifically, on the display of the client PC 1 after the operator authentication, there is a selection menu (not shown) for selecting various document processes such as document printing, copying, moving and document registration, and security information change according to the security information. When “document registration” is selected in this selection menu, a document registration screen (not shown) is displayed on the display. On this screen, the operator designates the registered document, operates authority information for the document, and The operator information of the operator who gives the operation authority is inputted.

  When the registered document, the operation authority information and the operator information of the document are selected or input by the operator, the client PC 1 transmits the document data of the selected document to the document management apparatus 3 to request the registration, Further, the input operation authority information and the operator information thereof are transmitted to the operation authority management apparatus 4 to request registration thereof.

  The document management apparatus 3 stores the document data in the document DB 30 in response to the document data transmitted from the client PC 1 and its registration request, and requests the operation authority management apparatus 4 to issue a document ID of the document data (step) S602).

  In response to the document ID issuance request from the document management apparatus 3, the operation authority management apparatus 4 issues a new document ID and notifies the request source document management apparatus 3 (step S603).

  The document management apparatus 3 that has received the notification of the new document ID from the operation authority management apparatus 4 associates the document ID with the storage location information of the registered document (document data), and stores the document management table 31 (see FIG. 3). And the document ID and its storage location information are notified to the operation authority management device 4 (step S604).

  Further, the operation authority management apparatus 4 responds to the registration request for the operation authority information and the operator information transmitted from the client PC 1, the operation authority information and the operator information, the document ID notified from the document management apparatus 3, and the The storage location information of the document with the document ID is associated and recorded in the security information management table 40 (see FIG. 4), and the document management apparatus 3 is notified that the security information has been registered (step S605).

  The document management apparatus 3 that has received the notification of the completion of security information registration from the operation authority management apparatus 4 notifies the requesting client PC 1 that requested the registration of the document that the document registration has been completed, and a new electronic document is created. The registration process ends (step S606).

  Next, a processing operation when a paper document is newly registered in the document management system 100 will be described.

  FIG. 7 is a flowchart showing an example of processing operation when a paper document is newly registered in the document management system 100.

  As shown in FIG. 7, when a paper document is newly registered in the document management system 100, login information such as an operator ID and a password of an operator who operates the multifunction device 2 is authenticated, and then “ The process starts by selecting “Register Document” (step S700).

  The authentication of the operator is performed by displaying a login screen (not shown) on a control panel (not shown) of the multifunction machine 2 and inquiring the operator management apparatus 5 for authentication of the operator based on the inputted login information.

  After the operator authentication, the multifunction device 2 displays a selection menu (not shown) for performing various operations such as copying a paper document, facsimile communication, scanning, printing and document registration, and changing security information on the control panel according to the security information. Display.

  When “Register Document” is selected by the operator in the selection menu, the operation authority information for the paper document to be registered and the operator information of the operator who gives the operation authority are input, and the operator is not shown on the control panel. The operator is prompted to press the “start button” and operated.

  When the operation authority information and the operator information are input and the “start button” is pressed, the multifunction device 2 scans a paper document placed on a platen glass (not shown) of the multifunction device 2 and scans the image data. Is sent to the document management apparatus 3 to request registration of the image data, and the input operation authority information and its operator information are transmitted to the operation authority management apparatus 4 for registration. Is requested (step S701).

  The document management apparatus 3 stores the image data in the document DB 30 in response to the image data transmitted from the MFP 2 and its registration request, and requests the operation authority management apparatus 4 to issue the document ID of the image data ( Step S702).

  In response to the document ID issuance request from the document management apparatus 3, the operation authority management apparatus 4 issues a new document ID and notifies the request source document management apparatus 3 (step S703).

  Upon receiving the notification of the new document ID from the operation authority management device 4, the document management device 3 associates the document ID with the storage location information of the registered document (image data), and stores the document management table 31 (see FIG. 3). The document ID and its storage location information are notified to the operation authority management device 4 (step S704).

  The operation authority management apparatus 4 responds to the registration request for the operation authority information and the operator information transmitted from the MFP 2, the operation authority information and the operator information, the document ID notified from the document management apparatus 3, and the The storage location information of the document with the document ID is associated and recorded in the security information management table 40 (see FIG. 4), and the document management apparatus 3 is notified that the security information has been registered (step S705).

  The document management apparatus 3 that has received the notification of the completion of the security information registration from the operation authority management apparatus 4 notifies the requesting multifunction peripheral 2 that requested the document registration that the document registration has been completed. The new registration process ends (step S706).

  By such processing operation, in the document management system 100 in which the document and the security information of the document are registered, the document processing apparatuses of the client PC 1 and the multifunction peripheral 2 process the document registered in the document management system 100 according to the security information. An example of this will be described with reference to FIGS.

  FIG. 8 is a flowchart illustrating an example of a processing operation in which the client PC 1 prints an electronic document according to security information.

  As shown in FIG. 8, the client PC 1 inputs login information such as the operator ID and password of the operator, and after authentication of the operator, “print” is selected from a selection menu (not shown), whereby the electronic document The printing process according to the security information is started (step S800).

  As in the case of new registration of an electronic document (see FIG. 6), the operator authentication is performed by displaying a login screen (not shown) on the display of the client PC 1 and corresponding to the login information based on the input login information. Authentication is performed by inquiring of the operator management apparatus 5.

  After the operator authentication, the client PC 1 displays a selection menu on the display. When “print” is selected by the operator in the selection menu, the document list information registered in the document management system 100 is stored in the document. Obtained from the management apparatus 3 and displayed on the display of the client PC 1, sends the document ID of the document selected by the operator from the document list to the document management apparatus 3, and requests transmission of the electronic document with the document ID And get.

  The client PC 1 that has received the electronic document transmitted from the document management apparatus 3 transmits the document ID of the electronic document and the operator ID of the login information input by the operator to the operation authority management apparatus 4 and transmits the electronic document. Request for transmission of the operation authority information given to the operator of the operator ID corresponding to the document ID and a new document ID to be added to the paper document output in this printing process (step S801).

  The operation authority management device 4 issues a new document ID in response to a request for issuing a document ID, and operator information (affiliation, affiliation) of the operator ID transmitted from the client PC 1 in response to an operation authority information transmission request. (Position) is obtained by inquiring the operator management apparatus 5 (step S802), and the operation authority information associated with the obtained operator information and the document ID of the electronic document transmitted from the client PC 1 is obtained from the security information management table 40. When the specified operation authority information is not print prohibition, the operation authority information and the issued new document ID are transmitted to the requesting client PC 1 (step S804).

  If the specified operation authority information is prohibited from printing, the operation authority management device 4 transmits only the specified operation authority information to the client PC 1 without issuing a new document ID, and the client PC 1 The printing process is stopped according to the printing prohibition indicated by the authority information, and the printing process is terminated.

  Further, the operator information of the operator is that the operation authority management device 4 transmits the operator ID transmitted from the client PC 1 to the operator management device 5, and the operator information corresponding to the operator ID is transmitted to the operator management device. 5 is specified by referring to the operator information management table 50 (see FIG. 4), and is acquired by notifying the operation authority management device 4 (step S803).

  After the client PC 1 adds the new document ID transmitted from the operation authority management apparatus 4 to the electronic document acquired from the document management apparatus 3 and sets the printing conditions indicated by the operation authority information transmitted from the operation authority management apparatus 4 Then, the data is transmitted to the multifunction device 2 and a printing instruction is given (step S805).

  The multifunction device 2 receives the electronic document including the new document ID and the printing condition information transmitted from the client PC 1, and after the printing process according to the printing condition (step S806), the paper document output by the printing process is received. The security information is registered in the operation authority management device 4, and the printing process is terminated (step S807).

  Specifically, the multifunction device 2 requests the operation authority management device 4 to register the security information of the paper document output by the print processing after the print processing according to the printing conditions, and the operation authority management device 4. In response to a security information registration request from the MFP 2, the operation authority information in the printing process, the document ID of the paper document, the storage information of the document data of the paper document, and the operator information of the operator are associated with each other. After the security information is recorded in the security information management table 40 (see FIG. 4), the MFP 2 is notified that the registration of the security information has been completed.

  Further, upon receiving notification of the end of security information registration from the operation authority management device 4, the multifunction device 2 notifies the client PC 1 that the print processing has ended, and ends the print processing of the electronic document in accordance with the security information.

  Next, a description will be given of processing operations when the multi-function device 2 performs each processing such as copying of a paper document, facsimile communication, and scanning according to the security information.

  In the following description, a paper document X (document ID is printed in the header / footer) output by the operator A between the operators A and B having different operating privileges for the document is displayed. An example in which the paper document X is transferred to B and the operator B copies, facsimile communication, and scans using the multifunction device 2 will be described. Further, the operator A is an officer of the development department and the operator ID is “P1201”, the operator B is a manager of the accounting department, the operator ID is “P1301”, and the document ID of the paper document X is “D0001”. It shall be.

  FIG. 9 is a flowchart illustrating an example of a processing operation in which the multifunction device 2 copies the paper document X according to the security information.

  As shown in FIG. 9, the operator B enters the login information such as the operator ID and the password on the login screen (not shown) displayed on the control panel (not shown) of the multifunction machine 2 and authenticates it. By selecting “copy” from a selection menu (not shown) displayed on the MFP 2, the multi-function device 2 starts a duplication process according to the security information of the paper document X (step S 900).

  The authentication operation of the operator B is performed by inquiring of the operator management apparatus 5 based on the login information input by the operator B, as in the case of the new registration of the paper document (see FIG. 7).

  After the operator authentication, the paper document X is placed on the platen glass (not shown) of the multifunction device 2, "Copy" is selected in the selection menu, and the "start button" (not shown) arranged on the control panel is the operator. Is pressed, the multifunction device 2 requests the operation authority management device 4 to issue the operation authority information of the operator B for the paper document X and a new document ID to be added to the paper document output in the duplication processing. (Step S901).

  Specifically, when the “start button” is pressed by the operator B, the multifunction device 2 scans the paper document X, reads the image data, analyzes the read image data, and adds it to the paper document X. The extracted document ID is extracted and detected, and the detected document ID and the operator ID of the login information input by the operator are transmitted to the operation authority management device 4 to operate the operator B with respect to the paper document X. Requests transmission of information and a new document ID.

  In this example, the MFP 2 transmits the document ID “D0001” of the paper document X and the operator ID “P1301” of the operator B to the operation authority management device 4, and the operation authority of the operator B for the paper document X is transmitted. Requests transmission of information and a new document ID to be added to a paper document that is copied from the paper document X and output.

  The operation authority management device 4 inquires and acquires the operator information (affiliation, title) of the operator ID transmitted from the multifunction device 2 from the operator management device 5 (step S902), and acquires the obtained operator information and the multifunction device. The operation authority information associated with the document ID of the paper document X transmitted from 2 is confirmed with reference to the security information management table 40 (step S904).

  Note that the operator information of the operator B is that the operation authority management device 4 transmits the operator ID transmitted from the multifunction device 2 to the operator management device 5, and the operator information corresponding to the operator ID is transmitted to the operator. The management device 5 is identified by referring to the operator information management table 50 (see FIG. 5) and notified to the operation authority management device 4 (step S903).

  In the case of this example, the operator management apparatus 5 has the operator ID 501 of the operator information management table 50 (see FIG. 5) that matches the operator ID “P1301” of the operator B transmitted from the operation authority management apparatus 4. The value is searched, and the “accounting department” (affiliation 502) and “manager” (position 503) associated with the searched “P1301” (operator ID 501) are specified as the operator information of the operator B.

  The operation authority management device 4 also includes all the values of the document ID “D0001” of the paper document X transmitted from the multifunction device 2 and the operator information (accounting department, manager) specified by the operator management device 5. The values of the document ID 401, the affiliation 404, and the post 405 in the matching security information management table 40 (see FIG. 4) are searched, and the searched “D0001” (document ID 401), “Accounting department” (affiliation 404), “management” are searched. The operation authority indicated by the value “1” of the operation authority information 403 associated with “job” (position 405) is confirmed.

  After confirming the security information in step S904, the operation authority management device 4 sends the electronic document data of the paper document X (referred to as “original document data” for convenience of explanation) to the multifunction device 2 in accordance with the confirmed operation authority information. The document management apparatus 3 is requested to transmit (step S905).

  Specifically, when the operation authority of the operator B with respect to the paper document X is not copy prohibition, the operation authority management device 4 transmits the document ID of the paper document X to the document management device 3 and the paper document X of the document ID. A request is made to send the original document data to the multifunction device 2.

  On the other hand, the document management device 3 specifies the storage location of the original document data of the paper document X based on the document ID of the paper document X transmitted from the operation authority management device 4, extracts the original document data from the storage location, and combines it. Transmit to machine 2.

  In the case of this example, the value of the operation authority information of the operator B with respect to the paper document X is “2”, that is, the operation authority of the operator B with respect to the paper document X is not copy-prohibited. The document ID of the document X is transmitted to the document management apparatus 3, and the original document data of the paper document X having the document ID is requested to be transmitted to the multifunction device 2.

  In step S 905, after requesting transmission of the original document data of the paper document X to the multifunction device 2, the operation authority management device 4 issues a new document ID in response to a new document ID transmission request from the multifunction device 2. The issued document ID and the operation authority information of the operator B for the paper document X confirmed in step S905 (in this case, the value of the operation authority information is “2”) are transmitted to the MFP 2 (step S906). .

  When the operation authority of the operator B for the paper document X is copy prohibition, the operation authority management apparatus 4 transmits only the operation authority information indicating copy prohibition to the multifunction device 2 without issuing a new document ID. The multifunction device 2 stops the copying process according to the copy prohibition indicated by the operation authority information, and ends the copying process.

  The document management apparatus 3 that is requested to transmit the original document data of the paper document X to the multifunction peripheral 2 refers to the document management table 31 (see FIG. 3) based on the document ID of the paper document X. The storage location of the original document data is specified, and the original document data is extracted from the specified storage location and transmitted to the multi function device 2 (step S907).

  Specifically, in the case of this example, the operation authority management device 4 transmits the document ID “D0001” of the paper document X to the document management device 3, and the original document data of the paper document X of the document ID is combined with the multifunction device 2. The document management apparatus 3 retrieves the value of the document ID 311 in the document management table 31 that matches the document ID “D0001”, and associates the retrieved “D0001” (document ID 311) with “ The document data stored in “https://abc.def.co.jp/129” (document storage destination 312) is extracted and transmitted to the MFP 2.

  Note that the storage location of “https://abc.def.co.jp/129” (document storage destination 312) associated with the document ID “D0001” (document ID 311) of the paper document X includes the paper document X Is stored original document data which is print data (electronic document data).

  The multi-function device 2 uses the operation authority information transmitted from the operation authority management apparatus 4 and the new document ID and document transmitted from the operation authority management apparatus 4 according to the operation authority information (when the value is not “1”). The original document data of the paper document X transmitted from the management apparatus 3 is received, and a duplication process is performed according to the operation authority information (step S908).

  Specifically, the duplication processing according to the operation authority information by the MFP 2 refers to the operation authority management table 31 based on the received operation authority information. For example, when the value of the operation authority information is “1”, The copying operation is prohibited and the operator is notified that the paper document X is prohibited from being copied. The log information of the operation includes information such as operation date and time, operator ID (in this case, operator B), operation content (copying operation), processing operation content (copying operation prohibited), image image of the paper document, etc. Is acquired, stored and held, and a process for notifying the document manager (the contents of log information) is performed.

  When the value of the operation authority information is “2”, cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3 and printed out. In this case, the original document data is output with a predetermined pattern printed on the back. Similarly to the case where the operation authority information is “1”, log information (information such as operation date / time, operator ID, operation content, processing operation content, image image of the paper document) is acquired. A process of storing and holding and notifying the document manager to that effect is performed.

  When the value of the operation authority information is “3”, a new document ID transmitted from the operation authority management apparatus 4 is added to the original document data of the paper document X transmitted from the document management apparatus 3 to the header / footer. Print out. Similarly to the case where the operation authority information is “1”, log information (information such as operation date / time, operator ID, operation content, processing operation content, image image of the paper document) is acquired. A process of storing and holding and notifying the document manager to that effect is performed.

  When the value of the operation authority information is “4”, the original document data of the paper document X transmitted from the document management apparatus 3 is printed out as it is.

  In this example, since the value of the operation authority information is “2”, the cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3 and printed out. Acquire processing log information (operation date and time, operator ID, operation content, processing operation content, image image information of the paper document, etc.), store it, and notify the document administrator that the processing has been executed To do.

  In this way, the multifunction device 2 performs a duplication process according to the security information set according to the operator B for the paper document X, and when the paper document Y is output in the duplication process, The security information is registered in the operation authority management device 4 and the replication process is terminated (step S909).

  Specifically, when the multifunction device 2 duplicates the paper document X according to the operation authority information and outputs the paper document Y, the multifunction device 2 sends the security information of the paper document Y to the operation authority management device 4. In response to the registration request, the operation authority management device 4 receives the security information registration request from the multifunction device 2 and stores the operation authority information of the paper document Y, the document ID of the paper document Y, and the original document data of the paper document Y. After the information and the operator information of the operator B are associated and recorded in the security information management table 40 (see FIG. 4), the copying process of the paper document X according to the operation authority information is terminated.

  In the case of this example, for example, “D0004” is stored in the document ID 401 of the security information management table 40, and “https://abc.def.co.jp/” is stored in the document storage destination 402 of the original document data of the paper document Y. 129 ”, the operation authority information 403 has the same value“ 2 ”as the operation authority information for the paper document X of the operator B, and the affiliation 404 and the post 405 have“ accounting department ”indicating the operator information of the operator B. , Security information in which each value of “manager” is set is recorded.

  When the multifunction device 2 performs the copy prohibition operation for the paper document X in accordance with the operation authority information, as described above, the operator is notified that the paper document X is copy prohibited, and the log information of the operation is accumulated. At the same time, the document manager is notified of this (the contents of the log information), and the replication process is terminated.

  FIG. 10 is a flowchart illustrating an example of a processing operation in which the multifunction device 2 transmits the paper document X by facsimile according to the security information.

  Note that steps S1000 to S1007 in FIG. 10 are the same as steps S900 to S907 shown in FIG.

  As shown in FIG. 10, the operator B enters the login information such as the operator ID and password on the login screen displayed on the control panel (not shown) of the multifunction machine 2 and is displayed on the control panel after authentication. By selecting “facsimile transmission” from the selection menu (not shown), the multifunction device 2 starts a facsimile transmission process according to the security information of the paper document X (step S1000).

  After the operator authentication, the paper document X is set in the document setting device for facsimile transmission (not shown) of the multifunction machine 2, "FAX TRANSMISSION" is selected in the selection menu, and "transmission" (not shown) arranged on the control panel is performed. When the “button” is pressed, the multifunction peripheral 2 issues the operation authority information of the operator B for the paper document X and the issuance of a new document ID to be added to the document data of the paper document X transmitted by the facsimile transmission. A request is sent to the management apparatus 4 (step S1001).

  Specifically, when the “send button” is pressed, the multifunction device 2 scans the paper document X, reads the image data, analyzes the read image data, and adds the document added to the paper document X. The ID is extracted and detected, and the detected document ID and the operator ID of the login information input by the operator are transmitted to the operation authority management device 4, the operation authority information of the operator B for the paper document X, and a new Request transmission of document ID.

  The operation authority management device 4 that is requested to transmit the new document ID and the operation authority information of the operator B for the paper document X issues a new document ID and operates the operator ID transmitted from the MFP 2. The operator information is obtained by inquiring the operator information to the operator management apparatus 5, and the operation authority information associated with the operator information of the operator ID (information such as affiliation and title) and the document ID of the paper document X is obtained from the security information management table. 40 for confirmation (steps S1002 to S1004).

  After confirming the operation authority information in step S1004, the operation authority management device 4 requests the document management device 3 to transmit the original document data of the paper document X to the multifunction device 2 in accordance with the confirmed operation authority information. (Step S1005).

  Specifically, when the operation authority of the operator B with respect to the paper document X is not prohibited from facsimile transmission, the operation authority management device 4 transmits the document ID of the paper document X to the document management device 3 to send the paper document X with the document ID. The original document data is requested to be transmitted to the multifunction device 2.

  In the case of this example, since the value of the operation authority information of the operator B for the paper document X is “2”, that is, the operation authority is limited to facsimile transmission, the operation authority management device 4 uses the document ID of the paper document X. Is sent to the document management apparatus 3, and the original document data of the paper document X with the document ID is requested to be sent to the multifunction device 2.

  In step S1005, after requesting transmission of the original document data of the paper document X to the multifunction device 2, the operation authority management apparatus 4 issues a new document ID in response to a new document ID transmission request from the multifunction device 2. , The issued document ID, and the operation authority information of the operator B for the paper document X confirmed in step S1005 (in this case, the value is “2”, the permitted transmission destination information or the unauthorized transmission destination) Information) is transmitted to the multifunction device 2 (step S1007).

  When the operation authority of the operator B with respect to the paper document X is prohibited from facsimile transmission, the operation authority management device 4 sends only the operation authority information indicating prohibition of facsimile transmission to the MFP 2 without issuing a new document ID. The MFP 2 stops the facsimile transmission process in accordance with the facsimile transmission prohibition indicated by the operation authority information, and ends the facsimile transmission process.

  The document management apparatus 3 requested to transmit the original document data of the paper document X to the MFP 2 refers to the document management table 31 (see FIG. 2) based on the document ID of the paper document X, and the original document of the paper document X. The original document data is extracted from the data storage destination and transmitted to the multi function device 2 (step S1006).

  The multi-function device 2 uses the operation authority information transmitted from the operation authority management apparatus 4 and the new document ID and document transmitted from the operation authority management apparatus 4 according to the operation authority information (when the value is not “1”). The original document data of the paper document X transmitted from the management apparatus 3 is received, and facsimile transmission processing is performed according to the operation authority information (step S1008).

  Specifically, the facsimile transmission processing according to the operation authority information by the MFP 2 refers to the operation authority management table 31 based on the received operation authority information, for example, when the value of the operation authority information is “1”. The facsimile transmission operation is prohibited, and the operator is notified that the paper document X is prohibited from facsimile transmission. Also, log information of the operation includes, for example, operation date and time, operator ID (in this case, operator B), operation content (facsimile transmission operation), processing operation content (facsimile transmission operation prohibited), transmission destination information, the paper document Is acquired, stored, held, and notified to the document manager (log information content).

  When the value of the operation authority information is “2”, cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3, and facsimile transmission is performed to the permitted transmission destination. The facsimile transmission operation is prohibited for destinations that are not permitted, and the operator is notified that facsimile transmission is prohibited for destinations for which the paper document X is designated. Further, as in the case where the operation authority information is “1”, the log information of the operation (operation date / time, operator ID, operation content, processing operation content, transmission destination information, image image information of the paper document, etc.) Is acquired, stored, held, and notified to the document manager.

  When the value of the operation authority information is “3”, the new document ID transmitted from the operation authority management apparatus 4 is added to the original document data of the paper document X transmitted from the document management apparatus 3 to the header / footer. Send a facsimile to the destination. Log information (operation date / time, operator ID, operation content, processing operation content, destination information, image image of the paper document, etc.) is acquired as in the case where the operation authority information is “1”. Then, it stores and holds and notifies the document manager to that effect.

  When the value of the operation authority information is “4”, the original document data of the paper document X transmitted from the document management apparatus 3 is facsimile-transmitted to the transmission destination as it is.

  In the case of this example, since the value of the operation authority information is “2”, the cherry paper print data is added to the original document data of the paper document X transmitted from the document management apparatus 3, and the facsimile transmission is performed to the transmission destination. The log information (operation date / time, operator ID, operation content, processing operation content, transmission destination information, information on the image of the paper document, etc.) is acquired and stored, and the processing is executed. Notify the document manager to that effect.

  As described above, the MFP 2 performs facsimile transmission according to the security information set according to the operator B for the paper document X, and a new document ID is added to the header / footer in the original document data of the paper document X. The security information for the added document data is registered in the operation authority management apparatus 4 and the facsimile transmission process is terminated (step S1009).

  Specifically, when the multifunction device 2 performs facsimile transmission of the paper document X according to the operation authority information, the multifunction device 2 sends a new document ID to the original document data of the paper document X to the operation authority management device 4. Upon requesting registration of security information of the document data added to the header / footer, the operation authority management device 4 receives the security information registration request from the multifunction device 2 and receives the operation authority information of the document data and the document data. The document ID, the storage location information of the original document data of the document data, and the operator information of the operator B are associated and recorded in the security information management table 40 (see FIG. 4), and then the paper document X according to the operation authority information is recorded. The facsimile transmission process is terminated.

  Further, when the MFP 2 performs the facsimile transmission prohibition operation for the paper document X in accordance with the operation authority information, as described above, the operator is notified that the paper document X is prohibited from facsimile transmission, and log information of the operation is stored. Is stored and held and the fact (log information content) is notified to the document manager, and the facsimile transmission processing is terminated.

  FIG. 11 is a flowchart illustrating an example of a processing operation in which the multifunction device 2 scans the paper document X according to the security information.

  Note that steps S1100 to S1107 in FIG. 11 are the same as steps S900 to S907 shown in FIG.

  As shown in FIG. 11, the operator B enters the login information such as the operator ID and password on the login screen displayed on the control panel (not shown) of the multifunction device 2 and is displayed on the control panel after authentication. By selecting “scan” from a selection menu (not shown), the multi function device 2 starts an operation of scan processing according to the security information of the paper document X (step S1100).

  After the operator authentication, it is placed on the platen glass (not shown) of the multifunction device 2, "Scan" is selected in the selection menu, and the "Start button" (not shown) placed on the control panel is pressed, the compound The machine 2 requests the operation authority management apparatus 4 to issue the operation authority information of the operator B for the paper document X and a new document ID to be added to the document data of the paper document X generated by the scan process. (Step S1101).

  Specifically, when the “start button” is pressed, the multifunction device 2 scans the paper document X, reads the image data, analyzes the read image data, and adds the document added to the paper document X. ID is extracted and detected, and the detected document ID and the operator ID of the login information input by the operator are transmitted to the operation authority management device 4 and the operation authority information of the operator B for the paper document X, and Requests transmission of a new document ID to be added to the image generated by the scanning process.

  The operation authority management device 4 that is requested to transmit the new document ID and the operation authority information of the operator B for the paper document X issues a new document ID and operates the operator ID transmitted from the MFP 2. The operator information is obtained by inquiring the operator information to the operator management apparatus 5, and the operation authority information associated with the operator information of the operator ID (information such as affiliation and title) and the document ID of the paper document X is obtained from the security information management table. 40 for confirmation (steps S1102 to S1104).

  After confirming the security information in step S1104, the operation authority management apparatus 4 requests the document management apparatus 3 to transmit the original document data of the paper document X to the multifunction device 2 in accordance with the operation authority information (step S1105). ).

  Specifically, when the operation authority of the operator B with respect to the paper document X is not scan prohibition, the operation authority management device 4 transmits the document ID of the paper document X to the document management device 3 and the paper document X of the document ID. A request is made to send the original document data to the multifunction device 2.

  In this example, the value of the operation authority information of the operator B for the paper document X is “2”, that is, the operation authority is not scan-prohibited, so the operation authority management device 4 manages the document ID of the paper document X as document management. A request is sent to the apparatus 3 to send the original document data of the paper document X to the multifunction device 2.

  In step S 1105, after requesting transmission of the original document data of the paper document X to the multifunction device 2, the operation authority management apparatus 4 issues a new document ID in response to a new document ID transmission request from the multifunction device 2. The issued document ID and the operation authority information of the operator B for the paper document X confirmed in step S1105 (in this case, the value is “2”) are transmitted to the MFP 2 (step S1107).

  When the operation authority of the operator B with respect to the paper document X is prohibited from scanning, the operation authority management apparatus 4 transmits only the operation authority information indicating the prohibition of scanning to the multifunction device 2 without issuing a new document ID. The multifunction device 2 stops the scan process according to the scan prohibition indicated by the operation authority information, and ends the scan process.

  The document management apparatus 3 requested to transmit the original document data of the paper document X to the MFP 2 refers to the document management table 31 (see FIG. 3) based on the document ID of the paper document X. The original document data is extracted from the data storage destination and transmitted to the multifunction device 2 (step S1106).

  The multi-function device 2 uses the operation authority information transmitted from the operation authority management apparatus 4 and the new document ID and document transmitted from the operation authority management apparatus 4 according to the operation authority information (when the value is not “1”). The original document data of the paper document X transmitted from the management apparatus 3 is received, and scanning processing is performed according to the operation authority information (step S1108).

  Specifically, the scanning process according to the operation authority information by the MFP 2 refers to the operation authority management table 31 based on the received operation authority information. For example, when the value of the operation authority information is “1”, The scanning operation is prohibited, and the operator is notified that the paper document X is prohibited from being scanned. The log information of the operation includes, for example, operation date and time, operator ID (in this case, operator B), operation content (scan operation), processing operation content (scan operation prohibited), transmission destination information, and image of the paper document. Information such as images is acquired, stored, held, and a process for notifying the document manager (contents of log information) is performed.

  When the value of the operation authority information is “2”, the original document data of the paper document X transmitted from the document management apparatus 3 is encrypted and transmitted to the transmission destination. Further, as in the case where the operation authority information is “1”, the log information of the operation (operation date / time, operator ID, operation content, processing operation content, transmission destination information, image image information of the paper document, etc.) Is acquired, stored, held, and notified to the document manager.

  When the value of the operation authority information is “3”, the new document ID transmitted from the operation authority management apparatus 4 is added to the original document data of the paper document X transmitted from the document management apparatus 3 and transmitted to the transmission destination. To do. Further, as in the case where the operation authority information is “1”, the log information of the operation (operation date / time, operator ID, operation content, processing operation content, transmission destination information, image image information of the paper document, etc.) Is acquired, stored, held, and notified to the document manager.

  When the value of the operation authority information is “4”, the original document data of the paper document X transmitted from the document management apparatus 3 is transmitted to the transmission destination as it is.

  In this example, since the value of the operation authority information is “2”, the original document data of the paper document X transmitted from the document management apparatus 3 is encrypted and transmitted to the transmission destination, and the log of the processing is performed. Information (operation date / time, operator ID, operation content, processing operation content, transmission destination information, image image information of the paper document, etc.) is acquired, stored and retained to the document manager that the processing has been performed. Notice.

  In this way, the multifunction device 2 performs a scanning process on the paper document X according to the security information of the operator B, and sends the security information for the document obtained by encrypting the original document data of the paper document X to the operation authority management device 4. Registration is completed, and the scanning process is terminated (step S1109).

  Specifically, when the multifunction device 2 performs the scanning process for the paper document X according to the operation authority information, the multifunction device 2 stores the document obtained by encrypting the original document data of the paper document X with respect to the operation authority management device 4. Upon requesting registration of security information, the operation authority management device 4 receives the security information registration request from the multifunction device 2 and stores the operation authority information of the document, the document ID of the document, and the storage location of the original document data of the document After the information and the operator information of the operator B are associated and recorded in the security information management table 40 (see FIG. 4), the scanning process according to the operation authority information is terminated.

  Further, when the MFP 2 performs the scan prohibition operation for the paper document X according to the operation authority information, as described above, the operator is notified that the paper document X is prohibited from being scanned, and the log information of the operation is accumulated. At the same time, the document manager is notified of this (the contents of the log information), and the scanning process is terminated.

  In the processing operation by each apparatus of the present invention described above, a storage medium that records a program code of software that realizes the functions of the above-described embodiments is supplied to each apparatus constituting the document management system 100. You may comprise so that CPU may implement | achieve by reading and executing the program code stored in the storage medium.

  In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the storage medium storing the program code constitutes the present invention.

  Further, after the program code read from the storage medium is written in a memory provided in a function expansion card inserted in each device constituting the document management system 100 or a function expansion unit connected to the CPU, the program code is read. The CPU of the function expansion card or function expansion unit may perform part or all of the actual processing based on the code instruction, and the functions of the above-described embodiments may be realized by the processing.

  The present invention can be applied to document management techniques corresponding to various usage forms of documents.

1 is a block diagram showing the main configuration of a document management system 100 according to the present invention. The figure which shows an example of the operation authority management table 10 The figure which shows an example of the document management table 31 The figure which shows an example of the security information management table 40 The figure which shows an example of the operator information management table 50, Flow chart showing an example of a new registration process of an electronic document (a computerized document) Flow chart showing an example of a new registration process for paper documents (documents printed on paper) A flowchart showing an example of a print processing operation according to the security information of the electronic document by the client PC 1 Flow chart showing an example of a copy processing operation according to the security information of the paper document X by the MFP 2 Flow chart showing an example of facsimile transmission processing according to the security information of the paper document X by the multifunction device 2 Flow chart showing an example of scan processing according to the security information of the paper document X by the MFP 2

Explanation of symbols

1 Client PC
2 MFP 3 Document Management Device 30 Document DB
4 Operation Authority Management Device 5 Operator Management Device 6 Network 10 Operation Authority Management Table 31 Document Management Table 40 Security Information Management Table 50 Operator Information Management Table

Claims (9)

A document management device for managing documents;
An operation authority management apparatus that manages operation authority information specified by a combination of the document and an operator of the document, corresponding to a document managed by the document management apparatus;
An operator management device for managing operator information;
A document processing device for processing a document managed by the document management device,
The document processing apparatus includes:
An authentication unit that performs authentication by transmitting operator information of the paper document to the operator management device when processing the paper document for the document managed by the document management device;
Image reading means for reading image information from the paper document;
Extracting means for extracting identification information of a document corresponding to the paper document from image information read by the image reading means;
Notification means for notifying the operation authority management apparatus of the operator authenticated by the authentication means and the identification information extracted by the extraction means;
Acquisition means for acquiring operation authority information specified from the operator and the identification information notified by the notification means from the operation authority management device;
Processing means for processing the paper document based on the operation authority information acquired by the acquisition means;
Registration means for registering operation authority information corresponding to the paper document processed by the processing means in the operation authority management device;
The operation authority management device includes:
Specifying means for acquiring the operator information corresponding to the operator from the operator management device based on the operator notified by the notification means, and specifying the operation authority information;
A document management system comprising: an operation authority information transmitting unit that transmits the operation authority information specified by the specifying unit to the document processing apparatus. The operation authority management device includes:
Transmission request means for requesting the document management apparatus to transmit the original electronic document of the paper document based on the identification information notified by the notification means;
The document management apparatus includes:
Electronic document transmission means for transmitting the original electronic document to the document processing device based on a transmission request by the transmission request means;
The processing means includes
The document management system according to claim 1, wherein the paper document is processed based on the original electronic document transmitted by the electronic document transmission unit. The operator management device includes:
The document management system according to claim 1, wherein operator information including affiliation and title of the operator is managed. The document processing apparatus includes:
The document management system according to any one of claims 1 to 3, wherein a copy process is performed in which a predetermined identification information is added to a paper document for a document managed by the document management apparatus and copied. The document processing apparatus includes:
The document management system according to any one of claims 1 to 3, wherein a transmission process for transmitting an image of a paper document for a document managed by the document management apparatus to a predetermined destination is performed. The document processing apparatus includes:
The document management system according to any one of claims 1 to 3, wherein an electronic process for digitizing a paper document image for a document managed by the document management apparatus is performed. An authentication unit for authenticating the operator of the paper document when processing the paper document for the document managed by the document management apparatus;
Image reading means for reading image information from the paper document;
Extracting means for extracting identification information of a document corresponding to the paper document from image information read by the image reading means;
An operation authority specified by the combination of the document and the operator of the document corresponding to the document managed by the document management apparatus, with the operator authenticated by the authentication unit and the identification information extracted by the extraction unit A notification means for notifying an operation authority management device for managing information;
Acquisition means for acquiring operation authority information specified from the operator and the identification information notified by the notification means from the operation authority management device;
Processing means for processing the paper document based on the operation authority information acquired by the acquisition means;
A document processing apparatus comprising: registration means for registering operation authority information corresponding to a paper document processed by the processing means in the operation authority management apparatus. The processing means includes
The document processing apparatus according to claim 7, wherein an original electronic document of the paper document is acquired from the document management apparatus, and the paper document is processed based on the original electronic document. Computer
Authentication means for authenticating the operator of the paper document when processing the paper document for the document managed by the document management apparatus;
Image reading means for reading image information from the paper document;
Extraction means for extracting identification information of a document corresponding to the paper document from image information read by the image reading means;
Operation authority information specified by a combination of the document and the operator of the document corresponding to the document managed by the document management unit, the operator authenticated by the authentication unit and the identification information extracted by the extraction unit Notification means for notifying the operation authority management device for managing
Obtaining means for obtaining operation authority information specified from the operator notified by the notification means and the identification information from the operation authority management device;
Processing means for processing the paper document based on the operation authority information acquired by the acquisition means;
A document management program that functions as registration means for registering operation authority information corresponding to a paper document processed by the processing means in the operation authority management apparatus.

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